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2022-10-31-accounts

Ark Community Transport Ltd

Unaudited Financial Statements

31 October 2022

Registered Charity Number : 1140576 Company Number : 06901868

HAILWOOD & CO CHARTERED ACCOUNTANTS

Ark Community Transport Ltd

Unaudited Financial Statements

for the year ended 31 October 2022

CONTENTS

Page
Organisation information 1
Trustees' report 2 to 3
Statement of trustees' responsibilities 4
Independent examiner's report 5
Summary income and expenditure account 6
Statement of financial activities 7
Balance sheet 8
Notes to the financial statements 9 to 13

1

Ark Community Transport Ltd

Unaudited Financial Statements

for the year ended 31 October 2022

Registered Charity Number : 1140576 Company Number : 06901868

TRUSTEES/DIRECTORS

J Derbyshire J A Mouarkach A Ferguson C Burrows

REGISTERED OFFICE

Beaufort House Beaufort Road Birkenhead Merseyside CH41 1HE

ACCOUNTANTS

Hailwood & Co. Chartered Accountants 392-394 Hoylake Road Moreton Wirral CH46 6DF

2

Ark Community Transport Ltd

TRUSTEES' ANNUAL REPORT

for the year ended 31 October 2022

The trustees present their report and the financial statements for the year ended 31 October 2022.

Structure, Governance and Management

Constitution and organisation

The registered name of the Charity is Ark Community Transport Limited, charity number 1140576, company number 06901868. The Charity is an incorporated association and is governed by its memorandum and articles. The Charity was established and incorporated on 11 May 2009.

All the trustees who served during the year are listed on page 1 of the accounts along with details of the registered office and the Charity's professional advisers.

Method of appointment

New trustees are appointed by the existing trustees based on their ability to benefit the organisation with their skills and knowledge.

Risk Management

An ongoing review of all risks related to the work of the charity are assessed and in co-operation with advisors addressed.

Objectives and Activities

Charitable objectives

The objects of the Charity are: to provide transport facilities for vulnerable children and adults with mental and/or physical disabilities.

The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives.

Strategic Report :

Achievements and Performance

The trustees provide a high standard of transport and working environment for both the users of its vehicles and staff. Vehicles are adapted specifically for transporting wheelchairs. The vehicles are regularly serviced and updated. Drivers and attendants are recruited based on their experience and training.

Contracts with Wirral Borough Council are in place to assist vulnerable children and adults with mental/physical disabilities who were housebound to attend day centres, affording some respite for their home carers and improving the individuals quality of life.

During the period we have provided transport 5 days a week for over 80 adults.

3

Ark Community Transport Ltd

TRUSTEES' ANNUAL REPORT

for the year ended 31 October 2022

Strategic Report (continued):

Financial Review

Total incoming resources were £408,157 whilst total resources expended were £492,415 resulting in a deficit for the year of £84,258 compared to a surplus of £14,727 in 2021. All income is from unrestricted funds.

Related Parties

The related parties of the Trust include the directors who served during the year, whose names are shown on page 1 of the accounts. Related party transactions are disclosed in note 11 to the financial statements.

Reserves Policy

The reserves fund represents the unrestricted funds arising from past activities. The policy is for reserves to be maintained at between 3 and 6 months of expenditure excluding motor running costs. Based on the expenditure for the year to 31 October 2022 the target range would be between £71,000 and £143,000. Reserves at 31 October 2022 were £8,160. The Charity's main contract was renewed in September 2022.

Future Plans

The Charity plans to carry on fulfilling its contracts with Wirral Borough Concil and possibly subsidising its work with other commercial activities.

The report has been prepared in accordance with special provisions for small companies under part 15 of the Companies Act 2006.

On behalf of the trustees

J Derbyshire Chairman 24 April 2023

4

Ark Community Transport Ltd

STATEMENT OF TRUSTEES' RESPONSIBILITIES

for the year ended 31 October 2022

The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

On behalf of the Trustees

5

Independent Examiner's Report

to the members of Ark Community Transport Ltd

I report to the trustees of Wirral Women and Children's Aid on the accounts for the year ended 31 October 2022 which comprise of the Summary Income and Expenditure Account, the Statement of Financial Activities, the Balance Sheet and related notes.

Respective responsibilities of the trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006.

