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2022-05-31-accounts

The Trustees' Annual Report

and

Directors’ Report

Buckland Chapel Trust

(A Company limited by guarantee) Report and Financial Statements For the Year Ended 31 May 2022 Charity number 1142312 Company number 07642092

Contents

1. Reference, Legal and Administrative Information

2. Structure, Governance and Management

3. Responsibilities of the Trustees

4. Our objectives

5. Report of the Trustees

6. Risk Management

7. Related Parties

8. Financial Review

9. Reserves Policy

10. Independent Examiner's Report

2

1. Reference, Legal and Administrative Information

Charity name: Buckland Chapel Trust

Charity registration number: 1142312

Company registration number: 07642092

Registered and operational address:

C/o Roger Watkins, Bay Tree House, The Crescent, Crapstone Yelverton, Devon PL20 7PS

Charity Trustees

Mrs C.E. Mitchell (Chair)

Mrs S. Campbell (Secretary)

Mr R. M. Watkins

Mrs N. Bovey

Mrs E. Middlebrook (Treasurer)

Mrs Deborah Farmer

Company Directors

Mrs C.E. Mitchell (Chair)

Mrs S. Campbell

Mr R. M. Watkins

Mrs N. Bovey

Mrs E Middlebrook (Treasurer)

Mrs Deborah Farmer

The Members

Mr Philip Tuckett Mrs Denise Nixon

The Parochial Church Council of St Andrew’s Church Buckland Monachorum (one member) represented by Dr Mark Smith

Mrs Annette Benny

2

Dr Rachel Perry Mrs Bronia Coulshaw

Independent Examiner

Moorland Business Advisory Services, 28 Glanville Road, Tavistock, Devon, PL19 OEB

Bankers

Lloyds Bank, PO Box 800 Tredegar Park, Newport, South Wales NP10 8SB

Solicitors

Foot Anstey LLP, Salt Quay House, 4 North East Quay, Sutton Harbour, Plymouth, PL4 0BN

2. Structure, Governance and Management

Governing Document.

The organization is a charitable company limited by guarantee, incorporated on 20 May 2011 and registered as a charity on 8 June 2011. The company was established under a Memorandum of Association, which established the objects and powers of the charitable company and is governed under its Articles of Association.

Recruitment and Appointment of Trustees.

Under Article 9.9 the Trustees are appointed by the Members of the Buckland Chapel Trust (BCT). The Trustees have control of BCT and its property and funds. They are also the Company Directors as registered at Companies House. Under the requirements of the Memorandum and Articles of Association one third of the trustees must retire each year and if eligible may be reappointed. By Article 3.4, new Trustees are required to sign a written declaration of willingness to act as trustee and a positive commitment to the BCT objectives. On appointment and induction of new trustees, the Chair will provide the main documents which set out the operational framework for the charity including:

By Article 4.1, the Trustees are obliged to meet at least four times each year.

3. Responsibilities of the Trustees

The Trustees have control of the Charity, its property and funds. Company law requires the Trustees to prepare Financial Statements for each financial year. The Trustees are responsible for maintaining proper accounting records, which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act. They must also;

2

The Trustees responsibilities are more fully set out in paragraphs 3-7 of the Memorandum and Articles of association.

4. Responsibilities of the Members

The members are responsible for:

Appointing Members Appointing Trustees Keeping written records of their own decisions

The responsibilities of the members are more fully set out in articles 8-11 of the Memorandum and Articles of Association.

5. Purposes and Aims

Our charity’s purposes as set out in the objects contained in article 1.1 of the Memorandum and Articles of Association. These are:

(a) To advance the Christian faith for the benefit of the public primarily (but without limitation) in Buckland Monachorum, Devon, and the surrounding area by such means as the trustees shall in their discretion think fit;

(b) To promote for the benefit of the public and in particular (but without limitation) the inhabitants of Buckland Monachorum, Devon and the surrounding area by the provision and maintenance of a community building and/or other facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age or disablement, financial hardship or social or economic circumstances or for public at large in the interest of social welfare and with the object of improving the conditions of life of the said inhabitants, provided that any activities undertaken pursuant to this Article 1.1(b) shall be consistent with Article 1.1(a)

5. Report of the Chair of Trustees

The year has been substantially affected by the closure of activities associated with the Covid 19 Pandemic. However, as society has been opening up in the latter part of the financial year, we have been able to gradually increase our involvement in the Community and encourage hire arrangements and Community activities as follows:

St Andrew’s Church and local community

Buckland Cares Food Hub, providing a base for the provision of food to those most in need in the village as a result of loss of livelihood or income due to the Pandemic.

