## **SHAPESHIFTER PRODUCTIONS LTD** 

**(A company limited by guarantee)** 

## **REPORT AND UNAUDITED FINANCIAL STATEMENTS** 

**FOR THE YEAR ENDED 31 MARCH 2023** 

- www.shapeshifter productions.com 

Company number: 06142524 Charity number: 1141763 

1 



## **SHAPESHIFTER PRODUCTIONS LTD** 

## **Contents** 

||**Page**|
|---|---|
|Charity Information|3|
|Directors' and Trustees' Report|4 to 9|
|Report of the Independent Examiner|10|
|Statement of Financial Activities|11|
|Balance sheet|12|
|Notes to the Financial Statements|13 to 15|



2 



## **SHAPESHIFTER PRODUCTIONS LTD** 

## **Charity Information** 

|Board of Trustees|Mrs Joanna Nolan (Chair)|
|---|---|
||Ms Alison Jones|
||Mr Mark Kendrick|
||Ms Milica Milosevic|
||Mrs Lorraine Cox|
||Ms Mandy Worster|
|Artistic Director|Alison Jones|
|Company number:|06142524|
|Charity number:|1141763|
|Registered Office:|11 Batten House,|
||The Drive|
||London|
||E17 3BX|
|Website|www.shapeshifter-productions.com|
|Independent Examiner:|Misbahul Karim FCCA|
||MMK Chartered Certified Accountants|
||37thFloor, One Canada Square|
||Canary Wharf|
||London|
||E14 5AA|
|Bankers:|Santander|
||PO Box 10102|
||21 Prescot Street|
||London|
||E1 8TN|



3 



SHAPESHIFfER PRODUCTIONS LTD
TRUSTEES. ANNUAL REPORT
For the yoar ond¢d 31 Mar¢h 2023
The directors, who are Ihe Trustees of the charitable company for the purposes of charlty law, present
their annual report and finanual ststements of Shapeshifter Productions Ltd for the year ended 31
March 2023. The financial statements have been prepared in accordance with the accounting pollcies
set out in note 1 to the accounts and compty with the charitsble company'$ governing docuff*nt, the
Companies Act 2006. and ¢harities reguWion8. Accounting and Reportlng by Charities: Statoment of
Recommended Practice (SORP 2015), applicable to charities preparing thelr accounts In accordance
with the Finanual Reportwig Standard applica￿8 in the UK and Republic of Ireland published on 18
Juty 2014 (FRS102).
STRUCTURE. GOVERNANCE AND IAANAGEIAENT
Gov•mlng docum•nl
Shapeshlfter Productions Limlted is a cornpany limited by guarantee, registered wlth Companie$
Houso on 7 March 2007, and registered as a charity wlth the Charity Commlssion In England and
Wales on 6 May 2011. The Charity is govemed by its Momorandum and Artkles of Associatlon 88
amended by Sp￿SaI resOlu￿on regbjtered at Conwnles House M 12 Ayll 2010.
The govemance of th8 charfty Is the respwwbility of the Trustees. t)ay-twl8y management 1$ by tho
Artlstk Dlrector arKI the Genernl Managw.
RKTultm•nt and Appolntm•nt of Thi•t•
Vthen 11 b neces8ary to appolnt nvaT Trustees, due to eilhw a Trusteo 8teprAng down or a gap of
experttse in the Board Is thnlffied. reGYuitmenl will Initlalty begin by an opgn call and through tho
netsvorks of the Board and management leam. AppIKants wlll be reviewed by TnJslee8 and
6uccessfiJl applicants wlll be invited to attend a Trustee ffwting. FolkMliNJ thls, on the provision that
the Board are satlsfled and the applKant stlll wi$h8s lo join the Trustee Board, thèy wlll bfr
appoinled.No other person or external body is enlilled lo apwnt any Tru$te8s of the charity.
Inductlon and tralnlng of ThMt•••
The charfty provldes new Trustees wlth an induction pack and m&nlorfng from exlsung Truslees. New
Twslees are also strongly encouraged to n￿et wbth cufrenl Board members and the Artlstlc Dlrector
and General Manager. over the initial fwi months In order to galn o lull and unblased underntsndlng
of the chartty.
Tru•ts?
The dlrectors of thg Company are Its Tru8te8s for purrme of the ch￿ Law and are referred to
collectth as Trustees In thls rewL
The Trustees seThin9 durfng the yw and ￿nce the yearknend were as folbw8'.
Ms Lorraine Cox
Ms Joanna Nolan {Chalr)
Ms Alison Jones
Mr Mark Kendrick
M5 Millca Mibsevi¢
M5 Magali Pelisster - restgned Uolned pro%isionalty on 13th Oecember 2022 and had to siand down
on 3rd May 2023. due to work comrilrr*nts)
Ms Mandy l•lbrster

