Registered number- 07491038 Charlty number.. 1140505 THE PANT & DOWLAIS BOYS & GIRLS CLUB (A company Ilmited by guarantee) UNAUDITED TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) CONTENTS Pag8 Reference and administrative detsils of the Charity. its Trustees and advisers Trust••s' rèport Trustees. responslbllltles statement Independent examiner's report Statèmènt of flnan¢lal a¢tlvltl•s 2-13 14 15 16 Balance sheet 17 Not¢s to tho flnan¢lal $tat•m¢nt8 18-34
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2024 Trustees Palricia Weaver Gareth Davies Gerald Brian Beattie Kenneth Davies Clive Barsi M.B.E Louise Davies Company reglstered numb¢r 07491038 Charlty règlst•r•d number 1140505 Regl8tered offlce Panl & DovAais Boy5 8 Girts Club Engine House High Slreel Dowlais Merthyr Tydfil CF48 3HA Chalrper$on Gerald Brian Beatbe Pr•sld•nt Th8 Presidenl of the Charity {as set oul in 8b of the Constitulionl is 8rian Beattio. Indendent •xarnln•rs MHA MHA House Charter Court Phoenix Way Swansea Enterprisg Park Swansea SA7 9FS Pagè 1
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A Company Llmlt•d by Guarant••l TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 The trustees present their annu81 report al financi81 statements for the year ended 31 March 2024. The financial statements have been ppared in a¢oydan¢e with the a¢¢ounting policies set out in note 1 to the financial siatements and comply wilh the charilrfs verning document. the Companies Act 2006 and "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to chariiies preparing their accounts in accordance with the Financial Repcffting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffeclive 1 January 20191. ObJ•¢tlv•$ and a¢tIvIt8 The objectives of the organisalion are to educale all ages of people residing in the area of Merthyr through their leisure lime. Our aim is lo adapt a MO positive attilu4Je lo young peoples. ITves. raise their aspirations, realise their full potential and bg in¢luswe to all to support development of their physical and mgntsl capabililigs so that they may grow to full maturity as individuals and members ol society. Page 2
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A Company Llmlt•d by Guarant••l TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 Pant & Dowlais Boys & Gids Club Thè Boys and Girfs Club is a ¢harity-run youth organisalK)n that is open five days a wggk 4pm-8pm during s¢h(K>l term and 9am- 4pm during h(lI holidays. Daily Entry Fees cost £3 which enable young people lo use ihe facilibes which include.. Arts, Cr•ft$ Arts and Crafts, Ori8nt8ering. environmental projects. c(Mnmunity work, litt8r licking and movie club. Sports and Games Football, dodgeball. table tsnnis, mixed martial arts. tsg rugby. arKt pool competitions. During the summer months we offer a range ol activities for young people to experience such as trips out to local parks, attractions and beaches. including visits to cuhural and listening centres, libraries, museums. sporting Stadiums, and attending theatre performances. Visits have en arranged lor Big Pil, Sl Fagan's Museum. Cyfarthfa Museum, Dowlais Library. Gnoll Park, Community nature trails, Merthyr Fire Station, Bryn Ba¢h Park. local fooiball matches. Pumpkin picking, Wal8s Millenium Centre, Aberavon Beach and Deri Park. 111,, Page 3
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A Company Llmlt•d by Guarant••l TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 Public 8enefrt We have complied with the duty in the 2011 Charities Act to have due regard to guidance published by the Commission in respect of our duty io provide public benefit. Pant and Dowlais Boys and Girfs Club is a registered charity and was established in 1987 and was originally a youth organisation supporting children 8-11 years old. 11 is In a large Industrial building known locally as 'The Engine HoLJse' which is a Grade 1 listed building and has a large Sports Hall. Dance Studio, Cafe as w811 as a number of break out and activity T)m$ to support a wide range of activities. A¢hl¢vem•nts and p¢rformanc• In 2019 Cllr Dav Hughe$ was appointed as manager to develop an Inlergeneratsonal Community Hub. David had previously been a volunteer and Trusiee and had an integral understanding ol the operating ol the centre. The decision was also made lo change the nstitUtion lo widen the involvement ol the cenlrè beyond young children lo include teenagers and adults. The Youth Club is manage(1 by David Hughes and 3 Level 3 Youth Workgrs and support8d by a team of 6 Lgvel 2 Youth Workers along with a ¢ore of volunteèrs. Al level 2 youth workers have completed their youth work level 3 qualifliOn and are awaiting iheir certificates. Page 4
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A Company Llmlt•d by Guarant••l TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 The funding for these staff comes from the Legacy Trust Funding grant. This grant pays for staff salaries and training for three members of staff. This grant provides the ¢ore fvnding lo support the Youth Club and without this the charity would find it difficult to attract qualified Salar staff. This grant was and still is fundamental to the success ol Pant and Dowlais Boys and Girls Club. www.auctioneers.co.uk MERTHYR MOTOR AUCTIONS www.auctioneers.co.uk MULTIPLY MER THYR YYDFIL *• Cyrw Bwrdefj5trf&iol K4ERTHYR TUDFUL K4ERTHYR TYDFIL Merthyr Tai Housing Merthyr DowP Co¢Jnty (c1 The charity is now supporting a wide range of community groups and Stx)rt clubs five days a week 8am -8pm and several special evenls on weekends. As Dme has progressed. we have developed robust relalionships with local groups such as Merthyr Tydfil County Borough Council; Voluntary Action Merthyr Tydfil, Gwemllwyn School- Bishop Hedley Comprehensive School; Merthyr H¢xJsing Association- Merthyr Motor Auctions. Pro8ieet Gwyliw Gwaith Chwarae Pla4work8 Holida4 Proj6et Page 5
