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2023-03-31-accounts

SHAPESHIFTER PRODUCTIONS LTD

(A company limited by guarantee)

REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

Company number: 06142524 Charity number: 1141763

1

SHAPESHIFTER PRODUCTIONS LTD

Contents

Page
Charity Information 3
Directors' and Trustees' Report 4 to 9
Report of the Independent Examiner 10
Statement of Financial Activities 11
Balance sheet 12
Notes to the Financial Statements 13 to 15

2

SHAPESHIFTER PRODUCTIONS LTD

Charity Information

Board of Trustees Mrs Joanna Nolan (Chair)
Ms Alison Jones
Mr Mark Kendrick
Ms Milica Milosevic
Mrs Lorraine Cox
Ms Mandy Worster
Artistic Director Alison Jones
Company number: 06142524
Charity number: 1141763
Registered Office: 11 Batten House,
The Drive
London
E17 3BX
Website www.shapeshifter-productions.com
Independent Examiner: Misbahul Karim FCCA
MMK Chartered Certified Accountants
37thFloor, One Canada Square
Canary Wharf
London
E14 5AA
Bankers: Santander
PO Box 10102
21 Prescot Street
London
E1 8TN

3

SHAPESHIFfER PRODUCTIONS LTD TRUSTEES. ANNUAL REPORT For the yoar ond¢d 31 Mar¢h 2023 The directors, who are Ihe Trustees of the charitable company for the purposes of charlty law, present their annual report and finanual ststements of Shapeshifter Productions Ltd for the year ended 31 March 2023. The financial statements have been prepared in accordance with the accounting pollcies set out in note 1 to the accounts and compty with the charitsble company'$ governing docuffnt, the Companies Act 2006. and ¢harities reguWion8. Accounting and Reportlng by Charities: Statoment of Recommended Practice (SORP 2015), applicable to charities preparing thelr accounts In accordance with the Finanual Reportwig Standard applica￿8 in the UK and Republic of Ireland published on 18 Juty 2014 (FRS102). STRUCTURE. GOVERNANCE AND IAANAGEIAENT Gov•mlng docum•nl Shapeshlfter Productions Limlted is a cornpany limited by guarantee, registered wlth Companie$ Houso on 7 March 2007, and registered as a charity wlth the Charity Commlssion In England and Wales on 6 May 2011. The Charity is govemed by its Momorandum and Artkles of Associatlon 88 amended by Sp￿SaI resOlu￿on regbjtered at Conwnles House M 12 Ayll 2010. The govemance of th8 charfty Is the respwwbility of the Trustees. t)ay-twl8y management 1$ by tho Artlstk Dlrector arKI the Genernl Managw. RKTultm•nt and Appolntm•nt of Thi•t• Vthen 11 b neces8ary to appolnt nvaT Trustees, due to eilhw a Trusteo 8teprAng down or a gap of experttse in the Board Is thnlffied. reGYuitmenl will Initlalty begin by an opgn call and through tho netsvorks of the Board and management leam. AppIKants wlll be reviewed by TnJslee8 and 6uccessfiJl applicants wlll be invited to attend a Trustee ffwting. FolkMliNJ thls, on the provision that the Board are satlsfled and the applKant stlll wi$h8s lo join the Trustee Board, thèy wlll bfr appoinled.No other person or external body is enlilled lo apwnt any Tru$te8s of the charity. Inductlon and tralnlng of ThMt••• The charfty provldes new Trustees wlth an induction pack and m&nlorfng from exlsung Truslees. New Twslees are also strongly encouraged to n￿et wbth cufrenl Board members and the Artlstlc Dlrector and General Manager. over the initial fwi months In order to galn o lull and unblased underntsndlng of the chartty. Tru•ts? The dlrectors of thg Company are Its Tru8te8s for purrme of the ch￿ Law and are referred to collectth as Trustees In thls rewL The Trustees seThin9 durfng the yw and ￿nce the yearknend were as folbw8'. Ms Lorraine Cox Ms Joanna Nolan {Chalr) Ms Alison Jones Mr Mark Kendrick M5 Millca Mibsevi¢ M5 Magali Pelisster - restgned Uolned pro%isionalty on 13th Oecember 2022 and had to siand down on 3rd May 2023. due to work comrilrrnts) Ms Mandy l•lbrster