2

Private hire to include

Much unseen work has been undertaken by the Trustees with the help of others with particular skill sets. These include:

Structurally, we have obtained listed building consent and installed acoustic panels to the building interior which have made a vast improvement to the hall, particularly for those who have hearing loss and has much improved the experience of listening to music.

In addition, we have continued to maintain the building and undertake routine repairs and maintenance.

We continue with planning for a new kitchen more suited to the present requirements of Chapel users.

The kitchen is a key projects which we plan to take forward into the new financial year. The funds have been raised and we are now seeking listed building planning permission.

It is planned to ensure that it can be used for a wide range of activities from providing coffee and refreshments to hosting a bread making club and a full range of activities involving hospitality. We have also engaged in a community consultation to showcase the planned design of the kitchen and invite suggestions and comments.

These projects are intended to ensure that the Chapel is fit for purpose and compliant with current legislation both now and in future years so that it can be fully utilised for the public benefit.

6. Risk Management

The Trustees annually conduct a review of the major risks including fire and injury. The risk assessment register has been updated and an issues log created which is regularly reviewed and maintained. The electrics and fire doors and access have been reviewed and updated in line with the policy standards. Users are given clear guidance as to what they should do in case of an emergency and a landline telephone is available specifically for this use should an emergency arise and should a mobile signal not be established at the time. Policies and procedures are in place to ensure compliance with health and safety of volunteers, clients and visitors to the chapel and an Accident Report register is in place for those with minor injuries to alert the Trustees, and for action to be taken by the Trustees to minimise potential hazards that may occur. It is considered that risks are as low as reasonably practicable.

7. Related Parties

2

BCT liaises with the Parochial Church Council of St Andrew’s Church, Buckland Monachorum, to provide a facility for the Church to use. We primarily liaise with “Buckland Cares” the community Group which operates the food hub. All financial donations to the Food Hub are processed by BCT in a restricted account

8. Financial Review

Our income has been maintained from the following sources:

Our long-term loan liability has again been reduced by £2500 and now stands at £20,000. A separate financial report is provided.

9. Reserves Policy

We have maintained a reserve account of £6000 which represents more than 6 months of regular expenditure. The reserves are needed to meet the working capital requirements of the charity and the Management Committee are confident that at this level they would be able to continue the current activities of the charity in the event of a significant drop in funding. In accordance with company law, as the company’s directors, we certify that so far as we are aware, there is no relevant information of which the company’s independent examiner is unaware; and as the Directors of the Company we have taken all the steps that we ought to have taken in order to make ourselves aware of any relevant information and to establish that the charity’s independent examiner is aware of that information.

10. Independent Examiner’s Report

Moorland Business Advisory Services, 28 Glanville Road, Tavistock, Devon, PL19 OEB were reappointed as the charitable company’s independent examiner during the year and have expressed their willingness to continue in that capacity.

This report has been prepared in accordance with the Charities (Accounts and Reports) Regulations 2008, in accordance with the provisions of Company Law.

Approved by the Trustees on insert date and signed on its behalf by:

Caroline Mitchell Chair

Buckland Chapel Trust

2

Trustees MrRWatkins
Mrs C E Mitchell
MrsNJBovey
MrsSCampbell
D Farmer (Appointed21June2021)
EJ Middlebrook (Appointed21June2021)
Charity number 1142312
Gompanynumber a7642092
Registeredoffice The Chapel
Buckland Monachorum
Yelverton
Devon
PL2OTLZ
lndependent examiner Felicity Harris
28 Glanville Road
Tavistock
Devon
United Kingdom
PL19OEB
Bankers Lloyds Bankplc
PO Box 800
Tedegar Park
Newport
South Wales
NPlO8SB
Solicitors FootAnstey LLP
Salt Quay House
4North East Quay
Sutton Harbour
Plymouth
Devon
PL4OBN

