2023-06-30-accounts

bjec

Trustees’ Annual Report for the period

From 01.07.2222 Period start date To30.06.23 Period end date

Charity name: Pakefield Singers

Charity registration number: 1141091

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance, improve, develop and maintain public education and appreciation of the art and science of choral music by introducing people of all ages to choral music.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Objectives fulfilled by performing in a wide range of venues appropriate to the great variety of music in the choir’s repertoire and by organising occasional singing workshops open to choir members and others, to develop the musical skills of local singers and to promote high quality performances.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	n/a
Policy on social investment including program related investment	Para 1.38	n/a
Contribution made by volunteers	Para 1.38	The charity is helped from time to time by the voluntary assistance of a number of supporters in providing logistical support at concerts, fund-raising events and promotion of the choir’s activities.

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Four concerts presented in four different venues across the area, with a wide range of music performed to a high standard, and also a well- attended community singing day organised to encourage active participation in the arts. The mental health and wellbeing of choir members is being promoted by the experience of singing with others, and audiences have benefitted from having the opportunity to hear live performances.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	n/a
Performance of fundraising activities against objeA ctives set	Para 1.41	n/a
Investment performance against objectives	Para 1.41	n/a
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity is in a sound position financially at present.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A copy of the charity’s Reserves Policy is sent separately
Amount of reserves held	Para 1.22	£15,857.11
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Membership subscriptions and in house fund-raising efforts
Investment policy and objectives including any social investment policy adopted	Para 1.46	n/a
A description of the principal risks facing the charity	Para 1.46	n/a
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution drawn up in 2013 and amended 2011 and 2015
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed or reappointed annually in accordance with the Constitution at the Annual General Meeting held in September.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Pakefield Singers
Other name the charity uses
Registered charity number	1141091
Charity’s principal address	c/o 16 Gorse Lane, Reydon, Southwold, Suffolk IP18 6NG until February 2023.

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Christine Mason	Chair
	ShirleySmith	Treasurer	Until February2023
	Megan Durrant	MembershipSec.
	Jono Rout	Concert Manager
	Alexandra Atherton	Secretary
	David Frost	Members’ Rep.
	Pat Walmsley	Members’ Rep.
	Sheila Webber
	Judith Stevens
	Julie Oxborough

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Anthony Walmsley

Position (eg Secretary, Interim Treasurer Chair, etc)

Date

September 2023

Pakefield Singers

Committee Meeting 25[th] July 2023

Treasurer’s Report

Outturn 2022/23 and Budget 2023/24

The actual end-of-year figures are close to those we estimated for the June Committee meeting and as such there is nothing significant that warrants reconsidering the decisions taken then.

We hoped at the June meeting that it would be possible to negotiate a reduction of the Church’s new Hall hire charge from £17 per hour to £15 and that has proved successful and is a saving of £282. There was also a small improvement on the receipts side of £335. Together these sums reduced the budgeted deficit for 2023/24 from the £1,003 we had at the last meeting to a projected deficit of £386. The budget allows for combined concert losses in the region of £2,300.

Membership subscriptions were short by £386. One member paid nothing despite being reminded twice in the last term and promising to pay by the end of June accounting for £132. Three other members attended a few rehearsals only and paid for only one term, accounting for £220. The remainder was made up of small amounts where 14 members did not increase their standing orders quickly enough to cover the subs increase that was announced at the AGM and did not top-up payments to cover the shortfall. This accounted for £34. These can be carried forward to the new year. Two members paying monthly did adjust for the subs increase and overpaid slightly and Two members paid too much in error, which will be carried forward to 2023/24. It is also suggested that individual arrears of subs be carried forward.

The trailer fund reached £7,875 and so far, £5,889 of that has been spent.

The Receipts and Payments and Movement of Funds Statement is attached with a detailed breakdown of the figures making up the Concerts and Music headings. Total Funds are £15,825 but that includes £1,986 which was raised for the trailer fund and has not been spent making the unrestricted cash balance £13,837. The Balance Sheet and draft budget are also attached.

Pakefield Singers Receipts & Payments 2022/2023	Pakefield Singers Receipts & Payments 2022/2023	Pakefield Singers Receipts & Payments 2022/2023	Pakefield Singers Receipts & Payments 2022/2023	Pakefield Singers Receipts & Payments 2022/2023
	Current Year			Year Ended
	at 30/6/2023			30-Jun-22
RECEIPTS				£	£
Subscriptions	8,844.05			8,008.75
Concert Income	7,536.47			4,557.45
SingingDays	1,325.05			28.00
Hire of Uniforms	47.50			86.50
Fundraising	714.97			246.54
100 Club	420.00			380.00
Gift Aid Tax Refund	1,057.51			1,237.72
Grants	5,200.00			1,500.00
Donations	540.67			5,142.02
Paris tour	0.00			0.00
Miscellaneous & Sales	1,050.42			837.40
Interest	84.51			5.74
	0.00
		26,821.15			22,030.12
PAYMENTS
Musical Director	5,168.81			6,049.90
Accompanist	2,525.00			3,051.75
Hire of Hall	1,430.00			1,620.00
Music	826.06			1,104.94
Concert Expenses	9,843.40			3,104.09
SingingDays	632.90			76.00
Miscellaneous	6,144.27			4,650.25
Insurance & MakingMusic	614.60			310.27
Music & Drama Subs	153.60			0.00
100 Clubprizes	195.00			100.00
Administration	248.26			528.55
		27,781.90			20,595.75
LESS PAYMENTS OVER RECEIPTS		-960.75			1,434.37
OpeningFunds	16,817.86				15,383.49
ClosingFunds	15,857.11	-960.75			16,817.86
					30-Jun-22
SUMMARY OF FUNDS
Current Account	12,294.74				13,383.00
Unpresented Cheques	-147.50				-190.50
StepSaver Account	520.72				518.55
COIF Deposit Ac	3,181.23				3,098.89
Cash in Hand	7.92				7.92
Debtors	0.00				0.00
Total Funds	15,857.11				16,817.86
REDUCTION IN FUNDS
SUMMARY OF STEP SAVER ACCOUNT.
Balance@30th June 2021	518.55				518.48
Interest,Sept,Dec,Mar,Jun	0.45				0.07
Less transfers to COIF Deposit Ac
Final balance	519.00				518.55
SUMMARY OF COIF CHARITIES DEPOSIT FND.
Balance@30th June 2022	3181.23				3093.22
Interest,Sept,Dec,Mar,Jun	82.34				5.67
Plus transfers from Barclays
Less transfers to Barclays
Final balance	3263.57				3098.89
NOTES:
Bills awaited total approx		0.00
Estimated Total Funds		0.00
Last Bank Reconcilation:		30/04/2023

Detailed Breakdown - 2022/23

Payments				Receipts
Music	559.39				107.70
Choir Sets	392.95
Folio Losses	28.51
Hire Sets	112.00
Photocopying	25.93
For Sale to Members	266.67			Sale to Members	107.70
Concerts	9,843.40				7,536.47
Venue	1,469.00			Tickets	7,369.97
Musicians	4,453.70			Programmes	18.00
Soloists	1,059.40			Adverts	34.00
Music Director	1,572.72			Guest Singers	90.00
Extra Rehearsals	100.00			Drinks	24.50
Media & Programmes	949.77
Drinks	238.81
PL2 Concerts	9,843.40			PL2 Concerts	7,536.47
Concerts Losses 2,306.93

PAKEFIELD SINGERS BALANCE SHEET 2022/23

As at 30th June 2023

FIXED ASSETS			£	£
Trailer			21.46
	Less Depreciation@	25%	5.37	16.09
Agroco Trailer(new 2023)			5,802.00
	Less Depreciation@			5,802.00
Revostage(new 2018)plus additions(2022)			6,108.94
	Less Depreciation@	18%	1,099.61	5009.33
LightingKit(2014)supplemented 2022			543.34
	Less Depreciation@	10%	54.33	489.01
Keyboard,stand and 2pedals(2020)			313.03
	Less Depreciation@	25%	78.26	234.77
Keyboard,stool,case & stand(2022)			509.25
	Less Depreciation@	25%	127.31	381.94
Printer			285.00
	Less Depreciation@	25%	95.00	190.00
Keyboard Bags(New 2014)			78.69
	Less Depreciation@	10%	7.87	70.82
Keyboard TrolleyNew 2014)			16.78
	Less Depreciation@	10%	1.68	15.10
Portable voice amplifier			24.01
	Less Depreciation@	25%	6.00	18.01
Percussion Set			35.65
	Less Depreciation@	20%	7.13	28.52
Uniforms			125.42
	Less Depreciation@	33%	41.39	84.03
Revostage(new 2018)			437.13
	Less Depreciation@	18%	78.68	358.45
Cables			27.80
	Less depreciation@	25%	2.00	25.80
Stool			52.11
	Less depreciation@	25%	17.37	34.74
Storage bags			33.64
	Less depreciation@	25%	11.21	22.43
Total				12,781.04
CURRENT ASSETS
Bank	Current Account		12,294.74
	StepSaver Account		520.72
COIF Deposit Account			3,181.23
Cash			7.92
			16,004.61
CURRENT LIABILITIES
Creditors - unpresented cheques			-147.50
Bills Awaited			0.00	15,857.11
Balance at 30 June 2023				15,857.11
Total Assets				28,638.15
ACCUMULATED FUND
Balance at 30th June 2022				16,817.86
Lesspayments over receipts				-960.75
Add receipts overpayments				0.00
Balance at 30 June 2023				15,857.11

