Portishead Youth Centre Limited
Company Ilmlted by guarantee
Report and unaudited financial statements
st
for the year ended 31 December 2020
Company No. 7588073
Charity No. 1143238
Brooking Ruse
Chartered Accountants
108 High Street
Portishead
North Somerset
BS20 6AJ

Portishead Youth Centre Limited
Company limited by guarantee
Contents
Page
Directors, and trustees, report
Independent Examiner's report
Statement of financial activities
Balance sheet
Notes to the unaudited financial statements
10-14

Portishead Youth Centre Limited
Company limited by guarantee
Annual report of the directors and trustees
The directors and trustees present their report together with the unaudited fmancial
st
statements for the year ended 31 December 2020.
The trustees have complied with the duty in Section 17(5) of the 2011 Charities Act to
have due regard to guidance published by the Charity Commission.
The report is prepared in accordance with the small companies regime (Section 419(2) of
the Companies Act 2006).
Administrative details
The company, Portishead Youth Centre Limited, is a company limited by guarantee
number 7588073 and is a registered charity, number 1143238.
st
The company was incorporated on l April 2011 and commenced activities on
I" January 2012.
The registered office and operational address is:
l Harbour Road
Portishead
North Somerset
BS20 7DD
Directors/trustees
M.E. Beaumont
D.R. Cook
R.M. Cruse
M.G. Dolton
N.J. Holland
C.E. Jones
M.R. Jones
J. Lord
J.W. Power
R.F. Sainsbury
T.R. Slatter
S.J. Thorne
Secretary
M. E. Beaumont
Reporting accountants
Brooking Ruse
Chartered Accountants & Registered Auditors
108 High Street
Portishead
North Somerset
BS20 6AJ

Portishead Youth Centre Limited
Company limited by guarantee
Annual report of the directors and trustees
.continued
Purposes and aims
Our charity's purposes as set out in the objects contained in the company's memorandum
of association are to:
Benefit the public by the provision of a youth centre; and
The provision of a community youth centrc to help and educatc young people and
children through their leisure time activities so as to develop their physical, mental
and spiritual capacities that they may grow to full maturity as individuals and
members of society.
Charity trustee selection
Trustees are appointed by the management committee on the understanding that they will
further the purposes and aims of the charity detailed above.
The managemcnt committee shall be constituted as follows:
I representative of North Somerset Council
2 representatives of Portishead Town Council
I representative of the Gordano School staff
I representative of Avon & Somerset Constabulary
Up to 10 co-opted from the local community
Achievements during the year
This is the ninth year of trading of Portishead Youth Centre Limited. This has been a year
like no other.
During January and February the Centre ran as usual but it became apparent in March that
life was going to change. The building was closed. Trustees meetings were held via
Zoom and more meetings than nornial were necessary in order to support the staff. Much
thought went into how the Centre was going to support our young people during the
lockdown: their problems were not going to go away because they had to stay at home, in
fact some problems were exacerbated. Youth Club moved online as did I: I mentoring,
pre-school arts and crafts session Messy Makes and fitness, baking, crafting and games
were popular for older children and young people.
With the building closed we lost all our income from Building Hire, Coffee Bar and other
activities but we still had our core costs to pay. Kim, Karen and some of the Trustees
worked hard at applying for grants.

Portishead Youth Centre Limited
Company limited by guarantee
Annual report of the directors and trustees
.continued
Special grants and donations relating to COVtD-19 were received from:
Sport England
Neighbourly
National Lottery Community Fund Coronavirus Community Support Fund
Quartet Community Foundation
Groundwork UK (Tesco Bags of Help)
Portishead Lions Club International
Legal and General
North Somerset Council (Government Scheme)
Government Furlough Scheme
The Government Furlough Scheme made it possible for us to retain all our staff. At f￿st
we made up their sal<iries to l 00 % but once July arrived we realised that the 80 % provided
by Government was all we could afford. Wc were in receipt of £23,245.71 during 2020.
Food related funds were also received from:
Greggs
Waitrose Portishead
These funds were for the provision of food. Kim Jones in particular worked with the
Local Food Bank to help feed our more vulnerable families.
Various applications have been made for grants to support the running of the Centre
during 2020 and we are very grateful to:
Portishead Town Council
The Portishead Nautical Trust
Children in Need
Garfield Weston
We have also been generously supported by local people, organisations and businesses in
the forni of donations. These include, but are not limited to:
Portishead Parish Churches
Portishead Lions Club International
Legal and General
Home Sense
Portishead Cruising Club
Viper Innovations
Portishead Arts
Max Farrow
Phoenix Bar
Stuart Griffiths
Mike Jones
Gerry Sparks
Phil Saunders
Youth Club Members

