ENJOY BEING YOUNG CRAWLEY COMMUNITY YOUTH SERVICE DIRECTORS REPORT FOR THE YEAR ENDED 31ST MARCH 2025 CrawieyCommunityYQh SeTrice knmited Dom)ansYouth Arts Cent, Domlans. Crawley RH11 8HZ Tel.. 01ts3 52&388 Email.. lDf.o@GGywwets. ComparyNo. 0762829) Charity Re& 1142923
CRAWLEY COMMUNITr YOUTH SERVICES CRAWLEY COMMUNITY YOUTH SERVICES LIMITED LEGALAND ADMINISTRATIVE INFORMATION Trustees Mrs P Forde Mrs R Thomas Mr D Bennett Mr R Baker Charity Number 1142923 Company Number 07628290 Registered Offlce Dorman5 Youth Arts Centie Donnans Gossops Green Crawley RH118HZ Independent Examlner T Glover CCYS Accounts 24-25 2of21
CRAWLEY COMMUNITYYOUTH SERVICES CRAWLEY COMMUNITYYOUTH SERVICES LIMITED TRUSTEES REPORT The trustees present their annual report and financial statements for the year ended 31 March 2025. The financial Statements have been prep8red in 8ccordonce with the accounting policies set out in note 1 to the financial statements and comply with th8 charity's governing document, the Companies Act 2006 8nd "Accounting and Reporting by Ch8rStie$: Statement of Recommended Practice applicable to charities preparing their a¢¢ount$ in 8¢¢ordgnGe with the Finan¢ial Reporting Standard applicable in the UK and Republi¢ of Ireland IFRS 1021" (effective 1 January 20191. Publle b•n•fft The trustees have pald due re88rd to 8uldance198ue¢J by the Chartty Commlsslon In decldln8 the activitie8 of the charity. Chonge• chango, ¢hangO Significant changes in 8taffing occurred during this financialy88r. In July 2024, Dave Sava8e retired from the role of CEO and the tomier Chair Chris Cook wa8 appolnted as an Interlm CEOto contlnue the workon compll8nce and renovatlon and to allow tlme tor the board to review the $tr8te8y and vislon tor Crawley Community Youth Setvl¢eg. We experlenced loss of fundlngfrom the Artscouncil. Foreign Offlce. the completlon ol the Youth Music funding due December 2024 and there had been a signific8nt break in funding fiom the National Lotterythrough the Re8chingCommunities progr8mme. Until Reaching Communitie3 and Children in Need renewed theirlunding in August 2024. we were concerned thatwo would n?•d to close much ofourwork and mgka staff redundant. We had Incurred a deflclt In fundlngfor 2 years of approx. £25k pa and would see a 8lmlLar delicit for the fin8ncial year 24-25 which meant that there needed to be a root and branch review ofwhat we did and how. whilst maintaining busine88 88 usualforthe staff as much as PO55ible. In September 2024 our Fundraising Officer left for full-time work in 8notheT charity. Our Head of Youth Seryices ended their time with us in January 20258nd atthe same time we made the He8d ol Cre8tive Services fedundant after the Youih Music project cea¥eO. Another youth support worker left in June 2025 for pergon81 reasons. With 8 much-reduced staff and m8nagementteamwe continued to provide 811 of our pLBnned sessionswith our CEO stepping in when needed to keep clubs open. None of our staff are full- time and the departure of ditterent managers did mean thatfor a period oftime our resources were stretched. We 8torte(J 8 pro8r8mme of recruiting BdditionBI volunteers to fill g8PS-these included musicians to support our music projects. Nvorkingwith partners who supported sessions le.g. CCYS Accounts 24-25 3of21
CRAWLEY COMMUNIPIYOUTH SERVICES CrawleyTown Community Foundation and Dance Hub), and stsrting new projects in Broadfield with Shared Prosperity Foundation. A volunteer admin joining us in June 2025 meant th8t we could start inputting much of our paper-based data for analysis 8s well 8S to reviewthe data we had which included 432 registration torms loryoung people at Dormans Youth Arts Centre alone. We expect a similar number for Bewbush Youth Centre and Broadfield Youth Club bLrt there will be some young people who attend more thgn one centre and that will provide ugeful informatlon for evlden¢e of our reach end imp8Ct. Some functions such as Building M8nagement have incre88ingly been delegated to our Cle8nerlC8retakers to maint8in regular logs such a3 Fire Alarm testing, FridgelFreezer Temperatures, Emergency Lighting tests etc. to ensure that our buildings remain compliant. We are seeking funding to employ 8ddition81 operational management posts and to increase the C8P8¢1ty of exlstlng staff who are 811 part-time. External Contractors and Fundraisers fill some of our gaps. which although more expen8lVe