Trustees Report for the Financial Period 1 September 2022 to 31 August 2023 The Trustees present their Annual Report and Accounts for the year ended 31 August 2023. Structure, Governance and Management The Gallions Music Trust (the "Charity") was established in 2008 by Declaration of Trust and registered with the Charity Commissioner on 16 May 2011. The powers of the Charity are set out in the Declaration of Trust. Trustees are elected at a Special Meeting of the Board of Trustees and for a term of three years which may be renewed. In accordance with the Declaration of Trust the Board of Trustees meets at least three times a year. This report covers the financial period from 1 September 2022 to 31 August 2023. Trustee Recruitment and Training As vacancies arise the Trustees seek to appoint individuals with regard to the skills, knowledge and experience needed for the effective administration of the Charity. Objectives and activities for the public benefit Gallions Music Trust uses the power of music to improve the lives and life chances of children living in the London Borough of Newham. Newham is one of the most deprived boroughs in England 1 Poverty affects approximately 44 % of the children in Newham,. Our programmes are currently delivered through Gallions Primary School (the "School"), which encourages children to aim higher. Music education starts in Nursery from 3 years old and includes groups lessons, singing and rhythm. All children learn a stringed instrument from Year 2 to graduation from the school in Year 6. Opportunities are provided for individual lessons supported by bursaries, two orchestras, two choirs and ensembles (Bass Attack and Treble Trouble). Children also have opportunities to attend musical performances and to perform at public events. The Board of Trustees Paul Broadhurst, Chair of Trustees Natasha Broke, Honorary Treasurer Nicolas Bush, Honorary Secretary Ashley Roye, Safeguarding Lead 1 https://www.gov.uldgovernmenUstatistics/english-indices-of-deprivation-2019 2 https://tfl.ams3.cdn.digitaloceanspaces.com/media/documents/Newham_fuwYS6y.pdf
Professional Fundraiser As reported last year the role of professional fundraiser was transferred from the Trust to the School. This financial year was a particularly difficult one for fundraising (and ultimately the arrangement between the school and their appointed fundraiser was terminated by mutual agreement). Safeguarding The Safeguarding Policy was adopted during the financial year 2021-22. At present the Charity does not directly organise any events with children or vulnerable adults. As such the Trustees follow a simple safeguarding policy and undertake to observe the policies of the School and its associated MAT. The Trustees are aware of the need to keep this decision under review should the manner in which the Charity delivers activities change. Future Plans The Charity plans to carry on its current activities in the forthcoming years. The Trustees are aware of funding requirements and have worked with the School to find a solution that enables fundraising to continue in a manner which supports the delivery of the Charity's aims. This situation remains under active review. Other Board Initiatives In May 2021 the Board of Trustees undertook a review of the Policies needed it needed to implement to ensure ongoing good governance. It has completed the Privacy Policy, adopted the Safeguarding Policy. Work on other policies is ongoing. A draft of the Finance and Risk Policy is awaiting review and an Equality and Diversity Policy will be drafted in the next accounting period. Financial result Total income for the period amounted to £32,389.34 of which £11.665.00 was given with restrictions on its use (2021-2021: £42,576.97 - of which £15,580.00 was given with restrictions on its use). Total expenditure was £32,649.84 (2021-2022: £46,668.19). There was a loss of £260.50 (2021-2022: £4,091.22). Total reserves as at 31 August 2023 were £ £58,259.19, of which £ £40,383.85 is restricted (2020-2021: £58,519.69 of which £40,746.59 was restricted). The Trustees are satisfied with the financial performance of the Charity in the year.