, Portishead Youth Centre Limited
Company limited by guarantee
Annual report of the directors and trustees
.continued
Special mention should be made of Portishead Lions Club International. At the beginning
of the pandemic they gave us a donation of £1,000. When we needed to provide screens to
make sure we were COVtD-secure they arranged to make and install them for us, at an
advantageous cost. Our blinds in the Nautical Room were becoming a health hazard
particularly as we were using this room for the Crèche. They have replaced these and
contributed half of the cost of the new units. Odd jobs around the site have also been
completed by a small group of Lions. The Trustees and staff are very grateful.
In December 2013 a ten-year lease was signed with Portishead Town Council giving the
Centre a secure home. Portishead Youth Centre has a building to be proud of. The Celltre
had become known as "the place" to hold parties and events. This venture not only helped
to bring in revenue for the Centre but also helped to engage and educate the community on
what the Centre does and how they can support it. We hope to be able to return to these
activities in 2021.
Portishead Youth Centre is seen by the community as a place of expertise and safety for
engaging children and young people. This year the number of activities on offer has had
to change. We did manage to offer a Summer Holiday Scheme which was run outdoors on
the outside court under gazebos. We introduced a Crèche in the autumn, which meant we
had to change our insurance provider and consequently increase our insurance premium,
but this has proved very successful. We are doing more work with Gordano School and
others to provide education for school pupils who struggle to engage with more traditional
approaches of education and learning.
The Trustees are pleased to report that the day to day running of the business has been
ably managed by Kim Jones. Kim is supported by an excellent team.
Policies have been reviewed during the year and a timetable for reviews established.
COVID-19 has also caused us to produce new policies and Jean Lord, Mark Beaumont
and Kim Jones are to be thanked for this. Jean Lord gave up chairing the Finance
Committee during the year; a role which David Cook has taken on. Jean is acting as
minute secretary.
This year's success has been made possible by the relentless support and work by the
Trustees and the Centre's staff who continue to be open to new challenges, innovative in
their delivery and loyal to the Centre and all who make use of it.
Reserves
The surplus for the year has amounted to £1,179 on restricted funds and a deficit of £2,190
on unrestricted funds as stated on page 7 of the accounts.
The Trustees consider the following provisions necessary in order to show a true position
of the Youth Centre's ongoing working capital.

Portishead Youth Centre Limited
Company limited by guarantee
Annual report of the directors and trustees
.continued
Using the Reserves Policy agreed in 2021 the allocation of the reserves to be included in
the annual accounts for 2020 are as follows:
Cover for salaries and running costs for six months for business continuity in the event of
a catastrophic loss of income £90,000.
Cover for the non-insurable cost of using alternative accommodation should the centre
building be out of action £ l 0,000.
A cumulative sum to cover any refurbishment required at the end of the lease £30,000.
This makes a total of £130,000 in the designated fund as stated in note I I, page 14. There
is also a sum of £20,051 which is a portion of grants which are evenly spent until the next
instalment is due or a new application can be made as stated in note l O, page 13.
This report has been prepared in accordance with the special provisions for small
companies under Part 15 of the Companies Act 2006
This report was approved by the board on 24 May 2021 and signed on its behalf by
Rosalind M. Cruse
Director/Trustee

Independent Examiner's Report to the Trustees of
Portishead Youth Centre Limited
Company limited by guarantee
I report to the charity trustees on my examination of the accounts of the company for the
year ended 31 December 2020, which are set out on pages 5 to 13.
Responsibilities and basis of report
As the charity's trustees of the company (and also its dircctors for the purposes of
company law) you are responsible for the preparation of the accounts in accordance with
the requirements of the Companies Act 2006 ('the 2006 Act,).
Having satisfied myself that the accounts of the company are not required to be audited
under Part 16 of the 2006 Act and are eligible for independent examination, I report in
respect of my examination of your charity's accounts as carried out under section 145 of
the Charities Act 2011 (the '2011 Act,). In carrying out my examination I have
followed the Directions given by the Charity Commission under section 145(5)(b) of the
2011 Act.
Independent examlner's report
I have completed my exarnination. I confinn that no matters have come to my attention
in connection with the examination give me cause to believe: .
l) accounting records were not kept in respect of the company as required by section 386
of the 2006 Act; or
2) the accounts do not accord with those accounting records; or
3) the accounts do not comply with the accounting requirements of section 396 of the
2006 act other than any requirement that the accounts give a 'true and fair, view which
is not a matter considered as part of an independent examination; or
4) the accounts have not been prepared in accordance with the methods and principles of
the Statement of Recommended practice for accounting and reporting by charities
[applicable to charities preparing their accounts in accordance with the Financial
Reporting Standard applicable to the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the
examination to which attention sbould be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
Signed: ...
Robert D. Orr
Brooking Ruse
Chartered Accountants & Registered Auditors
108 High Street
Portishead
BRISTOL
BS20 6AJ