PAKEFIELD SINGERS DRAFT BUDGET 2023/24

RECEIPTS	Estimated 22/23		Actual 22/23	Budget 23/24	Comments
	£			£
Subscriptions	8,525		8,844	10,050	67 members@£150
Concert Income	7,865		7,536	7,865	As estimated 22/23
SingingDays	1,325		1,325	1,300	Assume will repeat
Hire of Uniforms	22		48	22
Fundraising	571		715	715
100 Club	420		420	420
Gift Aid Tax Refund	1,058		1,058	1,152
Grants	5,200		5,200	0	Trailer Purchase complete
Donations	531		541	530
Miscellaneous & Sales	934		1,050	1,100
Interest	11		85	12
Totals	26,461		26,821	23,166
After allowing for trailergrants	21,261		21,621
PAYMENTS
	£			£
Musical Director	5,825		5,169	6,099	@4.7% increase
Accompanist	2,592		2,525	2,714	@4.7% increase
Hire of Hall	1,180		1,430	2,115	@£15p.h for 3 hrs negotiated down from £17
Music	612		826	500	Some hire &printing
Concert Expenses	10,080		9,843	10,200	repeat 22/23 inc 4.7 % onprof fees
SingingDays	633		633	663	assumingrepeat of 22/23 + 4.7%
Miscellaneous	5,999		6,144	110	Trailer Purchase £5,889
Insurance & MakingMusic	615		615	620
Music & Drama Subs			154	161	£2.40per member(For Music Hire)
100 Clubprizes	150		195	150	£45 latepayment for 21/22
Administration	210		248	220
Totals	27,896		27,782	23,552
After allowing for trailerpurchase	22,007		21,893
RECEIPTS OVER PAYMENTS	-746		-272	-386

Not shown above:

A combination of grants received and PS fundraising events has raised sufficient funds to purchase a replacement trailer to house and transport the concert staging The money has been held in reserves and £1,986:46 remains to be spent

IndepeDdettt Euminer's report to the trutets of The PakefKM Sittger• {C.N￿ll41091) I rey)rt to the trus*es on my examinthon of the aLrounts of tk Society for the year ended 30 June 2023. Responsibili￿¢¥ and bajls of report As the ¢han'ty trustees of the Tnth you are ￿￿tKInS11)le for the preparntion of the wA￿Unts in accordance wilh the Tequir¢ments of Charitics Ath 2011 (tr Art,). I report in respect of my e￿MIn￿lOn of thc Tnjsvs accounts carried out under seth'on 145 of the 201 l Art and in carrying out rny examination I have followed all tk applicable Directions given by the Clwity Commission unts section 145(5Xb) of the ACL Independenl eyaminer'i Jtatement I hav¢ completed my examination. I confirn) that no material matt¢rs hAve come to my ttention in connection with the emmination ￿VIng me cause to b¢lieve that in any materi81 resFKCt.' l. attouftting records were not keJX in resp¢d of as required by section 130 of the 2. the ac¢ounts do not a￿rd with those re¢ord& 3. the do not comply with the applA¢able requirements concernin¥ the fonn and content of a(￿Unts sel Out in the Cljarities (Accounts and Rewrts) Regulations 2008 other than any requir¢ment thai the accounls give a 'truc and fw'r. view whicb is not a matt¢r considered as part of aD independent examination. I have no concerns and have ¢ome acr￿$ no th matters in conn￿tion with the examination lo whtch att¢ntion should be drawn in this rewi ID older to enabl¢ & propcr understsnding of the ￿COunts to T￿he<L J.T.Eade ￿A..C.P.F. Rowan Bank Lowestoft Road BecGles SutTolk NR34 7DE 25° August 2023