## **bjec** ## **Trustees’ Annual Report for the period** ## **From 01.07.2222 Period start date To30.06.23 Period end date** ## **Charity name: Pakefield Singers** ## **Charity registration number: 1141091** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance, improve, develop and
maintain public education and appreciation
of the art and science of choral music by
introducing people of all ages to choral
music.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Objectives fulfilled by performing in a wide
range of venues appropriate to the great
variety of music in the choir’s repertoire and
by organising occasional singing
workshops open to choir members and
others, to develop the musical skills of local
singers and to promote high quality
performances.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|n/a| |Policy on social investment
including program related
investment|Para 1.38|n/a| |Contribution made by
volunteers|Para 1.38|The charity is helped from time to time by
the voluntary assistance of a number of
supporters in providing logistical support at
concerts, fund-raising events and
promotion of the choir’s activities.| Other ## **Achievements and Performance** ||SORP
reference||| |---|---|---|---| |Summary of the main
achievements of the
charity, identifying
the difference the
charity’s work has
made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.|Para 1.20|Four concerts presented in
four different venues across
the area, with a wide range
of music performed to a high
standard, and also a well-
attended community singing
day organised to encourage
active participation in the
arts. The mental health and
wellbeing of choir members
is being promoted by the
experience of singing with
others, and audiences have
benefitted from having the
opportunity to hear live
performances.|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
n/a| |---|---|---| |Performance of fundraising
activities against objeA
ctives set|Para 1.41|n/a| |Investment performance
against objectives|Para 1.41|n/a| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in a sound position financially
at present.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A copy of the charity’s Reserves Policy is
sent separately| |Amount of reserves held|Para 1.22|£15,857.11| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Membership subscriptions and in house
fund-raising efforts| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|n/a| |A description of the principal
risks facing the charity|Para 1.46|n/a| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution drawn up in 2013 and
amended 2011 and 2015| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed or reappointed
annually in accordance with the
Constitution at the Annual General Meeting
held in September.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Pakefield Singers| |---|---| |Other name the charity uses|| |Registered charity number|1141091| |Charity’s principal address|c/o 16 Gorse Lane, Reydon, Southwold, Suffolk IP18 6NG