R•lated party relatlon8hlp8 The Charity has Considered the dlsclosure requirements of the SORP for related party relatlon8hips and believes that there ar8 no ￿lated party r&lallon$hlps other than the Tfu5toes and their close connectlons. All related party transactlons have bgen r8ported In the Notes to the financlal statements. Rl8k m•nagem•nt The Trustees have assessed the mafv rfsks to which the charfty is &xpo88d and are sausfled that syslems are in place lo mltlgate 9xposure to the major rf5ks. R•rnuneratlon of kny management p?r•onno1 Allson Jone8 provldes her tlmé as Trustee on a voluntary basls. Hgwever, In accordance wlth the chartty's govemlng document and the Board of Trustees, St was agreed that she would move to PAYE lor 3 days a week as Artistlc Dlrector from 1st Aprll 2022 and she may sllll Snvolce for her CreatlV9 work, a8 8 muslclanhvorkshop faGllltator. Albson 18 a membgr of the Muslclan8' Unlon, and 811 professlonal Crea￿Ve lees are gukled by the Mu81clan'¥ Unlon rale3. Purp￿00 and alm• A8 set out In the govomlng d￿urnent, the object of Ihe charfty18 to advance the art3 for tho publlc bonefil by the promotlon In partlcular, bul not exclusfvely, of the arts ol drama and muslc. Prfnclpal actlvftlo• of tho charlty The charlty'8 maln actlvlties are undertaken to further Shape8hlfter Productlons, ¢h8rit8blo purp09aS for the publi¢ b8neflt. These are prfmarlly fvndlng dependent, focuslng on dellverlng orlglnal, hlgh qualSty cultural prol8Ct8 that actSvely engage and Inlomi communltk88 whllo enhanclng confldence, wellbelng. selfryesleem and reducin9 isolatlon. In this flnanclal year, the aftemialh of the pandemlc had a much rèduced dIsrupt￿O effect on athltlgj gonorally, although the relaxatlon of rules Impected on our mu8lcl8n8 catchlng COVID more easlly and so we r￿rUIted more deputles to cover. Tè8tlng w88 jllll In place wlth homes and rlsk assessments Conllnually reassessed wlth partners. On the whole, 8ln9lng Sesslons were surxessfulty dellvered lo a grateful, forgotten communlty of1801ated older people. Testlng and precautlons were conducted regul8ty durfng the Gaia prolecl, although 60me volunl&8r8 were affected a8 Students ware starung back al Universlty of Exeler that week. ACHIEVEMENTS AND PERFORMANCE: REVIEW OF ACTNITIE8 FOR THE YEAR Publlc ben•fit The Trnstees heve referred to the 9uldan¢e contalned in tho Charlty Commission's general guidanGe on publlc bengfil when r8vlewlng the charity's aims and oble¢llve8 and in plannlng its futurè acllvities. In partS¢u18r, the Trusteès conslder how planned activities wlll conlributs lo the alm5 and obleGtlve5 that have been set. Rwlw ol adlvltlo• The year focused on.. the c0nllnua￿on of delivering fvn, engaglng, Ilve singing sesslons to $enlor cltizens, bringing workl-class artlsts into sheltered housing and ￿re homes lo create a sense of joy and purpose whlle reducSng loneliness expandlng The Smiling Sessions geographiGally to the South-East

Overview:

Funding raised in financial year ending 31st March 2023:

6

PROGRAMME OF ACTIVITY:

The Smiling Sessions:

Shapeshifter Productions collaborated with:

Gaia & The Globe:

This first stage of the project was funded by Arts Council England, in partnership with Global Systems Institute (GSI) at Exeter University. The project is inspired by the work of scientist James Lovelock and micro-biologist Lynn Margulis on Gaia hypothesis.

Alison Jones and Peter Horton recruited 2 professional actors and 2 local drama students to take part in the 10 day R&D, working on a new script and several songs, interpreting some complex scientific concepts about climate change. The project culminated in a free public ‘show & tell’ and 4 school workshops.

The collaboration between Shapeshifter Productions and Gaia’s Company, and Alison Jones as Creative Producer and Peter Horton as creator/director, worked really smoothly. The outcome was that the script needs two more acts - or movements- to be written to provide information as to how the public may act to adapt their own communities to live ‘in Gaia’ and thus contribute towards supporting the environment. Peter said: “I was very pleased with the way the 'show and tell' material emerged from the script and felt that it worked as a stand alone piece. It confirmed for me that the form of the script and the method of developing it are a sound basis for working on the play as a whole.”