UnrestrictedRestricted UnrestrictedRestricted Total Unrestricted Total Unrestricted Restricted Total
Notes funds
2022
f
funds
2022
f,
2022
t€
funds
2021
funds
2021
f
2021
E
lncomeandendowments
Donationsandlegacies
Charitableactivities
lnvestments
Other income
from:
2
3
4
5
24,827
4,647
i
19,780 44,607
4,607
33
-
12,509
6,528
11,003
38,747 51,256
6,s28
3
11,003
Totalincome 29,437 19,780 49,217 30,043 38,747 68,790
Exoenditureon:
Raisingfunds
947 947 75 75
Charitable activities-
Hall running costs,
AWC, Bucklandcares
6,353 8,633 14,986 20,719 38,994 59,713
Totalexpenditure 7,300 8,633 1s,933 20,794 38,994 59,788
Netincoming resources
beforetransfers
22,137 11,147 33,284 9,249 (247) 9,002
Grosstransfersbetween
funds
(5,228) s,228 (2,592) 2,592
Netincome fortheYear/
Netmovementinfunds
16,909 16,375 33,284 6,657 2,345 9,002
Fund balancesat1June2021 150,'156 2,345 152,s01 143,499 143,499
Fundbalancesat31MaY
2022
167,065 18,720 185,785
::
150,156 2,345 152,501

2022 2021
Notes t f
Fixedassets
Tangible assets 11 149,978 149,978
Current assets
Debtors 12 931 1,009
Cash at bank andinhand 57,553 27,856
58,484 28,865
Creditors: amountsfallingduewithin
oneyear 14 (2,677) (3,842)
Net current assets 55,807 25,423
Totalassets less currentliabilities 205,785 175,001
Creditors: amountsfallingdueafter
morethanoneyear 15 (20,000) (22,s00)
Netassets 18s,78s 152,s01
: :
lncome funds
Restricted funds 16 18,720 2,345
Unrestrictedfunds 167,065 150,1s6
185,785 152,501
: :

Unrestricted Restricted Tota!Unrestricted Tota!Unrestricted Restricted Total
funds funds funds funds
2022 2022 2022 2021 2021 2421
f f,t f
Donations and gifts 14,649 19,780 34,429 12,509 38,747_ s1,256
Grants/bids received 10,178 10,178
24,827 19,780 44,607 12,509 38,747 51,256
: :
Charitableactivities
Charitable Charitable
lncome lncome
2422 2021
f
Saleswithin charitable activities 3,927 6,026
Fundraisi ngactivities 680 502
4,607 6,528
: :

Unrestricted Unrestricted
funds funds
2022 2021
E e
lnterestreceivable 3
--.
Other income
Unrestricted
funds
2022 2021
f
Grantsreceived re Coronavirus pandemic IJT

Unrestricted
funds
2022 2021
c f
Fundraisinqandpublicitv
Advertising 101 75
Otherfundraisingcosts 52
Fundraisingandpublicity 153 75
Repairs and renewals
947 75
: :

CharitableGharitable CharitableGharitable
activities-activities-
HallrunningHallrunning
costs,AWC,costs,AWC,
BucklandBuckland
cares Gares
2022 2021
tf
AWC 229 35,365
Buckland cares 2,180 3,179
Ukraine 175
Accoustics 6,050 450
Caretaking and cleaning 1,074 2,764
Utilities 1,672 4,591
Repairs and maintenance 3,132 15,076
Subscriptions 178
Telephone 374 359
lnsurance 894 907
15,780 59,613
Share ofgovernancecosts (see noteB) 100
15,780 59,713
:
Analysisbyfund
Unrestrictedfunds 7,147 20,719
Restrictedfunds 8,633 38,994
15,780 59,713
Support costs
SupportGovernance
costs
costs
2022 2021
t
Legalandprofessional 100
100
:
Analysedbetween
Charitableactivities 100
:

2022 2021
Number Number

11 Therewereno employees whoseannualremuneration
Tangiblefixedassets
wasmore than €60,000.
Freeholdland Fixturesand Total
and buildingst fittings
s
Gost
At1 June2021 149,977 2,018 '151,995
At31May 2022 149,977 2,018 151,995
Depreciation and impairment
At1June2021 2,417 2,017
At31May 2022 2,017 2,417
Garrying amount
At3lMay 2022 149,977 1 149,978
: :
At31May2021 v,*' 1 149,978
:
12 Debtors
2022 2021
Amountsfallingduewithinoneyear: f f
Trade debtors 718
Prepayments andaccruedincome 931 291
931 1,009

Loans andoverdrafts
2022 2021
f,
Other loans :,'* ,,t*
Payablewithinoneyear :,*: ,,r*

14 Creditors: amountsfallingduewithinone year
2022 2021
f, f
Borrowings 2,s00 2,s00
Tradecreditors 177 96
Accrualsanddeferredincome 1,246
2,677 3,842
:
15 Greditors: amountsfallingdueaftermorethanoneyear
2022 2021
E
Other creditors 20,000 22,500
: :

17 Analysis ofnetassets betweenfunds
UnrestrictedRestricted
funds
funds
betweenfunds
UnrestrictedRestricted
funds
funds

Tota! UnrestrictedRestricted
funds
funds

Tota! UnrestrictedRestricted
funds
funds

Tota! UnrestrictedRestricted
funds
funds

Total
2022
2A22
€€fc€€
2022 2021 2021 2021
Fund balances at31
May2022 are
representedby:
Tangibleassets
149,978
-
149,978 149,978 - 149,978
Mixed motive
investments
Currentassets/(liabilities)55,807
Longtermliabilities
(20,000)
31',*
-

-
_____
-
55,807
(20,000)
,',1g
(2,592)
25,023
(22,500)
,on'',*
2,592
-
-
='',*
25,023
(22,500)
y'*:

Trustees MrRWatkins
Mrs C E Mitchell
MrsNJBovey
MrsSCampbell
D Farmer (Appointed21June2021)
EJ Middlebrook (Appointed21June2021)
Charity number 1142312
Gompanynumber a7642092
Registeredoffice The Chapel
Buckland Monachorum
Yelverton
Devon
PL2OTLZ
lndependent examiner Felicity Harris
28 Glanville Road
Tavistock
Devon
United Kingdom
PL19OEB
Bankers Lloyds Bankplc
PO Box 800
Tedegar Park
Newport
South Wales
NPlO8SB
Solicitors FootAnstey LLP
Salt Quay House
4North East Quay
Sutton Harbour
Plymouth
Devon
PL4OBN

UnrestrictedRestricted UnrestrictedRestricted Total Unrestricted Total Unrestricted Restricted Total
Notes funds
2022
f
funds
2022
f,
2022
t€
funds
2021
funds
2021
f
2021
E
lncomeandendowments
Donationsandlegacies
Charitableactivities
lnvestments
Other income
from:
2
3
4
5
24,827
4,647
i
19,780 44,607
4,607
33
-
12,509
6,528
11,003
38,747 51,256
6,s28
3
11,003
Totalincome 29,437 19,780 49,217 30,043 38,747 68,790
Exoenditureon:
Raisingfunds
947 947 75 75
Charitable activities-
Hall running costs,
AWC, Bucklandcares
6,353 8,633 14,986 20,719 38,994 59,713
Totalexpenditure 7,300 8,633 1s,933 20,794 38,994 59,788
Netincoming resources
beforetransfers
22,137 11,147 33,284 9,249 (247) 9,002
Grosstransfersbetween
funds
(5,228) s,228 (2,592) 2,592
Netincome fortheYear/
Netmovementinfunds
16,909 16,375 33,284 6,657 2,345 9,002
Fund balancesat1June2021 150,'156 2,345 152,s01 143,499 143,499
Fundbalancesat31MaY
2022
167,065 18,720 185,785
::
150,156 2,345 152,501

2022 2021
Notes t f
Fixedassets
Tangible assets 11 149,978 149,978
Current assets
Debtors 12 931 1,009
Cash at bank andinhand 57,553 27,856
58,484 28,865
Creditors: amountsfallingduewithin
oneyear 14 (2,677) (3,842)
Net current assets 55,807 25,423
Totalassets less currentliabilities 205,785 175,001
Creditors: amountsfallingdueafter
morethanoneyear 15 (20,000) (22,s00)
Netassets 18s,78s 152,s01
: :
lncome funds
Restricted funds 16 18,720 2,345
Unrestrictedfunds 167,065 150,1s6
185,785 152,501
: :

Unrestricted Restricted Tota!Unrestricted Tota!Unrestricted Restricted Total
funds funds funds funds
2022 2022 2022 2021 2021 2421
f f,t f
Donations and gifts 14,649 19,780 34,429 12,509 38,747_ s1,256
Grants/bids received 10,178 10,178
24,827 19,780 44,607 12,509 38,747 51,256
: :
Charitableactivities
Charitable Charitable
lncome lncome
2422 2021
f
Saleswithin charitable activities 3,927 6,026
Fundraisi ngactivities 680 502
4,607 6,528
: :

Unrestricted Unrestricted
funds funds
2022 2021
E e
lnterestreceivable 3
--.
Other income
Unrestricted
funds
2022 2021
f
Grantsreceived re Coronavirus pandemic IJT

Unrestricted
funds
2022 2021
c f
Fundraisinqandpublicitv
Advertising 101 75
Otherfundraisingcosts 52
Fundraisingandpublicity 153 75
Repairs and renewals
947 75
: :

CharitableGharitable CharitableGharitable
activities-activities-
HallrunningHallrunning
costs,AWC,costs,AWC,
BucklandBuckland
cares Gares
2022 2021
tf
AWC 229 35,365
Buckland cares 2,180 3,179
Ukraine 175
Accoustics 6,050 450
Caretaking and cleaning 1,074 2,764
Utilities 1,672 4,591
Repairs and maintenance 3,132 15,076
Subscriptions 178
Telephone 374 359
lnsurance 894 907
15,780 59,613
Share ofgovernancecosts (see noteB) 100
15,780 59,713
:
Analysisbyfund
Unrestrictedfunds 7,147 20,719
Restrictedfunds 8,633 38,994
15,780 59,713
Support costs
SupportGovernance
costs
costs
2022 2021
t
Legalandprofessional 100
100
:
Analysedbetween
Charitableactivities 100
:

2022 2021
Number Number

11 Therewereno employees whoseannualremuneration
Tangiblefixedassets
wasmore than €60,000.
Freeholdland Fixturesand Total
and buildingst fittings
s
Gost
At1 June2021 149,977 2,018 '151,995
At31May 2022 149,977 2,018 151,995
Depreciation and impairment
At1June2021 2,417 2,017
At31May 2022 2,017 2,417
Garrying amount
At3lMay 2022 149,977 1 149,978
: :
At31May2021 v,*' 1 149,978
:
12 Debtors
2022 2021
Amountsfallingduewithinoneyear: f f
Trade debtors 718
Prepayments andaccruedincome 931 291
931 1,009

Loans andoverdrafts
2022 2021
f,
Other loans :,'* ,,t*
Payablewithinoneyear :,*: ,,r*

14 Creditors: amountsfallingduewithinone year
2022 2021
f, f
Borrowings 2,s00 2,s00
Tradecreditors 177 96
Accrualsanddeferredincome 1,246
2,677 3,842
:
15 Greditors: amountsfallingdueaftermorethanoneyear
2022 2021
E
Other creditors 20,000 22,500
: :

17 Analysis ofnetassets betweenfunds
UnrestrictedRestricted
funds
funds
betweenfunds
UnrestrictedRestricted
funds
funds

Tota! UnrestrictedRestricted
funds
funds

Tota! UnrestrictedRestricted
funds
funds

Tota! UnrestrictedRestricted
funds
funds

Total
2022
2A22
€€fc€€
2022 2021 2021 2021
Fund balances at31
May2022 are
representedby:
Tangibleassets
149,978
-
149,978 149,978 - 149,978
Mixed motive
investments
Currentassets/(liabilities)55,807
Longtermliabilities
(20,000)
31',*
-

-
_____
-
55,807
(20,000)
,',1g
(2,592)
25,023
(22,500)
,on'',*
2,592
-
-
='',*
25,023
(22,500)
y'*: