Trustees Report for the Financial Period 1 September 2022 to 31 August
2023
The Trustees present their Annual Report and Accounts for the year ended 31
August 2023.
Structure, Governance and Management
The Gallions Music Trust (the "Charity") was established in 2008 by
Declaration of Trust and registered with the Charity Commissioner on 16 May
2011. The powers of the Charity are set out in the Declaration of Trust.
Trustees are elected at a Special Meeting of the Board of Trustees and for a
term of three years which may be renewed.
In accordance with the Declaration of Trust the Board of Trustees meets at
least three times a year.
This report covers the financial period from 1 September 2022 to 31 August
2023.
Trustee Recruitment and Training
As vacancies arise the Trustees seek to appoint individuals with regard to the
skills, knowledge and experience needed for the effective administration of
the Charity.
Objectives and activities for the public benefit
Gallions Music Trust uses the power of music to improve the lives and life
chances of children living in the London Borough of Newham. Newham is one
of the most deprived boroughs in England 1 Poverty affects approximately
44 % of the children in Newham,.
Our programmes are currently delivered through Gallions Primary School (the
"School"), which encourages children to aim higher. Music education starts in
Nursery from 3 years old and includes groups lessons, singing and rhythm. All
children learn a stringed instrument from Year 2 to graduation from the school
in Year 6. Opportunities are provided for individual lessons supported by
bursaries, two orchestras, two choirs and ensembles (Bass Attack and Treble
Trouble). Children also have opportunities to attend musical performances
and to perform at public events.
The Board of Trustees
Paul Broadhurst, Chair of Trustees
Natasha Broke, Honorary Treasurer
Nicolas Bush, Honorary Secretary
Ashley Roye, Safeguarding Lead
1 https://www.gov.uldgovernmenUstatistics/english-indices-of-deprivation-2019
2 https://tfl.ams3.cdn.digitaloceanspaces.com/media/documents/Newham_fuwYS6y.pdf

Professional Fundraiser
As reported last year the role of professional fundraiser was transferred from
the Trust to the School.
This financial year was a particularly difficult one for fundraising (and
ultimately the arrangement between the school and their appointed fundraiser
was terminated by mutual agreement).
Safeguarding
The Safeguarding Policy was adopted during the financial year 2021-22.
At present the Charity does not directly organise any events with children or
vulnerable adults. As such the Trustees follow a simple safeguarding policy
and undertake to observe the policies of the School and its associated MAT.
The Trustees are aware of the need to keep this decision under review should
the manner in which the Charity delivers activities change.
Future Plans
The Charity plans to carry on its current activities in the forthcoming years.
The Trustees are aware of funding requirements and have worked with the
School to find a solution that enables fundraising to continue in a manner
which supports the delivery of the Charity's aims. This situation remains under
active review.
Other Board Initiatives
In May 2021 the Board of Trustees undertook a review of the Policies needed
it needed to implement to ensure ongoing good governance.
It has completed the Privacy Policy, adopted the Safeguarding Policy. Work
on other policies is ongoing. A draft of the Finance and Risk Policy is awaiting
review and an Equality and Diversity Policy will be drafted in the next
accounting period.
Financial result
Total income for the period amounted to £32,389.34 of which £11.665.00 was
given with restrictions on its use (2021-2021: £42,576.97 - of which
£15,580.00 was given with restrictions on its use).
Total expenditure was £32,649.84 (2021-2022: £46,668.19).
There was a loss of £260.50 (2021-2022: £4,091.22).
Total reserves as at 31 August 2023 were £ £58,259.19, of which £
£40,383.85 is restricted (2020-2021: £58,519.69 of which £40,746.59 was
restricted).
The Trustees are satisfied with the financial performance of the Charity in the
year.

Achievements and Performance
The Gallions Music Trust continued to feel the after effects of the Covid-19
pandemic on fundraising but was nonetheless able to support the School
deliver on our commitment to support the School through individual bursary
lessons for children at the School, participation in orchestra and music
provision to children with Special Education Needs.
At the time of writing this report:
We currently have 440 pupils. All children participate in weekly
musicianship lessons.
Year 2 - 6 have additional instrumental lessons - that is 300 pupils.
30 children per week have additional bursary lessons 1.1 after school.
35 children are in Senior Orchestra
40 children are in Junior Orchestra
50 children are in Choir
10 are in Bass Attack
8 are in Treble Trouble ~ our violin ensemble
Reserves Policy
The Trustees have agreed a policy of 6 months ordinary expenditure to allow
for the orderly winding up of activities were such a course of action to be
required.
The free reserve as at 31 August 2023 stood at £17,875.34 (2021-2022:
£17,923.10).
Investment policy
As the Charity's funds will be needed in the short term, the Trustees believe
that it is prudent for all funds to be held in cash, on deposit with the
company's bankers.
Conclusion
Gallions Music Trust would like to thank all those who have contributed to
making our work possible, the businesses, charitable foundations and
personal givers who together fund our work. We would also like to thank
everyone at the School who delivers the music programme which makes such
a difference to the children and their community.
Signed by Paul Broadhurst
Paul Broadhurst, Chair of Trustees
Date:
aoiLt