7

The show & tell had an audience of 52 and was generously received. The majority stayed for a Q&A session and their feedback confirmed that our work is proven to open eyes, minds, and dialogues, guiding communities to conservation resources, including Dr Tanimola Martins, lecturer at Exeter University on modules related to Planetary Health, who said: “We could have this sort of performance as part of the learning activities for our students. I think it is a really good message, you suddenly start to realise that we have a planet, that the planet is us and we have to look after it”.

The school workshops were very popular and delivered to 175 pupils ranging from 9-15 years. The huge response and reach confirmed to us and GSI that the educational side is a vital part of the project as a whole.

PLANS FOR FUTURE PERIODS

2023-2024 and onwards:

FINANCIAL REVIEW

Financial performance and position

Total income for the year amounted to £134,063 (£92,422– 2022) and total expenditure amounted to £133,931 (£86,549 – 2022).

The Charity incurred a net benefit for the year of £132. Details of charity’s financial results are shown in the Statement of Financial Activities on page 13.

Going Concern

The Trustees have considered the Charity's reserves and projected income and expenditure, and have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.

8

Poll¢y The charity curreth has four Trn)nth$ resw•as wi omrlng four expendiiurn. InclLKling our Artistic Dir6offs fee fty one day a weeL In Ihe Trustees. view. the re5wves 8hould provide the charity ith adequate financial slabimy to meet the wthirwJ capital requirwrnnts of the ¢harfty and the Trustees are ￿￿K18n1 th at this they wouhj be th to W￿[nU￿ thg Gurrent aclNities of the ¢harity in th8 event of a signfftant drop in fuThlwig. The Trustees reviv the amount of reseT¥es that are requked to that they are adequate to fuffil the charity's continuing obligatrJn$ on a quartty basis at their finance ffding. At ts year end, tho Unrestric￿ funds baian¢e was £8.606. ¥thich ￿ just OVW 04ulred levels ai an estwnaw £1.800 of nv)nthty ovethead costs. STATEMENT OF TRU8TEES RESPONSIBILTfiES Cornpany and Charity Law requwes the Trustees to prepare financAI statements that gNe true wd falr vivw of the state of affairs of the charity at the erwj of ts fir￿n¢la1 year and of its suwus or dfrlkit for the finan¢ial year. In doing so the Trustees are required to.. Select sulable ￿nting p31icM arKI t1￿ appky them c))nsthnty Make judgffnis and estllybaies thai ar8 reas￿b￿ and prUd￿tt stste tteth8r applicabkn a¢¢ounlbng st￿S hm been folkphfd. subject to any mat￿181 dep8rtut85 discbJsed ar¥J explained in finarKial Stat￿ts FolkAv tho M&h￿ Princi￿ ofthe Charity SORP; and Preparg the fmancia stateftnts on the g3ing coff£m basis unless it 15 inappropriate to assume that the group ryll corrtinu8 in kKtsIne￿. The Trustees are re8ponsibla for keeping pw accounting records which disclose wtth reasonablo a¢¢uRcy at any time the financial posibon of the charity and to e￿ble them to ensure that the financial statements C￿nPty with the Compan A¢t 2LWX. Thvy are also wponSib￿ for safeguardtng th8 assets of the tharity and he￿ fcrf ting reasonable steps fty tho pwentK)n and do￿lon of fraud arbd other Irreg￿rille& The Trustees are respon¥bi le for th? mainten8rKe and integrty of the charty and fbnancial infomiation induded on the charty's website in accordartt with legil)n in the Uniled KN￿(￿￿ govemlng the preparation and disseminat￿ offinatKial statanerts. PREPARATION OF THE REpoiYr In prep8rir4J this report the 8oard of Tr￿tee$ taken advantsge of the ¥mall ¢ompani¢s exemptions prowded ty sectK)n 415A ofthe CompanigsAct 2006. ThL8 report approved by the BogT(l of Trt￿ ¢)n ..... behalf ty. 12 . aNI signed on thelr Ms Aison Jones Trus

