## **Trustees’ Annual Report for the period** ## **From 01.07.2020 To 30.06.2021** ## **Charity name: Pakefield Singers** ## **Charity registration number: 1141091** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance, improve, develop and
maintain public education and appreciation
of the art and science of choral music by
introducing people of all ages to choral
music,| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Objectives fulfilled by performing in a wide
range of venues appropriate to the great
variety of music in the choir’s repertoire
and by organising occasional singing
workshops open to choir members and
others, to develop the musical skills of local
singers and to promote high quality
performances.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes**.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Grants to cover the subscription of singers
under 18| |Policy on social investment
including program related
investment|Para 1.38|n/a| |Contribution made by
volunteers|Para 1.38|The charity is helped from time to time by
the voluntary assistance of a number of
supporters in providing logistical support at
concerts, fund-raising events and
promotion of the choir’s activities.| |||| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Scheduled concerts were cancelled
because of Covid. Nevertheless the choir
continued to rehearse by Zoom and
otherwise with a view to performing for the
community when possible and to maintain
the mental health of members. This
culminated in a short outside performance
in July 2021 attended by a number of the
local community.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Despite the curtailment of performances
rehearsals continued in some form or other,
Zoom, outside and inside, culminating in a
short outdoor performance.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The only fund-raising is internal in the form
of bring and buy sales, quizzes etc. These
have been severely curtailed.| |Investment performance
against objectives|Para 1.41|n/a| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in a sound position financially
at present. Outgoings have been less
because of the restriction of activities but
this will enable the Trustees to consider
both large- and small-scale projects when
restrictions ease.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity holds nominal reserves.| |Amount of reserves held|Para 1.22|Nominal.| |Reasons for holding zero
reserves|Para 1.22|The Trustees do not consider there is a
requirement to hold extensive reserves.| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution drawn up in 2013 and
amended 2011 and 2015.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association.| |Trustee selection methods|Para 1.25|Trustees are appointed or reappointed
annually in accordance with the constitution
at the Annual General Meeting usually held
in September but held over till November
this year by Zoom because of the
pandemic.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Pakefield Singers| |---|---| |Other name the charity uses|| |Registered charity number|1141091| |Charity’s principal address|c/o 16 Gorse Lane, Reydon, Southwold, Suffolk IP18 6NG| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Christine Mason|Chair||| ||Patricia Caplin|||| ||ShirleySmith|Treasurer||| ||Judith Betts|Membership
Secretary||| ||Judith Dean|Concert Manager||| ||Alexandra Atherton|Secretary||| ||David Frost|Members’
Representative||| ||Sheila Webber|||| ||Judith Stevens|||| ||Penelope Hutch|PR/Marketing/
Website||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|.| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Shirley Elizabeth Smith **Position (eg Secretary,** Treasurer **Chair, etc) Date** 29.09.2021