**GALLIONS MUSIC TRUST RECEIPTS AND PAYMENTS 2022-23** 

## **RECEIPTS** 

|**RECEIPTS**||||
|---|---|---|---|
||**Unrestricted**|**Restricted**|**Total**<br>**Total**|
||**2022-23**|**2022-23**|**2022-23**<br>**2022-21**|
|Regular individual donations1|£            3,241.00||£            3,241.00  £            2,646.00|
|Regular individual donation to PayPal account2|£                   3.00||£                   3.00  £                 36.00|
|One off donations from individuals3|£            1,101.31||£            1,101.31  £            1,700.00|
|Community Fundraising (Half Marathon)3|||£                       -    £               100.00|
|Trust, Grants or corporate donations – ring fenced4||£          11,655.00|£          11,655.00  £          15,580.00|
|Trusts, Grants Corporate donations – general|£          10,000.00||£          10,000.00  £          11,000.00|
|The Big Give Individual Pledges|£            1,800.00||£            1,800.00  £            2,000.00|
|The Big Give Matched Funding|£               330.00||£               330.00  £            1,575.00|
|The Big Give Campaign Donations5|£            2,260.65||£            2,260.65  £            3,489.51|
|Miscellaneous donations6|||£                       -    £            1,661.71|
|Gift Aid reclaim|£            1,998.38||£            1,998.38  £            2,788.75|
|Paypal (test)|||£                       -|
|**TOTAL INCOME**|**£          20,734.34**|**£          11,655.00**|**£          32,389.34  £          42,576.97**|



## **PAYMENTS** 

|**PAYMENTS**|||||
|---|---|---|---|---|
||**Unrestricted**|**Restricted**||**Total**|
||**2022-23**|**2022-23**||**2022-23**<br>**2021-22**|
|Gallions Primary School7|£          18,789.00|£            6,655.00|£|25,444.00  £          27,704.00|
|Professional Fundraising|£               920.00||£|920.00  £          18,347.95|
|Webhosting|£               493.94||£|493.94  £               107.27|
|CRM (Beacon Apps Ltd)|£               393.92||£|393.92  £               471.09|
|ICO membership|£                 35.00||£|35.00  £                 35.00|
|Paypal (fees)|£                   0.24||£|0.24  £                   2.88|
|GoCardless (test)|||||
|Musical Instruments/Equipment||£            5,362.74|£|5,362.74|
|**TOTAL EXPENDITURE**|**£          20,632.10**|**£          12,017.74**|**£**|**32,649.84  £          46,668.19**|
||||£|-<br>|
|**PROFIT/LOSS**|**£               102.24**|**-£               362.74**|**-£**|**260.50 -£            4,091.22**|
|**Notes :**|||||



- 1 Seven regular donors (1 stopped during current financial year) 

- 2 One current monthly donation of £2.61 (net of PayPal fees) - stopped during current financial year 

- 3 Received to Bank Account, PayPal Account, via Stripe and Facebook 

- 4 Ring fenced for Gallions Primary School bursaries, SEN provision and stringed instrument provision, travel and performance opportunities 5 Net of fees 

- 6 PaylPal giving (including Gift Aid), JustGiving, Giving.Com 

- 7 Grants from ring-fenced income and general funds 



**GALLIONS MUSIC TRUST ASSETS AND LIABILITIS 2022-23** 

## **ASSETS AND LIABILITIES** 

Balance in Bank Account as at 31 August 2023 £          58,065.70 Balance in Paypal Account as at 31 August 2023 £               193.49 **TOTAL £          58,259.19** 

## **RECONCILIATION** 

|**RECONCILIATION**||||
|---|---|---|---|
||**Unrestricted**|**Restricted**||
||**2022-23**|**2022-23**|**Total**|
|**Opening asset balance**|£          17,773.10  £          40,746.59**£**||**58,519.69**|
|**PROFIT/LOSS**|**£               102.24-£               362.74 -£**||**260.50**|
|**Closing asset balance**|£          17,875.34  £          40,383.85**£**||**58,259.19**|
|**RESTRICTED ASSETS AS AT 31 AUGUST 2023**||||
|Legacy (improvement of stringed instruments)|£          35,383.85|||
|29th May 1961 (Strings)|£            5,000.00|||
|**TOTAL**|**£          40,383.85**|||
|**UNRESTRICTED FUNDS AVAILABLE AS AT 31 AUGUST 2023**||||
|**TOTAL**|**£          17,875.34**|||





**Independent examiner's report on the accounts** 


**Section A                        Independent Examiner’s Report** 

**Report to the trustees/** Charity Name Josh Gamble **members of On accounts for the year 31 August 2023 Charity no** 1141927 **ended (if any) Set out on pages** Below ) 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 08 / 2023** . 

**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

**Independent** I have completed my examination.  I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: 

- accounting records were not kept in accordance with section 130 of the Act or 

- the accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

* _Please delete the words in the brackets if they do not apply._ 

**Signed: Date:** 22/06/2024 **Name:** Josh Gamble **Relevant professional** ACA (ICAEW) **qualification(s) or body (if any):** 

**Address:** 34a Endymion Road Finsbury Park N4 1EQ 

## **Section B                           Disclosure** 

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**October 2018** 

**IER** 

1 



**Give here brief details of any items that the examiner wishes to disclose** . 

**October 2018** 

**IER** 

2