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTES OF Shape¥hifter Productlons Ltd For the y•ar ond•d 31 Ma￿h 2023 I wort on the accounts ofthe company forthe period ended 31 Mar¢h 2023, whi¢h are 8et on pa9es 11 to 15. R•gPOCtl¥e responslbllltl8s of Trustees and oxamln•r The Trustees (who are also the director5 of the company for the purpose of company law) arg responsible for the preparation of the accounts. The Twstees considgr that an audit 13 not required for this year under Section 144{21 of the Charities A¢t 2011lth8 2011 Act) and that an indopondent examlnation is needed. Having sali$fied myself that th8 charity is nol subject to audit under Company law and18 ellglble for indep•nd$nl examlnatlon. 6t18 my responsibility lo., ' examine the accounts under seGtion 145 of the 2011 Act.. * to follow the procedures laid d¢)wn in the general dlrections given by the Chadty Commlsslon under section 14515llb) of the 2011 Act.. and • to stste whether particular matters have Come to my attention. Bagb of Ind¢pendgnt examlneff8 report My examination w•$ ¢arrie¢J out in accordance with the gen•ral directlons given by the Charity CommL8sion. An examination includas a revi6w of the accounting rfjcords kept by the charity and comparlson of th9 accounts presented with those r¢cords. It also includes considgration of any unusual items or disclosures in the accounts, and seeking explanations from you as truste98 nGerning any $uch matters. The procedures undertaken do not provlde all the 8￿dence that vfiiuld be required in an audit and consequently no oplnion is given as to whether the aG¢ounts present a fue and fair view. and the report is limited lo those matters set out in the statement below. Indopond•nt examlnovs statemgnt In connectlon with my examinalton, no matter has Gome to my attention: {11 whrh giv0$ mo w$onable cause lo belleve that In any material respect the requirements.. to keep accounting r¢¢ord$ in a¢¢ordanee with section 386 of tho Companies Act 2006.. and to prepare account5 which accord with the acGounling ￿cords, comply wth the accounting requirements of section 396 of the Companies Act 2006 and wllh th8 meth¢)ds and principles of the Ststement of Recommend&J Practice.. Accounting and Reporting by Charities have not been met.. or 12) lowhich. in my opinion, att￿tIOn should be drawn in orderlo enable a proper Unde￿tandIng of the accounts lo be reached. Misbahul Karim F MMK Charteréd C rtrfied Ac¢ountants 10

STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 MARCH 23

Notes
Incoming Resources
Donation and legacies
2
Charitable activities
Total Incoming Resources
Resources Expended
Charitable activities
3
Governance cost
4
Total Resources Expended
Net Income for the year
Reconciliation of Funds:
Total funds, brought forward
Total funds, carried forward		 Unrestricted
Funds
£
495
6,605		 Restricted
Funds
£
117,643
9,320		 2023
£
118,138
15,925
134,063
132,491
1,440
133,931
132
25,354
25,486		 2022
£
91,012
1,410
92,422
85,469
1,080
86,549
5,873
19,481
25,354
7,100 126,963
3,340
1,440		 129,151
-
129,151
(2,188)
18,948
16,760
4,780
2,320
6,406
8,726

CONTINUING OPERATIONS

None of the Charity's activities were acquired or discontinued during the above two financial periods.

TOTAL RECOGNISED GAINS AND LOSSES

The Charity has no recognised gains or losses for the above two financial periods.

The notes on pages 13 to 15 form part of these accounts.

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8HAPESHIFfeR PRODUCTIONS LTD BalanGe Shoet AS At 31 March 2023 Not•8 2023 2022 FIX￿ A•88t8 Offic• oquipmenl 708 708 1,057 Oeblor8 C•8h al Bank and In hand 1,388 547 42,533 53,228 Amounts falllng dug wlthln one y••r 25,486 24,297 Restrlcted fund$ Unre81rlct8d fvnd• 18,780 18,948 The ¢Jiractor8 are 8at18fled that the ¢omp8ny18 tntillad lo exemptlon from the requlrement to obtaln an audit under 8e¢tlon 477 of tho CornpanlesAct 2006. The members have not required the company lo obtain an audit in accordance wtth 80Ction 476 of the Act. Tha directors acknowledge Ihoir re8pon8ibility for comptying wkh the ￿qUIrementS ol the Comp8nlesA¢t 2008 with respect lo accounting record8 8nd the preparnllon of account8. The fingnclal statements h8ve beon prepared In accord8nce wllh Accounting and Reportlng by Charfltes.. Slalemenl of Recommertded Practice applicabk lo chariti88 preparlng their accounts in aGGordance with the Fln8n¢lal Roporting Standard applicable in the UK and Republic of Irfjland IFRS 1021 leffe¢tlve 1 January 20151 . (Charities SORP FRS 1021, the Flnan¢ial Reporting Standard applicable In the UK and Republic of Ireland IFRS 102) and Ihe Companies Act 2006. 23 The financi81 statemen18 were approved and aulhorfsed for18$ue on ................... and $lgned on their behalf by: M$ Alison Jones, Trustee 12

SHAPESHIFTER PRODUCTIONS LTD

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2023

1. ACCOUNTING POLICIES

Basis of preparation of financial statements

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following SORP 2015 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 (SORP 2005) which has since been withdrawn.