than employing directly. allow us to growlcontract swiftly as funding allows. The dotted line8 in the chart above 8how potential g8ps which we hope to fill vthen funding allows. We continue to Teviewfinance8 and develop a lon8-term Strategy includlng ensuring th•t we dlverslfy OUT Income stre8ms 8nd develop our staff team vAth optiong for progresslon. Overheads and Compilanee In the pa8t year we have revleyd policle8 8nd procedure9. engured dlgpl8y$ of le881 compllance wef8 refreshed. and 8UPPOrted 8taff with training In Health and Safety E88entlals and other courses to ensure that knowledge and under8tandin8 of key are8$ w8$ up to date. Since August 2024 we have engaged Safe l.S. Fire Safety Specialists to Carry out the following.. Flre rl$k 8s$eg$ment$ Emergency Iightlng testg PAT tests Electric81 installation condition r8POrt Fire exlinguisher service and m8inienance Flre 818rm Se¢8 and m8inten8nce Variou8 Issues were identified by thèir report$ and immediate repairs were commissioned wherè n86dad. Othor i98ua8 v4•re d081t with through 8 pl8nn8d maintenance cycl6. Safe l.S. provided Fire Warden training to 811 ¥taff 8nd some volunteers. We have now moved our a83embly point and carried out fire drill$ within sessions to ensure 8t8ff know what to do in an emergency. We hod an inspection from Crawley Borough Council for our kitchen and received 8 5* rgting for ourtood prep8ration are8. We have continued to m8kèfood hygienetraining and processes to en8uYe food is stored correctly are m8intained. We have carried out a number of repairs and r8freshedlfefurbished perts of the building In the proc8SS. CCYS Accounts 24-25 4of21
CRAWLEY COMMUNITYYOUTH SERVICES Training Staff have been given a¢¢ess to online training through iHasco or High Speed Training or Aarons Department. F8ce to face training has included safeguarding. PREVENT retresher. Detached Youth Work, first old. level 1 Introduction to Youth Work. 85 V4ell 88 level 2 Youth Work for 3 Staff and 1 voILJntéer. Support •nd Engag• Partners Our work with other orgonisations 8nd p8rtners continu08 to grow. We are Stlll developlng longer term plans around school term-time support for children. $0 the following list give8 a Ilavour of who we are directly working with. Gravity Club- A social club for young people with disabilities. running every Friday evening at Dormans. It offers 8 welcomingspace with game8. Outings, and refreshments at low cost. Ch880991an Tl ZIIw8-e kldg clubfor¢hlLdren fromthe Chago881an communlry Ch8g0991en Youth Club-o clubforyoungp80ple aged 13to 17tO 90¢181i8e, develop music and dance projects from their community. Wlld SoulWoods- Provides a meeting sp8ceforteens who are home educated with EHCP or EOTAS schemes 88 well 88 Forest School pro8rammes. Deen School- 8n1818mic Sunday school for children Cr8wleyCommunityG8rden-8n 811-ag8group developingthe allotments 8tthe back of the playing fields Limitless Youth CIC lootb811 co8chlng for chlldren and young people Dance Hub- with Its young Dance Le8der3 theYES Project Iyouth Empowered Spaces) works acro83 two of our club sesslons Open Verse Music- Ivan D8tsa is a skilled music producer. r8P artist 8nd DJ working with ouryoung people Edd Mann Music- Edd and hist8lented team of musicians supportyoung people forming bands who want to develop their ski113 in multiple performance opportunities West Suss8x Youth Justice Team-youngpeople needing short term reparations or community paybeckwilleome to our centre to help outduringthe ¢our$e ofth8 year Su33ex Youth- Operating from our offices. this CIC support¥ other youth charltle8 aeross the county Cf8wley Town Community Foundation with their premier league Kicks progr8mme visit 2 3e3?ion3 a week with 1 at Dormans. We have also worked in partnership around Play Days and DeiachedlOutTe8ch Youth Work Sussex Crlcket visit once 8 week forthelr Wlcketz pTogr8mme Indirectly we work with Creative Crawley and Audio Active 88 Y11 as attend ¢ontextu81 sofeguarding meetings with WSCC Early Help and other ogencie8. CCYS Accounts 24-25 Sof21
