REGISTERED COMPANY NUMBER: 06699232 (England and Wales) REGISTERED CHARITY NUMBER: 1140943
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
FOR
BEECHWOOD COMMUNITY HALL TRUST LIMITED
Ackland Webb Ltd Chartered Certified Accountants Suite 1, First Floor 3 Jubilee Way Faversham Kent ME13 8GD
BEECHWOOD COMMUNITY HALL TRUST LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | ||
| Independent Examiner's Report | 2 | ||
| Statement of Financial Activities | 3 | ||
| Balance Sheet | 4 | ||
| Notes to the Financial Statements | 5 | to | 9 |
| Detailed Statement of Financial Activities | 10 |
BEECHWOOD COMMUNITY HALL TRUST LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 September 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
06699232 (England and Wales)
Registered Charity number 1140943
Registered office
Beechwood Community Hall Tarragon Road Maidstone Kent ME16 ONG
Trustees
J Anithottathil Miss K R Wheeler
Company Secretary
V F Swaminathan
Independent Examiner
Ackland Webb Ltd Chartered Certified Accountants Suite 1, First Floor 3 Jubilee Way Faversham Kent ME13 8GD
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
..............................................................................
J Anithottathil - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BEECHWOOD COMMUNITY HALL TRUST LIMITED
Independent examiner's report to the trustees of Beechwood Community Hall Trust Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 September 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Muggridge
Ackland Webb Ltd Chartered Certified Accountants Suite 1, First Floor 3 Jubilee Way Faversham Kent ME13 8GD
Date: .............................................
2
BEECHWOOD COMMUNITY HALL TRUST LIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2023
| 30.9.23 | 30.9.22 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Other trading activities | 2 | 33,343 | 25,604 |
| EXPENDITURE ON | |||
| Raising funds | 3 | 815 | - |
| Charitable activities | |||
| Maintaining Beechwood Community Hall | 24,395 | 23,947 | |
| Total | 25,210 | 23,947 | |
| NET INCOME | 8,133 | 1,657 | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 64,539 | 62,882 | |
| TOTAL FUNDS CARRIED FORWARD | 72,672 | 64,539 |
The notes form part of these financial statements
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BEECHWOOD COMMUNITY HALL TRUST LIMITED
BALANCE SHEET 30 SEPTEMBER 2023
| 30.9.23 | 30.9.22 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| FIXED ASSETS | |||
| Tangible assets | 7 | 827 | 4,328 |
| CURRENT ASSETS | |||
| Debtors | 8 | 6,727 | 1,320 |
| Cash at bank | 73,724 | 69,832 | |
| 80,451 | 71,152 | ||
| CREDITORS | |||
| Amounts falling due within one year | 9 | (8,606) | (10,941) |
| NET CURRENT ASSETS | 71,845 | 60,211 | |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 72,672 | 64,539 | |
| NET ASSETS | 72,672 | 64,539 | |
| FUNDS | 10 | ||
| Unrestricted funds | 72,672 | 64,539 | |
| TOTAL FUNDS | 72,672 | 64,539 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 September 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 30 September 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
.............................................
J Anithottathil - Trustee
............................................. K R Wheeler - Trustee
The notes form part of these financial statements
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BEECHWOOD COMMUNITY HALL TRUST LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Financial reporting standard 102 - reduced disclosure exemptions
The charitable company has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 20% on cost Computer equipment - 20% on cost
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2.
OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 30.9.23 | 30.9.22 | |
| £ | £ | |
| Hire of hall | 33,343 | 25,604 |
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BEECHWOOD COMMUNITY HALL TRUST LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2023
3. RAISING FUNDS
4.
| Investment management costs | ||
|---|---|---|
| 30.9.23 | 30.9.22 | |
| £ | £ | |
| Administrative expenses | 815 | - |
| NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | ||
| 30.9.23 | 30.9.22 | |
| £ | £ | |
| Depreciation - owned assets | 3,501 | 3,415 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 September 2023 nor for the year ended 30 September 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 September 2023 nor for the year ended 30 September 2022.
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | |
|---|---|
| Unrestricted | |
| fund | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Other trading activities | 25,604 |
| EXPENDITURE ON | |
| Charitable activities | |
| Maintaining Beechwood Community Hall | 23,947 |
| NET INCOME | 1,657 |
| RECONCILIATION OF FUNDS | |
| Total funds brought forward | 62,882 |
| TOTAL FUNDS CARRIED FORWARD | 64,539 |
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BEECHWOOD COMMUNITY HALL TRUST LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2023
7. TANGIBLE FIXED ASSETS
| 7. | TANGIBLE FIXED ASSETS | |||
|---|---|---|---|---|
| Fixtures | ||||
| and | Computer | |||
| fittings | equipment | Totals | ||
| £ | £ | £ | ||
| COST | ||||
| At 1 October 2022 and 30 September 2023 | 44,131 | 1,252 | 45,383 | |
| DEPRECIATION | ||||
| At 1 October 2022 | 40,130 | 925 | 41,055 | |
| Charge for year | 3,338 | 163 | 3,501 | |
| At 30 September 2023 | 43,468 | 1,088 | 44,556 | |
| NET BOOK VALUE | ||||
| At 30 September 2023 | 663 | 164 | 827 | |
| At 30 September 2022 | 4,001 | 327 | 4,328 | |
| 8. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 30.9.23 | 30.9.22 | |||
| £ | £ | |||
| Trade debtors | 6,727 | 1,320 | ||
| 9. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 30.9.23 | 30.9.22 | |||
| £ | £ | |||
| Other creditors | - | 1,922 | ||
| Deferred income | - | 125 | ||
| Accrued expenses | 8,606 | 8,894 | ||
| 8,606 | 10,941 | |||
| 10. | MOVEMENT IN FUNDS | |||
| Net | ||||
| At | movement | At | ||
| 1.10.22 | in funds | 30.9.23 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 64,539 | 8,133 | 72,672 | |
| TOTAL FUNDS | 64,539 | 8,133 | 72,672 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 33,343 | (25,210) | 8,133 | |
| TOTAL FUNDS | 33,343 | (25,210) | 8,133 |
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BEECHWOOD COMMUNITY HALL TRUST LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2023
10. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| At | movement | At | |
| 1.10.21 | in funds | 30.9.22 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 62,882 | 1,657 | 64,539 |
| TOTAL FUNDS | 62,882 | 1,657 | 64,539 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 25,604 | (23,947) | 1,657 |
| TOTAL FUNDS | 25,604 | (23,947) | 1,657 |
| A current year 12 months and prior year 12 months combined position is as | follows: | ||
| Net | |||
| At | movement | At | |
| 1.10.21 | in funds | 30.9.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 62,882 | 9,790 | 72,672 |
| TOTAL FUNDS | 62,882 | 9,790 | 72,672 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 58,947 | (49,157) | 9,790 |
| TOTAL FUNDS | 58,947 | (49,157) | 9,790 |
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BEECHWOOD COMMUNITY HALL TRUST LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 SEPTEMBER 2023
11. CAPITAL COMMITMENTS
The Trustees note that they expect to incur capital expenditure replacing the sports hall floor in the foreseeable future. This expenditure will be met from the general fund.
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 September 2023.
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BEECHWOOD COMMUNITY HALL TRUST LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2023
| 30.9.23 | 30.9.22 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Other trading activities | ||
| Hire of hall | 33,343 | 25,604 |
| Total incoming resources | 33,343 | 25,604 |
| EXPENDITURE | ||
| Investment management costs | ||
| Administrative expenses | 815 | - |
| Charitable activities | ||
| Rates and water | 1,528 | 1,480 |
| Insurance | 620 | 650 |
| Light and heat | 9,743 | 5,502 |
| Telephone | 849 | 963 |
| Sundries | 1,169 | 1,973 |
| Building maintenance | 3,048 | 3,971 |
| Cleaning | 2,458 | 4,370 |
| Fixtures and fittings | 3,338 | 3,338 |
| Computer equipment | 164 | 77 |
| 22,917 | 22,324 | |
| Support costs | ||
| Information technology | ||
| Computer software & IT | 30 | 279 |
| Governance costs | ||
| Accountancy and legal fees | 1,448 | 1,344 |
| Total resources expended | 25,210 | 23,947 |
| Net income | 8,133 | 1,657 |
This page does not form part of the statutory financial statements
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