Public benefit entity

The charitable company meets the definition of a public benefit entity under FRS 102.

Going concern

The Trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Key judgements that the charity has made which have a significant effect on the accounts include estimating income and expenditure for the next 12 months.

Income

Income is recognised when the charity has entitlement to the funds: this is when any performance conditions attached to the income have been met, it is probable that the income will be received, and that the amount can be measured reliably.

Income is only deferred when: The donor specifies that the grant or donation must only be used in future accounting periods; or for performance related grants, where these are received in advance of the performances or specific event to which they relate.

Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is considered all to relate to Charitable activities and includes the costs of delivering services undertaken to further the purposes of the charity and their associated support costs.

Fund accounting

Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund. Unrestricted funds are donations and other incoming resources received or generated for the charitable purposes. Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

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2. Donations and legacies

2. Donations and legacies
Unrestricted
£
ACE
-
Local authorities
-
Private donations
495
Trusts and foundations
-
495
3. Cost of Charitable activities
Unrestricted
£
Staff costs - fees
2,555
Staff costs - wages and salaries
-
Insurance
-
Legal and professional fees
13
Software
-
Stationery/Supplies
-
Telephone
-
Entertaining
171
Travel and accommodation
132
Repair and maintenance
111
Advertising and PR
-
Equipment
-
Bank Charges
9
Depreciation
349
3,340
4. Governance Cost
Independent Examiner's fee
5. Debtors
Sundry debtors
Trade debtors
Prepayments
Staff reimbursement - error
6.Creditors: Amounts Falling Due Within One Year
Accruals
Deferred income
PAYE and NI		 Unrestricted Restricted
£
46,639
1,500
-
69,104
117,243
Restricted
£
75,909
42,066
740
492
816
121
620
-
6,262
252
1,841
32
-
-
129,151		 2023
£
46,639
1,500
495
69,104
117,738
2023
£
78,464
42,066
740
505
816
121
620
171
6,394
363
1,841
32
9
349
132,491
2023
£
1,440
1,440
2023
£
183
860
-
345
1,388
2023
£
1,440
14,100
2,215
17,755		 2022
£
-
-
495
-
495
Unrestricted		 £
39,682
2,612
308
48,410
91,012
2022
£
2,555
-
-
13
-
-
-
171
132
111
-
-
9
349		 £
76,150
-
553
855
714
230
644
-
1,218
102
4,419
59
5
520
85,469
2022
3,340
£
1,080
1,080
2022
£
183
260
104
547
2022
£
1,080
27,849
-
28,929

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7. Tangible Fixed assets
Cost
At 1 April 2022
Additions During the Year
As at 31 March 2023
Depreciation
At 1 April 2022
Charge for the Year
As at 31 March 2023
Net Book Values
As at 31 March 2022
As at 31 March 2023		 Office
Equipment		 2023
£
3,320
-
3,320
2,263
349
2,612
-
708		 2022
£
1,253
2,067
3,320
1,743
520
2,263
1,057
-

8. STAFF COSTS AND NUMBERS

All the charity's staff are hired on a freelance basis. Total staff costs (freelance staff) during the year was £120,531 (2022 - £76,150).

The average weekly number of staff on a head count basis was 5 (2022 - 4).

The total employee benefits of the key management personnel were £40,427 (2022 - £42,320).

No staff earned more than £60,000, including benefits, during the year (2022 - the same).

9. TRUSTEES' REMUNERATION AND EXPENSES

One of the Trustees is a musician and composer and is paid the market rate for her creative work for the charity, like any other Creative staff. She is also the Artistic Director at the charity. The amount paid to her during the year was £40,427 (2022 - £42,320). The rate of pay is determined by reference to the Musicians Union rates.

No other Trustees received any remuneration or payments for services rendered to the charity or received any reimbursement of expenses, travel, and subsistence or otherwise.

10. RELATED PARTY TRANSACTIONS

The charity’s Trustees and their close connections are considered to be the only related parties. Trustees remuneration and expenses are disclosed in Note 9.

11. Summary of Funds

Unrestricted Funds
Restricted Funds		 Brought
Forward
£
6,406
18,948
25,354		 Incoming
Resources
£
7,100
126,963
134,063		 Resources
Expended
£
(4,780)
(129,151)
(133,931)		 Carried
Forward
£
8,726
16,760
24,486

15