## **Ark Community Transport Ltd** ## **Unaudited Financial Statements** ## **31 October 2022** **Registered Charity Number : 1140576 Company Number : 06901868** **HAILWOOD & CO CHARTERED ACCOUNTANTS** ## **Ark Community Transport Ltd** ## **Unaudited Financial Statements** ## **for the year ended 31 October 2022** ## **CONTENTS** ||**Page**| |---|---| |Organisation information|1| |Trustees' report|2 to 3| |Statement of trustees' responsibilities|4| |Independent examiner's report|5| |Summary income and expenditure account|6| |Statement of financial activities|7| |Balance sheet|8| |Notes to the financial statements|9 to 13| 1 ## **Ark Community Transport Ltd** ## **Unaudited Financial Statements** ## **for the year ended 31 October 2022** Registered Charity Number : 1140576 Company Number : 06901868 ## **TRUSTEES/DIRECTORS** J Derbyshire J A Mouarkach A Ferguson C Burrows ## **REGISTERED OFFICE** Beaufort House Beaufort Road Birkenhead Merseyside CH41 1HE ## **ACCOUNTANTS** Hailwood & Co. Chartered Accountants 392-394 Hoylake Road Moreton Wirral CH46 6DF 2 ## **Ark Community Transport Ltd** ## **TRUSTEES' ANNUAL REPORT** ## **for the year ended 31 October 2022** The trustees present their report and the financial statements for the year ended 31 October 2022. ## **Structure, Governance and Management** ## _Constitution and organisation_ The registered name of the Charity is Ark Community Transport Limited, charity number 1140576, company number 06901868. The Charity is an incorporated association and is governed by its memorandum and articles. The Charity was established and incorporated on 11 May 2009. All the trustees who served during the year are listed on page 1 of the accounts along with details of the registered office and the Charity's professional advisers. ## _Method of appointment_ New trustees are appointed by the existing trustees based on their ability to benefit the organisation with their skills and knowledge. ## _Risk Management_ An ongoing review of all risks related to the work of the charity are assessed and in co-operation with advisors addressed. ## **Objectives and Activities** ## _Charitable objectives_ The objects of the Charity are: to provide transport facilities for vulnerable children and adults with mental and/or physical disabilities. The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives. ## **Strategic Report :** ## _Achievements and Performance_ The trustees provide a high standard of transport and working environment for both the users of its vehicles and staff. Vehicles are adapted specifically for transporting wheelchairs. The vehicles are regularly serviced and updated. Drivers and attendants are recruited based on their experience and training. Contracts with Wirral Borough Council are in place to assist vulnerable children and adults with mental/physical disabilities who were housebound to attend day centres, affording some respite for their home carers and improving the individuals quality of life. During the period we have provided transport 5 days a week for over 80 adults. 3 ## **Ark Community Transport Ltd** ## **TRUSTEES' ANNUAL REPORT** ## **for the year ended 31 October 2022** ## **Strategic Report (continued):** ## _Financial Review_ Total incoming resources were £408,157 whilst total resources expended were £492,415 resulting in a deficit for the year of £84,258 compared to a surplus of £14,727 in 2021. All income is from unrestricted funds. ## _Related Parties_ The related parties of the Trust include the directors who served during the year, whose names are shown on page 1 of the accounts. Related party transactions are disclosed in note 11 to the financial statements. ## _Reserves Policy_ The reserves fund represents the unrestricted funds arising from past activities. The policy is for reserves to be maintained at between 3 and 6 months of expenditure excluding motor running costs. Based on the expenditure for the year to 31 October 2022 the target range would be between £71,000 and £143,000. Reserves at 31 October 2022 were £8,160. The Charity's main contract was renewed in September 2022. ## **Future Plans** The Charity plans to carry on fulfilling its contracts with Wirral Borough Concil and possibly subsidising its work with other commercial activities. The report has been prepared in accordance with special provisions for small companies under part 15 of the Companies Act 2006. On behalf of the trustees J Derbyshire Chairman 24 April 2023 4 ## **Ark Community Transport Ltd** ## **STATEMENT OF TRUSTEES' RESPONSIBILITIES** ## **for the year ended 31 October 2022** The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to: - select suitable accounting policies and apply them consistently; - observe the methods and principles in the Charities SORP 2015 (FRS 102); - make judgements and estimates that are reasonable and prudent; - state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the trustees are aware: - there is no relevant information of which the charitable company's examiner is unaware; and - the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant information and to establish that the examiner is aware of that information. On behalf of the Trustees 5 ## **Independent Examiner's Report** ## **to the members of Ark Community Transport Ltd** I report to the trustees of Wirral Women and Children's Aid on the accounts for the year ended 31 October 2022 which comprise of the Summary Income and Expenditure Account, the Statement of Financial Activities, the Balance Sheet and related notes. ## **Respective responsibilities of the trustees and examiner** The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006. Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's accounts as carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** Since the company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - accounting records have not been kept in respect of the company as required by section 386 of the Companies Act 2006; or - the accounts do not accord with these records; or - the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or - the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 24 April 2023 Moreton, Wirral Adam French B.Eng FCA Hailwood & Co. Chartered Accountants Registered Auditors 6 ## **Ark Community Transport Ltd** ## **SUMMARY INCOME AND EXPENDITURE ACCOUNT** |**for the year ended 31 October 2022**|**for the year ended 31 October 2022**||| |---|---|---|---| |||**Y/E**|**17 months to**| ||**Note**|**31/10/2022**|**31/10/2021**| |||**£**|**£**| |Income||408,112|601,113| |Interest and investment income||45|47| ||||| |Total income||408,157|601,160| ||||| |Expenditure||487,569|581,587| |Depreciation||4,846|4,846| ||||| |Total expenditure||492,415|586,433| ||||| |**Net (expenditure)/income for the year**|**10**|(84,258)|14,727| Movements in reserves are shown in note 9. None of the charity's activities were acquired or discontinued during the above two financial periods. There are no recognised gains and losses in the year ended 31 October 2022 or the period ended 31 October 2021 other than the surplus/ (deficit) for each period. Total income comprises of £408,157 for unrestricted funds. There were no restricted funds. A detailed analysis of income by source is provided in the Statement of Financial Activities. The summary income and expenditure account is derived from the statement of financial activities on page 7 which together with the notes to the accounts on pages 9 to 12, provides full information on the movement during the year on all the funds. 7 ## **Ark Community Transport Ltd** ## **STATEMENT OF FINANCIAL ACTIVITIES** ||**for the year ended 31**|**for the year ended 31**|**October 2022**|**October 2022**||| |---|---|---|---|---|---|---| ||**Unrestricted**|||**Restricted**|**Y/E**|**17 months to**| ||**Note**|**Funds**||**Funds**|**31/10/2022**|**31/10/2021**| |||**£**||**£**|**£**|**£**| |**Income from:**||||||| |Services|||||408,112|600,457| |Grants|||-|-|-|479| |Other income|||||-|177| |Investment income|||||45|47| |||||||| |**Total income**|**2**||**-**|**-**|**408,157**|**601,160**| |||||||| |**Expenditure on:**||||||| |Charitable activities|**3**||||490,521|585,333| |Governance costs|**4**||||1,894|1,100| |||||||| |**Total expenditure**|||||**492,415**|**586,433**| |||||||| |**Net (outgoing)/incoming resources**||||||| |**before transfers**|||-|-|(84,258)|14,727| |**Transfers between funds**|**9**||-|-|-|-| |||||||| |**Net movement in funds**|||-|-|(84,258)|14,727| |**Reconciliation of funds:**||||||| |**Total funds brought forward**|**9**|92,418||-|92,418|77,691| |||||||| |**Total funds carried forward**|**9**|**92,418**||**-**|**8,160**|**92,418**| 8 ## **Ark Community Transport Ltd** ## **BALANCE SHEET** ## **As At 31 October 2022** |||**Y/E**|**Y/E**||**17 months to**|**17 months to**| |---|---|---|---|---|---|---| ||**Note**|**31/10/2022**|||**31/10/2021**|| |||**£**|**£**||**£**|**£**| |**Fixed assets**||||||| |Tangible assets|**6**||24,214|||29,060| |**Current assets**||||||| |Debtors|**7**|4,527|||24,586|| |Cash at bank and in hand||126,543|||139,145|| |||||||| |||131,070|||163,731|| |**Liabilities:**||||||| |Creditors: amounts falling due within one year|**8**|(147,124)|||(100,373)|| |||||||| |**Net current assets**|||(16,054)|||63,358| |||||||| |**Net assets**|||8,160|||92,418| |||||||| |**The funds of the charity:**||||||| |Unrestricted income funds|**9**||8,160|||92,418| |||||||| ||||8,160|||92,418| For the year ended 31 October 2022 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. No members have required the company to obtain an audit of its accounts for the year in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and preparation of the accounts. These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with SORP (FRS 102). The financial statements on pages 6 to 14 were approved by the Trustees on 24 April 2023 and signed on its behalf by: ________________________ J Derbyshire Company Number : 06901868 9 ## **Ark Community Transport Ltd** ## **NOTES ON FINANCIAL STATEMENTS** ## **for the year ended 31 October 2022** ## **1 Accounting policies** ## **Basis of accounting** The financial statements have been prepared under the historical cost accounting rules and comply with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Practice as it applies from 1 January 2015. The charity has applied Update Bulletin 1 as published on 2 February 2016 but does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A. The charity constitutes a public benefit entity as defined by FRS 102. ## **Company Status** The charity is a company limited by guarantee. The company has no share capital. ## **Fund accounting** Restricted funds are those subject to specific restrictions imposed by donors and funders. Unrestricted funds are available to use at the discretion of the trustees to fulfil the Charitys objectives. General funds comprise funds which represent accumulated surpluses and deficits in the Statement of Financial Activities, after transfers to/from the designated funds. ## **Income and expenditure** All income and expenditure are recognised on an accruals basis. Income is received by way of transport service fees provided. Expenditure, including staff costs, is directly attributable to the Charitys activities. ## **Fixed assets and depreciation** Fixed assets are stated at cost and are depreciated over their useful economic lives at the following rates: Improvements to property Over 20 years All significant assets are reviewed annually for impairment and provision made where considered necessary. 10 ## **Ark Community Transport Ltd** ## **NOTES ON FINANCIAL STATEMENTS** ||**for the year ended 31 October**|**for the year ended 31 October**|**for the year ended 31 October**|**2022**|**2022**||||| |---|---|---|---|---|---|---|---|---|---| ||||||||Y/E|17 months to|| |||**Funds**|||**Funds**||**31/10/2022**||**31/10/2021**| |||**£**|||**£**||**£**||**£**| |**2**|**Income**||||||||| ||Services|408,112|||-||408,112||600,457| ||Grants||||-||-||479| ||Interest|-|||-||45||47| ||Other income|-|||-||-||177| ||||||||||| |||408,112|||-||408,157||601,160| ||||||||||| ||||||||||| ||||||||||| |**3**|**Charitable activities**||||||||| ||Salaries and related costs|280,217|||-||280,217||357,281| ||Premises costs|38,697|||-||58,095||39,341| ||Sundry expenses|731|||-||1,522||763| ||Bank charges|-|||||212||436| ||Telephone|50|||-||3,012||993| ||Motor expenses|-|||-||142,617||181,673| ||Depreciation: Property improvements|4,846|||-||4,846||4,846| ||||||||||| |||324,541|||-||490,521||585,333| ||||||||||| |**4**|**Governance costs**||||||||| ||Accountancy fees|213|||-||1,894||1,100| ||||||||||| ||||||||||| ||||||||||| ||||||||Y/E|17 months to|| |**5**|**Salaries and wages**||||||**31/10/2022**||**31/10/2021**| ||||||||**No**||**No**| ||Average number of employees||||||21||21| ||||||||||| ||||||||||| ||||||||||| ||Staff costs for the above:||||||**£**||**£**| ||Wages and salaries||||||280,217||357,281| There were no employees earning a salary in excess of £60,000 in either year. The company operates a defined contribution scheme for the benefit of its employees. For payments to Trustees, see related party note 11. 11 ## **Ark Community Transport Ltd** ## **NOTES ON FINANCIAL STATEMENTS** ## **for the year ended 31 October 2022** ## **6 Tangible fixed assets** |||||||**Property**||| |---|---|---|---|---|---|---|---|---| |||||||**improvements**||**Total**| |||||||**£**||**£**| ||**Cost or valuation**|||||||| ||1 November 2021|||||68,410||68,410| ||Additions|||||-||-| ||Disposals|||||-||-| ||31 October 2022|||||68,410||68,410| |||||||||| ||**Depreciation**|||||||| ||1 November 2021|||||39,350||39,350| ||Charge for Period|||||4,846||4,846| ||Disposals|||||-||-| ||31 October 2022|||||44,196||44,196| |||||||||| ||**Net book amount**|||||||| ||31 October 2022|||||24,214||24,214| |||||||||| ||31 October 2021|||||29,060||29,060| |||||||||| |||||||Y/E|17 months to|| |||||||**31/10/2022**||**31/10/2021**| |**7**|**Debtors**|||||**£**||**£**| ||Trade debtors|||||-||20,196| ||Other debtors|||||4,527||4,390| |||||||||| |||||||4,527||24,586| 12 ## **Ark Community Transport Ltd** ## **NOTES ON FINANCIAL STATEMENTS** ## **for the year ended 31 October 2022** ||||||Y/E|17 months to|17 months to| |---|---|---|---|---|---|---|---| ||||||**31/10/2022**||**31/10/2021**| |**8**|**Creditors due within one year**||||**£**||**£**| ||Trade creditors||||16,634||14,513| ||Taxes and social security||||7,360||11,058| ||Other creditors||||122,000||73,702| ||Accruals||||1,130||1,100| ||||||||| ||||||147,124||100,373| ||||||||| |**9**|**Funds**||||||| |||**Balance**|||||**Balance**| |||**at 1 November **|**Incoming**|**Outgoing**||**at 31 October**|| |||**2021**|**resources**|**resources**|**Transfers**||**2022**| |||**£**|**£**|**£**|**£**||**£**| ||**Unrestricted Funds**||||||| ||General Fund|92,418|408,157|492,415|-||8,160| ||||||||| |||92,418|408,157|492,415|-||8,160| ## **10 Income and expenditure account** |**Income and expenditure account**|| |---|---| ||**£**| |1 November 2021|92,418| |Deficit for the period|(84,258)| ||| |31 October 2022|8,160| ## **11 Related parties** ## **Control** The company is controlled by its directors whose names are shown on the information page on page 1. The directors are also the trustees of the charity. 13 ## **Ark Community Transport Ltd** ## **NOTES ON FINANCIAL STATEMENTS** ## **for the year ended 31 October 2022** ## **11 Related parties (continued)** ## **Transactions with related parties** During the year 3 trustees were employed by the charity. Each of the related parties' salaries was set at a commercial rate. They are not able to use their position to their advantage. The amounts involved were as follows: ||amounts involved were as follows:||||||| |---|---|---|---|---|---|---|---| ||||Gross||Employers||| ||||salary||NI||Pension| ||||£||£||£| ||J Debyshire||29,576||2,917||-| ||J A Mouarkach||12,815||550||-| ||A Ferguson||23,457||2,115||-| ||||||||| ||||65,848||5,582||-| ||||||||| |**12 **|**Capital Commitments**||||Y/E|17 months to|| ||||||**31/10/2022**||**31/10/2021**| ||Contracted for but not provided for||||-||-| ||||||||| ||Authorised but not contracted for||||-||-| 14 ## **Ark Community Transport Ltd** ## **DETAILED INCOME AND EXPENDITURE ACCOUNT** ## **for the year ended 31 October 2022** |||**Y/E**|**17 months to**|**17 months to**| |---|---|---|---|---| |||**31/10/2022**||**31/10/2021**| ||**£**|**£**|**£**|**£**| |**Income**||||| |Services||408,112||600,457| |Grants receivable||-||479| |Interest||45||47| |Other income||-||177| |||||| |||408,157||601,160| |**Less Admin & Support Costs**||||| |Salaries and related costs|280,217||357,281|| |Premises costs|58,095||39,341|| |Sundry expenses|1,522||763|| |Accountancy fees|1,894||1,100|| |Bank charges|212||436|| |Telephone|3,012||993|| |Motor expenses|142,617||181,673|| |Depreciation|4,846||4,846|| |||||| |||492,415||586,433| |||||| |**(Deficit)/surplus for the year**||(84,258)||14,727|