CRAWLEY COMMUNITYYOUTH SERVICES Renovatlon Pian We have been working with Grummitt Wade Mason to identify potential plans to refurbish th8 centre and extend into the shower blwks to the Side of the building. Plans include updating the buildingto be ener8y efficient with goiar panels, grey water u$e. replacement glazing and more to develop a carbon neutral strate8y. The extension will include a dance studio and soundlmedia studios upstairs. Sound in8uL8tion will be built into the building to ensure that the building8 can be used for multiple 8¢tivlties 8t the same time-8nd a new entranceloffice spacewould 811ow u8to h8V8 three different activities running concurrently. The development will require an asbestos survey. review of troes surrounding the building. drainage I water neutralty impact and other items to satisfy the planning appli¢8tion process. Thls is 8 Complex proleet. 8nd we expect that tunds will be raised in stages as well as commission work at different points tOW8rds the end of 2026 8ndlor during 2027. Attendanca Since18nuary 2025 we h8ve been moving staff to recording attendance 8nd Session logs on online systems. We have been workingto produce better qu8lityevidenGe as well 88 c8Pturing ethnicity, gender and disability data. For some staff thls has been 8 dlff icult tr8nsltlon. Sln¢e September we have had a volunteer admin helping U8 to input dat8 on 8 weekly b8s15. We 8re Stlll Inputtlng dat8 from our registers. but the initi81 figures showthat we h8ve worked with 489 unique youngp8ople-thorg ore some young people attending multiple sessions and re8lstr8tlon forms show 432 unlque young people h8ve completed a consent form. Of the 193 8888ion registers inputto date, vffj have had 2,824 contacts leverytime e young person enter8 8 8es$lonl. Our most popui8r session is Dorrnan8 Senior8 on Wedne8daywhlch has Seen 8 maximum of 55 young people at a 8e88ion and on average 26. The Rock Club and 88nd Nights have also been popularwtth a m8xattendance of 35 atth888 sessions. S••slon Recordlng and F••dbaek We have responded to requests from young people throughout the year by 8dding 8¢¢e33 to new equipment, resources And rooms. Young people h8v8 enjoyed using the art room gt Donnans slnce It was cleared out and a newwork surtace put in so that more ol the equipment such as badge maker and t-shirt printer were permanently 8v8ilable for use. The 88tting up of 8 cafpeted quiet room with TV and sofa$ has also been popular. About our Impact Our youth centres continue to be a vit81. s8fe 8nd creative space for young people across our community. supporting juniors. seniors 8nd young adults through inclusive provision in music. arts. spon and wellbeing actlvities. Over the p85t year. young people p8rtlCiP8ted in a reflective project. es P8rt ofyouth workweek 2025 n8med°Wh8t Does DormBns Me8n to Me?PJ, which Captured powerful testimonie$ 8bout the centre's impact on their lives. CCYS Accounts 24-25 6of21
CRAWLEY COMMUNITYYOUTH SERVICES Across all age groups. young people consistently described Dormans as a place of belonging and st8bility- One partiClP8nt sifflply stated"t)ormans 18 my lite" For many. the centre provides continuity and support during periods ofchallenge, change and uncertainty. Anotheryoun8 person shar8d."Dormans supports me and heLps me when I have nobody else to speak to. It'8 th8 one place wh8re I feel listened to and understood. Mental health and emotionalwRllbeingwere keyareas otimpact. Severalyoung people reported reduced anxiety, increased confidence and improved soci81 skills as 8 direct re$ult of attending sessions. One youngperson r&flected. Dormans has helped me overcome my 8nxiety- l used to struggle leBvingthe house. but now I come everyweek 8nd feel confident t81king to people." Another added. -Being here helped me realise I'm not alone and that other peopleteelthe same as me. and that really matters." Our cre8tlve programme$, parti¢uL8rly muslc and arts activities, enabled young people to expre88 them8elve8 in po8itNe end me8ningful w8y8. through community integration and cohesion. Young musicians spoke about gaining new skills. purpoge and motlvotion, °M8klng muslc at Oorm8ns gives me somethlngtofocuson. It helps meget my emotions out in8te8d of keeping everything inside. For junior p8rticip8nts. arts and sports actNities supported te8mwork. communlcation and self-esteem allowlngyoung people to'make newfrlends and learn to believe in my8elf". Most importantly tor our partl¢lP8nt$, Dormans offer$ a sate, welcoming environment where young people feel respected and valued. One partlclp8tlon summarlsed thls imp8Ct powertully. 