## **Trustees’ Annual Report for the period**
**From 1 September 2022 Period start date To 31 August 2023 Period end date**
## **Charity name: Solefield Parents Association**
## **Charity registration number: 1143546**
## **Objectives and Activities**
**----- Start of picture text -----**
SORP reference
Summary of the purposes of Para 1.17 To promote and foster good relations
the charity as set out in its between Solefield School and the parents
governing document and to raise money for the purchase of
equipment and services for children.
Summary of the main Para 1.17 and To promote and foster good relations
1.19
activities in relation to those between Solefield School and the parents
purposes for the public Summary of the main activities undertaken
benefit, in particular, the for the public benefit in relation to these
activities, projects or services objects (include within this section the
identified in the accounts. statutory declaration that trustees have had
regard to the guidance issued by the Charity
Commission on public benefit) SPA holds
several social events for parents in the
autumn term of the school year, and actively
encourages new parents to the school to
attend. SPA harnesses the 'class rep'
system to promote and communicate to the
wider parent body. All parents are
encouraged to take part in all events
organised by SPA, in particular the
Christmas fair, which is run for the benefit of
the boys. Staff play a key part in supporting
all events organised by SPA.
To raise money for the purchase of
equipment and services for children
SPA ensures that it funds equipment and
services that benefit ALL pupils in the
school. During the past year SPA has
funded a panto trip. SPA issues regular
communication to parents via a column in
the school newsletter and via the Parentmail
system.
Statement confirming Para 1.18 The trustees declare that throughout their
whether the trustees have activities they have had regard to the
had regard to the guidance guidance issued by the charity commission
issued by the Charity on public benefit.
Commission on public
benefit
**----- End of picture text -----**
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
This year has been another busy year for
**----- End of picture text -----**
||SORP reference||
|---|---|---|
|||This year has been another busy year for|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|SPA.
We ran many of our traditional popular
events including the Summer Ball, Golf Day
and Music and Curry Night along with a
number of events for the boys including a
disco.
£21,688 profit was raised in the 12 months
from Sep 2022 to Aug 2023 from a
combination of parents’ & boys’ events and
second
hand
uniform
sales.
We
are
enormously grateful to everyone who helped
make this happen.
We were able to further contribute to virtual
reality headsets, pay for the boys to visit the
Pantomime at Christmas, and fund some
new soccer equipment.|
## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 2023 was an exceptional year for the SPA,
financial position at the end with £38,372 raised from the numerous
of the period events held and from profits from the uniform
shop. This allowed us to spend £16,684 on
the School during the year.
In line with our constitution, an independent
reviewer has been appointed to undertake a
review of these accounts. The accounts will
be filed with the Charities Commission and
available for scrutiny in the school office in
due course.
Statement explaining the Para 1.22 The charity does not have a policy on
policy for holding reserves reserves, but the Treasurer looks to maintain
stating why they are held enough money in the bank accounts to fund
all forthcoming projects and expenses, and
any commitments to donations to the school.
At no point during the year was any account
overdrawn.
Amount of reserves held Para 1.22 A surplus of £39,563 was carried forward to
the year commencing September 2023, of
which all is available for general use.
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a going
concern
**----- End of picture text -----**
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Nominated, seconded and voted for at AGM,
and between AGM co-opted by committee
members at committee meetings.|
## **Reference and Administrative details**
Charity name
Solefield Parents Assocation
**----- Start of picture text -----**
Other name the charity uses
Registered charity number 1143456
Charity’s principal address Solefield School
Solefields Road
SEVENOAKS
TN13 1PH
**----- End of picture text -----**
**Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Carrie Burtenshaw Chair
2 Ruth Nikolich Secretary
3 Nick Walmsley Treasurer
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|None|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|None|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|None|
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Carrie Burtenshaw **Position (eg Secretary,** Chair **Chair, etc) Date** 27/11/2024
**----- Start of picture text -----**
Solefield Parents Association Charity No 1143546
Company No
Annual accounts for the period
Period end
Period start date 01/09/2022 To date 31/08/2023
**----- End of picture text -----**
**Section A Statement of financial activities (including summary income and expenditure account)**
|Guidance Note
S01
S02
S03
S04
S05
S06
S07
**Expenditure (Notes 6)**
**Expenditure on:**
S08
S09
S10
S11
S12
S13
Tax payable
S14
S15
Net gains/(losses) on
investments
S16
S17
**Extraordinary items**
S18
S19
S20
Other gains/(losses)
S21
S22
**_Reconciliation of_**
**_funds:_**
S23
S24
**_Total_**
**Recommended categories by activity**
**Income (Note 3)**
**Income and endowments from:**
Donations and legacies
Investments
Fundraising activities
Uniform Shop
Separate material item of income
Other
Gains and losses on revaluation of fixed assets for the
charity’s own use
Fundraising activities
Funds for school
**_Net movement in funds_**
**Other recognised** **gains/(losses):**
**Net income/(expenditure) before tax for**
**the reporting period**
Raising funds
Miscellaneous Expenses
**_Total funds carried forward_**
**_Total_**
**Net income/(expenditure) after tax before**
**investment gains/(losses)**
**Net income/(expenditure)**
**Transfers between funds**
Total funds brought forward|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**£**
**£**
**£**
F01
F02
F03
-
-
-
75,431.78
-
-
1,951.00
-
-
-
-
-
-
-
-
-
-
-|
**Total funds**
**Prior year**
**funds**
**£**
**£**
F04
F05|
|---|---|---|
|||-
-
75,431.78
-
1,951.00
-
-
-
-
-
-
-|
||77,382.78
-
-|77,382.78
-|
||-
-
-
36,354.24
-
-
16,683.75
2,656.57
-
-||
|||-
-
36,354.24
-
16,683.75
2,656.57
-|
||55,694.56
-
-|55,694.56
-|
||||
||21,688.22
-
-|21,688.22
-|
||-
-
-|-
-|
||21,688.22
-
-|21,688.22
-|
||-
-
-|-
-|
||21,688.22
-
-|21,688.22
-|
||-
-
-
-
-
-
-
-
-
-
-
-|-
-
-|
|||-
-
-
-|
||21,688.22
-
-|21,688.22
-|
||17,875.19
-
-|17,875.19
-|
||39,563.41
-
-|39,563.41|
-
1143546
Solefield Parents Association
Charity No Company No
**Section B Balance sheet**
|Guidance Note
**Fixed assets**
**Intangible assets (Note 15)**
B01
**Tangible assets (Note 14)**
B02
**Heritage assets (Note 16)**
B03
**Investments**
**(Note 17)**
B04
**_Total fixed assets_**
B05
**Current assets**
**Stocks**
**(Note 18)**
B06
**Debtors**
**(Note 19)**
B07
**Investments**
**(Note 17.4)**
B08
**Cash at bank and in hand (Note 24)**
B09
**_Total current assets_**
B10
**Creditors: amounts falling due within**
**one year (Note 20)**
B11
**_Net current assets/(liabilities)_**
B12
**_Total assets less current liabilities_**
B13
**Creditors: amounts falling due after**
**one year (Note 20)**
B14
**Provisions for liabilities**
B15
**_Total net assets or liabilities_**
B16
**Funds of the Charity**
**Endowment funds (Note 27)**
B17
**Restricted income funds (Note 27)**
B18
**Unrestricted funds**
B19
**Revaluation reserve**
B20
**Fair value reserve**
B21
**_Total funds_**
B22|**Unrestricted**
**funds**
**£**
F01
-
-
-
-|
**Restricted**
**income**
**funds**
**£**
F02
-
-
-
-|**Endowment**
**funds**
**Total this**
**year**
**£**
**£**
F03
F04
-
-
-
-
-
-
- -|**Total last**
**year**
**£**
F05|
|---|---|---|---|---|
|||||-
-
-
-|
||-|-|-
-|-|
||-
-
-
39,563|-
-
-
-|-
-
- -
-
-
-
39,563||
|||||-
-
-
17,875|
||39,563|-|-
39,563|17,875|
|||||-|
||-|-|- -||
||||||
||39,563|-|-
39,563|17,875|
||||||
||39,563|-|**-**
39,563|17,875|
|||||-
-|
||-
-|-
-|- -
-
-||
||||||
||39,563|-|- 39,563|17,875|
||-
39,563|-|-
-
- 39,563
-|-
-
17,875|
||39,563|-|-
39,563|17,875|
_**The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.**_
_**The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.**_
_**The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.**_
_**These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.**_
|Signed by one or two trustees/directors on behalf of all the
trustees/directors|Date of
approval
dd/mm/yyyy
27/11/2024
Carrie Burtenshaw
Name|
|---|---|
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees** Charity Name Solefield Parents Association **On accounts for the year** 31 August 2023 **Charity no** 1143546 **ended (if any) Set out on pages** 1 and 2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2023.
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 27/11/2024 **Name:** Jason Smith **Relevant professional** ICAEW **qualification(s) or body (if any):**
1
**Oct 2018**
**IER**
**Address:** 5 Moat Close
TN13 2HZ
Sevenoaks
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**