until February 2023.| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Christine Mason|Chair||| ||ShirleySmith|Treasurer|Until February2023|| ||Megan Durrant|MembershipSec.||| ||Jono Rout|Concert Manager||| ||Alexandra Atherton|Secretary||| ||David Frost|Members’ Rep.||| ||Pat Walmsley|Members’ Rep.||| ||Sheila Webber|||| ||Judith Stevens|||| ||Julie Oxborough|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Anthony Walmsley **Position (eg Secretary,** Interim Treasurer **Chair, etc)** **Date** September 2023 **Pakefield Singers** ## **Committee Meeting 25[th] July 2023** ## **Treasurer’s Report** ## **Outturn 2022/23 and Budget 2023/24** The actual end-of-year figures are close to those we estimated for the June Committee meeting and as such there is nothing significant that warrants reconsidering the decisions taken then. We hoped at the June meeting that it would be possible to negotiate a reduction of the Church’s new Hall hire charge from £17 per hour to £15 and that has proved successful and is a saving of £282. There was also a small improvement on the receipts side of £335. Together these sums reduced the budgeted deficit for 2023/24 from the £1,003 we had at the last meeting to a projected deficit of £386. The budget allows for combined concert losses in the region of £2,300. Membership subscriptions were short by £386. One member paid nothing despite being reminded twice in the last term and promising to pay by the end of June accounting for £132. Three other members attended a few rehearsals only and paid for only one term, accounting for £220. The remainder was made up of small amounts where 14 members did not increase their standing orders quickly enough to cover the subs increase that was announced at the AGM and did not top-up payments to cover the shortfall. This accounted for £34. These can be carried forward to the new year. Two members paying monthly did adjust for the subs increase and overpaid slightly and Two members paid too much in error, which will be carried forward to 2023/24. It is also suggested that individual arrears of subs be carried forward. The trailer fund reached £7,875 and so far, £5,889 of that has been spent. The Receipts and Payments and Movement of Funds Statement is attached with a detailed breakdown of the figures making up the Concerts and Music headings. Total Funds are £15,825 but that includes £1,986 which was raised for the trailer fund and has not been spent making the unrestricted cash balance £13,837. The Balance Sheet and draft budget are also attached. |**Pakefield Singers Receipts & Payments 2022/2023**|**Pakefield Singers Receipts & Payments 2022/2023**|**Pakefield Singers Receipts & Payments 2022/2023**|**Pakefield Singers Receipts & Payments 2022/2023**|**Pakefield Singers Receipts & Payments 2022/2023**|| |---|---|---|---|---|---| ||||||| ||**Current Year**|||_Year Ended_|| ||**at 30/6/2023**|||_30-Jun-22_|| |**RECEIPTS**||||**£**|**£**| ||||||| |Subscriptions|8,844.05|||_8,008.75_|| |Concert Income|7,536.47|||_4,557.45_|| |SingingDays|1,325.05|||_28.00_|| |Hire of Uniforms|47.50|||_86.50_|| |Fundraising|714.97|||_246.54_|| |100 Club|420.00|||_380.00_|| |Gift Aid Tax Refund|1,057.51|||_1,237.72_|| |Grants|5,200.00|||_1,500.00_|| |Donations|540.67|||_5,142.02_|| |Paris tour|0.00|||_0.00_|| |Miscellaneous & Sales|1,050.42|||_837.40_|| |Interest|84.51|||_5.74_|| ||0.00||||| |||**26,821.15**|||**_22,030.12_**| ||||||| |**PAYMENTS**|||||| ||||||| |Musical Director|5,168.81|||_6,049.90_|| |Accompanist|2,525.00|||_3,051.75_|| |Hire of Hall|1,430.00|||_1,620.00_|| |Music|826.06|||_1,104.94_|| |Concert Expenses|9,843.40|||_3,104.09_|| |SingingDays|632.90|||_76.00_|| |Miscellaneous|6,144.27|||_4,650.25_|| |Insurance & MakingMusic|614.60|||_310.27_|| |Music & Drama Subs|153.60|||_0.00_|| |100 Clubprizes|195.00|||_100.00_|| |Administration|248.26|||_528.55_|| ||||||| |||**27,781.90**|||**_20,595.75_**| ||||||| |**LESS PAYMENTS OVER RECEIPTS**||**-960.75**|||_1,434.37_| ||||||| |OpeningFunds|16,817.86||||_15,383.49_| |ClosingFunds|15,857.11|**-960.75**|||**_16,817.86_**| ||||||| ||||||_30-Jun-22_| |**SUMMARY OF FUNDS**|||||| |Current Account|12,294.74||||13,383.00| |Unpresented Cheques|-147.50||||-190.50| |StepSaver Account|520.72||||518.55| |COIF Deposit Ac|3,181.23||||3,098.89| |Cash in Hand|7.92||||7.92| |Debtors|0.00||||0.00| |**Total Funds**|15,857.11||||**_16,817.86_**| ||||||| |**REDUCTION IN FUNDS**|||||| ||||||| |**_SUMMARY OF STEP SAVER ACCOUNT._**|||||| |Balance@30th June 2021|518.55||||518.48| |Interest,Sept,Dec,Mar,Jun|0.45||||0.07| |Less transfers to COIF Deposit Ac|||||| |Final balance|519.00||||518.55| ||||||| |**_SUMMARY OF COIF CHARITIES DEPOSIT FND._**|||||| |Balance@30th June 2022|3181.23||||3093.22| |Interest,Sept,Dec,Mar,Jun|82.34||||5.67| |Plus transfers from Barclays|||||| |Less transfers to Barclays|||||| |Final balance|3263.57||||3098.89| |**NOTES:**|||||| |**Bills awaited total approx**||**0.00**|||| |**Estimated Total Funds**||**0.00**|||| |**Last Bank Reconcilation:**||**30/04/2023**|||| ||||||| ## **Detailed Breakdown - 2022/23** |**Payments**||||**Receipts**|| |---|---|---|---|---|---| ||||||| |**Music**|**559.39**||||**107.70**| ||||||| |Choir Sets|392.95||||| |Folio Losses|28.51||||| |Hire Sets|112.00||||| |Photocopying|25.93||||| |For Sale to Members|266.67|||Sale to Members|107.70| ||||||| ||||||| |**Concerts**|**9,843.40**||||**7,536.47**| ||||||| |Venue|1,469.00|||Tickets|7,369.97| |Musicians|4,453.70|||Programmes|18.00| |Soloists|1,059.40|||Adverts|34.00| |Music Director|1,572.72|||Guest Singers|90.00| |Extra Rehearsals|100.00|||Drinks|24.50| |Media & Programmes|949.77||||| |Drinks|238.81||||| ||||||| |**PL2 Concerts**|**9,843.40**|||**PL2 Concerts**|**7,536.47**| |**Concerts Losses**
**2,306.93**|||||| ## **PAKEFIELD SINGERS BALANCE SHEET 2022/23** As at 30th June 2023 |**FIXED ASSETS**|||£|£| |---|---|---|---|---| |||||| |Trailer|||21.46|| ||Less Depreciation@|25%|5.37|**16.09**| |Agroco Trailer(new 2023)|||5,802.00|| ||Less Depreciation@|||**5,802.00**| |||||| |Revostage(new 2018)plus additions(2022)|||6,108.94|| ||Less Depreciation@|18%|1,099.61|**5009.33**| |LightingKit(2014)supplemented 2022|||543.34|| ||Less Depreciation@|10%|54.33|**489.01**| |Keyboard,stand and 2pedals(2020)|||313.03|| ||Less Depreciation@|25%|78.26|**234.77**| |Keyboard,stool,case & stand(2022)|||509.25|| ||Less Depreciation@|25%|127.31|**381.94**| |Printer|||285.00|| ||Less Depreciation@|25%|95.00|**190.00**| |Keyboard Bags(New 2014)|||78.69|| ||Less Depreciation@|10%|7.87|**70.82**| |Keyboard TrolleyNew 2014)|||16.78|| ||Less Depreciation@|10%|1.68|**15.10**| |Portable voice amplifier|||24.01|| ||Less Depreciation@|25%|6.00|**18.01**| |Percussion Set|||35.65|| ||Less Depreciation@|20%|7.13|**28.52**| |Uniforms|||125.42|| ||Less Depreciation@|33%|41.39|**84.03**| |Revostage(new 2018)|||437.13|| ||Less Depreciation@|18%|78.68|**358.45**| |Cables|||27.80|| ||Less depreciation@|25%|2.00|**25.80**| |Stool|||52.11|| ||Less depreciation@|25%|17.37|**34.74**| |Storage bags|||33.64|| ||Less depreciation@|25%|11.21|**22.43**| |||||| |**Total**||||**12,781.04**| |||||| |||||| |**CURRENT ASSETS**||||| |**Bank**|Current Account||12,294.74|| ||StepSaver Account||520.72|| |**COIF Deposit Account**|||3,181.23|| |**Cash**|||7.92|| ||||**16,004.61**|| |||||| |**CURRENT LIABILITIES**||||| |**Creditors - unpresented cheques**|||-147.50|| |**Bills Awaited**|||0.00|**15,857.11**| |||||| |**Balance at 30 June 2023**||||**15,857.11**| |||||| |**Total Assets**||||**28,638.15**| |||||| |**ACCUMULATED FUND**||||| |Balance at 30th June 2022||||16,817.86| |Lesspayments over receipts||||-960.75| |Add receipts overpayments||||0.00| |**Balance at 30 June 2023**||||**15,857.11**| ## **PAKEFIELD SINGERS DRAFT BUDGET 2023/24** |**RECEIPTS**|**Estimated**
**22/23**||**Actual**
**22/23**|**Budget**
**23/24**|**Comments**| |---|---|---|---|---|---| ||**£**|||**£**|| |Subscriptions|8,525||8,844|10,050|67 members@£150| |Concert Income|7,865||7,536|7,865|As estimated 22/23| |SingingDays|1,325||1,325|1,300|Assume will repeat| |Hire of Uniforms|22||48|22|| |Fundraising|571||715|715|| |100 Club|420||420|420|| |Gift Aid Tax Refund|1,058||1,058|1,152|| |Grants|5,200||5,200|0|Trailer Purchase complete| |Donations|531||541|530|| |Miscellaneous & Sales|934||1,050|1,100|| |Interest|11||85|12|| ||||||| |**Totals**|**26,461**||**26,821**|**23,166**|| |**After allowing for trailergrants**|**21,261**||**21,621**||| |**PAYMENTS**|||||| ||**£**|||**£**|| |Musical Director|5,825||5,169|6,099|@4.7% increase| |Accompanist|2,592||2,525|2,714|@4.7% increase| |Hire of Hall|1,180||1,430|2,115|@£15p.h for 3 hrs negotiated down from £17| |Music|612||826|500|Some hire &printing| |Concert Expenses|10,080||9,843|10,200|repeat 22/23 inc 4.7 % onprof fees| |SingingDays|633||633|663|assumingrepeat of 22/23 + 4.7%| |Miscellaneous|5,999||6,144|110|Trailer Purchase £5,889| |Insurance & MakingMusic|615||615|620|| |Music & Drama Subs|||154|161|£2.40per member(For Music Hire)| |100 Clubprizes|150||195|150|£45 latepayment for 21/22| |Administration|210||248|220|| ||||||| |**Totals**|**27,896**||**27,782**|**23,552**|| |**After allowing for trailerpurchase**|**22,007**||**21,893**||| |**RECEIPTS OVER PAYMENTS**|**-746**||**-272**|**-386**|| ||||||| ## **Not shown above:** A combination of grants received and PS fundraising events has raised sufficient funds to purchase a replacement trailer to house and transport the concert staging The money has been held in reserves and £1,986:46 remains to be spent IndepeDdettt Euminer's report to the trutets of The PakefKM Sittger• {C.N￿ll41091) I rey)rt to the trus*es on my examinthon of the aLrounts of tk Society for the year ended 30 June 2023. Responsibili￿¢¥ and bajls of report As the ¢han'ty trustees of the Tnth you are ￿￿tKInS11)le for the preparntion of the wA￿Unts in accordance wilh the Tequir¢ments of Charitics Ath 2011 (tr Art,). I report in respect of my e￿MIn￿lOn of thc Tnjsvs accounts carried out under seth'on 145 of the 201 l Art and in carrying out rny examination I have followed all tk applicable Directions given by the Clwity Commission unts section 145(5Xb) of the ACL Independenl eyaminer'i Jtatement I hav¢ completed my examination. I confirn) that no material matt¢rs hAve come to my ttention in connection with the emmination ￿VIng me cause to b¢lieve that in any materi81 resFKCt.' l. attouftting records were not keJX in resp¢d of as required by section 130 of the 2. the ac¢ounts do not a￿rd with those re¢ord& 3. the do not comply with the applA¢able requirements concernin¥ the fonn and content of a(￿Unts sel Out in the Cljarities (Accounts and Rewrts) Regulations 2008 other than any requir¢ment thai the accounls give a 'truc and fw'r. view whicb is not a matt¢r considered as part of aD independent examination. I have no concerns and have ¢ome acr￿$ no th matters in conn￿tion with the examination lo whtch att¢ntion should be drawn in this rewi ID older to enabl¢ & propcr understsnding of the ￿COunts to T￿he