2021-06-30-accounts - Pakefield Singers

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance, improve, develop and maintain public education and appreciation of the art and science of choral music by introducing people of all ages to choral music,
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Objectives fulfilled by performing in a wide range of venues appropriate to the great variety of music in the choir’s repertoire and by organising occasional singing workshops open to choir members and others, to develop the musical skills of local singers and to promote high quality performances.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes.

	SORP reference
Policy on grant making	Para 1.38	Grants to cover the subscription of singers under 18
Policy on social investment including program related investment	Para 1.38	n/a
Contribution made by volunteers	Para 1.38	The charity is helped from time to time by the voluntary assistance of a number of supporters in providing logistical support at concerts, fund-raising events and promotion of the choir’s activities.

Other

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Scheduled concerts were cancelled because of Covid. Nevertheless the choir continued to rehearse by Zoom and otherwise with a view to performing for the community when possible and to maintain the mental health of members. This culminated in a short outside performance in July 2021 attended by a number of the local community.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Despite the curtailment of performances rehearsals continued in some form or other, Zoom, outside and inside, culminating in a short outdoor performance.
Performance of fundraising activities against objectives set	Para 1.41	The only fund-raising is internal in the form of bring and buy sales, quizzes etc. These have been severely curtailed.
Investment performance against objectives	Para 1.41	n/a
Other

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity is in a sound position financially at present. Outgoings have been less because of the restriction of activities but this will enable the Trustees to consider both large- and small-scale projects when restrictions ease.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity holds nominal reserves.
Amount of reserves held	Para 1.22	Nominal.
Reasons for holding zero reserves	Para 1.22	The Trustees do not consider there is a requirement to hold extensive reserves.
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution drawn up in 2013 and amended 2011 and 2015.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association.
Trustee selection methods	Para 1.25	Trustees are appointed or reappointed annually in accordance with the constitution at the Annual General Meeting usually held in September but held over till November this year by Zoom because of the pandemic.


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Charity name	Pakefield Singers
Other name the charity uses
Registered charity number	1141091
Charity’s principal address	c/o 16 Gorse Lane, Reydon, Southwold, Suffolk IP18 6NG

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Christine Mason	Chair
	Patricia Caplin
	ShirleySmith	Treasurer
	Judith Betts	Membership Secretary
	Judith Dean	Concert Manager
	Alexandra Atherton	Secretary
	David Frost	Members’ Representative
	Sheila Webber
	Judith Stevens
	Penelope Hutch	PR/Marketing/ Website

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Description of the assets held in this capacity	.
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Reason for non-disclosure of key personnel details

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Shirley Elizabeth Smith Position (eg Secretary, Treasurer Chair, etc) Date 29.09.2021