R•lated party relatlon8hlp8
The Charity has Considered the dlsclosure requirements of the SORP for related party relatlon8hips
and believes that there ar8 no ￿lated party r&lallon$hlps other than the Tfu5toes and their close
connectlons. All related party transactlons have bgen r8ported In the Notes to the financlal
statements.
Rl8k m•nagem•nt
The Trustees have assessed the mafv rfsks to which the charfty is &xpo88d and are sausfled that
syslems are in place lo mltlgate 9xposure to the major rf5ks.
R•rnuneratlon of kny management p?r•onno1
Allson Jone8 provldes her tlmé as Trustee on a voluntary basls. Hgwever, In accordance wlth the
chartty's govemlng document and the Board of Trustees, St was agreed that she would move to PAYE
lor 3 days a week as Artistlc Dlrector from 1st Aprll 2022 and she may sllll Snvolce for her CreatlV9
work, a8 8 muslclanhvorkshop faGllltator. Albson 18 a membgr of the Muslclan8' Unlon, and 811
professlonal Crea￿Ve lees are gukled by the Mu81clan'¥ Unlon rale3.
Purp￿00 and alm•
A8 set out In the govomlng d￿urnent, the object of Ihe charfty18 to advance the art3 for tho publlc
bonefil by the promotlon In partlcular, bul not exclusfvely, of the arts ol drama and muslc.
Prfnclpal actlvftlo• of tho charlty
The charlty'8 maln actlvlties are undertaken to further Shape8hlfter Productlons, ¢h8rit8blo purp09aS
for the publi¢ b8neflt. These are prfmarlly fvndlng dependent, focuslng on dellverlng orlglnal, hlgh
qualSty cultural prol8Ct8 that actSvely engage and Inlomi communltk88 whllo enhanclng confldence,
wellbelng. selfryesleem and reducin9 isolatlon.
In this flnanclal year, the aftemialh of the pandemlc had a much rèduced dIsrupt￿O effect on athltlgj
gonorally, although the relaxatlon of rules Impected on our mu8lcl8n8 catchlng COVID more easlly
and so we r￿rUIted more deputles to cover. Tè8tlng w88 jllll In place wlth homes and rlsk
assessments Conllnually reassessed wlth partners. On the whole, 8ln9lng Sesslons were surxessfulty
dellvered lo a grateful, forgotten communlty of1801ated older people. Testlng and precautlons were
conducted regul8ty durfng the Gaia prolecl, although 60me volunl&8r8 were affected a8 Students
ware starung back al Universlty of Exeler that week.
ACHIEVEMENTS AND PERFORMANCE: REVIEW OF ACTNITIE8 FOR THE YEAR
Publlc ben•fit
The Trnstees heve referred to the 9uldan¢e contalned in tho Charlty Commission's general guidanGe
on publlc bengfil when r8vlewlng the charity's aims and oble¢llve8 and in plannlng its futurè acllvities.
In partS¢u18r, the Trusteès conslder how planned activities wlll conlributs lo the alm5 and obleGtlve5
that have been set.
Rwlw ol adlvltlo•
The year focused on..
the c0nllnua￿on of delivering fvn, engaglng, Ilve singing sesslons to $enlor cltizens, bringing
workl-class artlsts into sheltered housing and ￿re homes lo create a sense of joy and
purpose whlle reducSng loneliness
expandlng The Smiling Sessions geographiGally to the South-East

- developing relationships and discussion with new housing partners 

- the development of our collaboration with Gaia’s Company and delivering phase 1 of our arts and environmental project called “Gaia & The Globe” 

- rigorous fundraising programme to support immediate delivery and long-term sustainability for the charity 

## **Overview:** 

- From April 2022 to March 2023, we delivered 118 Smiling Sessions, including 15 Christmas parties, connecting older people living in care homes/social housing in isolated & deprived areas of London, Sussex & Kent. 