'Dormans feel like family. I can be myself here without judgement.. Through consistent engagement. trugted youth workers and diverse a¢tivitie¥, Dormans Youth Arts Cenlre continues io Improve young people's wellbeing. resillence and life chances. The voices Captured through our youth voice feedback. which is core to the running of OLtr provision, clearly demonstrates the protound and lasting difference the service makes. Continued funding wlll allow usto $u$t8ln and growthls e$8entlal support. ensurlng wen moreyoung people can thrlve. Future doveiopmenl8 We continue to consult young p8opI8 regularly about the activities we have in place and wh8t they would like to see. We wlll be starting a pro8ramrne of daytime pastoral 8UPPOrt with partners Such a8 Prlorlty 154 which will potentially 8ttT8Ct funding from EHCP or EOTAS work with WSCC. We will b8 registering 88 an approved provider $hortly-there are policies and procedures which need to be tweaked or added io our Current documentatlon. Our arts and muslc programmes have been reviewed, and we are Seeking new funding to continue them. We are increasingly being asked to supportyoung people on 1-19 by Early Help and we h8ve identified our capacity and capability to grow this work which will be funded through spot- purchases by the local 8Uthority. We are 8boutto adopt Ifield Train St8tlon-8 5 mlnw8lkfromthe centre- 8nd young people have been involved in identifying what we can do from Dormang to improve the station as well as reach out to the many young people who cr033 the footbridge every day. CCY8 Aooounto 24-25 7of21
CRAWLEY COMMUNITYYOUTH SERVICES A key partner is Dance Hub and the YES Project. Workingtogetherwe are goingto incorporate their youth le8dershlp pathway across all ot our developmental strands tor young people. In rhe newye8r we will continue consult8tion and collaboration with them to ensure that thi5 becomes a major focus on our actNities and accreditation. Summary It has been a particularly challenging period. Attendance has rem8ined high at sever81 of our sessions with lots of 8XClt8ment around musi¢. art$ and sport. Staff have settled into a new pattern and are still engaged with delivery and VrkIng with young people. Crawley Community Youth Service Is committed to helping young people to Enjoy Being Young ond developing our sorvicey tor and with the community. Chris Cook Chief Executive Otticor CCYS Accounts 24-25 8of21
CRAWLEY COMMUNITYYOUTH SERVICES Reserves poilcy The trustees have consldered the requlred level of reserves. appropriate to the ch8rity'S need. The alm Is to hold 3 months of gener81 expendtture as 8 re$eNe and Sufficient to manage the orderly closure and reduction in staff when projects cease. This is based on the charity's size 8nd the level ol finbncial commitment5. The trustees aim to ensure that the charity will be ablo to continue to fulfil it$ charitsblg objactive èv&n if thor& is a tgmporary shortlall in incomo or increase in expenditure. The trustees endeavour not to set aside funds unnecessarily. At the end of the year the charity had 8 tot81 fund value of £69.128. The unrestricted f unds and re8eTve ofthe ch8ritywas £9.478. We have estim8ted that redundancyfor eligible staff would cost £4.700 and six-month8 operating costs for the building3 approx. £15,000. The long-term n8ture of tunding from Reaching Communities and Children in Need allows ug to budget with certainty until 2028. We have reduced our staffing headcount to fit within the expected income from these two tunders and monitor changes within rastrictod tunds C8retully. Income from hirer3 of approxlmately É19.500 per annum allow8 U8 to plan for 8 gr8dual shutdowm if required. CCYS Accounts 24-25 9of21
CRAWLEY COMMUNITYYOUTH SERVICES Structure. governance and management. Crawley Community Youth Sep4ices is a registered charity. and a company limited by guarantee. It is regulated bythe Charitycommission. The charity isgoverned by a board of4 trustees. at the time of signing (who. for the purpose of company law, are also directors of the companyl, which oversees Crawley Community Youth Services in the public interest in accordance with the charitable objects and powers contained within the Memorandum of A5SOCiation 8nd Arti¢le$ of Association. The board h8$ responsibility for setting the strategic direction of the charity. ensuring that proper financial 8rr8ngernents are in place. and ensuring that Crawley Community Youth Services remains focused on delivering its outcomes fo¥ the benefit of the public. The board appoints 8 Chief Executive to man8ge