Achievements and Performance The Gallions Music Trust continued to feel the after effects of the Covid-19 pandemic on fundraising but was nonetheless able to support the School deliver on our commitment to support the School through individual bursary lessons for children at the School, participation in orchestra and music provision to children with Special Education Needs. At the time of writing this report: We currently have 440 pupils. All children participate in weekly musicianship lessons. Year 2 - 6 have additional instrumental lessons - that is 300 pupils. 30 children per week have additional bursary lessons 1.1 after school. 35 children are in Senior Orchestra 40 children are in Junior Orchestra 50 children are in Choir 10 are in Bass Attack 8 are in Treble Trouble ~ our violin ensemble Reserves Policy The Trustees have agreed a policy of 6 months ordinary expenditure to allow for the orderly winding up of activities were such a course of action to be required. The free reserve as at 31 August 2023 stood at £17,875.34 (2021-2022: £17,923.10). Investment policy As the Charity's funds will be needed in the short term, the Trustees believe that it is prudent for all funds to be held in cash, on deposit with the company's bankers. Conclusion Gallions Music Trust would like to thank all those who have contributed to making our work possible, the businesses, charitable foundations and personal givers who together fund our work. We would also like to thank everyone at the School who delivers the music programme which makes such a difference to the children and their community. Signed by Paul Broadhurst Paul Broadhurst, Chair of Trustees Date: aoiLt
GALLIONS MUSIC TRUST RECEIPTS AND PAYMENTS 2022-23
RECEIPTS
| RECEIPTS | |||
|---|---|---|---|
| Unrestricted | Restricted | Total Total |
|
| 2022-23 | 2022-23 | 2022-23 2022-21 |
|
| Regular individual donations1 | £ 3,241.00 | £ 3,241.00 £ 2,646.00 | |
| Regular individual donation to PayPal account2 | £ 3.00 | £ 3.00 £ 36.00 | |
| One off donations from individuals3 | £ 1,101.31 | £ 1,101.31 £ 1,700.00 | |
| Community Fundraising (Half Marathon)3 | £ - £ 100.00 | ||
| Trust, Grants or corporate donations – ring fenced4 | £ 11,655.00 | £ 11,655.00 £ 15,580.00 | |
| Trusts, Grants Corporate donations – general | £ 10,000.00 | £ 10,000.00 £ 11,000.00 | |
| The Big Give Individual Pledges | £ 1,800.00 | £ 1,800.00 £ 2,000.00 | |
| The Big Give Matched Funding | £ 330.00 | £ 330.00 £ 1,575.00 | |
| The Big Give Campaign Donations5 | £ 2,260.65 | £ 2,260.65 £ 3,489.51 | |
| Miscellaneous donations6 | £ - £ 1,661.71 | ||
| Gift Aid reclaim | £ 1,998.38 | £ 1,998.38 £ 2,788.75 | |
| Paypal (test) | £ - | ||
| TOTAL INCOME | £ 20,734.34 | £ 11,655.00 | £ 32,389.34 £ 42,576.97 |
PAYMENTS
| PAYMENTS | ||||
|---|---|---|---|---|
| Unrestricted | Restricted | Total | ||
| 2022-23 | 2022-23 | 2022-23 2021-22 |
||
| Gallions Primary School7 | £ 18,789.00 | £ 6,655.00 | £ | 25,444.00 £ 27,704.00 |
| Professional Fundraising | £ 920.00 | £ | 920.00 £ 18,347.95 | |
| Webhosting | £ 493.94 | £ | 493.94 £ 107.27 | |
| CRM (Beacon Apps Ltd) | £ 393.92 | £ | 393.92 £ 471.09 | |
| ICO membership | £ 35.00 | £ | 35.00 £ 35.00 | |
| Paypal (fees) | £ 0.24 | £ | 0.24 £ 2.88 | |
| GoCardless (test) | ||||
| Musical Instruments/Equipment | £ 5,362.74 | £ | 5,362.74 | |
| TOTAL EXPENDITURE | £ 20,632.10 | £ 12,017.74 | £ | 32,649.84 £ 46,668.19 |
| £ | - |
|||
| PROFIT/LOSS | £ 102.24 | -£ 362.74 | -£ | 260.50 -£ 4,091.22 |
| Notes : |
-
1 Seven regular donors (1 stopped during current financial year)
-
2 One current monthly donation of £2.61 (net of PayPal fees) - stopped during current financial year
-
3 Received to Bank Account, PayPal Account, via Stripe and Facebook
-
4 Ring fenced for Gallions Primary School bursaries, SEN provision and stringed instrument provision, travel and performance opportunities 5 Net of fees
-
6 PaylPal giving (including Gift Aid), JustGiving, Giving.Com
-
7 Grants from ring-fenced income and general funds
GALLIONS MUSIC TRUST ASSETS AND LIABILITIS 2022-23
ASSETS AND LIABILITIES
Balance in Bank Account as at 31 August 2023 £ 58,065.70 Balance in Paypal Account as at 31 August 2023 £ 193.49 TOTAL £ 58,259.19
RECONCILIATION
| RECONCILIATION | |||
|---|---|---|---|
| Unrestricted | Restricted | ||
| 2022-23 | 2022-23 | Total | |
| Opening asset balance | £ 17,773.10 £ 40,746.59£ | 58,519.69 | |
| PROFIT/LOSS | £ 102.24-£ 362.74 -£ | 260.50 | |
| Closing asset balance | £ 17,875.34 £ 40,383.85£ | 58,259.19 | |
| RESTRICTED ASSETS AS AT 31 AUGUST 2023 | |||
| Legacy (improvement of stringed instruments) | £ 35,383.85 | ||
| 29th May 1961 (Strings) | £ 5,000.00 | ||
| TOTAL | £ 40,383.85 | ||
| UNRESTRICTED FUNDS AVAILABLE AS AT 31 AUGUST 2023 | |||
| TOTAL | £ 17,875.34 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name Josh Gamble members of On accounts for the year 31 August 2023 Charity no 1141927 ended (if any) Set out on pages Below )
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2023 .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 22/06/2024 Name: Josh Gamble Relevant professional ACA (ICAEW) qualification(s) or body (if any):
Address: 34a Endymion Road Finsbury Park N4 1EQ
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
October 2018
IER
1
Give here brief details of any items that the examiner wishes to disclose .
October 2018
IER
2