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2024-08-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 09 2023 31 08 2024 From To

Section A Reference and administration details

St Mary and All Saints CE Primary School Parent Teacher Association

Charity name Other names charity is known by Registered charity number (if any) 1142176

St Mary and All Saints PTA

red charity number (if any) 1142176 1142176
Charity's principal address
St Mary and All Saints CE Primary School
Maxwell Road
Beaconsfield, Bucks
Postcode HP9 1RG

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
CarlyBeattie Co-Chair Committee at AGM
Katharine Tinkler Co-Chair Committee at AGM
LyndseyAnderson Treasurer Committee at AGM
Catrin Dawson Co-Secretary Committee at AGM
Karen Colwill Co-Secretary Committee at AGM

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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1

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution

How the charity is constituted Trust (eg. trust, association, company)

Trustee selection methods Selected by Committee (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The objective of the charity is to enrich the education of pupils at St Mary & All Saints Primary School by providing funding, through fundraising, for the provision of facilities and/or activities that are not normally provided by the Local Education Authority.

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2

The PTA fund raises in order to provide the teachers and pupils at the school with additional funds to be spent on facilities and activities that may not otherwise be available. Fundraising activities and event include the pupils, teachers and parents, as well as the wider community. Fundraising events include school fairs, social events, cake and book sales, second hand uniform sales and generating commission by selling tickets to other events (e.g. fireworks and Legoland).

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The 2023-2024 year represented a typical fundraising period, following some Covid disruption and overhang in previous financial years. The charity benefited from being able to host a full program of in-person events, including Christmas, easter and summer fairs, and a number of parent social activities, including a Christmas party fundraiser, a quiz night and the bi-annual summer ball. As appropriate, all of the events are well-supported by parents, teaching staff, volunteers and the pupils.

Funds raised by the charity are used to purchase items at the request of the headteacher. Some of these are items that the charity routinely funds throughout the year, for example the provision of fruit for key stage 2 pupils and ‘curriculum days’ to enrich the pupils’ experiential learning. Others are routinely funded, but once per year – for example, the PTA pays for an annual in-school pantomime and annual Christmas parties for the children. Others are ad hoc requests for funds based on specific needs – for example, a new laser cutter to enhance visual displays and learning opportunities in the school environment.

Additional details of objectives and activities (Optional information)

The fundraising objectives are achieved with substantial contributions from the parent volunteers in terms of time and effort, and often resources, required in organising all of the fundraising events.

You may choose to include further statements, where relevant, about:

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3

Section D Achievements and performance

Summary of the main achievements of the charity during the year

In the year to 31 August 2024, the PTA raisedGBP35,484from
fundraising events (this is a net total, after expenses associated with
conducting these activities are deducted). This compared to GBP30,889
in the charity’s prior financial year. This reflects the popularity of some
new events, for example our parent Christmas party, but also the
success of our bi-annual summer ball which was held in July 2024.
The main events held during the year were:
•
Christmas fair:held in the run-up to the Christmas holidays this
is a very popular and well-supposed event. It is part of a wider
programme of Christmas-related fundraising activities, including
the sale of Christmas trees and the creation, by the children, of
their own Christmas cards which can be printed and purchased.
•
Sponsored Read:held in February this year, the sponsored read
encourages all children to participate, with individual and class
prizes for participation as well as number of minutes read.
•
Easter fair: held in last week of March. Stalls included, cake stall,
craft stalls, games stall, Tuck and second-hand toy stalls.
•
Donkey Derby summer fete: held the last Saturday in June.
Overall profit was impacted by the fact that we could not host our
usual Sports Day BBQ in June 2024 owing to bad weather. As
such, the Donkey Derby incurred all of the food, tuck and drink
expenses that would normally be split across the two events.
Nonetheless it was a hugely well-attended and successful event
that is very popular with the pupils.
•
SMAS Summer Ball: held in July at the end of term, the bi-
annual ball – attending by parents, teachers, governors and some
alumni – is a real highlight of the PTA calendar. The auction on
the night helps to ensure that this is a profitable event.
Regular fundraising events included second uniform sales, as well as
other fundraising mechanisms, including commission from firework’ ticket
sales and Legoland ticket sales.
In-school coffee mornings have waned in popularity, resulting in us
deciding to suspend these during the year and replace them with after
school cake and donut sales. These have been a well-received change.
A number of donations were received during the year, including several
donations from the parents/carers’ employer schemes.
New income streams last year included the hosting of a PTA-run parents
Christmas party, with some profit made on ticket sales. We also benefited
from commission made on Legoland ticket sales for a school inset day.
31Aug24 YE
Fundraising by event		 In the year to 31 August 2024, the PTA raisedGBP35,484from
fundraising events (this is a net total, after expenses associated with
conducting these activities are deducted). This compared to GBP30,889
in the charity’s prior financial year. This reflects the popularity of some
new events, for example our parent Christmas party, but also the
success of our bi-annual summer ball which was held in July 2024.
The main events held during the year were:
•
Christmas fair:held in the run-up to the Christmas holidays this
is a very popular and well-supposed event. It is part of a wider
programme of Christmas-related fundraising activities, including
the sale of Christmas trees and the creation, by the children, of
their own Christmas cards which can be printed and purchased.
•
Sponsored Read:held in February this year, the sponsored read
encourages all children to participate, with individual and class
prizes for participation as well as number of minutes read.
•
Easter fair: held in last week of March. Stalls included, cake stall,
craft stalls, games stall, Tuck and second-hand toy stalls.
•
Donkey Derby summer fete: held the last Saturday in June.
Overall profit was impacted by the fact that we could not host our
usual Sports Day BBQ in June 2024 owing to bad weather. As
such, the Donkey Derby incurred all of the food, tuck and drink
expenses that would normally be split across the two events.
Nonetheless it was a hugely well-attended and successful event
that is very popular with the pupils.
•
SMAS Summer Ball: held in July at the end of term, the bi-
annual ball – attending by parents, teachers, governors and some
alumni – is a real highlight of the PTA calendar. The auction on
the night helps to ensure that this is a profitable event.
Regular fundraising events included second uniform sales, as well as
other fundraising mechanisms, including commission from firework’ ticket
sales and Legoland ticket sales.
In-school coffee mornings have waned in popularity, resulting in us
deciding to suspend these during the year and replace them with after
school cake and donut sales. These have been a well-received change.
A number of donations were received during the year, including several
donations from the parents/carers’ employer schemes.
New income streams last year included the hosting of a PTA-run parents
Christmas party, with some profit made on ticket sales. We also benefited
from commission made on Legoland ticket sales for a school inset day.
31Aug24 YE
Fundraising by event		 In the year to 31 August 2024, the PTA raisedGBP35,484from
fundraising events (this is a net total, after expenses associated with
conducting these activities are deducted). This compared to GBP30,889
in the charity’s prior financial year. This reflects the popularity of some
new events, for example our parent Christmas party, but also the
success of our bi-annual summer ball which was held in July 2024.
The main events held during the year were:
•
Christmas fair:held in the run-up to the Christmas holidays this
is a very popular and well-supposed event. It is part of a wider
programme of Christmas-related fundraising activities, including
the sale of Christmas trees and the creation, by the children, of
their own Christmas cards which can be printed and purchased.
•
Sponsored Read:held in February this year, the sponsored read
encourages all children to participate, with individual and class
prizes for participation as well as number of minutes read.
•
Easter fair: held in last week of March. Stalls included, cake stall,
craft stalls, games stall, Tuck and second-hand toy stalls.
•
Donkey Derby summer fete: held the last Saturday in June.
Overall profit was impacted by the fact that we could not host our
usual Sports Day BBQ in June 2024 owing to bad weather. As
such, the Donkey Derby incurred all of the food, tuck and drink
expenses that would normally be split across the two events.
Nonetheless it was a hugely well-attended and successful event
that is very popular with the pupils.
•
SMAS Summer Ball: held in July at the end of term, the bi-
annual ball – attending by parents, teachers, governors and some
alumni – is a real highlight of the PTA calendar. The auction on
the night helps to ensure that this is a profitable event.
Regular fundraising events included second uniform sales, as well as
other fundraising mechanisms, including commission from firework’ ticket
sales and Legoland ticket sales.
In-school coffee mornings have waned in popularity, resulting in us
deciding to suspend these during the year and replace them with after
school cake and donut sales. These have been a well-received change.
A number of donations were received during the year, including several
donations from the parents/carers’ employer schemes.
New income streams last year included the hosting of a PTA-run parents
Christmas party, with some profit made on ticket sales. We also benefited
from commission made on Legoland ticket sales for a school inset day.
31Aug24 YE
Fundraising by event
31Aug24 YE
Fundraising by event
Year to 31 August (£)
2024		 2023
2022
2021
Events:
- Meet & Mingle
226
2,167
0
0
- Jumble sale
0
0
0
0
- Harvest trail
0
0
0
648
- Fireworks
613
780
178
0

TAR

4

Section D Achievements and erformance p

- Christmas fair
6,245
6,725
3,058
5,640
- Christmas trees
2,323
2,723
2,353
2,073
- Talk at school
0
0
0
0
- Sponsored read
2,911
3,977
6,408
6,489
- Football game
0
0
0
0
- Quiz night
547
603
0
0
- Lotto
0
233
0
0
- Cocktail and auction
0
0
0
0
- Easter Fair
2,878
2,304
1,584
0
- Donkey Derby
1,989
3,571
5,110
1,244
- Sports Day BBQ
0
906
3,123
0
- Golf day
813
0
0
0
- Summer ball
7,895
0
12,441
0
- Summer party
0
1,549
0
0
- Parent Christmas party
486
0
0
0
- Legoland
968
0
0
0
- Book fayre
2,009
0
0
0
Other:
- Coffee mornings
95
771
1,627
0
- Cake/Donut sales
220
0
0
0
- Christmas cards
474
675
555
998
- 2nd hand uniform sale
1,637
224
526
1,100
- Donations
2,544
3,300
4,800
1,631
- Commission
0
0
32
62
- Bags to school
64
75
246
510
- Easy Fundraising,
MySchoolLottery etc
547
548
767
426
- School logo caps &
water bottles
0
0
-2,256
0
- Interest
700
276
3
2
- Adjustments/Unknown
1,180
0
0
0
37,364
31,407
40,555
20,821
Note: Figures set out the net funds raised by event
Note: The charity ran several new fundraising activities for the first time in the
2023-24 year, including Legoland ticket sales, cake/donut sales, a parent
Christmas party and book sales.
Note: The charity chose not to run some previous activities in the 2023-24 year,
including Harvest trail, charity football and paid talks.
Note: Sale of school logo caps & water bottles has been combined with 2nd hand
uniform sales as an activity.
Note: Funds raised by Donkey Derby are lower than previous years; expenses for
the event are normally split between this and Sports Day BBQ. However, with the
BBQ cancelled due to weather, all expenses were incurred by the Donkey Derby.
Note: 2023-24 accounts (Adjustments/Unknown) included 4 cheques incorrectly
paid into the PTA account; these acted as a credit this year but will be a debit in
the 2024-25 accounts when they were repaid.
Note: The charity received one bank deposit of £75 from an unknown creditor.
This has been included within the Adjustments/Unknown.		 - Christmas fair
6,245
6,725
3,058
5,640
- Christmas trees
2,323
2,723
2,353
2,073
- Talk at school
0
0
0
0
- Sponsored read
2,911
3,977
6,408
6,489
- Football game
0
0
0
0
- Quiz night
547
603
0
0
- Lotto
0
233
0
0
- Cocktail and auction
0
0
0
0
- Easter Fair
2,878
2,304
1,584
0
- Donkey Derby
1,989
3,571
5,110
1,244
- Sports Day BBQ
0
906
3,123
0
- Golf day
813
0
0
0
- Summer ball
7,895
0
12,441
0
- Summer party
0
1,549
0
0
- Parent Christmas party
486
0
0
0
- Legoland
968
0
0
0
- Book fayre
2,009
0
0
0		 - Christmas fair
6,245
6,725
3,058
5,640
- Christmas trees
2,323
2,723
2,353
2,073
- Talk at school
0
0
0
0
- Sponsored read
2,911
3,977
6,408
6,489
- Football game
0
0
0
0
- Quiz night
547
603
0
0
- Lotto
0
233
0
0
- Cocktail and auction
0
0
0
0
- Easter Fair
2,878
2,304
1,584
0
- Donkey Derby
1,989
3,571
5,110
1,244
- Sports Day BBQ
0
906
3,123
0
- Golf day
813
0
0
0
- Summer ball
7,895
0
12,441
0
- Summer party
0
1,549
0
0
- Parent Christmas party
486
0
0
0
- Legoland
968
0
0
0
- Book fayre
2,009
0
0
0
Other :
- Coffee mornings
95
771
1,627
0
- Cake/Donut sales
220
0
0
0
- Christmas cards
474
675
555
998
- 2nd hand uniform sale
1,637
224
526
1,100
- Donations
2,544
3,300
4,800
1,631
- Commission
0
0
32
62
- Bags to school
64
75
246
510
- Easy Fundraising,
MySchoolLottery etc
547
548
767
426
- School logo caps &
water bottles
0
0
-2,256
0
- Interest
700
276
3
2
- Adjustments/Unknown
1,180
0
0
0
37,364
31,407
40,555
20,821
Note: Figures set out the net funds raised by event
Note: The charity ran several new fundraising activities for the first time in the
2023-24 year, including Legoland ticket sales, cake/donut sales, a parent
Christmas party and book sales.
Note: The charity chose not to run some previous activities in the 2023-24 year,
including Harvest trail, charity football and paid talks.
Note: Sale of school logo caps & water bottles has been combined with 2nd hand
uniform sales as an activity.
Note: Funds raised by Donkey Derby are lower than previous years; expenses for
the event are normally split between this and Sports Day BBQ. However, with the
BBQ cancelled due to weather, all expenses were incurred by the Donkey Derby.
Note: 2023-24 accounts (Adjustments/Unknown) included 4 cheques incorrectly
paid into the PTA account; these acted as a credit this year but will be a debit in
the 2024-25 accounts when they were repaid.
Note: The charity received one bank deposit of £75 from an unknown creditor.
This has been included within the Adjustments/Unknown.

TAR

5

Section D Achievements and erformance p

Expenditure on charitable activities totalled GBP43,767 . The main expenditure on charitable items were:

The breakdown above excludes general PTA (trading) costs which includes annual recurring costs such as insurances, county licensing fees etc.

The PTA was satisfied with charitable expenditure exceeding income from charitable activities for the 2023-24 financial year. The PTA has built up reasonable reserves historically, even though during Covid the school had not requested any sizeable donations. As such, the charity was happy with this balance and continues to monitor it, in partnership with the teaching staff.

TAR

6

Section E Financial review

Brief statement of the

charity’s policy on reserves

All reserves are unrestricted and allocated as grants to the school base on school and PTA agreed approval via committee meetings.

Details of any funds materially in deficit

n/a

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

See annual accounts for the period and discussion above.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Carly Beattie Lyndsey Anderson Position (eg Secretary, Chair, Co-Chair Treasurer etc)

Date 20 June 2025

TAR

7

St Mary and All Saints CE Primarry School Parent Teache

1142176

Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts

Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a For the period 01-Sep-23 31-Aug-24 To from

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
77,705
2,775
700
-
-
-
-
-
81,180
-
-
-
81,180
43,816
43,767
670
-
-
-
-
-
-
88,253
-
-
-
88,253
- 7,073
-
-
- 7,073		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
77,705
2,775
700
-
-
-
-
-
81,180
-
-
-
81,180
43,816
43,767
670
-
-
-
-
-
-
88,253
-
-
-
88,253

- 7,073		 Total funds
to the nearest £
77,705
2,775
700
-
-
-
-
-
81,180
-
-
-
81,180
43,816
43,767
670
-
-
-
-
-
-
88,253
-
-
-
88,253

- 7,073		 Last year
to the nearest £
Activiites forgeneratingfunds 77,705 -
Voluntaryreceipts 2,775 -
Bank interest 700 -
- -
- -
- -
- -
- -
Sub total(Gross income for
AR)		 81,180 -
A2 Asset and investment sales,
(see table).
-
-
 -
~~Sub total~~ - -
Total receipts
A3 Payments
-
Fundraisingcosts(trading) 43,816 -
Costs of charitable activities 43,767 -
Goverance costs 670 -
- -
- -
- -
- -
- -
- -
**Sub total ** 88,253 -
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
- 7,073 - -
- 7,073		 -
- - - - -
- - - - -
- 7,073 - - - 7,073 -

CCXX R1 accounts (SS)

27/06/2025

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Bank account
Cash in hand
Details
Details
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
51,085
-
-
-
-
-
51,085
-
Agreement Error
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
LyndseyAnderson(Treasurer)		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
LyndseyAnderson(Treasurer) 27-Jun-25

CCXX R2 accounts (SS)

27/06/2025

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of St Mary and All Saints CE Primary School Parent Teacher Association

On accounts for the year 31 August 2024 Charity no 1142176 ended (if any)

Set out on pages

1-7

1-2(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2024

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 27 June 2025 Name: Anita Tecke Relevant professional ACA ICAEW qualification(s) or body (if any):

Address: 8 Knottocks End Beaconsfield

Buckinghamshire, HP9 2AN

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

IER