Portishcad Youth Centre Limited
Company limited by guarantee
Statement of financial activities (including income and expenditure account)
for the year ended 31st December 2020
Unrestricted Restricted
Funds
Funds
Notes
Total
Incoming resources
93,356
92,792
186,148
Resources expended
95,546
91,613
187,159
Net incoming resources
(2,190)
1,179
(1,01 i)
Reconciliation of funds
Funds brought forward
136,782
18,872
155,654
Funds carried fonvard
10
134,592
20,051
154,643
Thc statement of financial activities includes all recogniscd gains and losses for the year. All incoming
resources expended derive from continuing activities.
The notes on pages 10 to 14 form an Integral part of these financial statements.

Portishead Youth Centre Limited
Company limited by guarantee
st
Balance Sheet as at 31 December 2020
Notes
2020
2019
Fixed assets
Tangible assets
19,703
26,271
Current assets
Stocks
Debtors and prepayments
Cash at bank and in hand
1,058
7,405
146,469
1,190
6,179
145,902
154,932
19,992
153,271
23,888
Creditors: amounts falling due within one year
Net current assets
134,940
129,383
Total assets less current liabilities
154,643
155,654
et assets
154,643
155,654
Funds
Restricted funds
Unrestricted funds
10
11
20,051
130,000
4,592
18,872
94,258
42,524
- Designated
General
154,643
155,654
The directors, statements required by Sections 475(2) and (3) are shown on the following page
which fonns part of this balance sheet.
The notes on pages 10 to 14 form an integral part of these financial statements.

Portishead Youth Centre Limited
Company limited by guarantee
Balance sheet (continued)
Directors, statements required by Sections 475(2) and (3)
for the year ended 31" December 2020
In approving these financial statements as dircctors of the company we hereby confirni:
(a) that for the year stated above the company was entitled to the exemption conferred by
Section 477 of the Companies Act 2006.
(b) that no notice has been deposited at the registered office of the company pursuant to Section
st
476 requesting that an audit be conducted for the year ended 31 December 2019; and
(c) that we acknowledge our responsibilities for:
(i)
ensuring that the company keeps accounting records which comply with Section
386; and
(li)
preparing financial statemcnts which give a true and fair view of the state of
affairs of the company as at the end of the financial year and of its profit or loss
for the year then ended in accordance with the requirements of Section 393 and
which othcrwise comply with the provisions of the Companies Act 2006 relating
to financial statements, so far as applicable to the company.
These accounts have been prepared in accordance with the special provisions of the Companies Act
2006 applicable to companies subject to the small companies regime and in accordance with
FRS102 SORP.
The financial statcments werc approved by the board on 24 May 2021 and signed on its behalf by
Rosalind M. Cruse
Directorrrrustee
Registration llumber: 07588073
The notes on pages 10 to 14 form an integral part of these financial statements.

Portishead Youth Centre Limited
Company limited by guarantee
Notes to the unaudited financial statements
for the year ended 31" December 2020
Accounting policies
Basis of accounting
The financial statements have been prepared in accordance with Accounting and
Reporting by Charities: Statement of Recommended Practice applicable to charities in
preparing their account in accordance with the Financial Reporting Standard applicable in
the UK and Republic of Ireland (FRS 102) (effective l January 2015) - (Charities SORP
(FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of
Ireland (FRS 102) and the Companies Act 2006.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance
of the general objectives of the charity.
Designated funds are unrestricted funds earn]arked by the Management Committee
for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the
donor or through the tern]s of an appeal.
Incoming resources
All incoming resources are included in the statement of financial activities when the
charity is entitled to, and virtually certain to receive, the income and the amount can be
quantified with reasonable accuracy.
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure
includes any VAT which cannot be fully recovered and is reported as part of the
expenditure to which it relates.
Tangible fixed assets and depreciatlon
Depreciation is provided at rates calculated to write off tlie cost less residual value of
each asset over its cxpectcd useful life, as follows:
Property improvements
Office equipment & furniture
Fixtures, fittings & equipment
l O % straight line
25 % reducing b(Ilance
25 % reducing balance
Stock
Stock is valued at the Lower of cost and net realisable value.

