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2023-03-31-accounts

Trustees' Annual Report for the period

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Period start date Period end date
Day Month Year Day Month Year
From 01 04 2022 To 31 03 2023
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Section A Reference and administration details

Charity name
Other names charity is known by
Registered charity number (if any)
Charity's principal address
Wetherby and District U3A
1143289
11 Coxwold Hill
Wetherby
West Yorkshire
Postcode
LS22 7PX

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 John Roger Pentith Chair
2 Philip John Aindow Vice Chair
3 Richard Daniel Treasurer
George Barry Events Officer
4
Atkinson
5 Sarah Goodwin Groups Coordinator
Peter Harry Welton Member Liaison
6
Officer
7 Sue Howe Admin Assistant
Jennie Grover Membership Trustee from 30 [th] June
8
Secretary 2022
Timothy Mallett Website Manager Trustee from 19 [th] July
9
2022
Pamela Tudor General Secretary Trustee from 6 [th]
10
December 2022
11
12
13
14
15
16
17
18
19
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March 2012

TAR

1

20

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Our updated governing Constitution was adopted on 30[th] June 2021. Type of governing document (eg. trust deed, constitution) We are an unincorporated members association, an independent charity, How the charity is constituted which is a member of the Third Age Trust which is itself an unincorporated (eg. trust, association, company) association Trustees are elected by the membership at the AGM. New Trustees can Trustee selection methods be co-opted between AGMs and then stand for election at the next AGM. (eg. appointed by, elected by)

Additional governance issues (Optional information)

Section C Objectives and activities

March 2012

TAR

2

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 The advancement of education and, in particular, the education of older
people and those who are retired from full time work by all means, including
associated activities conducive to learning and personal development.
Wetherby and District U3A is a self-help learning organisation for all retired
people or that are no longer in full-time employment, who wish to join in
activities encouraging learning and the development of skills, whilst also
promoting enjoyment and friendship.
W&D U3A has over 100 Groups providing a wide range of activities and
experiences from social and recreational to the arts and languages. Each
Group has a Leader who is responsible for organising and providing
activities. The Groups meet regularly at a number of local venues when
permitted. During the lockdown a number of groups have met on Zoom. A
Committee member is coordinator for all the Groups.
In addition to the individual Groups, there is a monthly Open Meeting with
a guest speaker, followed by refreshments and social interaction. The
subjects at the Open Meetings cover a wide range of interests. Being
unable to have the formal Open Meetings we organised Open Meetings
using Zoom with a guest speaker during the lockdown and this facility is
still available if members do not wish to attend in person.
To communicate with and keep members informed of activities, W&D U3A
publishes a Monthly Memo and a more detailed Newsletter once a year.
These are circulated to all the membership and also made available on the
website.
In planning activities the Trustees take due regard to the guidance issued
by the Charity Commission on public benefit.

Additional details of objectives and activities (Optional information)

March 2012

TAR

3

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

March 2012

TAR

4

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Since establishing in 2010, W&D U3A membership increased steadily until the lockdown when we had a decline. It is now recovering to 1177 at the end of March 2022 and to 1244 at March 2023. Our Renewal meeting has been reactivated after the lockdown and all members can also pay using PayPal through the internet or by card, cash or cheque at the renewals meeting.

The monthly Open Meetings have resumed and are also live streamed using Zoom. Numbers attending are lower than before the lockdown but are increasing.

March 2012

TAR

5

Section E Financial review

Brief statement of the charity’s policy on reserves

Our Policy is to maintain a level of reserves at 12 months running costs of our organisation. This does not include any income or expenses of our Activity Groups or outings, all of which are self-funding. Our current level of Reserves does exceed the 12 monthly level for part of the year.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Our principal source of income is from our membership fees. In recent years the annual subscription has been kept at £12. We did reduce this to £10 for the last two years to reflect the reduction in facilities for members due to the lockdown. During this year we have increased the annual subscription to the pre covid level of £12 to reflect the increase of facilities available to members. We also receive Gift Aid. We receive small fees from non-members who are allowed to attend our monthly Open Meetings on two occasions as guests before becoming full members. The Activity Groups receive sums from members to pay for hall hire, speaker fees, and sales of tickets for visits all of which are self-financing.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc)