- We developed new partnerships with: Creative Support, One Housing and Anchor Hanover in Tower Hamlets, Ashwood HealthCare, Victoria Nursing Homes, Saicare Homes in Kent and South Coast Nursing Homes and Guild Care in West Sussex. 

- A 10 day R & D of 'Gaia and the Globe', a multi-layered, interactive theatre, music and education project in collaboration with Gaia's Company, inspired by Gaia Theory, which sees the Earth as a self-regulating system. 

## **Funding raised in financial year ending 31st March 2023:** 

- Arts Council England - £4,409 final payment (10%) for the project “Reach, connect and smile through song” awarded £44,091 on 21[st] June 2021 (Smiling Sessions, digital and live). 

- Arts Council England - £15,905 towards the costs of Gaia and the Globe R&D Phase 1. 

- Arts Council England – first instalment of £26,325 towards The Smiling Sessions across London and South East. 

- Vision Redbridge - £1,500 final payment (£3,000 awarded previous financial year) towards The Smiling Sessions live in Redbridge. 

- The City Bridge Trust (Year 3) – paid quarterly, final payment of £4,300 in May 2022, towards delivery of The Smiling Sessions in London (Artistic Director and Project Manager’s fees for one day/week each). 

- Ernest Kleinwort Charitable Trust - £2,695 towards The Smiling Sessions in Sussex. 

- The Draper's Charitable Fund - £7,500 towards The Smiling Sessions over 12 months. 

- The Foyle Foundation - £5,000 towards ongoing costs over 12 months. 

- Peabody Community Fund Year 2 (The London Community Foundation) - £9,720 towards The Smiling Sessions in partnership with Peabody homes. 

- Tower Hamlets Council Mayor’s COVID Recovery Loneliness Fund (East End Community Foundation) - £9,040 towards the delivery of “The Smiling Sessions-Together Again Through Song" in Tower Hamlets. 

- The London Catalyst - £3,000 towards The Smiling Sessions in London. 

- The Edward Gostling Foundation - £5,000 towards The Smiling Sessions in London and South East – amount carried forward because the project starts in April 2023. 

6 



- The WG Edwards Charitable Foundation - £1,500 towards The Smiling Sessions in London and South East – amount carried forward because the project starts in April 2023. 

- Roger De Haan - £5,000 towards The Smiling Sessions in Kent – amount carried forward because the project starts in July 2023. 

- Charles French Charitable Trust - £3,000 towards our Artistic Director’s salary – amount carried forward because the project starts in April 2023. 

## **PROGRAMME OF ACTIVITY:** 

## **The Smiling Sessions:** 

Shapeshifter Productions collaborated with: 

- Peabody; delivering 20 sessions from April to July 2022, 1 session in September and 12 sessions from January to March 2023 to 10 sheltered housing schemes across London, reaching 102 residents. 

- Notting Hill Genesis Housing (NHG); delivering 12 sessions from April to July 2022 to 4 sheltered housing schemes in Redbridge and Newham and 8 Christmas parties to 6 extra care homes and 2 sheltered housing schemes reaching 158 residents. 

- Creative Support, One Housing and Anchor Hanover in Tower Hamlets; delivering 23 sessions from September to December 2022, including 3 Christmas parties, to 6 sheltered housing schemes and care homes, reaching 91 residents. 

- Cumbria House, Pelham House, Laburnum House, Hatfield Lodge, Wells Lodge and Wells House in Folkestone, Kent; delivering 24 sessions between June 2022 and January 2023, including 2 Christmas parties, reaching 63 residents. 

- Brighton & Hove Seniors Housing; delivering 12 sessions to 6 sheltered housing schemes, between November 2022 and March 2023, including 2 Christmas parties, reaching 78 residents 

- South Coast Nursing Homes and Guild Care; delivering 6 sessions in Worthing to 2 care homes between January and February 2023, reaching 31 residents. 

## **Gaia & The Globe:** 

This first stage of the project was funded by Arts Council England, in partnership with Global Systems Institute (GSI) at Exeter University. The project is inspired by the work of scientist James Lovelock and  micro-biologist Lynn Margulis on Gaia hypothesis. 

Alison Jones and Peter Horton recruited 2 professional actors and 2 local drama students to take part in the 10 day R&D, working on a new script and several songs, interpreting some complex scientific concepts about climate change. The project culminated in a free public ‘show & tell’ and 4 school workshops. 