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's accounts as carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

24 April 2023 Moreton, Wirral

Adam French B.Eng FCA Hailwood & Co. Chartered Accountants Registered Auditors

6

Ark Community Transport Ltd

SUMMARY INCOME AND EXPENDITURE ACCOUNT

for the year ended 31 October 2022 for the year ended 31 October 2022
Y/E 17 months to
Note 31/10/2022 31/10/2021
£ £
Income 408,112 601,113
Interest and investment income 45 47
Total income 408,157 601,160
Expenditure 487,569 581,587
Depreciation 4,846 4,846
Total expenditure 492,415 586,433
Net (expenditure)/income for the year 10 (84,258) 14,727

Movements in reserves are shown in note 9.

None of the charity's activities were acquired or discontinued during the above two financial periods.

There are no recognised gains and losses in the year ended 31 October 2022 or the period ended 31 October 2021 other than the surplus/ (deficit) for each period.

Total income comprises of £408,157 for unrestricted funds. There were no restricted funds. A detailed analysis of income by source is provided in the Statement of Financial Activities.

The summary income and expenditure account is derived from the statement of financial activities on page 7 which together with the notes to the accounts on pages 9 to 12, provides full information on the movement during the year on all the funds.

7

Ark Community Transport Ltd

STATEMENT OF FINANCIAL ACTIVITIES

for the year ended 31 for the year ended 31 October 2022 October 2022
Unrestricted Restricted Y/E 17 months to
Note Funds Funds 31/10/2022 31/10/2021
£ £ £ £
Income from:
Services 408,112 600,457
Grants - - - 479
Other income - 177
Investment income 45 47
Total income 2 - - 408,157 601,160
Expenditure on:
Charitable activities 3 490,521 585,333
Governance costs 4 1,894 1,100
Total expenditure 492,415 586,433
Net (outgoing)/incoming resources
before transfers - - (84,258) 14,727
Transfers between funds 9 - - - -
Net movement in funds - - (84,258) 14,727
Reconciliation of funds:
Total funds brought forward 9 92,418 - 92,418 77,691
Total funds carried forward 9 92,418 - 8,160 92,418

8

Ark Community Transport Ltd

BALANCE SHEET

As At 31 October 2022

Y/E Y/E 17 months to 17 months to
Note 31/10/2022 31/10/2021
£ £ £ £
Fixed assets
Tangible assets 6 24,214 29,060
Current assets
Debtors 7 4,527 24,586
Cash at bank and in hand 126,543 139,145
131,070 163,731
Liabilities:
Creditors: amounts falling due within one year 8 (147,124) (100,373)
Net current assets (16,054) 63,358
Net assets 8,160 92,418
The funds of the charity:
Unrestricted income funds 9 8,160 92,418
8,160 92,418

For the year ended 31 October 2022 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. No members have required the company to obtain an audit of its accounts for the year in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and preparation of the accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with SORP (FRS 102).

The financial statements on pages 6 to 14 were approved by the Trustees on 24 April 2023 and signed on its behalf by:

______ J Derbyshire

Company Number : 06901868

9

Ark Community Transport Ltd

NOTES ON FINANCIAL STATEMENTS

for the year ended 31 October 2022

1 Accounting policies

Basis of accounting

The financial statements have been prepared under the historical cost accounting rules and comply with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Practice as it applies from 1 January 2015.

The charity has applied Update Bulletin 1 as published on 2 February 2016 but does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A. The charity constitutes a public benefit entity as defined by FRS 102.

Company Status

The charity is a company limited by guarantee. The company has no share capital.

Fund accounting

Restricted funds are those subject to specific restrictions imposed by donors and funders.

Unrestricted funds are available to use at the discretion of the trustees to fulfil the Charitys objectives.

General funds comprise funds which represent accumulated surpluses and deficits in the Statement of Financial Activities, after transfers to/from the designated funds.

Income and expenditure

All income and expenditure are recognised on an accruals basis. Income is received by way of transport service fees provided. Expenditure, including staff costs, is directly attributable to the Charitys activities.

Fixed assets and depreciation

Fixed assets are stated at cost and are depreciated over their useful economic lives at the following rates:

Improvements to property

Over 20 years

All significant assets are reviewed annually for impairment and provision made where considered necessary.

10

Ark Community Transport Ltd

NOTES ON FINANCIAL STATEMENTS

for the year ended 31 October for the year ended 31 October for the year ended 31 October 2022 2022
Y/E 17 months to
Funds Funds 31/10/2022 31/10/2021
£ £ £ £
2 Income
Services 408,112 - 408,112 600,457
Grants - - 479
Interest - - 45 47
Other income - - - 177
408,112 - 408,157 601,160
3 Charitable activities
Salaries and related costs 280,217 - 280,217 357,281
Premises costs 38,697 - 58,095 39,341
Sundry expenses 731 - 1,522 763
Bank charges - 212 436
Telephone 50 - 3,012 993
Motor expenses - - 142,617 181,673
Depreciation: Property improvements 4,846 - 4,846 4,846
324,541 - 490,521 585,333
4 Governance costs
Accountancy fees 213 - 1,894 1,100
Y/E 17 months to
5 Salaries and wages 31/10/2022 31/10/2021
No No
Average number of employees 21 21
Staff costs for the above: £ £
Wages and salaries 280,217 357,281

There were no employees earning a salary in excess of £60,000 in either year.

The company operates a defined contribution scheme for the benefit of its employees. For payments to Trustees, see related party note 11.

11

Ark Community Transport Ltd

NOTES ON FINANCIAL STATEMENTS

for the year ended 31 October 2022

6 Tangible fixed assets

Property
improvements Total
£ £
Cost or valuation
1 November 2021 68,410 68,410
Additions - -
Disposals - -
31 October 2022 68,410 68,410
Depreciation
1 November 2021 39,350 39,350
Charge for Period 4,846 4,846
Disposals - -
31 October 2022 44,196 44,196
Net book amount
31 October 2022 24,214 24,214
31 October 2021 29,060 29,060
Y/E 17 months to
31/10/2022 31/10/2021
7 Debtors £ £
Trade debtors - 20,196
Other debtors 4,527 4,390
4,527 24,586

12

Ark Community Transport Ltd

NOTES ON FINANCIAL STATEMENTS

for the year ended 31 October 2022

Y/E 17 months to 17 months to
31/10/2022 31/10/2021
8 Creditors due within one year £ £
Trade creditors 16,634 14,513
Taxes and social security 7,360 11,058
Other creditors 122,000 73,702
Accruals 1,130 1,100
147,124 100,373
9 Funds
Balance Balance
**at 1 November ** Incoming Outgoing at 31 October
2021 resources resources Transfers 2022
£ £ £ £ £
Unrestricted Funds
General Fund 92,418 408,157 492,415 - 8,160
92,418 408,157 492,415 - 8,160

10 Income and expenditure account

Income and expenditure account
£
1 November 2021 92,418
Deficit for the period (84,258)
31 October 2022 8,160

11 Related parties

Control

The company is controlled by its directors whose names are shown on the information page on page 1. The directors are also the trustees of the charity.

13

Ark Community Transport Ltd

NOTES ON FINANCIAL STATEMENTS

for the year ended 31 October 2022

11 Related parties (continued)

Transactions with related parties

During the year 3 trustees were employed by the charity. Each of the related parties' salaries was set at a commercial rate. They are not able to use their position to their advantage. The amounts involved were as follows:

amounts involved were as follows:
Gross Employers
salary NI Pension
£ £ £
J Debyshire 29,576 2,917 -
J A Mouarkach 12,815 550 -
A Ferguson 23,457 2,115 -
65,848 5,582 -
**12 ** Capital Commitments Y/E 17 months to
31/10/2022 31/10/2021
Contracted for but not provided for - -
Authorised but not contracted for - -

14

Ark Community Transport Ltd

DETAILED INCOME AND EXPENDITURE ACCOUNT

for the year ended 31 October 2022

Y/E 17 months to 17 months to
31/10/2022 31/10/2021
£ £ £ £
Income
Services 408,112 600,457
Grants receivable - 479
Interest 45 47
Other income - 177
408,157 601,160
Less Admin & Support Costs
Salaries and related costs 280,217 357,281
Premises costs 58,095 39,341
Sundry expenses 1,522 763
Accountancy fees 1,894 1,100
Bank charges 212 436
Telephone 3,012 993
Motor expenses 142,617 181,673
Depreciation 4,846 4,846
492,415 586,433
(Deficit)/surplus for the year (84,258) 14,727