Portishead Youth Centre Limited Company Ilmlted by guarantee Report and unaudited financial statements st for the year ended 31 December 2020 Company No. 7588073 Charity No. 1143238 Brooking Ruse Chartered Accountants 108 High Street Portishead North Somerset BS20 6AJ
Portishead Youth Centre Limited Company limited by guarantee Contents Page Directors, and trustees, report Independent Examiner's report Statement of financial activities Balance sheet Notes to the unaudited financial statements 10-14
Portishead Youth Centre Limited Company limited by guarantee Annual report of the directors and trustees The directors and trustees present their report together with the unaudited fmancial st statements for the year ended 31 December 2020. The trustees have complied with the duty in Section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission. The report is prepared in accordance with the small companies regime (Section 419(2) of the Companies Act 2006). Administrative details The company, Portishead Youth Centre Limited, is a company limited by guarantee number 7588073 and is a registered charity, number 1143238. st The company was incorporated on l April 2011 and commenced activities on I" January 2012. The registered office and operational address is: l Harbour Road Portishead North Somerset BS20 7DD Directors/trustees M.E. Beaumont D.R. Cook R.M. Cruse M.G. Dolton N.J. Holland C.E. Jones M.R. Jones J. Lord J.W. Power R.F. Sainsbury T.R. Slatter S.J. Thorne Secretary M. E. Beaumont Reporting accountants Brooking Ruse Chartered Accountants & Registered Auditors 108 High Street Portishead North Somerset BS20 6AJ
Portishead Youth Centre Limited Company limited by guarantee Annual report of the directors and trustees .continued Purposes and aims Our charity's purposes as set out in the objects contained in the company's memorandum of association are to: Benefit the public by the provision of a youth centre; and The provision of a community youth centrc to help and educatc young people and children through their leisure time activities so as to develop their physical, mental and spiritual capacities that they may grow to full maturity as individuals and members of society. Charity trustee selection Trustees are appointed by the management committee on the understanding that they will further the purposes and aims of the charity detailed above. The managemcnt committee shall be constituted as follows: I representative of North Somerset Council 2 representatives of Portishead Town Council I representative of the Gordano School staff I representative of Avon & Somerset Constabulary Up to 10 co-opted from the local community Achievements during the year This is the ninth year of trading of Portishead Youth Centre Limited. This has been a year like no other. During January and February the Centre ran as usual but it became apparent in March that life was going to change. The building was closed. Trustees meetings were held via Zoom and more meetings than nornial were necessary in order to support the staff. Much thought went into how the Centre was going to support our young people during the lockdown: their problems were not going to go away because they had to stay at home, in fact some problems were exacerbated. Youth Club moved online as did I: I mentoring, pre-school arts and crafts session Messy Makes and fitness, baking, crafting and games were popular for older children and young people. With the building closed we lost all our income from Building Hire, Coffee Bar and other activities but we still had our core costs to pay. Kim, Karen and some of the Trustees worked hard at applying for grants.
Portishead Youth Centre Limited Company limited by guarantee Annual report of the directors and trustees .continued Special grants and donations relating to COVtD-19 were received from: Sport England Neighbourly National Lottery Community Fund Coronavirus Community Support Fund Quartet Community Foundation Groundwork UK (Tesco Bags of Help) Portishead Lions Club International Legal and General North Somerset Council (Government Scheme) Government Furlough Scheme The Government Furlough Scheme made it possible for us to retain all our staff. At fst we made up their sal<iries to l 00 % but once July arrived we realised that the 80 % provided by Government was all we could afford. Wc were in receipt of £23,245.71 during 2020. Food related funds were also received from: Greggs Waitrose Portishead These funds were for the provision of food. Kim Jones in particular worked with the Local Food Bank to help feed our more vulnerable families. Various applications have been made for grants to support the running of the Centre during 2020 and we are very grateful to: Portishead Town Council The Portishead Nautical Trust Children in Need Garfield Weston We have also been generously supported by local people, organisations and businesses in the forni of donations. These include, but are not limited to: Portishead Parish Churches Portishead Lions Club International Legal and General Home Sense Portishead Cruising Club Viper Innovations Portishead Arts Max Farrow Phoenix Bar Stuart Griffiths Mike Jones Gerry Sparks Phil Saunders Youth Club Members
, Portishead Youth Centre Limited Company limited by guarantee Annual report of the directors and trustees .continued Special mention should be made of Portishead Lions Club International. At the beginning of the pandemic they gave us a donation of £1,000. When we needed to provide screens to make sure we were COVtD-secure they arranged to make and install them for us, at an advantageous cost. Our blinds in the Nautical Room were becoming a health hazard particularly as we were using this room for the Crèche. They have replaced these and contributed half of the cost of the new units. Odd jobs around the site have also been completed by a small group of Lions. The Trustees and staff are very grateful. In December 2013 a ten-year lease was signed with Portishead Town Council giving the Centre a secure home. Portishead Youth Centre has a building to be proud of. The Celltre had become known as "the place" to hold parties and events. This venture not only helped to bring in revenue for the Centre but also helped to engage and educate the community on what the Centre does and how they can support it. We hope to be able to return to these activities in 2021. Portishead Youth Centre is seen by the community as a place of expertise and safety for engaging children and young people. This year the number of activities on offer has had to change. We did manage to offer a Summer Holiday Scheme which was run outdoors on the outside court under gazebos. We introduced a Crèche in the autumn, which meant we had to change our insurance provider and consequently increase our insurance premium, but this has proved very successful. We are doing more work with Gordano School and others to provide education for school pupils who struggle to engage with more traditional approaches of education and learning. The Trustees are pleased to report that the day to day running of the business has been ably managed by Kim Jones. Kim is supported by an excellent team. Policies have been reviewed during the year and a timetable for reviews established. COVID-19 has also caused us to produce new policies and Jean Lord, Mark Beaumont and Kim Jones are to be thanked for this. Jean Lord gave up chairing the Finance Committee during the year; a role which David Cook has taken on. Jean is acting as minute secretary. This year's success has been made possible by the relentless support and work by the Trustees and the Centre's staff who continue to be open to new challenges, innovative in their delivery and loyal to the Centre and all who make use of it. Reserves The surplus for the year has amounted to £1,179 on restricted funds and a deficit of £2,190 on unrestricted funds as stated on page 7 of the accounts. The Trustees consider the following provisions necessary in order to show a true position of the Youth Centre's ongoing working capital.
Portishead Youth Centre Limited Company limited by guarantee Annual report of the directors and trustees .continued Using the Reserves Policy agreed in 2021 the allocation of the reserves to be included in the annual accounts for 2020 are as follows: Cover for salaries and running costs for six months for business continuity in the event of a catastrophic loss of income £90,000. Cover for the non-insurable cost of using alternative accommodation should the centre building be out of action £ l 0,000. A cumulative sum to cover any refurbishment required at the end of the lease £30,000. This makes a total of £130,000 in the designated fund as stated in note I I, page 14. There is also a sum of £20,051 which is a portion of grants which are evenly spent until the next instalment is due or a new application can be made as stated in note l O, page 13. This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006 This report was approved by the board on 24 May 2021 and signed on its behalf by Rosalind M. Cruse Director/Trustee
Independent Examiner's Report to the Trustees of Portishead Youth Centre Limited Company limited by guarantee I report to the charity trustees on my examination of the accounts of the company for the year ended 31 December 2020, which are set out on pages 5 to 13. Responsibilities and basis of report As the charity's trustees of the company (and also its dircctors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (the '2011 Act,). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examlner's report I have completed my exarnination. I confinn that no matters have come to my attention in connection with the examination give me cause to believe: . l) accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2) the accounts do not accord with those accounting records; or 3) the accounts do not comply with the accounting requirements of section 396 of the 2006 act other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination; or 4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable to the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention sbould be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: ... Robert D. Orr Brooking Ruse Chartered Accountants & Registered Auditors 108 High Street Portishead BRISTOL BS20 6AJ
Portishcad Youth Centre Limited Company limited by guarantee Statement of financial activities (including income and expenditure account) for the year ended 31st December 2020 Unrestricted Restricted Funds Funds Notes Total Incoming resources 93,356 92,792 186,148 Resources expended 95,546 91,613 187,159 Net incoming resources (2,190) 1,179 (1,01 i) Reconciliation of funds Funds brought forward 136,782 18,872 155,654 Funds carried fonvard 10 134,592 20,051 154,643 Thc statement of financial activities includes all recogniscd gains and losses for the year. All incoming resources expended derive from continuing activities. The notes on pages 10 to 14 form an Integral part of these financial statements.