The collaboration between Shapeshifter Productions and Gaia’s Company, and Alison Jones as Creative Producer and Peter Horton as creator/director, worked really smoothly. The outcome was that the script needs two more acts - or movements- to be written to provide information as to how the public may act to adapt their own communities to live ‘in Gaia’ and thus contribute towards supporting the environment. Peter said: “I was very pleased with the way the 'show and tell' material emerged from the script and felt that it worked as a stand alone piece. It confirmed for me that the form of the script and the method of developing it are a sound basis for working on the play as a whole.” 

7 



The show & tell had an audience of 52 and was generously received. The majority stayed for a Q&A session and their feedback confirmed that our work is proven to open eyes, minds, and dialogues, guiding communities to conservation resources, including Dr Tanimola Martins, lecturer at Exeter University on modules related to Planetary Health, who said: “We could have this sort of performance as part of the learning activities for our students. I think it is a really good message, you suddenly start to realise that we have a planet, that the planet is us and we have to look after it”. 

The school workshops were very popular and delivered to 175 pupils ranging from 9-15 years. The huge response and reach confirmed to us and GSI that the educational side is a vital part of the project as a whole. 

## **PLANS FOR FUTURE PERIODS** 

2023-2024 and onwards: 

- to extend The Smiling Sessions’ reach across London and the South East (SE), targeting deprived areas, where loneliness is prevalent, while maintaining some existing partners 

- to continue spreading the word about our free on-line singing resource and raise awareness about the impact of singing on health & wellbeing 

- continue developing the monitoring system of the impact of song and well-being, working closely with housing partners, sourcing specialist organisations and training 

- Gaia’s Company and Shapeshifter Productions to continue developing different strands of the ‘Gaia & The Globe’ project to deliver across the UK and longer term, internationally 

- consolidate the long-term sustainability of the charity and projects through securing ongoing project and core funding, continue to build our financial reserves and explore new sources of income streams 

## **FINANCIAL REVIEW** 

## **Financial performance and position** 

Total income for the year amounted to £134,063 (£92,422– 2022) and total expenditure amounted to £133,931 (£86,549 – 2022). 

The Charity incurred a net benefit for the year of £132. Details of charity’s financial results are shown in the Statement of Financial Activities on page 13. 

## **Going Concern** 

The Trustees have considered the Charity's reserves and projected income and expenditure, and have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. 

8 



Poll¢y
The charity curreth has four Trn)nth$ resw•as wi omrlng four expendiiurn.
InclLKling our Artistic Dir6*offs fee fty one day a weeL In Ihe Trustees. view. the re5wves 8hould
provide the charity *ith adequate financial slabimy to meet the wthirwJ capital requirwrnnts of the
¢harfty and the Trustees are ￿￿K18n1 th* at this they wouhj be th to W￿[nU￿ thg Gurrent
aclNities of the ¢harity in th8 event of a signfftant drop in fuThlwig.
The Trustees reviv* the amount of reseT¥es that are requked to that they are adequate to fuffil
the charity's continuing obligatrJn$ on a quart*ty basis at their finance ff*ding. At ts year end, tho
Unrestric￿ funds baian¢e was £8.606. ¥thich ￿ just OVW 04ulred levels ai an estwnaw £1.800 of
nv)nthty ovethead costs.
STATEMENT OF TRU8TEES RESPONSIBILTfiES
Cornpany and Charity Law requwes the Trustees to prepare financAI statements that gNe true wd falr
vivw of the state of affairs of the charity at the erwj of ts fir￿n¢la1 year and of its suwus or dfrlkit for
the finan¢ial year. In doing so the Trustees are required to..
Select sulable ￿nting p31icM arKI t1￿ appky them c))nsthnty
Make judgff*nis and estllybaies thai ar8 reas￿b￿ and prUd￿tt
stste *tteth8r applicabkn a¢¢ounlbng st￿S hm been folkphfd. subject to any mat￿181
dep8rtut85 discbJsed ar¥J explained in finarKial Stat￿ts
FolkAv tho M&h￿ Princi￿ ofthe Charity SORP; and
Preparg the fmancia stateft*nts on the g3ing coff£m basis unless it 15 inappropriate to
assume that the group *ryll corrtinu8 in kKtsIne￿.
The Trustees are re8ponsibla for keeping pw accounting records which disclose wtth reasonablo
a¢¢uRcy at any time the financial posibon of the charity and to e￿ble them to ensure that the
financial statements C￿nPty with the Compan* A¢t 2LWX. Thvy are also wponSib￿ for safeguardtng
th8 assets of the tharity and he￿ fcrf t*ing reasonable steps fty tho pwentK)n and do￿lon of
fraud arbd other Irreg￿rille&
The Trustees are respon¥bi le for th? mainten8rKe and integrty of the charty and fbnancial
infomiation induded on the charty's website in accordartt with legi*l*)n in the Uniled KN￿(￿￿
govemlng the preparation and disseminat￿ offinatKial statanerts.
PREPARATION OF THE REpoiYr
In prep8rir4J this report the 8oard of Tr￿tee$ taken advantsge of the ¥mall ¢ompani¢s
exemptions prowded ty sectK)n 415A ofthe CompanigsAct 2006.
ThL8 report approved by the BogT(l of Trt￿ ¢)n .....
behalf ty.
12
. aNI signed on thelr
Ms Aison Jones
Trus