Date

March 2012

TAR

6

Brief statement of the charlty's pollcy on reserves of our organisation. This does not include any income or expenses of our Activity Groups or outings, all of which are self-funding. Our current level of Reserves does exceed the 12 monthly level for part of the year. 0￿118 of any funds materially in deficit Further financial review detsi18 (Optional inforniation} Our principal source of income is from our Mom￿rshIP f￿. In recent years the annual subscription has been kepl at £12. We did re¢jU￿ this to £10 for the last two years lo reflect the reduction in facilities for members due to th8 lockdown. During this year we have increased the annual subscription to the pre covid level of £12 to reflect the increase of facilities available to memb8rs. We also receive Gfft Aid. We r8ceive small fees from non-members who are allowed to attend our monthly Open Meetings on occasions as guests before becoming full members. The Activity Groups receive sums from members to pay for hall hire, speaker fees, and sales of tickets for visits all of which are sew_ financing. You may choose to include additional information, where relevant about-. the chanly's principal SoUr￿S of funds {in¢luding any fundraising)., how expenditu￿ has supported the key objectives of the charity", investment policy and objectives inciuding any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustses declare that they have approved the trustso8' report above. Slgned on ￿hall of the charity's trustees Slgnaturelg) Full name(s) Position (eg Secretary* Chair, etc) Date obKMh TAR Maich 2012

Wetherby & District u3a (Charity Number 1143289)
Receipts and Payments Account for the year ended
31 March 2023
Notes
General Fund
Groups
Receipts
Full Membership (gross)
1
14,468
0
HMRC Charities Refund
2
2,005
0
Membership
16,473
0
Non Members at meetings
16
0
Donations
11
0
Groups
81
17855
Interest Received from deposit account and HMRC
20
0
Other
128
17,855
Total Receipts
16,601
17,855
Payments
Third Age Trust
4,708
0
Membership
3
4,708
0
Hall Hire General
1,718
8,925
Speakers General
845
1,095
Refreshments Inc. Thank You Lunch and Open Meetings
492
1,274
Zoom
101
0
Entrance fees/coach hire/purchases
0
5,179
Meetings
3,156
16,472
Third Age Matters Magazine
3,170
0
Local News
4
1,422
0
Web site - Development and Hosting
5
163
0
Publicity
4,755
0
Postage
819
0
Printing and Stationery
6
243
0
Special Events
100
0
Sundry
79
0
Membership System (Wild Apricot)
7
1,866
0
Scottish Holiday Deposit Refund
0
0
PayPal Fees
280
0
Bank Charges
223
0
Groups
0
81
Administration
3,611
81
Equipment purchased
8
505
0
Equipment
505
0
Total payments
16,735
16,553
Defcit / Surplus for year
(133)
1,302
Balance Sheet as at
31 March 2023
General Fund
Groups
HSBC Current Account
18,013
Scottish Widows Savings
6,297
Cash on Hand - General
20
Groups
9
3,011
Total Current Assets
24,330
3,011
Fixed Assets
0
0
Total Assets
24,330
3,011
Represented by
GENERAL FUND
Balance as at 1 April 2022
24,464
1,710
Defcit / Surplus for year
(133)
1,302
Balance at 31 March 2023 carried forward
24,330
3,011		 Wetherby & District u3a (Charity Number 1143289)
Receipts and Payments Account for the year ended
31 March 2023
Notes
General Fund
Groups
Receipts
Full Membership (gross)
1
14,468
0
HMRC Charities Refund
2
2,005
0
Membership
16,473
0
Non Members at meetings
16
0
Donations
11
0
Groups
81
17855
Interest Received from deposit account and HMRC
20
0
Other
128
17,855
Total Receipts
16,601
17,855
Payments
Third Age Trust
4,708
0
Membership
3
4,708
0
Hall Hire General
1,718
8,925
Speakers General
845
1,095
Refreshments Inc. Thank You Lunch and Open Meetings
492
1,274
Zoom
101
0
Entrance fees/coach hire/purchases
0
5,179
Meetings
3,156
16,472
Third Age Matters Magazine
3,170
0
Local News
4
1,422
0
Web site - Development and Hosting
5
163
0
Publicity
4,755
0
Postage
819
0
Printing and Stationery
6
243
0
Special Events
100
0
Sundry
79
0
Membership System (Wild Apricot)
7
1,866
0
Scottish Holiday Deposit Refund
0
0
PayPal Fees
280
0
Bank Charges
223
0
Groups
0
81
Administration
3,611
81
Equipment purchased
8
505
0
Equipment
505
0
Total payments
16,735
16,553
Defcit / Surplus for year
(133)
1,302
Balance Sheet as at
31 March 2023
General Fund
Groups
HSBC Current Account
18,013
Scottish Widows Savings
6,297
Cash on Hand - General
20
Groups
9
3,011
Total Current Assets
24,330
3,011
Fixed Assets
0
0
Total Assets
24,330
3,011
Represented by
GENERAL FUND
Balance as at 1 April 2022
24,464
1,710
Defcit / Surplus for year
(133)
1,302
Balance at 31 March 2023 carried forward
24,330
3,011		 Wetherby & District u3a (Charity Number 1143289)
Receipts and Payments Account for the year ended
31 March 2023
Notes
General Fund
Groups
Receipts
Full Membership (gross)
1
14,468
0
HMRC Charities Refund
2
2,005
0
Membership
16,473
0
Non Members at meetings
16
0
Donations
11
0
Groups
81
17855
Interest Received from deposit account and HMRC
20
0
Other
128
17,855
Total Receipts
16,601
17,855
Payments
Third Age Trust
4,708
0
Membership
3
4,708
0
Hall Hire General
1,718
8,925
Speakers General
845
1,095
Refreshments Inc. Thank You Lunch and Open Meetings
492
1,274
Zoom
101
0
Entrance fees/coach hire/purchases
0
5,179
Meetings
3,156
16,472
Third Age Matters Magazine
3,170
0
Local News
4
1,422
0
Web site - Development and Hosting
5
163
0
Publicity
4,755
0
Postage
819
0
Printing and Stationery
6
243
0
Special Events
100
0
Sundry
79
0
Membership System (Wild Apricot)
7
1,866
0
Scottish Holiday Deposit Refund
0
0
PayPal Fees
280
0
Bank Charges
223
0
Groups
0
81
Administration
3,611
81
Equipment purchased
8
505
0
Equipment
505
0
Total payments
16,735
16,553
Defcit / Surplus for year
(133)
1,302
Balance Sheet as at
31 March 2023
General Fund
Groups
HSBC Current Account
18,013
Scottish Widows Savings
6,297
Cash on Hand - General
20
Groups
9
3,011
Total Current Assets
24,330
3,011
Fixed Assets
0
0
Total Assets
24,330
3,011
Represented by
GENERAL FUND
Balance as at 1 April 2022
24,464
1,710
Defcit / Surplus for year
(133)
1,302
Balance at 31 March 2023 carried forward
24,330
3,011		 Grand Total
14,468
2,005
16,473
16
11
17,936
20
17,983
34,456
4,708
4,708
10,643
1,940
1,765
101
5,179
19,628
3,170
1,422
163
4,755
819
243
100
79
1,866
0
280
223
81
3,692
505
505
33,288
1,168
Grand Total
18,013
6,297
20
3,011
27,342
0
27,342
26,173
1,168
27,342		 31 March 2022
General Fund
Groups
11,860
0
1,960
0
13,820
0
24
0
2
0
91
8187
12
0
130
8,187
13,950
8,187
3,976
0
3,976
0
925
4,556
705
471
66
454
421
0
0
2,913
2,117
8,393
2,589
0
1,437
0
163
0
4,189
0
798
0
563
0
0
0
77
0
1,564
0
(500)
0
275
0
18
0
0
91
2,795
91
1,265
0
1,265
0
14,342
8,484
(392)
(298)		 31 March 2022
General Fund
Groups
11,860
0
1,960
0
13,820
0
24
0
2
0
91
8187
12
0
130
8,187
13,950
8,187
3,976
0
3,976
0
925
4,556
705
471
66
454
421
0
0
2,913
2,117
8,393
2,589
0
1,437
0
163
0
4,189
0
798
0
563
0
0
0
77
0
1,564
0
(500)
0
275
0
18
0
0
91
2,795
91
1,265
0
1,265
0
14,342
8,484
(392)
(298)		 Page 1
Grand Total
14,468
2,005		 0
0		 14,468
2,005		 11,860
1,960		 0
0		 11,860
1,960
16,473 0 13,820 0 13,820
16
11
81
20		 0
0
17855
0		 16
11
17,936
20		 24
2
91
12		 0
0
8187
0		 24
2
8,278
12
128 17,855 130 8,187 8,317
16,601 17,855 13,950 8,187 22,137
4,708 0 4,708 3,976 0 3,976
4,708 0 3,976 0 3,976
1,718
845
492
101
0		 8,925
1,095
1,274
0
5,179		 10,643
1,940
1,765
101
5,179		 925
705
66
421
0		 4,556
471
454
0
2,913		 5,481
1,176
520
421
2,913
3,156 16,472 2,117 8,393 10,511
3,170
1,422
163		 0
0
0		 3,170
1,422
163		 2,589
1,437
163		 0
0
0		 2,589
1,437
163
4,755 0 4,189 0 4,189
819
243
100
79
1,866
0
280
223
0		 0
0
0
0
0
0
0
0
81		 819
243
100
79
1,866
0
280
223
81		 798
563
0
77
1,564
(500)
275
18
0		 0
0
0
0
0
0
0
0
91		 798
563
0
77
1,564
(500)
275
18
91
3,611 81 2,795 91 2,886
505 0 505 1,265 0 1,265
505 0 1,265 0 1,265
16,735 16,553 14,342 8,484 22,827
(133) 1,302 (392) (298) (690)
31 March 2023
General Fund
Groups
18,013
6,297
20
3,011
24,330
3,011
0
0
24,330
3,011
24,464
1,710
(133)
1,302
24,330
3,011		 31 March 2022
General Fund
Groups
18,154
6,290
20
1,710
24,464
1,710
0
0
24,464
1,710
24,856
2008
(392)
(298)
24,464
1,710		 Grand Total
18,013
6,297
20		 18,013
6,297
20
3,011		 18,154
6,290
20		 18,154
6,290
20
1,710
24,330
0		 3,011 24,464
0		 1,710
3,011
0		 1,710
0		 26,173
0
24,330 3,011 24,464 1,710 26,173
24,464
(133)		 1,710
1,302		 24,856
(392)		 2008
(298)		 26,864
(690)
24,330 3,011 24,464 1,710 26,173

Prepared by Treasurer on 25th April 2023 Richard Daniel

Wetherby & District u3a (Charity Number 1143289)

Notes to the Receipts and Payments Account for the year ended

1. Membership including 2 Life Members

Membership Fee £10 - year to 31st March 2022 Membership Fee £10 - year to 31st March 2023 Membership Fee £12 - year to 31st March 2024

Total

2. Gift Aid Refund

Members registered for Gift Aid

3. Membership Subscription based on members registered with W & D

8. Equipment purchased during the year

1 HP Laptop plus software 1 PayPal Zettle Card Reader

Membership Membership

9. Fixed Assets purchased and written off in previous years

2 HP Laptops plus software HP Laptops plus software Chair, Secretar Chair, Secretar
1 u3a Banner (new logo) Alan Pengilley
2 RODE Wireless Go II Tim Mallett
4 HP-QB681AA black Laptops plus software Treasurer, 3 x s
1 HP Laptop red plus software Mary Merkin
2 Epsom EB-X41 Computer Projector Peter Guildford
1 Used Acer Laptop 5743Z now scrapped
1 Acer Computer Projector X110P Mary Merkin
3 Kensington Wireless Presenter Mary Merkin, Pe
Alan Pengilley
1 Large Projector Screen on Legs John Pentith
1 McMurdo Personal Locator Beacon Adrian Lockwoo
1 Large P.A. System Rex Stott
1 Small P.A. System Brian Taylor
1 PayPal Card Reader Membership (n
1 Display Boards Sarah Goodwin

The cost of equipment is wholly written off in the year of purchase

10. Group Funds were collated and examined by the Groups Treasure

Prepared by Treasurer on 25th April 2023 Richard Daniel

Page 2

31 March 2023 31 March 2022 31 March 2022
1247 1188
235 £2,350
236 £2,360 951 £9,510
1,009 £12,108
£14,468 £11,860
802 784
D U3A
£4.00 per member £3 50 per member
£505 £1,265
£427
£78
ry
spare
, Alan Pengilley
eter Guildford

od

ow replaced) er

Indepondent Examlner's Roport lo Iho Tru8ts8• of the W•th•rby & D18tr1ct u3a I report to th8 truslees on my examlnation of the accounts of the Wetherby & District u38 (Charity Number 1143289) for the year ended 31•1 March 2023 which comprise the consolidated receipts and payments account, the ¢onsolidaled balance sheet and related notes set out on pages 1 and 2. Responsiblliti88 and basis of report The Wetherby & District u3a tfustees are responsible for Ihe preparats'on of the accounts in accordance with the requirements of the Charities Act 2011 ('the ACY). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examinab'on I have followed all the applicable Directions given by the Charity Commission ur7der section 145(5)Ib) of the Independent examlner's Statsment I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. 1. accounting records were not kept in respect of the Wetherby & District u3a as required by section 130 of the Act., or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Signed." Name.. Ann Hill Address.. Dale., Field House, 8 Whitham Close, Boston Spa, Wetherby. LS23 6DU