CHARITY NUMBER 1142425 PAROCHIAL C'HURCH COUNCIL OF THE ECCLESIASTICAL P4RloeH OF aT MARY AT LATTON, HARLOW (ST MARY AT LAryON PCC, HARLOW) TfP4mf*lT r(rYOit i Ai4u riliAINi•lAL S I A I EIviGIN I FOR THE YEAR ENDED 31 DECEMBER 2020
ST MARY AT LArroN PCC, HARLOW Report and Financial Ststements the year ended 31 December 2020 Contents Page Trustees, Report Statement of Trustees responsibilities Independent Examiner's Report Statement of Financial Activities Statement of Assets and Liabilities Notes to the Financial Statements
ST MARY AT LATTON PCC, HARLOW Trustees, Report for the year ended 31 December 2020 Chairman Vice Chairman Revd Lynn Hurry, Incumbent Mrs Mary Miller Ex Officio Trustees . Revd Lynn Hurry, Incumbent Revd Malcolm Green, Assistant Curate Revd Beth Joss-Pothen, Assistant Curate Mr Piers Northam, LLM Mrs Christine Cox, Diocesan Synod Representative Elected Trustees . Church Wardens Mrs Mary Miller Mrs Lois Pannell Representatives on Deanery Synod Revd Malcolm Green Mr Derek J Humphrey Mrs Mary Miller Members Mrs Rachel Griffiths Mrs Eve Knights Mrs Jayne Maynard Mrs Chriss Sheppard Mr Chris Tate Ms Elizabeth Thurlow Mrs Denise Woolcomb Office The Vicarage The Gowers Harlow Essex CM20 2JP Hon Secretary Hon Treasurer Mrs Christine Cox 269 Ladyshot Harlow Essex CM20 3EY Mr Derek J Humphrey 3 The Swallows Harlow Essex CM17 OAR Independent Examiner Bankers Mr S Webster Bsc 88 Pilkingtons Church Langley Harlow Essex CM17 9DR National Westminster Bank plc 12 The Rows Harlow Essex CM20 1 DA
ST MARY AT LArroN PCC, HARLOW Trustees, Report For the year ended 31 December 2020 (contd) Who we are and what we do The Parochial Church Council of the ecclesiastical parish of St Mary at Latton, Harlow, known as St Mary at Latton PCC, Harlow, has the responsibility of co-operating with the incumbent in promoting in the ecclesiastical parish the whole mission of the Church - pastoral, evangelical, social and ecumenical. It also has the management and maintenance responsibilities for St Mary at Latton Church and Churchyard, and the Church Hall. Governance and management St Mary at Latton PCC, whose membership is shown on page 1 of this report, discharges its duties through a number of committees that meet between full meetings of the PCC. Standing Committee- this committee meets to discuss agenda items and to act between PCC meetings. Its membership consists of the Incumbent, the Churchwardens, the Secretary, the Treasurer and one other member of the PCC. Fabric Committee (Church & Churchyard) - this committee meets to advise the PCC on Church fabric matters. Its membership consists of the Incumbent, Churchwarden (1) and two PCC members. Fabric Committee (Church Hall) - this committee meets to advise the PCC on Church Hall fabric matters. Its membership consists of the Incumbent, Churchwarden (2) and two PCC members. Finance Committee- A committee under the chairmanship of the Treasurer. Its membership consists of the Incumbent, the Treasurer and the Churchwardens. ChurGh attendance and the Electoral Roll Regular Church attendees are able to join the Electoral Roll of the Parish, and it is from the Electoral Roll that members are nominated and duly elected to the PCC at the Annual Parochial Church Meeting (APCM). The Electoral Roll is revised for each APCM, but every four years a new Electoral role is prOdUd. There are now 76 people on the Church Electoral Roll, 40 of whom are not resident in the Parish. Objectives and activities In pursuance of the objective of promoting in the Ecclesiastical Parish the whole Mission of the Church, our activities include: Regular public worship open to all; The provision of sacred space for personal prayer and contemplation; Pastoral work, including visiting the sick and the bereaved; Teaching of Christianity through semons, courses and small groups. Taking of religious assemblies in schools; The provision of a youth club with a Christian ethos; Promoting the whole Mission of Church through the provision of activities for senior citizens, parents and toddlers, and other special need groups; Supporting other charities in the UK and overseas.
ST MARY AT LATTON PCC, HARLOW Trustee's Report For the year ended 31 December 2020 (contd) Review of the Year Review of our Activities We are an active, open and welcoming Church within the Church of England and take very seriously our commitment to Mission. Through the good governance of our Parochial Church Council (PCC) we are able to support the life of the Church here at Latton and in the wider community that is our parish. The reports of our activities presented to our Annual Parochial Church meetings show clearly how this is achieved. They are too detailed to be reproduced here but copies can be obtained by contacting the PCC Secretary. The main focus of our worskiip is our Sunday morning service, although services are held throughout the week. In September 2014, we intrOdUd a second Eucharist on a Sunday at 11 .30am, moving the first service to 09.45. This second Eucharist is specifically designed to appeal to children and their families and has been very well received. The Wednesday morning Eucharist also continues to grow after which refreshments are now available. Our Toddler Group continues to grow. There are many opportunities for Lay Leadership and Ministry in these activitiés anci these opportunities are enthusiasticai£y taNen up m¥ifibers Oi Oui- community. We continue to develop close links with the two Primary Schools in our parish through assemblies held in school and seNices held in Church (sadly suspended during the Covid-19 pandemic). In our Parish our work with the elderly plays an important part in our community's life. Our monthly lunches continue to expand providing a real opportunity for fellowship for those of our community attending. The over 60's group which meets on a weekly basis is proving very popular with numbers attending regularly above 40. Additionally, we work with "Contact the Elderly" in Harlow in providing afternoon teas (sadly suspended during the Covid-19 pandemic). We are a generous community supporting a wide variety of Charities, from mission and relief charities to secular charities and including charities for the homeless and deprived, and a number of animal charities etc.. Approximately 10 % of our income goes direct to these charities, but this sum does not include the large quantities of food donated to the Harlow food Ban,k, toiletries and clothing for the homeless charities and goods for special appeals. We continue to support Streets2Homes in two ways: by providing a venue (our churchyard) for the annual sleepout fund raising event, and our church hall on Friday evenings each January for those slepping roijgh on Harlow - providing a warm bed and a heaty breakfast. Our Good News Project continues. The Development Fund grew to £22,073 during 2020 but little progress has been made as a consequence of the Covid-19 pandemic. We will restart again in 2021 with the aim of making St Mary at Latton a true Servant of the community in wliich it is situated. As with all churches the Covid-19 pandemic has had a major impact on our worship and outreach. All of our services have moved on-line using Zoom software, including study groups and other social activities. A typical week would include . Sunday Eucharist 10.00; Sunday Family Service 16.00" Wednesday Morning reflection 10.00; Thursday Lent I Study Group 20.00; Thursday Craft-ernoon 15.00. All business meetings (PCC, standing c,ommittee, etc.) have moved on-line. We would hope to return to face-to-face contact in thr early summer of 2021
ST MARY AT LAThON PCC, HARLOW Trustee's Report For the year ended 31 December 2020 (contd) 2. Review of our Finances In 2019 we reported a deficit in our Parish (General) Fund of £6,309. We are pleased to advise that this was cleared in early 2020 with unsolicited donations being received. The Covid-19 pandemic has severely curtailed our ability to fund-raise and also removed the Church Plate income almost completely. However, a COnrted effort to move all members of the planned giving scheme to using Bankers Standing Orders, an appeal to the parish to help with the expected deficit and an increase in regular stewardship giving means that this year we are reporting a small surplus in our Parish (General) Fund. The overall funds we have available have increased year on year. Signed on behalf of the Trustees: .Chairman .Vice Chairman 2021
ST MARY AT LAThON PCC, HARLOW Statement of Trustees Responsibilities For the year ended 31 December 2020 The Trustees are responsible for preparing the annual report and the financial statements in accordance with the applicable law and United Kingdom eJenerally Accepted Accounting Practi. The Trustees are responsible for the preparation of the financial statements for each financial period, which give a true and fair view of the charity's financial activities during the period and of the financial position at the end of the period. In preparing those financial statements the trustees are required to: Select suitable accounting policies and apply them consistently, Make judgements and estimates which are reasonable and prudent, State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements, Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping proper accounting records under section 130 of the Charities Act 2011 which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements CL)mply with the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the charity and hen for taking reasonable steps for the prevention and detection of fraud and other irreguiartties. The financial statements have been prepared in accordance with the Statements of Recommended Accounting Practice: Accounting and Reporting by Charities (SORP FRSSE 2015), UK Accounting Standards and the Charities Act 2011.
ST MARY AT LArroN PCC, HARLOW Independent Examinerfs Report to the PCC For the year ended 31 December 2020 This report on the accounts of the St Mary at Latton PCC for the year ended 31st December 2020, which are set out on pages 6 to 9 is in respect of the examination carried out in accordance with the Church Accounting Regulations 2006 and s.145 of the Charities Act 2011. Respective responsibilities of Trustees and the Examiner As the members ofthe St Mary at Latton PCC you are responsible for the preparation of the accounts; you consider that the audit requirement of the Regulations and section 144(2) of the Charities Act 2011 (the Act) do not apply. It is my responsibility to issue this report on those accounts in accordan with the terms of the Regulations. Basis of Independent Examinerfs Report My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145(5)(b) of the Act and to be found in the Church Guidance, 2006 edition, issued by the Archbishops, Council. That examination includes a review of the accounting records kept by the P.C.C. and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent Examinerfs Ststement In connection with my examination, no matter has come to my attention: 1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordan with section 130 of the Act; and to prepare accounts which accord with the accounting records and to comply with the requirements of the Act, and the Regulations have not been met; or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 2021 Mr Steve Webster Bsc Dip BKLI 88 Pilkingtons Church Langley Harlow Essex CM17 9TH
ST MARY AT LArroN PCC, HARLOW ststement of Financial Activities For the year ended 31 December 2020 Unrestricted Restricted Funds Flower Church ChHall Reorder Total Redec Main Church Funds 2020 2019 Parish Fabric Organ Total INCOMING RESOURCES Income - Donors Planned Giving Covenants Income Tax Recovered Uncovenanted Collection5 & Church Box Mlsc. Gifts & Donations Other Voluntary Income Mlsslon Speclal Collections Ancilliary Income Fees Magazines H.all Incom.e 47,632 15,392 47,632 15,392 43,919 11,361 883 15,613 883 15,613 4,307 390 133 9,139 133 9,139 611 2,156 572 572 2,508 641 361 361 1,415 5,278 1,415 1,319 3,279 18,749 Fund Ralsing Other Ordinary Income Dlvldends & Interest 2.336 10 1,813 32 32 78 TOTAL INCOME 92,492 2.336 10 1,613 96,451 87,999 OLrrcoiNG RFSOURCES Glvlng Grants l Donations Charity Collections Vicars Discrelionary Fund The Minlstry Diocesan Quota Clergy Expenses Services Sacristy & Music Children & Youth Contact Mlsslon Church Running Expenses General Malntenance Churchyard Hall Running Expenses General Malntenance Admlnlstration General Books Fund Raislng Costs 2,420 10,337 2.420 10,337 3,115 2,103 55,500 485 4,727 55.500 485 4.727 54,900 610 5,025 300 300 350 7,426 7,426 18,146 96 5,260 5,260 5,996 3,720 23 100 3,720 23 211 4,618 62 111 645 TOTAL EXPENDITURE 90,298 111 90,409 95,711 NET INCOME I EXPENDITURE 2,193 2,336 -101 1,613 6.042 -7,714 Transfers between Funds 6,106 -2,203 4.004 101 NET MOVEMENT IN FUNDS 8,299 133 4,004 1,613 6,042 -7,714 BALANCES from last year -6,309 4,216 16,436 2,794 4,207 20,439 41,782 49,495 BALANCES at 31 December 1,991 4,349 12,432 2,794 4,207 22,052 47,824 41,782
ST MARY AT LArroN PCC, HARLOW Statement of Assets and Liabilities As at 31 December 2020 2020 2019 Note CURRENT ASSETS Cash at Bank: Reserve Account Current Account 40,015 1,000 36,316 1,000 41,015 37,316 Add DEBTORS Debtors 8,278 6,665 Less CURRENT LIABILITIES Creditors (Due within one year) Creditors (Over one year) 1,289 180 390 1,809 -1,469 -2, 199 NET CURRENT ASSETS 47,824 41,782 TOTAL NFT ASSETS 47,824 41,782 Represented by: FUNDS Unrestricted Parish 1,991 -6,309 1,991 -6,309 Restricted Fabric Organ Church Hall Maintenence Church Redecoration Church Development Flower 4,349 12,432 4,207 2,794 22,052 4,216 16,436 4,207 2, 794 20,439 45,833 48,091 TOTAL FUNDS 47,824 41,782 These Financial Statements were approved by the St Mary at Latton Parochial Church Council on the q 2021 and signed on their behalf by: ..Chaiman I Chairman on Treasurer The notes on pages 8 to 9 form part of these Accounts.
ST MARY AT LArroN PCC, HARLOW Notes to the Financial Ststements For the year ended 31 December 2020 Principle Accounting Policies The Financial Statements have been prepared in accordance with the Church Accounting Regulations 2006 together with the applicable Accounting Standards and the Charities SORP. (a) Basis of Accounting: The Financial Statements have been prepared on the historical cost basis except where otherwise stated. (b) Incoming Resources: Voluntary Income - all voluntary income, unless otherwise stated, is recognised when received by or on behalf of the PCC Income tax recoverable on covenants and gift aid donations is accounted when repayable Income from diaritable and ancillary trading is accounted for as due Bank Interest and Dividends, received gross, are accounted for when receivable. (c) ReSoUrS Used: .1! expAndi+ure 1¢ rAftnrflod tha ?ftTr.ri 19! bgoio 2nd ancnLJrite.d for a.o eypenditure due or accrues. (d) Fixed Assets Consecrated and beneficed property is excluded from the Accounts by s.96(2)(a) of the Charities Act 1993. Except as noted below no value is placed on moveable church furnishings held by the Churchwardens on special trust for the PCC or any other property or investment which requires faculty for disposal or atteration All capital equipment is written off, as incurred, as expenditure in the Statement of Financial Activities. (e) Reserves Policy We try to maintain a reserve of between one and three months normal monthly expenditure at all times. In 2020 we have made good progress in restoring this policy following the problems encountered during the previous two years 2. Funds (a) Parish Fund The Parish Fund represents the Funds of the PCC that are not subject to any restrictions regarding their use and are available for the general purposes of the PCC. (b) Fabric Fund The Fabric Fund represents those Funds of the PCC that are to be used solely for the purposes of repair and Maintenan of the Fabric of the Church Building. (c) Church Hall Maintenance Fund This is a new Fund, established in the Autumn of 2010 with an anonymous donation from a parishioner, and with the sole purpose of providing funds for future Church Hall maintenance bills such as redecoration etc..
ST MARY AT LArroN PCC, HARLOW Notes to the Financial Statements For the year ended 31 December 2020 (d) Church Redecoration Fund This Fund, established in the Autumn of 2010 with an anonymous donation from a parishioner, and with the sole purpose of providing funds for future redecoration works in our Church. (fj Organ Fund The Organ Fund represents those Funds of the PCC that are to be used solely for the purposes of replacement of the electronic organ with a pipe organ. (g) Flower Fund The Flower Fund represents those Funds of the PCC that are to be used solely for the purposes of the provision of flowers in Church whether it be for normal services, weddings, etc., or for Flower Festivals. (h) Church Development Fund This Fund established in 2017 brings together all the costs and the income associated with our Good News Project. 3. Major Fabric expenses during the year There were no major items of expenditure incurred during the year -10-