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTES OF
Shape¥hifter Productlons Ltd
For the y•ar ond•d 31 Ma￿h 2023
I wort on the accounts ofthe company forthe period ended 31 Mar¢h 2023, whi¢h are 8et on
pa9es 11 to 15.
R•gPOCtl¥e responslbllltl8s of Trustees and oxamln•r
The Trustees (who are also the director5 of the company for the purpose of company law) arg
responsible for the preparation of the accounts. The Twstees considgr that an audit 13 not
required for this year under Section 144{21 of the Charities A¢t 2011lth8 2011 Act) and that an
indopondent examlnation is needed.
Having sali$fied myself that th8 charity is nol subject to audit under Company law and18 ellglble for
indep•nd$nl examlnatlon. 6t18 my responsibility lo.,
' examine the accounts under seGtion 145 of the 2011 Act..
* to follow the procedures laid d¢)wn in the general dlrections given by the Chadty
Commlsslon under section 14515llb) of the 2011 Act.. and
• to stste whether particular matters have Come to my attention.
Bagb of Ind¢pendgnt examlneff8 report
My examination w•$ ¢arrie¢J out in accordance with the gen•ral directlons given by the Charity
CommL8sion. An examination includas a revi6w of the accounting rfjcords kept by the charity and
comparlson of th9 accounts presented with those r¢cords. It also includes considgration of any
unusual items or disclosures in the accounts, and seeking explanations from you as truste98
nGerning any $uch matters. The procedures undertaken do not provlde all the 8￿dence that vfiiuld
be required in an audit and consequently no oplnion is given as to whether the aG¢ounts present a
fue and fair view. and the report is limited lo those matters set out in the statement below.
Indopond•nt examlnovs statemgnt
In connectlon with my examinalton, no matter has Gome to my attention:
{11 whrh giv0$ mo w$onable cause lo belleve that In any material respect the requirements..
to keep accounting r¢¢ord$ in a¢¢ordanee with section 386 of tho Companies Act 2006.. and
to prepare account5 which accord with the acGounling ￿cords, comply wth the accounting
requirements of section 396 of the Companies Act 2006 and wllh th8 meth¢)ds and principles of
the Ststement of Recommend&J Practice.. Accounting and Reporting by Charities
have not been met.. or
12) lowhich. in my opinion, att￿tIOn should be drawn in orderlo enable a proper Unde￿tandIng
of the accounts lo be reached.
Misbahul Karim F
MMK Charteréd C
rtrfied Ac¢ountants
10

## **STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 MARCH 23** 

|**Notes**<br>**Incoming Resources**<br>Donation and legacies<br>2<br>Charitable activities<br>Total Incoming Resources<br>**Resources Expended**<br>Charitable activities<br>3<br>Governance cost<br>4<br>Total Resources Expended<br>**Net Income for the year**<br>**Reconciliation of Funds:**<br>Total funds, brought forward<br>Total funds, carried forward|**Unrestricted**<br>**Funds**<br>£<br>495<br>6,605|**Restricted**<br>**Funds**<br>£<br>117,643<br>9,320||**2023**<br>£<br>118,138<br>15,925<br>134,063<br>132,491<br>1,440<br>133,931<br>132<br>25,354<br>25,486||**2022**|
|---|---|---|---|---|---|---|
|||||||£<br>91,012<br>1,410<br>92,422<br>85,469<br>1,080<br>86,549<br>5,873<br>19,481<br>25,354|
||7,100|126,963|||||
||3,340<br>1,440|129,151<br>-<br>129,151<br>(2,188)<br>18,948<br>16,760|||||
||4,780||||||
||2,320<br>6,406<br>8,726||||||
||||||||



## **CONTINUING OPERATIONS** 

None of the Charity's activities were acquired or discontinued during the above two financial periods. 