Portishead Youth Centre Limited
Company limited by guarantee
Notes to the unaudlted financial statements
for the year ended 31st December 2020
LTnrestricted Restricted
funds
funds
.continued
Incoming resources
Total
Grant income
Subscriptions and donations
Food and refreshment income
Fundraising
Room hire
Pre School Activities
Other income
Youth Club activities
Bank interest receivable
11,334
12,929
21,186
1,932
19,370
10,185
6,305
9,511
604
92,792
104,126
12,929
21,186
1,932
19,370
10,185
6,305
9,511
604
93,356
92,792
186,148
Unrestricted Restricted
funds
funds
Resources expended
Total
Staff costs
Goods purchased for resale
Other direct costs
Premiscs expcnses
Administrative expenses
Depreciation
71,912
4,788
4,167
2,656
5,455
6,568
64,640
2,934
617
15,712
7,710
136,552
7,722
4,784
18,368
13,165
6,568
95,546
91,613
187,159
Net outgoing resources
This is stated after charging:
Depreciation
2020
2019
6,568
8,186
Staff costs
Wagcs and salaries
Social security costs
Pension costs
Other expenses
128,080
4,545
3,129
798
169,569
5,146
2,831
2,437
136,552
179,983
No employee received emoluments of more than £60,000.
The charity operates the NEST pension scbeme for its employees.
The average number of employees during the year was as follows:
Youth workers
Food and refreshment sales
Pre School
Administration and support
10
12
22
23

Portishead Youth Centre Limited
Company limited by guarantee
Notes to the unaudited financial statements
for the year ended 31" December 2020
.continued
Trustee remuneration and related party transactions
No members of the management committee received any remuneration during the year, nor were
any expenses reimbursed to trustees.
Taxation
As a charity, Portishead Youth Centre Limited is exempt from tax on income and gains falling
within sections 466 to 493 Corporation Tax Act 2010 (CTA 2010) or scction 256 Taxation of
Chargeable Gains Act 1992 (TCGA 1992) to the extent that these are applied to its charitable
objects. No tax charges have arisen in the charity.
Tangible r￿ed assets
Fixtures
ritting &
equipment
Property
Improvements
Total
Cost
At 31 December 20 19
Additions
st
17,114
45,212
62,326
At 31" December 2020
17,114
45,212
62,326
Depreciation
At 31" December 2019
Charge for the year
10,268
1,711
25,787
4,857
36,055
6,568
At 31" December 2020
11.979
30,644
42,623
Net book value
st
At 31 December 2019
6,846
19,425
26,271
Net book value
At 31" December 2020
5,135
14,568
19,703
Creditors: amounts falling due within one year
Trade creditors
Accruals and deferred income:
Accountants, fees
Other creditors
2020
2019
3,411
8,849
1,980
14,601
1,980
13,059
£19,992
£23,888

Portishead Youth Centre Limited
Company limited by guarantee
Notes to the unaudited tlnanclal statements
for the year ended 31" December 2020
.continued
10.
Funds
Unrestricted
Funds
Restricted
Funds
Total
Funds
At I" January 2020
(Deficit)/Surplus for the year
136,782
(2,190)
18,872
I,179
155,654
(1,011)
At 31st December 2020
134,592
20,051
154,643
Restricted funds
Balance
b/fwd
Incoming
Resources
Resources
expended
Balance
clfwd
The Portishead Nautical Trust
Portishead Town Council
Youth Investment Fund
Quartet
Quartet
Quartet
Garfield Weston
National Grid
Children in Need
Community Fund
Sports England
Waitrose
Neighbourly
Portishead Arts
Max Farrow
15,000
25,000
12,411
12,500
24,001
16,548
35
5,362
532
8,334
8,556
2,574
10,000
2,586
295
290
2,500
6,249
5,250
4,137
35
362
532
5,000
10,000
1,666
8,556
10,000
10,000
2,586
1,000
400
1,101
294
92,792
7,426
705
110
1,101
294
20,051
18,872
91,613
Restricted funds are to be used only for the following specific purposes:
The Portishead Nautical Trust
Youth workers, salaries and administration
Portishead Town Council
Administration and premises costs
Youth Investment Fund
Youth centre salaries, training, mentoring and administration
Quartet
Youth social action
Quartet
Youth activity
Quartet
Summer trips
Garfield Weston
Youth worker salary
National Grid
Connecting Portishead's people
Children in Need
Youth support & mentoring activities for young people
Community Fund
Staff costs
Sports England
Building running costs
Waitrose
Food for vulnerable families
Neighbourly
Food for vulnerable families
Portishead Arts
Skate board equipment
Max Farrow
Gaming equipment

Portishead Youth Centre Limited
Company limited by guarantee
Notes to the unaudited financial statements
st
for tlie year ended 31 December 2020
New
Designation
.continued
11. Designated funds
Balance
b/f
Expenditure
in Year
Balance
c/f
Club refurbislunent
Business contingency
Alternative accommodation
Air conditioning
25,000
62,000
6,000
1,258
5,000
28,000
4,000
30,000
90,000
10,000
(1,258)
94,258
37,000
(1258)
130,000
The designated funds are set aside for future expenditure by Portishead Youth Centre.
12.
Company limited by guarantee
The company is limited by guarantee and does not have share capital.