Portishead Youth Centre Limited Company limited by guarantee st Balance Sheet as at 31 December 2020 Notes 2020 2019 Fixed assets Tangible assets 19,703 26,271 Current assets Stocks Debtors and prepayments Cash at bank and in hand 1,058 7,405 146,469 1,190 6,179 145,902 154,932 19,992 153,271 23,888 Creditors: amounts falling due within one year Net current assets 134,940 129,383 Total assets less current liabilities 154,643 155,654 et assets 154,643 155,654 Funds Restricted funds Unrestricted funds 10 11 20,051 130,000 4,592 18,872 94,258 42,524 - Designated General 154,643 155,654 The directors, statements required by Sections 475(2) and (3) are shown on the following page which fonns part of this balance sheet. The notes on pages 10 to 14 form an integral part of these financial statements.
Portishead Youth Centre Limited Company limited by guarantee Balance sheet (continued) Directors, statements required by Sections 475(2) and (3) for the year ended 31" December 2020 In approving these financial statements as dircctors of the company we hereby confirni: (a) that for the year stated above the company was entitled to the exemption conferred by Section 477 of the Companies Act 2006. (b) that no notice has been deposited at the registered office of the company pursuant to Section st 476 requesting that an audit be conducted for the year ended 31 December 2019; and (c) that we acknowledge our responsibilities for: (i) ensuring that the company keeps accounting records which comply with Section 386; and (li) preparing financial statemcnts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the year then ended in accordance with the requirements of Section 393 and which othcrwise comply with the provisions of the Companies Act 2006 relating to financial statements, so far as applicable to the company. These accounts have been prepared in accordance with the special provisions of the Companies Act 2006 applicable to companies subject to the small companies regime and in accordance with FRS102 SORP. The financial statcments werc approved by the board on 24 May 2021 and signed on its behalf by Rosalind M. Cruse Directorrrrustee Registration llumber: 07588073 The notes on pages 10 to 14 form an integral part of these financial statements.
Portishead Youth Centre Limited Company limited by guarantee Notes to the unaudited financial statements for the year ended 31" December 2020 Accounting policies Basis of accounting The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their account in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Fund accounting Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds are unrestricted funds earn]arked by the Management Committee for particular purposes. Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the tern]s of an appeal. Incoming resources All incoming resources are included in the statement of financial activities when the charity is entitled to, and virtually certain to receive, the income and the amount can be quantified with reasonable accuracy. Resources expended Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates. Tangible fixed assets and depreciatlon Depreciation is provided at rates calculated to write off tlie cost less residual value of each asset over its cxpectcd useful life, as follows: Property improvements Office equipment & furniture Fixtures, fittings & equipment l O % straight line 25 % reducing b(Ilance 25 % reducing balance Stock Stock is valued at the Lower of cost and net realisable value.
Portishead Youth Centre Limited Company limited by guarantee Notes to the unaudlted financial statements for the year ended 31st December 2020 LTnrestricted Restricted funds funds .continued Incoming resources Total Grant income Subscriptions and donations Food and refreshment income Fundraising Room hire Pre School Activities Other income Youth Club activities Bank interest receivable 11,334 12,929 21,186 1,932 19,370 10,185 6,305 9,511 604 92,792 104,126 12,929 21,186 1,932 19,370 10,185 6,305 9,511 604 93,356 92,792 186,148 Unrestricted Restricted funds funds Resources expended Total Staff costs Goods purchased for resale Other direct costs Premiscs expcnses Administrative expenses Depreciation 71,912 4,788 4,167 2,656 5,455 6,568 64,640 2,934 617 15,712 7,710 136,552 7,722 4,784 18,368 13,165 6,568 95,546 91,613 187,159 Net outgoing resources This is stated after charging: Depreciation 2020 2019 6,568 8,186 Staff costs Wagcs and salaries Social security costs Pension costs Other expenses 128,080 4,545 3,129 798 169,569 5,146 2,831 2,437 136,552 179,983 No employee received emoluments of more than £60,000. The charity operates the NEST pension scbeme for its employees. The average number of employees during the year was as follows: Youth workers Food and refreshment sales Pre School Administration and support 10 12 22 23
Portishead Youth Centre Limited Company limited by guarantee Notes to the unaudited financial statements for the year ended 31" December 2020 .continued Trustee remuneration and related party transactions No members of the management committee received any remuneration during the year, nor were any expenses reimbursed to trustees. Taxation As a charity, Portishead Youth Centre Limited is exempt from tax on income and gains falling within sections 466 to 493 Corporation Tax Act 2010 (CTA 2010) or scction 256 Taxation of Chargeable Gains Act 1992 (TCGA 1992) to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity. Tangible red assets Fixtures ritting & equipment Property Improvements Total Cost At 31 December 20 19 Additions st 17,114 45,212 62,326 At 31" December 2020 17,114 45,212 62,326 Depreciation At 31" December 2019 Charge for the year 10,268 1,711 25,787 4,857 36,055 6,568 At 31" December 2020 11.979 30,644 42,623 Net book value st At 31 December 2019 6,846 19,425 26,271 Net book value At 31" December 2020 5,135 14,568 19,703 Creditors: amounts falling due within one year Trade creditors Accruals and deferred income: Accountants, fees Other creditors 2020 2019 3,411 8,849 1,980 14,601 1,980 13,059 £19,992 £23,888
Portishead Youth Centre Limited Company limited by guarantee Notes to the unaudited tlnanclal statements for the year ended 31" December 2020 .continued 10. Funds Unrestricted Funds Restricted Funds Total Funds At I" January 2020 (Deficit)/Surplus for the year 136,782 (2,190) 18,872 I,179 155,654 (1,011) At 31st December 2020 134,592 20,051 154,643 Restricted funds Balance b/fwd Incoming Resources Resources expended Balance clfwd The Portishead Nautical Trust Portishead Town Council Youth Investment Fund Quartet Quartet Quartet Garfield Weston National Grid Children in Need Community Fund Sports England Waitrose Neighbourly Portishead Arts Max Farrow 15,000 25,000 12,411 12,500 24,001 16,548 35 5,362 532 8,334 8,556 2,574 10,000 2,586 295 290 2,500 6,249 5,250 4,137 35 362 532 5,000 10,000 1,666 8,556 10,000 10,000 2,586 1,000 400 1,101 294 92,792 7,426 705 110 1,101 294 20,051 18,872 91,613 Restricted funds are to be used only for the following specific purposes: The Portishead Nautical Trust Youth workers, salaries and administration Portishead Town Council Administration and premises costs Youth Investment Fund Youth centre salaries, training, mentoring and administration Quartet Youth social action Quartet Youth activity Quartet Summer trips Garfield Weston Youth worker salary National Grid Connecting Portishead's people Children in Need Youth support & mentoring activities for young people Community Fund Staff costs Sports England Building running costs Waitrose Food for vulnerable families Neighbourly Food for vulnerable families Portishead Arts Skate board equipment Max Farrow Gaming equipment
Portishead Youth Centre Limited Company limited by guarantee Notes to the unaudited financial statements st for tlie year ended 31 December 2020 New Designation .continued 11. Designated funds Balance b/f Expenditure in Year Balance c/f Club refurbislunent Business contingency Alternative accommodation Air conditioning 25,000 62,000 6,000 1,258 5,000 28,000 4,000 30,000 90,000 10,000 (1,258) 94,258 37,000 (1258) 130,000 The designated funds are set aside for future expenditure by Portishead Youth Centre. 12. Company limited by guarantee The company is limited by guarantee and does not have share capital.