## **TOTAL RECOGNISED GAINS AND LOSSES** 

The Charity has no recognised gains or losses for the above two financial periods. 

The notes on pages 13 to 15 form part of these accounts. 

11 



8HAPESHIFfeR PRODUCTIONS LTD
BalanGe Shoet AS At 31 March 2023
Not•8
2023
2022
FIX￿ A•88t8
Offic• oquipmenl
708
708
1,057
Oeblor8
C•8h al Bank and In hand
1,388
547
42,533
53,228
Amounts falllng dug wlthln one y••r
25,486
24,297
Restrlcted fund$
Unre81rlct8d fvnd•
18,780
18,948
The ¢Jiractor8 are 8at18fled that the ¢omp8ny18 tntillad lo exemptlon from the requlrement to obtaln
an audit under 8e¢tlon 477 of tho CornpanlesAct 2006.
The members have not required the company lo obtain an audit in accordance wtth 80Ction 476 of
the Act.
Tha directors acknowledge Ihoir re8pon8ibility for comptying wkh the ￿qUIrementS ol the
Comp8nlesA¢t 2008 with respect lo accounting record8 8nd the preparnllon of account8.
The fingnclal statements h8ve beon prepared In accord8nce wllh Accounting and Reportlng by
Charfltes.. Slalemenl of Recommertded Practice applicabk lo chariti88 preparlng their accounts in
aGGordance with the Fln8n¢lal Roporting Standard applicable in the UK and Republic of Irfjland
IFRS 1021 leffe¢tlve 1 January 20151 . (Charities SORP FRS 1021, the Flnan¢ial Reporting
Standard applicable In the UK and Republic of Ireland IFRS 102) and Ihe Companies Act 2006.
23
The financi81 statemen18 were approved and aulhorfsed for18$ue on ................... and $lgned on
their behalf by:
M$ Alison Jones, Trustee
12

## **SHAPESHIFTER PRODUCTIONS LTD** 

**NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2023** 

## **1. ACCOUNTING POLICIES** 

## **Basis of preparation of financial statements** 

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. 

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following SORP 2015 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 (SORP 2005) which has since been withdrawn. 

## **Public benefit entity** 

The charitable company meets the definition of a public benefit entity under FRS 102. 

## **Going concern** 

The Trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. 

Key judgements that the charity has made which have a significant effect on the accounts include estimating income and expenditure for the next 12 months. 

## **Income** 

Income is recognised when the charity has entitlement to the funds: this is when any performance conditions attached to the income have been met, it is probable that the income will be received, and that the amount can be measured reliably. 

Income is only deferred when: The donor specifies that the grant or donation must only be used in future accounting periods; or for performance related grants, where these are received in advance of the performances or specific event to which they relate. 

## **Expenditure and irrecoverable VAT** 

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is considered all to relate to Charitable activities and includes the costs of delivering services undertaken to further the purposes of the charity and their associated support costs. 

## **Fund accounting** 

Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund. Unrestricted funds are donations and other incoming resources received or generated for the charitable purposes. Designated funds are unrestricted funds earmarked by the trustees for particular purposes. 

