2023-08-31-accounts - Solefield Parents Association

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Trustees’ Annual Report for the period

From 1 September 2022 Period start date To 31 August 2023 Period end date

Charity name: Solefield Parents Association

Charity registration number: 1143546

Objectives and Activities

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SORP reference
Summary of the purposes of Para 1.17 To promote and foster good relations
the charity as set out in its between Solefield School and the parents
governing document and to raise money for the purchase of
equipment and services for children.
Summary of the main Para 1.17 and To promote and foster good relations
1.19
activities in relation to those between Solefield School and the parents
purposes for the public Summary of the main activities undertaken
benefit, in particular, the for the public benefit in relation to these
activities, projects or services objects (include within this section the
identified in the accounts. statutory declaration that trustees have had
regard to the guidance issued by the Charity
Commission on public benefit) SPA holds
several social events for parents in the
autumn term of the school year, and actively
encourages new parents to the school to
attend. SPA harnesses the 'class rep'
system to promote and communicate to the
wider parent body. All parents are
encouraged to take part in all events
organised by SPA, in particular the
Christmas fair, which is run for the benefit of
the boys. Staff play a key part in supporting
all events organised by SPA.
To raise money for the purchase of
equipment and services for children
SPA ensures that it funds equipment and
services that benefit ALL pupils in the
school. During the past year SPA has
funded a panto trip. SPA issues regular
communication to parents via a column in
the school newsletter and via the Parentmail
system.
Statement confirming Para 1.18 The trustees declare that throughout their
whether the trustees have activities they have had regard to the
had regard to the guidance guidance issued by the charity commission
issued by the Charity on public benefit.
Commission on public
benefit
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Achievements and Performance

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SORP reference
This year has been another busy year for
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	SORP reference
		This year has been another busy year for
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	SPA. We ran many of our traditional popular events including the Summer Ball, Golf Day and Music and Curry Night along with a number of events for the boys including a disco. £21,688 profit was raised in the 12 months from Sep 2022 to Aug 2023 from a combination of parents’ & boys’ events and second hand uniform sales. We are enormously grateful to everyone who helped make this happen. We were able to further contribute to virtual reality headsets, pay for the boys to visit the Pantomime at Christmas, and fund some new soccer equipment.

Financial Review

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Review of the charity’s Para 1.21 2023 was an exceptional year for the SPA,
financial position at the end with £38,372 raised from the numerous
of the period events held and from profits from the uniform
shop. This allowed us to spend £16,684 on
the School during the year.
In line with our constitution, an independent
reviewer has been appointed to undertake a
review of these accounts. The accounts will
be filed with the Charities Commission and
available for scrutiny in the school office in
due course.
Statement explaining the Para 1.22 The charity does not have a policy on
policy for holding reserves reserves, but the Treasurer looks to maintain
stating why they are held enough money in the bank accounts to fund
all forthcoming projects and expenses, and
any commitments to donations to the school.
At no point during the year was any account
overdrawn.
Amount of reserves held Para 1.22 A surplus of £39,563 was carried forward to
the year commencing September 2023, of
which all is available for general use.
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a going
concern
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Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Nominated, seconded and voted for at AGM, and between AGM co-opted by committee members at committee meetings.

Reference and Administrative details

Charity name

Solefield Parents Assocation

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Other name the charity uses
Registered charity number 1143456
Charity’s principal address Solefield School
Solefields Road
SEVENOAKS
TN13 1PH
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Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Carrie Burtenshaw Chair
2 Ruth Nikolich Secretary
3 Nick Walmsley Treasurer
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	None
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	None
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Carrie Burtenshaw Position (eg Secretary, Chair Chair, etc) Date 27/11/2024

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Solefield Parents Association Charity No 1143546
Company No
Annual accounts for the period
Period end
Period start date 01/09/2022 To date 31/08/2023
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Section A Statement of financial activities (including summary income and expenditure account)

Guidance Note S01 S02 S03 S04 S05 S06 S07 Expenditure (Notes 6) Expenditure on: S08 S09 S10 S11 S12 S13 Tax payable S14 S15 Net gains/(losses) on investments S16 S17 Extraordinary items S18 S19 S20 Other gains/(losses) S21 S22 *Reconciliation of* *funds:* S23 S24 *Total* Recommended categories by activity Income (Note 3) Income and endowments from: Donations and legacies Investments Fundraising activities Uniform Shop Separate material item of income Other Gains and losses on revaluation of fixed assets for the charity’s own use Fundraising activities Funds for school *Net movement in funds* Other recognised gains/(losses): Net income/(expenditure) before tax for the reporting period Raising funds Miscellaneous Expenses *Total funds carried forward* *Total* Net income/(expenditure) after tax before investment gains/(losses) Net income/(expenditure) Transfers between funds Total funds brought forward	Unrestricted funds Restricted income funds Endowment funds £ £ £ F01 F02 F03 - - - 75,431.78 - - 1,951.00 - - - - - - - - - - -	Total funds Prior year funds £ £ F04 F05
		- - 75,431.78 - 1,951.00 - - - - - - -
	77,382.78 - -	77,382.78 -
	- - - 36,354.24 - - 16,683.75 2,656.57 - -
		- - 36,354.24 - 16,683.75 2,656.57 -
	55,694.56 - -	55,694.56 -

	21,688.22 - -	21,688.22 -
	- - -	- -
	21,688.22 - -	21,688.22 -
	- - -	- -
	21,688.22 - -	21,688.22 -
	- - - - - - - - - - - -	- - -
		- - - -
	21,688.22 - -	21,688.22 -
	17,875.19 - -	17,875.19 -
	39,563.41 - -	39,563.41

1143546

Solefield Parents Association

Charity No Company No

Section B Balance sheet

Unrestricted funds £ F01 - - - -	Restricted income funds £ F02 - - - -	Endowment funds Total this year £ £ F03 F04 - - - - - - - -	Total last year £ F05
			- - - -
-	-	- -	-
- - - 39,563	- - - -	- - - - - - - 39,563
			- - - 17,875
39,563	-	- 39,563	17,875
			-
-	-	- -

39,563	-	- 39,563	17,875

39,563	-	- 39,563	17,875
			- -
- -	- -	- - - -

39,563	-	- 39,563	17,875
- 39,563	-	- - - 39,563 -	- - 17,875
39,563	-	- 39,563	17,875

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

Signed by one or two trustees/directors on behalf of all the trustees/directors	Date of approval dd/mm/yyyy 27/11/2024 Carrie Burtenshaw Name

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Charity Name Solefield Parents Association On accounts for the year 31 August 2023 Charity no 1143546 ended (if any) Set out on pages 1 and 2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2023.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Date: 27/11/2024 Name: Jason Smith Relevant professional ICAEW qualification(s) or body (if any):

Oct 2018

IER

Address: 5 Moat Close

TN13 2HZ

Sevenoaks

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER