## **Trustees' Annual Report for the period** **----- Start of picture text -----**
Period start date Period end date
Day Month Year Day Month Year
From 01 04 2022 To 31 03 2023
**----- End of picture text -----**
Section A Reference and administration details |**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|
Wetherby and District U3A| |---|---| ||| ||| ||1143289| ||11 Coxwold Hill| ||Wetherby| ||West Yorkshire| ||Postcode
LS22 7PX| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 John Roger Pentith Chair
2 Philip John Aindow Vice Chair
3 Richard Daniel Treasurer
George Barry Events Officer
4
Atkinson
5 Sarah Goodwin Groups Coordinator
Peter Harry Welton Member Liaison
6
Officer
7 Sue Howe Admin Assistant
Jennie Grover Membership Trustee from 30 [th] June
8
Secretary 2022
Timothy Mallett Website Manager Trustee from 19 [th] July
9
2022
Pamela Tudor General Secretary Trustee from 6 [th]
10
December 2022
11
12
13
14
15
16
17
18
19
**----- End of picture text -----**
March **2012** **TAR** 1 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**|**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| **Section B Structure, governance and management** ## **Description of the charity’s trusts** Our updated governing Constitution was adopted on 30[th] June 2021. Type of governing document (eg. trust deed, constitution) We are an unincorporated members association, an independent charity, How the charity is constituted which is a member of the Third Age Trust which is itself an unincorporated (eg. trust, association, company) association Trustees are elected by the membership at the AGM. New Trustees can Trustee selection methods be co-opted between AGMs and then stand for election at the next AGM. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** - New Trustees are provided with specific information about their individual - You **may choose** to include roles, including detailed job descriptions. They are also provided with wider - additional information, where information packages showing the various policies and procedures of - relevant, about: Wetherby and District U3A. -  policies and procedures adopted for the induction and Policies are in place in respect of: Data Protection (fully in line with the General Data Protection Regulations); Safeguarding; Equality, Diversity - training of trustees; and Inclusion. -  the charity’s organisational structure and any wider The Committee meets every 6 weeks. In addition, working groups on network with which the charity specific issues are established where appropriate. works; -  relationship with any related parties; -  trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The advancement of education and, in particular, the education of older
people and those who are retired from full time work by all means, including
associated activities conducive to learning and personal development.| |---|---| ||Wetherby and District U3A is a self-help learning organisation for all retired
people or that are no longer in full-time employment, who wish to join in
activities encouraging learning and the development of skills, whilst also
promoting enjoyment and friendship.
W&D U3A has over 100 Groups providing a wide range of activities and
experiences from social and recreational to the arts and languages. Each
Group has a Leader who is responsible for organising and providing
activities. The Groups meet regularly at a number of local venues when
permitted. During the lockdown a number of groups have met on Zoom. A
Committee member is coordinator for all the Groups.
In addition to the individual Groups, there is a monthly Open Meeting with
a guest speaker, followed by refreshments and social interaction. The
subjects at the Open Meetings cover a wide range of interests. Being
unable to have the formal Open Meetings we organised Open Meetings
using Zoom with a guest speaker during the lockdown and this facility is
still available if members do not wish to attend in person.
To communicate with and keep members informed of activities, W&D U3A
publishes a Monthly Memo and a more detailed Newsletter once a year.
These are circulated to all the membership and also made available on the
website.
In planning activities the Trustees take due regard to the guidance issued
by the Charity Commission on public benefit.| ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** Since establishing in 2010, W&D U3A membership increased steadily until the lockdown when we had a decline. It is now recovering to 1177 at the end of March 2022 and to 1244 at March 2023. Our Renewal meeting has been reactivated after the lockdown and all members can also pay using PayPal through the internet or by card, cash or cheque at the renewals meeting. The monthly Open Meetings have resumed and are also live streamed using Zoom. Numbers attending are lower than before the lockdown but are increasing. March **2012** **TAR** 5 **Section E Financial review** **Brief statement of the charity’s policy on reserves** Our Policy is to maintain a level of reserves at 12 months running costs of our organisation. This does not include any income or expenses of our Activity Groups or outings, all of which are self-funding. Our current level of Reserves does exceed the 12 monthly level for part of the year. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; Our principal source of income is from our membership fees. In recent years the annual subscription has been kept at £12. We did reduce this to £10 for the last two years to reflect the reduction in facilities for members due to the lockdown. During this year we have increased the annual subscription to the pre covid level of £12 to reflect the increase of facilities available to members. We also receive Gift Aid. We receive small fees from non-members who are allowed to attend our monthly Open Meetings on two occasions as guests before becoming full members. The Activity Groups receive sums from members to pay for hall hire, speaker fees, and sales of tickets for visits all of which are self-financing. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc)** **Date** March **2012** **TAR** 6 Brief statement of the charlty's pollcy on reserves of our organisation. This does not include any income or expenses of our Activity Groups or outings, all of which are self-funding. Our current level of Reserves does exceed the 12 monthly level for part of the year. 0￿118 of any funds materially in deficit Further financial review detsi18 (Optional inforniation} Our principal source of income is from our Mom￿rshIP f￿. In recent years the annual subscription has been kepl at £12. We did re¢jU￿ this to £10 for the last two years lo reflect the reduction in facilities for members due to th8 lockdown. During this year we have increased the annual subscription to the pre covid level of £12 to reflect the increase of facilities available to memb8rs. We also receive Gfft Aid. We r8ceive small fees from non-members who are allowed to attend our monthly Open Meetings on occasions as guests before becoming full members. The Activity Groups receive sums from members to pay for hall hire, speaker fees, and sales of tickets for visits all of which are sew_ financing. You may choose to include additional information, where relevant about-. the chanly's principal SoUr￿S of funds {in¢luding any fundraising)., how expenditu￿ has supported the key objectives of the charity", investment policy and objectives inciuding any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustses declare that they have approved the trustso8' report above. Slgned on ￿hall of the charity's trustees Slgnaturelg) Full name(s) Position (eg Secretary* Chair, etc) Date obKMh TAR Maich 2012 |**Wetherby & District u3a (Charity Number 1143289)**
**Receipts and Payments Account for the year ended**
**31 March 2023**
**Notes**
**General Fund**
**Groups**
**Receipts**
Full Membership (gross)
**1**
14,468
0
HMRC Charities Refund
2
2,005
0
**Membership**
**16,473**
**0**
Non Members at meetings
16
0
Donations
11
0
Groups
81
17855
Interest Received from deposit account and HMRC
20
0
**Other**
**128**
**17,855**
**Total Receipts**
**16,601**
**17,855**
**Payments**
Third Age Trust
4,708
0
**Membership**
**3**
**4,708**
**0**
Hall Hire General
1,718
8,925
Speakers General
845
1,095
Refreshments Inc. Thank You Lunch and Open Meetings
492
1,274
Zoom
101
0
Entrance fees/coach hire/purchases
0
5,179
**Meetings**
**3,156**
**16,472**
Third Age Matters Magazine
3,170
0
Local News
**4**
1,422
0
Web site - Development and Hosting
**5**
163
0
**Publicity**
**4,755**
**0**
Postage
819
0
Printing and Stationery
6
243
0
Special Events
100
0
Sundry
79
0
Membership System (Wild Apricot)
**7**
1,866
0
Scottish Holiday Deposit Refund
0
0
PayPal Fees
280
0
Bank Charges
223
0
Groups
0
81
Administration
**3,611**
**81**
Equipment purchased
**8**
505
0
**Equipment**
**505**
**0**
**Total payments**
**16,735**
**16,553**
**Defcit / Surplus for year**
**(133)**
**1,302**
**Balance Sheet as at**
**31 March 2023**
**General Fund**
**Groups**
HSBC Current Account
18,013
Scottish Widows Savings
6,297
Cash on Hand - General
20
Groups
**9**
3,011
**Total Current Assets**
**24,330**
**3,011**
**Fixed Assets**
**0**
**0**
**Total Assets**
**24,330**
**3,011**
**Represented by**
**GENERAL FUND**
Balance as at 1 April 2022
24,464
1,710
**Defcit / Surplus for year**
(133)
1,302
Balance at 31 March 2023 carried forward
**24,330**
**3,011**|**Wetherby & District u3a (Charity Number 1143289)**
**Receipts and Payments Account for the year ended**
**31 March 2023**
**Notes**
**General Fund**
**Groups**
**Receipts**
Full Membership (gross)
**1**
14,468
0
HMRC Charities Refund
2
2,005
0
**Membership**
**16,473**
**0**
Non Members at meetings
16
0
Donations
11
0
Groups
81
17855
Interest Received from deposit account and HMRC
20
0
**Other**
**128**
**17,855**
**Total Receipts**
**16,601**
**17,855**
**Payments**
Third Age Trust
4,708
0
**Membership**
**3**
**4,708**
**0**
Hall Hire General
1,718
8,925
Speakers General
845
1,095
Refreshments Inc. Thank You Lunch and Open Meetings
492
1,274
Zoom
101
0
Entrance fees/coach hire/purchases
0
5,179
**Meetings**
**3,156**
**16,472**
Third Age Matters Magazine
3,170
0
Local News
**4**
1,422
0
Web site - Development and Hosting
**5**
163
0
**Publicity**
**4,755**
**0**
Postage
819
0
Printing and Stationery
6
243
0
Special Events
100
0
Sundry
79
0
Membership System (Wild Apricot)
**7**
1,866
0
Scottish Holiday Deposit Refund
0
0
PayPal Fees
280
0
Bank Charges
223
0
Groups
0
81
Administration
**3,611**
**81**
Equipment purchased
**8**
505
0
**Equipment**
**505**
**0**
**Total payments**
**16,735**
**16,553**
**Defcit / Surplus for year**
**(133)**
**1,302**
**Balance Sheet as at**
**31 March 2023**
**General Fund**
**Groups**
HSBC Current Account
18,013
Scottish Widows Savings
6,297
Cash on Hand - General
20
Groups
**9**
3,011
**Total Current Assets**
**24,330**
**3,011**
**Fixed Assets**
**0**
**0**
**Total Assets**
**24,330**
**3,011**
**Represented by**
**GENERAL FUND**
Balance as at 1 April 2022
24,464
1,710
**Defcit / Surplus for year**
(133)
1,302
Balance at 31 March 2023 carried forward
**24,330**
**3,011**|**Wetherby & District u3a (Charity Number 1143289)**
**Receipts and Payments Account for the year ended**
**31 March 2023**
**Notes**
**General Fund**
**Groups**
**Receipts**
Full Membership (gross)
**1**
14,468
0
HMRC Charities Refund
2
2,005
0
**Membership**
**16,473**
**0**
Non Members at meetings
16
0
Donations
11
0
Groups
81
17855
Interest Received from deposit account and HMRC
20
0
**Other**
**128**
**17,855**
**Total Receipts**
**16,601**
**17,855**
**Payments**
Third Age Trust
4,708
0
**Membership**
**3**
**4,708**
**0**
Hall Hire General
1,718
8,925
Speakers General
845
1,095
Refreshments Inc. Thank You Lunch and Open Meetings
492
1,274
Zoom
101
0
Entrance fees/coach hire/purchases
0
5,179
**Meetings**
**3,156**
**16,472**
Third Age Matters Magazine
3,170
0
Local News
**4**
1,422
0
Web site - Development and Hosting
**5**
163
0
**Publicity**
**4,755**
**0**
Postage
819
0
Printing and Stationery
6
243
0
Special Events
100
0
Sundry
79
0
Membership System (Wild Apricot)
**7**
1,866
0
Scottish Holiday Deposit Refund
0
0
PayPal Fees
280
0
Bank Charges
223
0
Groups
0
81
Administration
**3,611**
**81**
Equipment purchased
**8**
505
0
**Equipment**
**505**
**0**
**Total payments**
**16,735**
**16,553**
**Defcit / Surplus for year**
**(133)**
**1,302**
**Balance Sheet as at**
**31 March 2023**
**General Fund**
**Groups**
HSBC Current Account
18,013
Scottish Widows Savings
6,297
Cash on Hand - General
20
Groups
**9**
3,011
**Total Current Assets**
**24,330**
**3,011**
**Fixed Assets**
**0**
**0**
**Total Assets**
**24,330**
**3,011**
**Represented by**
**GENERAL FUND**
Balance as at 1 April 2022
24,464
1,710
**Defcit / Surplus for year**
(133)
1,302
Balance at 31 March 2023 carried forward
**24,330**
**3,011**|**Grand Total**
14,468
2,005
**16,473**
16
11
17,936
20
**17,983**
**34,456**
4,708
**4,708**
10,643
1,940
1,765
101
5,179
**19,628**
3,170
1,422
163
**4,755**
819
243
100
79
1,866
0
280
223
81
**3,692**
505
**505**
**33,288**
**1,168**
**Grand Total**
18,013
6,297
20
3,011
**27,342**
**0**
**27,342**
26,173
1,168
**27,342**|**31 March 2022**
**General Fund**
**Groups**
11,860
0
1,960
0
**13,820**
**0**
24
0
2
0
91
8187
12
0
**130**
**8,187**
**13,950**
**8,187**
3,976
0
**3,976**
0
925
4,556
705
471
66
454
421
0
0
2,913
**2,117**
**8,393**
2,589
0
1,437
0
163
0
**4,189**
**0**
798
0
563
0
0
0
77
0
1,564
0
(500)
0
275
0
18
0
0
91
**2,795**
**91**
1,265
0
**1,265**
**0**
**14,342**
**8,484**
**(392)**
**(298)**|**31 March 2022**
**General Fund**
**Groups**
11,860
0
1,960
0
**13,820**
**0**
24
0
2
0
91
8187
12
0
**130**
**8,187**
**13,950**
**8,187**
3,976
0
**3,976**
0
925
4,556
705
471
66
454
421
0
0
2,913
**2,117**
**8,393**
2,589
0
1,437
0
163
0
**4,189**
**0**
798
0
563
0
0
0
77
0
1,564
0
(500)
0
275
0
18
0
0
91
**2,795**
**91**
1,265
0
**1,265**
**0**
**14,342**
**8,484**
**(392)**
**(298)**|**Page 1**
**Grand Total**| |---|---|---|---|---|---|---| ||14,468
2,005|0
0|14,468
2,005|11,860
1,960|0
0|11,860
1,960| ||**16,473**|**0**||**13,820**|**0**|**13,820**| ||16
11
81
20|0
0
17855
0|16
11
17,936
20|24
2
91
12|0
0
8187
0|24
2
8,278
12| ||**128**|**17,855**||**130**|**8,187**|**8,317**| ||**16,601**|**17,855**||**13,950**|**8,187**|**22,137**| |||||||| ||4,708|0|4,708|3,976|0|3,976| ||**4,708**|**0**||**3,976**|0|**3,976**| ||1,718
845
492
101
0|8,925
1,095
1,274
0
5,179|10,643
1,940
1,765
101
5,179|925
705
66
421
0|4,556
471
454
0
2,913|5,481
1,176
520
421
2,913| ||**3,156**|**16,472**||**2,117**|**8,393**|**10,511**| ||3,170
1,422
163|0
0
0|3,170
1,422
163|2,589
1,437
163|0
0
0|2,589
1,437
163| ||**4,755**|**0**||**4,189**|**0**|**4,189**| ||819
243
100
79
1,866
0
280
223
0|0
0
0
0
0
0
0
0
81|819
243
100
79
1,866
0
280
223
81|798
563
0
77
1,564
(500)
275
18
0|0
0
0
0
0
0
0
0
91|798
563
0
77
1,564
(500)
275
18
91| ||**3,611**|**81**||**2,795**|**91**|2,886| ||505|0|505|1,265|0|1,265| ||**505**|**0**||**1,265**|**0**|**1,265**| ||**16,735**|**16,553**||**14,342**|**8,484**|**22,827**| ||**(133)**|**1,302**||**(392)**|**(298)**|**(690)**| ||**31 March 2023**
**General Fund**
**Groups**
18,013
6,297
20
3,011
**24,330**
**3,011**
**0**
**0**
**24,330**
**3,011**
24,464
1,710
(133)
1,302
**24,330**
**3,011**|||**31 March 2022**
**General Fund**
**Groups**
18,154
6,290
20
1,710
**24,464**
**1,710**
**0**
**0**
**24,464**
**1,710**
24,856
2008
(392)
(298)
**24,464**
**1,710**||**Grand Total**| ||18,013
6,297
20||18,013
6,297
20
3,011|18,154
6,290
20||18,154
6,290
20
1,710| ||**24,330**
**0**|3,011||**24,464**
**0**|1,710|| |||**3,011**
**0**|||**1,710**
**0**|**26,173**
**0**| ||**24,330**|**3,011**||**24,464**|**1,710**|**26,173**| ||24,464
(133)|1,710
1,302||24,856
(392)|2008
(298)|26,864
(690)| ||**24,330**|**3,011**||**24,464**|**1,710**|**26,173**| Prepared by Treasurer on 25th April 2023 Richard Daniel ## **Wetherby & District u3a (Charity Number 1143289)** ## **Notes to the Receipts and Payments Account for the year ended** ## **1. Membership including 2 Life Members** Membership Fee £10 - year to 31st March 2022 Membership Fee £10 - year to 31st March 2023 Membership Fee £12 - year to 31st March 2024 Total ## **2. Gift Aid Refund** Members registered for Gift Aid ## **3. Membership Subscription based on members registered with W & D** - at 31 March 2022 - 1177 members (2021 - 1136) was levied at 4. **Local News** is the annual magazine. 5. **Web Site** includes website hosting and domain name. 6. **Printing and Stationery** includes periodic news letters, monthly bulletins and notices. 7. **Software System** - "Wild Apricot" one year Membership Subscription from November 2022 to November 2023. ## **8. Equipment purchased during the year** 1 HP Laptop plus software 1 PayPal Zettle Card Reader Membership Membership **9. Fixed Assets** purchased and written off in previous years |2|HP Laptops plus software|HP Laptops plus software|Chair, Secretar|Chair, Secretar| |---|---|---|---|---| |1|u3a Banner (new logo)||Alan Pengilley|| |2|RODE Wireless Go II||Tim Mallett|| |4|HP-QB681AA black Laptops plus software||Treasurer, 3 x s|| |1|HP Laptop|red plus software|Mary Merkin|| |2|Epsom EB-X41 Computer Projector||Peter Guildford|| |1|Used Acer|Laptop 5743Z|now scrapped|| |1|Acer Computer Projector X110P||Mary Merkin|| |3|Kensington Wireless Presenter||Mary Merkin, Pe|| ||||Alan Pengilley|| |1|Large Projector Screen on Legs||John Pentith|| |1|McMurdo Personal Locator Beacon||Adrian Lockwoo|| |1|Large P.A.|System|Rex Stott|| |1|Small P.A. System|Brian Taylor| |---|---|---| |1|PayPal Card Reader|Membership (n| |1|Display Boards|Sarah Goodwin| The cost of equipment is wholly written off in the year of purchase ## **10. Group Funds were collated and examined by the Groups Treasure** Prepared by Treasurer on 25th April 2023 Richard Daniel ## **Page 2** ||**31 March 2023**||**31 March 2022**|**31 March 2022**| |---|---|---|---|---| ||1247|||1188| |||235||£2,350| |236|£2,360|951||£9,510| |1,009|£12,108|||| ||£14,468|||£11,860| ||802|||784| |**D U3A**||||| ||£4.00 per member||£3|50 per member| ||£505|||£1,265| ||£427|||| ||£78|||| |ry||||| |spare||||| |, Alan Pengilley||||| |eter Guildford||||| od ow replaced) er Indepondent Examlner's Roport lo Iho Tru8ts8• of the W•th•rby & D18tr1ct u3a I report to th8 truslees on my examlnation of the accounts of the Wetherby & District u38 (Charity Number 1143289) for the year ended 31•1 March 2023 which comprise the consolidated receipts and payments account, the ¢onsolidaled balance sheet and related notes set out on pages 1 and 2. Responsiblliti88 and basis of report The Wetherby & District u3a tfustees are responsible for Ihe preparats'on of the accounts in accordance with the requirements of the Charities Act 2011 ('the ACY). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examinab'on I have followed all the applicable Directions given by the Charity Commission ur7der section 145(5)Ib) of the Independent examlner's Statsment I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. 1. accounting records were not kept in respect of the Wetherby & District u3a as required by section 130 of the Act., or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Signed." Name.. Ann Hill Address.. Dale., Field House, 8 Whitham Close, Boston Spa, Wetherby. LS23 6DU