13 



## **2. Donations and legacies** 

|**2. Donations and legacies**|||||||||
|---|---|---|---|---|---|---|---|---|
|**Unrestricted**<br>**£**<br>ACE<br>-<br>Local authorities<br>-<br>Private donations<br>495<br>Trusts and foundations<br>-<br>495<br>**3. Cost of Charitable activities**<br>**Unrestricted**<br>**£**<br>Staff costs - fees<br>2,555<br>Staff costs - wages and salaries<br>-<br>Insurance<br>-<br>Legal and professional fees<br>13<br>Software<br>-<br>Stationery/Supplies<br>-<br>Telephone<br>-<br>Entertaining<br>171<br>Travel and accommodation<br>132<br>Repair and maintenance<br>111<br>Advertising and PR<br>-<br>Equipment<br>-<br>Bank Charges<br>9<br>Depreciation<br>349<br>3,340<br>**4. Governance Cost**<br>Independent Examiner's fee<br>**5. Debtors**<br>Sundry debtors<br>Trade debtors<br>Prepayments<br>Staff reimbursement - error<br>**6.Creditors: Amounts Falling Due Within One Year**<br>Accruals<br>Deferred income<br>PAYE and NI||**Unrestricted**||**Restricted**<br>**£**<br>46,639<br>1,500<br>-<br>69,104<br>117,243<br>**Restricted**<br>**£**<br>75,909<br>42,066<br>740<br>492<br>816<br>121<br>620<br>-<br>6,262<br>252<br>1,841<br>32<br>-<br>-<br>129,151||**2023**<br>**£**<br>46,639<br>1,500<br>495<br>69,104<br>117,738<br>**2023**<br>**£**<br>78,464<br>42,066<br>740<br>505<br>816<br>121<br>620<br>171<br>6,394<br>363<br>1,841<br>32<br>9<br>349<br>132,491<br>**2023**<br>£<br>1,440<br>1,440<br>**2023**<br>**£**<br>183<br>860<br>-<br>345<br>1,388<br>**2023**<br>**£**<br>1,440<br>14,100<br>2,215<br>17,755||**2022**|
|||**£**<br>-<br>-<br>495<br>-<br>495<br>**Unrestricted**||||||**£**<br>39,682<br>2,612<br>308<br>48,410<br>91,012<br>**2022**|
||||||||||
||||||||||
|||**£**<br>2,555<br>-<br>-<br>13<br>-<br>-<br>-<br>171<br>132<br>111<br>-<br>-<br>9<br>349||||||**£**<br>76,150<br>-<br>553<br>855<br>714<br>230<br>644<br>-<br>1,218<br>102<br>4,419<br>59<br>5<br>520<br>85,469<br>**2022**|
|||3,340|||||||
||||||||||
|||||||||£<br>1,080|
|||||||||1,080|
|||||||||**2022**|
|||||||||**£**<br>183<br>260<br>104|
|||||||||547|
|||||||||**2022**|
|||||||||**£**<br>1,080<br>27,849<br>-|
|||||||||28,929|



14 



|**7. Tangible Fixed assets**<br>**Cost**<br>At 1 April 2022<br>Additions During the Year<br>As at 31 March 2023<br>**Depreciation**<br>At 1 April 2022<br>Charge for the Year<br>As at 31 March 2023<br>**Net Book Values**<br>As at 31 March 2022<br>As at 31 March 2023|**Office**<br>**Equipment**|**2023**<br>**£**<br>3,320<br>-<br>3,320<br>2,263<br>349<br>2,612<br>-<br>708|**2022**|
|---|---|---|---|
||||**£**<br>1,253<br>2,067|
||||3,320|
||||1,743<br>520|
||||2,263|
|||||
||||1,057|
|||||
||||-|



## **8. STAFF COSTS AND NUMBERS** 

All the charity's staff are hired on a freelance basis. Total staff costs (freelance staff) during the year was £120,531 (2022 - £76,150). 

The average weekly number of staff on a head count basis was 5 (2022 - 4). 

The total employee benefits of the key management personnel were £40,427 (2022 - £42,320). 

No staff earned more than £60,000, including benefits, during the year (2022 - the same). 

## **9. TRUSTEES' REMUNERATION AND EXPENSES** 

One of the Trustees is a musician and composer and is paid the market rate for her creative work for the charity, like any other Creative staff. She is also the Artistic Director at the charity. The amount paid to her during the year was £40,427 (2022 - £42,320). The rate of pay is determined by reference to the Musicians Union rates. 

No other Trustees received any remuneration or payments for services rendered to the charity or received any reimbursement of expenses, travel, and subsistence or otherwise. 

## **10. RELATED PARTY TRANSACTIONS** 

The charity’s Trustees and their close connections are considered to be the only related parties. Trustees remuneration and expenses are disclosed in Note 9. 

## **11. Summary of Funds** 

|Unrestricted Funds<br>Restricted Funds|**Brought**<br>**Forward**<br>**£**<br>6,406<br>18,948<br>25,354|**Incoming**<br>**Resources**<br>**£**<br>7,100<br>126,963<br>134,063|**Resources**<br>**Expended**<br>**£**<br>(4,780)<br>(129,151)<br>(133,931)|**Carried**<br>**Forward**|
|---|---|---|---|---|
|||||**£**<br>8,726<br>16,760|
|||||24,486|



15