the day-to-day operations ot the cherity. The trustees conflrm th8t they have referred to the Charity Commlssion's guidance on publlc benefit and the Charity Governance Code (for smaller charitie81. In 2025126 the board intends to continue ben¢hm8rking its governance against the principles in the Charity Governance Code. New trustees will receive an Induction to brlef them on their responsibilities, the charity's strategy 8nd business pl8n$, and key activities. Trustees are offered the opportunity io attend odditional tralnlng 6ventS. The trustees, who are 8lso th8 director8 for the purpose of company law. and who served durlng the year 8nd up to the date of 8i8n8ture of the financial statements were. Mrs P Ford818ppolnted 41h July 20111 Mr8 R Thom8818ppointed 18ty May 20201 Mr D Bennett {appolnted 14th May 20251 Mr R 8gker {appointed 31•1 March 20251 Managlng Rlsk We analyse risks to the charlty at our b08rd me8tlng8. The top lour rl8k8 on the charlty'8 rl8k re8lSter, along Wlth summary mitigation8. at the end of 2024125 financial year were 08 follows: RISK MMGATING ACTIONS In8uff Iclent Income I fundln8 to run th8 charity 8t currently pl8nn8d 1ov•I$. Rem81n tlexible. Review staffing. Diver$ify ineomo. Exploro nawfundlng 8treamg. Change in local. regional. or n8tion81 policy framework that may impact operations. Trustees and staff to keep informed of ch8nge$ and review str8tegy and proce88eg. Increase in mor8 complex needs and demand for serwces. Recruit and develop staff and volunteers. Ensu c8p8city is managed rigorously. Cr8wley Community Youth Service8 operating model no longer fit tor purpose. Keep strategy under review at boerd meetings. CCYS Accounts 24-25 10of21
CRAWLEYCOMMUNITYYOUTH SERVICES D•claration ol ben•ficial interests Only one of the trustees has any beneficial interest in the company 88 a Director of Dance Hub CIC who work in partnership thtyth CrawL8y Communityyouth Services on $8vef81 projects. Allthe trUee$ are members of the company and guarantee to contribute El in the event of a winding up. Th6 trustees. report was appro1 by the Board of Trustees. Mr R Baker Ch3ir 29" J8nuary 2028 CCYS Accounts 24-2S 11 gf21
CRAWLEYCOMMUNIThYOUTH SERVICES INDEPENDENT EXAMINER'SREPORT I report to the trustee5 on my examination of the financial statements of Crawley Community YoLrth SeNices (the charity) tortheye8r8nded 31 March 2025. RMpon•lblUii•¥ and ba¥1• of r•port As the truste8$ ol tho charity land 81$0 its directorg forth8 purp08es of company lawl you are re8pon8ible for the preparation of the financial 8t8temerrt8 in accordance with the requlrements of the Companies Act 2006 {the 2006 Act). Having satisfied myself that the financial ¥tatements of the charity 8re not required to be audited under Part 16 ot the 2006 Act and are eliwble for independent examination. I report in respect of myexamination of the charity'sf in8ncialstaternentS C8rri8d out under section 145 of the Charities Act 2011 Ithe 2011 Act). In carrying out my examination I have followed all the 8ppIIc8ble Directionsgiven tythe Charity Commission under 88ctlon 145{51{bl of th8 2011 Act. Ind•p•nd•nt MIn•r.$ 8tst•m•nt I have completed my examination. I conflrm that no m&tters h8V8 come to my attention In connection with the examination wving m8 caus8 to b8li8ve that in any material respect: accountingr8cords were noi kèpt in res¢t of the charity a8 required b>* section 386 of the 2006Act: or 2. the tinanclal 8tatementg do not accord wlth thoae records; or 3. the financlal statements do not comply wlth the accounting requlrement8 of 8ection 396 olthe 2006Act otherth8n any requirementth8t the accounts givea true and t8ir view which is not a matterconsidered as part ot an independent examination. or 4. the financlal statements have not been prepared in 8ccord8nce with the methodsand prlnclple8 of the St8tem8nt of Recommended Pr8Ctlce for 8ccountlng and r6ponSng by charities applicable to ¢haritie$ prepering their accounts in accordance with the Financial Reporting StBndard appiic8ble in the UK 8nd Republic of Ireland {FRS 1021. Thè charityis under new managem8ntand ha8 recategorized some ot the accounts to be in liné wlth the Charlty Commi88ion SORP. I h8va no concamg and havo come 8¢r088 no othermatteT8in connection with tho examinotion to which attention Should be drawn in this report to enable a proper understanding of th8 f inancial statements to be reached. Nam• Tr Addres8 fv&- Signature Date CCYS Account8 24-25 12of21
CRAWLEY COMMUNITh YOUTH SERVICES STATEMENT OF FINANCIALACTIVITIES INCLUDING INCOME AND EXPENDITUREACCOUNT FOR THEYEAR ENDED 31 MARCH 2025 UnF•btrkt•d Fund• Tot•1 Unf••tri1¢ R••irl¢i•d Fundi Fund 2024 2024 Total Fund• 2024 1•8 Don1058 ieq8ckry8 183.531 214.079 11.219 217.127 228.346 Tnps 8nd ActhAti8s IncrMn• 2.729 735 3.464 Other tr8Oing8aiwtMJ$ 19.529 19,529 24,039 24,039 B8nk Intor881 1.195 1.195 1.9B2 1.9B2 Toi•llfi¢om• 51J52 217.M2 267.891 Exp•ndltur•on: Chairtebl• •ctlWII•8 Dlr•¢t ¢08t$ 28.211 ).954 119.18S 3.109 183.061 186.170 Suppon ¢01 84.936 Se.442 143,377 50.487 47.677 98.164 I2,0> 12.SOOI Tot•lExp•ndllUrn 110.M7 2YO,738 284JJ4 ContrlbutloAg trom fvnO• 28.435 128A351 22,954 122,9541 N•1 Ih¢om•l l•xp•fi¢llur•l •ntl rno¥•mwt In lund• 700 124mffj 126,WJl A•eoheiuation0tf•. Fund bolancea 1 Iwiil 2024 40.138 94.087 30.811 89,779 120.590 b•l•nc•• 31 M•rch 202 •,47• *,128 40,131 94.087 The 8t8tement ol financial activitie¥ include3 011 gain3 and 108se¥ recognised in the yeai. All income and expenditure derive from continuing 8Ctivitie$. CCYS Accounts 24-25 13ot21
CRAWLEYCOMMUNifiYouTH SERVICES BALANCE SHEET AS AT 31 MARCH 2025 YU1> 1&45• 5*.450 SlJ7• The company is eniiuod lo lh• ¢x¢mpiion from the audlt r•quir•rn•nl cont•ln•d in •Kiion 477 ol the Componleg A¢l 2006. lor Ihe yoai endod 31 M•rch 2025. Ttte dliecior5 8cknvMedKe theli fespon510ilili•J fof complying With the ioquirem•nts or 11 Companies Aci 2006 Wilh iespeci io eccounlinx f•coids and th¢ pieparaiion ol linanclal slalem•nis. The rnemb•rJ tMv• noi r•quitod Ihe company io oblaln an •udit ol lis Iinoncial I10rneftts ior th• Y••f In 9•J•SoI in •eeord•nc• with ••ction 476. rhe3• lin•nci&l sl810rnOnts b•on pler in A¢¢Ortl•nc• with the provi•ions ippll¢able io comp8ni•S subj•cl 10 Iho small cofflp•nies' reginM. The finoncl81 siAi•m•nls T9 •PPfov•d tyth• tru•te•¥ on 2r N¢Mtmb¢r 2025. Mrs P Fordè Tré8iuf•f CCYSA¢couniS 24.25 140121
CRAWLEY COMMUNITfYOUTH SERVICES Company re8lStration number 07628290 (England and Wales) NOTESTOTHE FINANCIALSTATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 1 Accounting poli¢i98 Charlty Informotlon Crawley Community Youth SeNice8 is 8 private company limited by guarantee incorporated in England and Wales. The registered off ice is Dofm8ngYouthArts Centre. Dorm8n$. Gos$op$ Green, Crawley RH118HZ. United Kingdom. 1.1 Accountlng conv•ntlon The Ilnanc181 statements have been prepared In accordance wlth the ch8rlty'3 goveTnlng document. the Companies Act 2006. FRS 102"The Fin8ncial Reportingstandaid appllc8ble In the UK and Republic of Irel8nd" I'FRS 102"18nd the Charities SORP"A¢counting and Reporting by Ch8ritie$: St8tement of Recommended Practl¢e applicable to charitie3 preparing their account8 in accordance with the Financial Reporting Standard 8ppli¢8ble In the UK and Republic of Ire18nd IFRS 1021- loffective 1 January 20191. The charity is a Public Beneflt Entlty 88 delin8d by FRS 102. The financial st8tement8 are prepared in st8rlin8. which is the function81 currency of the charity. Monetary amount8 in these financial statements are rounded to the ne8Te8t £. The fin8nci81 statements have been prepared under the historlcal cost conventlon; the principal accounting policies adopted are set out below. 1.2 Golnqeoncarn. At the tlme of approving the flnanc181 statements. the trustees h8ve a re8$onable expectatlon that the charity has adequate resources to continue in op8r8tional existgnce for the tores888ble tuture. Thus. the trustees continua to adopt the going concern basis of accountinq in preparing the financial statements. The trustees 8ccept there 18 increased uncertalnty but gen the track record of the organis8tion to provide social impact to its beneflci8ries. they believe that there 8re no materi81 un¢ert8intie$aboutthe Charitys 8biltyto continue 88 8 goin8 concem. 1.3 Gharltabl• funds Unrestricted funds are available for use at the discretion of the truste88 in furtherance of their charitable objectives. Restricted funds are subject to specrfic conditions by donors or grantors as to how they may be used. The purposes 8nd use$ of the restricted lunds are set out in the notes to the financial Statement3. CCYS Accounts 24-25 15of21
CRAWLEY COMMUNITYYOUTH SERVICES NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Designated funds are set aside by the trustees out of unrestricted general funds for specrfic purposes or projects. 1.4 Incom• Income 18 recognised en the charity 18 legally entitled to it after any performance condition8 hove been met. the 8rn0untg Can be measured reliably. and it 19 prob8ble that Income wlll be recelved. Cash donations are recognised on receipt. Other donations are recognised once the charity ha$ been notified of the donation unless performance conditions require deferral of the amount. Income tax recoverable in relation to donation$ recerved under Gift Aid or deeds of coven8nt is recognised at the time ot the (lonation. Legacies are recognised on receipt or otherwise if the ch8rity hag been notified of 8n impending distribution, the amount is known, and receipt is expected. If the amount 1$ not known. the legacy is treated as a contingeni asset. 1.5 Expondlturo Expendlture Is recognlsed once therelg 8 leg81 or constructlve oblig8tlon to transfer economlc benefit to a third party. it is probable that a tT8n8ter of economic benefits will be required in settlement, and the 8mount of the obiig8tion can be m8a8ured reliably. Expenditure is cl833rfied by activity. The cost5 of each activity are made up of the total of dire¢t costs and shared costs, including support cost5 involved in undertaking each activity. Direct ¢ost8 8ttribut8ble to a single a¢tMty are allo¢8ted directly to that activity. Shared co8t8 which contribute to more th8n one activity and support ¢03ts which are noi attributoble to a single activity are 8PPOrtioned between those activities on a basis consistent with the use ot resources. Centr818t8ff costs are 811o¢ated on the basis ottime spent. and depreciation charge8 are allocated on the portion ot the asset's use. 1.6 Tanqibl• fIX a•#•t• Tangiblg fixed 0¥$gt¥ org initiglly me88ured at cost and Subsequently moa8urgd at ¢o8t or V8Iu8tion, net of depreciation and any impairment los¥es. DepTeci8tion 1$ recogni$ed $0 8S to write off the cost or v8lLSation of assets less their re91du81 value¥ over their uselul lives on the following bases: Fixtures and fittings 25% reducing balance. The gain or Ios$ arising on the dispos81 of an asset is determined as the difference between the S8le proceeds and the carrying value of the asset end 13 recognised in the 8tatement ot fin8ncl81 8Ctivitie8. CCYS Accounts 24-25 16of21
CRAWLEY COMMUNITYYOUTH SERVICES NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THEYEAR ENDED 31 MARCH 2025 1.7 Impairm•nt ot fix•d assets At e8ch reporting end date, the charity revievts the carrying amounts of its tangible assets to determine whether there is any indication that th03e 853et3 have suffered an impairment Ioss. If any such indication exist3, the re¢overabl8 amount of the a$$et 1$ estimated In order to determlne the extent ot the Impairment loss lif 8nyl. 1.8 Cash and cash oqulvalont• Cash and cash equivalents include cash in h8nd, deposits held 8t call wtth b8nks, other short- term liquid investments with original maturities of three months or less. and bank overdrafts. Bank overdraft$ are shown within borrowings in current liabilities. 1.9 Fln•nclal In•trum•nt8 The charity ha3 elected to 8pplythe provlslons of Sectlon 11 '8aslc Flnanclal Instrum6ntS' 8nd Section 12 '0ther Fin8nci81 Instrumentg198ueg' of FRS 102 to 811 of it9 financi81 ingtrument9. Financial instruments are recognised in the charity'$ bo1on¢o ¥heet when the chority becomes party to the contractual provisions of the instrument. Fin8ncial assets and li8bilities are offset. with the net amounts presented in th8 fin8nci81 3t8tements, when there is a leg811y enforceable right to Set off the re¢ogni8ed 8mounts and there 1$ en Intentlon to senle on a net b881s or to reall$e the 8$set and settle the Ilablllty 8lmult8neou81y. Ba•lc flnanclal a88•t8 Basic financi818$sets. which include debtors 8nd c88h and bank balances. are initially measured at transaction price including transaction c08ts and are sub8equently c8rriad 8t amortised cost u$lng the effectlve inteTe$t method unle$$ the arrangement constitutes fingncing tran59Ction, where the transaction is measured at the Present value ol the future receipts discounted 8t 8 market rate of interest. Financial assets ¢La$sified os receivable within one year are not 8mortised. Ba8lc flnanclal Ilabllltle• Basic lin8ncio1 li8bilities, including creditors and bank loons are initi8lly recoenised 8t transaction price unless the arrangement constitutes a financing transaction. where the debt instrument is measured at the present value of the future payments discounted 8t a market rate of intere8t. Financi81 li8bilities cLa88ifi8d 88 payable within one yeer are not 8morti8ed. Debt instruments are subsequently c8rried 8t amortised cost, using the effective intere¥t rate method. Trade creditors are obligations to P8yfor goods or services that h8ve been acquired in the ordln8ry course of oper8tions from suppllerg. Amounts payable are ¢La$$ified as Current liabllities if paymeni is due within one year or less. If not. they are presented 83 non*urrent CCYS Account$ 24-25 17of21
CRAWLEY COMMUNITY YOUTH SERVICES NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THEYEAR ENDED 31 MARCH 2025 liabilities. Tiade creditors ar8 recognised initially at tran88Ction price and 8ubsequently measured at amortised cost usin8 the effective interest method. Darecognltlon ol Ilnanclal UablUtI•8 Fin8nci81 liabilities 8re dereco8ni8ed when the charity's contractual obli88tions expire or ale discharged 01 cancelled. 1.10 Employ•o ben•ffts The cost of any unused holiday entltlement 19 recognlsed in the perlod In vthl¢h the employee'$ servlces are received. Terminetion benefitg are recogniged immedi8tely 89 an expense when the charlty Is demonstrably committed to terminate the employment of an employee OT to provlde terminatlon benefits. 1.11 Retlr•m•nl bonetit• Payments to defined contribution retirement ben8tit schemes are charged 08 an expense as they fall due. 2 Crltlc•l •ccountlnq ••tlmat•• and Judg•m•nt• In the 8ppli¢8tlon of the ch8rlty'$ 8¢¢ountin8 pollcles, the trusteeg are requlred to rnake judgements, egtim8te8 and assumptions about the c8rrying 8mount of 858ets 8nd liabilitie8 that are not reodily apparent from other sources. The estimates and associated assumptions are ba8ed on hi8toric818xperien¢e and other t8Ctor8 that are ¢on8idered to be relevant. Actual ro$uIt¥ rn8y dlffèr from tho89 O¥timote$. The 6stim8te8 and underlylng 888umptlons are revlewed on an ongoln8 ba$ls. Revlsions to 8¢counting estimates are recognised in the period in which the estimate is revised where the revision aftect$ only that period, or in the period of the revision and future periods where the fevision affects both current and future periods. CCYS Accounts 24-25 18of21
CRAWLEYCOMMUNITrYOUTH SERVICES NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THEYEAR ENDED 31 MARCH 2025 3 Income from donatlons and le8acl•• ToiAI Fu•d• Fund• Genwi (ion8tions 787 1.227 CrBWity8oUrfh Coundl 21.7 21.7 Sharad Proypbrty Fund 12.9 12.99) Ein881 Klelnwort Chlldren In N8ed 791 36.791 Chalk CliflTru ASDA Foundarion L•w•yTru•t N•tion81 LOtt•ry 47.460 47.wj Arts Council Mo¢k• IG•• Sussox Communhy Foun¢•ih 10.W) 10,C FCDO ChaKo$$lon Brggth¢HR f)o•iop¥ FONM 312 312 Shgnly FouThOalfj J88 S8ieh N8tion&i Music Foundath)n CIX)P Cornmunlty Fur¥J 30 214OXI 4 Ineom8 from oth•r tradlnq aetlvltl•• Totsi Unr•ttrbet•d R••trkt•d Funds Fundi 2024 Tot•L Fun0• Fund• 2025 2024 19,229 19.229 23,464 23.4e4 575 $75 l9.U9 19.529 24.039 CCYS Accounts 24-25 19of21
CRAWLEY COMMUNITYYOUTH SERVICES 5 Direct Costs ToTal Unr•Birfci•d Recle Fund¥ 2024 Totsi 2025 2024 2024 thertiJrt4lPromW¥ 82 2.985 838 838 Fqulpm•nt 811 833 465 2,3B7 2,952 17.071 17,071 64.1 64.700 S•11ndwARV4 16238 49.680 95,213 95.277 318 10.211 10.584 10,937 119 Staff TrBlnlrrf 3A74 1.310 2,070 Tf•b1• Accc¢nrnodation 23S 1.312 1,312 4,$57 10.812 1S,369 7.207 7.310 95 95 V•nuoCo•t 1.6S2 21J11 11•,186 3.11)51 183.081 1.170 'Aru$fsiMusi¢i•iJ$ 6Support Colts Totsi Vnv•itriet•d Fund• 2024 R•itwlct•d Fund 2024 Tw•1 Fund• Fund• 2024 O•v•m•n 8ankCh•w•• ¢8 B¢okKo•plry 1274 2.274 317 Con•ull• 2.01S 6.176 8.190 cn•c• 1.449 1.449 PUrI111C0•ll 1120 3.120 Inwroncqj 4.689 4.689 LAw•na Piot•u 1.272 1.272 675 675 25.031 39.529 51 47.149 47,201 Offl¢• 1.711 1.711 1.430 O•n•TIOMr•Exp•M•i 321 1.$51 oitlce É4ulwYni 1,775 1,207 1,207 Cleanlw 5.127 5.127 5,624 5.624 R•m4M 2,176 8.642 7.135 7.135 127 5.677 15.214 25.214 21.688 21,668 ¥442 14Ja77 SOA87 47.677 88.164 CCYS Accounts 24-25 20of21
CRAWLEY COMMUNITYYOUTH SERVICES 7 Restrlcted Fund¥ Ihl•V••r L*BtVMr Aliotm8nt Gr8nt Afl?Councll R8OChts)gCornmunlTie8 3.7111 8ullding Fund ley Borou8h CnC CFI Film Project 11.740 4874 010 FCOO cho$819 Mu$l¢ Natlon81Mu8ic Foundarhjn Surnmercomp 2024 Sug98MCommuntyFoundBtlon Sm811 Projects 501 Sh•rèd Pioiporlty Fund J.J51 CCYS Account3 24-25 21 of21