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A Company Llmlt•d by Guarant••l TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 A number of activities that are run from the Hub including F¢Jolball. K8rale. Judo. Archery. basketball, table- l&nnis, mixed martial arts. lag rugby and pool Compet"on$. These are lor adults. ¢hildrtrn, able bodièd. disabled and those with learning diffi¢ulties. ,iiIjoI.. N O R T H G W E MT ARCHERS Hope for the alleys FRIE* | KUGB• SHOTOKAN KARATE WALES 4RouP Page 6
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A Company Llmlt•d by Guarant••l TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 During the Pandemic it acted as a Food Bank and a place of support and assistance for all community showing il can respond to the community needs matter how they manifest itself. Post Pandemic using our community contac15 we identified that loneliness and isolalion among51 the elderty was evident. and we now support three separate groups lo supwrt those affecte(J by this issue. Previously the Engine House was a main cLJllection point for sUPPOrt and supplies lo the Ukraine and volunteers have driven to Europe lo take clothing. lood. and other Supplies. Page 7
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A Company Llmlt•d by Guarant••l TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 We are committed lo equal opportunities and provide a wde range of SUPFN)rt and acb"vrtl8s lo a wide range of groups. We provide fa¢ililiès for the elderfy. disabled adults group Ymlaen. Barnardo's young ¢artrrs, Aulisbc Support Diversity Dragons, Probation Servi¢es, Gwernllwyn Primary S¢hcK)I, Bishop Hedley Comprehensive School, MTCBC Educab'on Departmenl Inter Schools Socw Toumaments. MTCBC Literacy support. Isir Ji p, Page 8
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A Company Llmlt•d by Guarant••l TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 During the festive season a number of these partnerships arrange additional events with a strong community fU$. Barnardo's. Diversity Dragons. Only th& Lonèly Grp and Good Friendship Group arrange their own Christmas party at our venue. The team working for PDBCG also arrange a Bakfast with Santa., Santas Grotto for young children and a communily Christmas Carol Service for all ages with guest stars Dowlais Male Voice Choir performing. 11., 1,1 rl Page 9
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A Company Llmlt•d by Guarant••l TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 Gardenin In 2023 the Engine House along with the 'Go(xl Friendship Grcwp, was awarded a Levg14 for our gardens by the Royal Horti¢ultural Siety. We obtained finance Irom 'Levelling Up fund knich allowed us to purchase and erect a Polyiunnel. This structure will be ulilised by the Cyfarthfa Gardening Group who have recently located themselves in the large park adja¢8nl lo our building. This area will now be use(1 by the group and members ol th8 ¢ommunity lo not only enhance the biodiversity and ecology ol Ihe land surrounding the Dowlais Engine House bLJI also provid8 a wtential income stream for the charity {e.g. Community growing courses, educational school sessions etc.) Ir 11 will advance the knowledge of gardening and wider environment81 issues. The group will enUrage volunteers and local schools lo visit the venue and provide IrainirwJ and instruction. A key aspect would be encouraging active handSn experience on planting and cultivating and how they can work towards a belter environment and reducing Ihe carbon footprint. From a business perspective this grant coulty open new markets for DEH and has the potential lo create new opportunitl8s induding seasonal produce cooking sassK)ns. specialis8d pollinator planting and possibly on-sita bee keeping. iGh Page 10
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A Company Llmlt•d by Guarant••l TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 Fit and Fed Previously. during all school holidays Iw¢e a week we provided free healthy meals and snacks to promote a healthier way of living. To do this we wothed wilh Merthyr Housing Associats'on who run a scheme 'Fit & Fed. that supply us with a budget that covers the cost of our Staff to promote healthy ealing and physical activities. Irat¢S Elltrf// Page11
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A Company Llmlt•d by Guarant••l TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 Financial Review Resetve As in the previous period we have adopled the policy of trying to maintain one yearfs unrestricted reserves to cover running costs, this requirement becoming even more relevant as traditional streams of funding become less available and we aim lo ¢reale more sustainability within the organisab"on. Brief Review of the Chari 's financial siti'on The free reserves ollhe charity are1£10.341112023.. £26.9851 against a tsrgel value ol approximately £132,000. The lorecasl lor the next 12 months shows that we have suffi¢i8nl anticipated incomes and thus overall funds to operate through securing new sources of fvnding as well as our pn'mary funding sources (see the next paragraph). Princi al Fundin Sources We have several consistent and loyal supporters who have enabled us to continue to deliver our pro9rammes from year to year Isee note 3 to the accounts). We have also secured fiJnding from the Merthyr Tydfil Borough via the Legacy Trust Fund. and we have also obtained new sources ol funding during 2024 which should enable us lo continue until 202515ee Plans lor future peris)Js paragraph below). Our income generats.on is made up of admission lees and hire and hire ol our rwms. Plans for future eriods Allracting grant funding lo pay lor the salaries of qualifie(J youlh workers remains the bigg&st challenge. We are continuing lo work with grant funders lo attracl lunding without which we Cannot continue lo operate, ¢h8r&by enabling us lo oper81e in Ihe same way as 81 the pre Covid 19 level. Now having security of tenure of the premises. ihe charily is finding that funders are now more readily amenable lo our requesly and have oblaineij additional grants of almost £100k since the March 2023 year end, which we have utilised in 2023124 or carry forward lo 2024125. Following the club's re-opening after the pandemic we continue lo renl rcom and facility space during the days and nights lo I1 businesses and groups bul want lo create more use out of the building structure so that can generate more of ils, own Income. The aim is Ih8t hopefully this will le8d to 8 reduction in the need for grant funding lo run thg Pant & Dovlais Boys & G$ Club and create wNJer MMunity benofits and diversify what we can offer. Structure, governance and management Nature of the Charities Govemin Document The Charity is governed by its Constitution and, as a limiled company, its, Articles of Association having been incorporated on 10 May 2012. The Consts"tution was adopted from the old constitution of the Pant & Dowlais Boys & Girls Club, an unincorporated ¢harity number 1099325. The Artides of Association was modrfied in March 2022 to extend the objects To service all ages in the borough, including the elderfy and those with a disability. Page 12
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A Company Llmlt•d by Guarant••l TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2024 Members and the board of trustees The Pant & Dowlais Boys & Girls Club are a l¢xal charity a1 a non -profit making. It is currently run by a Board of 6 Trustees. Method of Recruf(in andA New Trustees The existing trustees constanuy e-evaluate Ihe needs ol ihe skills of the charity, they then search lor individuals with their appropriate skill seis and invite them to join the committee. They also consider applications from individuals who have an interest and are willing to make a contribution lo the overall development of the charity. Decisions are made al regular Boar¢J meeting where minutes are kepl as a record. As staled, the goveming document 1$ the Constitution and Articles of Associion. Trustees are selected in accordance with these documents. Procedure for the Induction and Trainin of TnJslee$ New Trustees are given a full tour of the organisalion and the full extent of lh6 charity's activits'es explain8d. They are taken through the business plan and aims and aspiralions ol the charity and their role in it explained. anisalion Structure Since re-opgning in the summer of 2021, followin9 the easing of Covid 19 restrictions, Iho Board of Trustees are again being reported to by the Youlh Project Manager who manages the day-to. day operations through other sènior youth sUPPOrt officers. These in lum mangè the junitir staff and any volunteers. terests ol the Trustee No tru$tee$ have any Children attending as Junior Members. Ke Mana emenl Personnel The truslges considgr thal key managem9nt personnel is thg Youih Prgect Manager, Mr David Hughgs. Related Parties The Pant and Dowlais Community Engine H(KJse 8n(l Merthyr Tydil Car Auction Limited are rolated partles. The Trustees. report was approved by the Board of Trustees. Mr G Davies Trustee Mrs P Weaver Trustee Dated 11 21 Dated ? 3,i.y£ Page 13
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) STATEMENT OF TRUSTEES, RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2024 The Trustees (who are also the directors of the Charity for the purrx)ses of company lawl are responsible for preparing the Trustees. report and the financial statemenls in accordance with applicable law and United Kingdom Accountsng Standards (United Kingdom Generally Accepted Acwjnting Practice). Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial slatemenis unless they are sab'sfied that they give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statement5, the Trustees are required to.. select suitable accounting FM)licies and then apply them consistenuy, observe the melh¢yJs and principles of the charib.es SORP IFRS 1021.. make judgments and accounting estimates Ihat are reasonable and prudent. stale whether appliCae UK Accounliro Stsndards IFRS 1021 have been followed, 5ubj8cI lo any material dgpartures disclosed and explained in ihe financial siatements." prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continu8 in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charitys Iransacbons and disclose with reasonable accuracy at any tirne the financial Position of the Charity and enable them lo ensure that the financial stalements cornply wth Ihe Compani85 Act 2006. They are also responsible for safeguarding the assets ol the Charity and hence for taking reasonable steps for tho prevention and detection of fraud and othei irregularities. Approved by order of the members of the t#)8rd of Trustees and s19r on its behalf by.. Gareth Davies Trustee Date.. 27 J£ Pagè 14
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2024 Indapandont Examlnees R¢port to th• Tw$ts¢$ of Th• Pant & Dowlal$ Boy$ & Glrf$ Club (Yho Charity'l I report lo the charty Trustees on my examination of the aCts of the Charity for the year ended 31 March 2024. Responslbllltlos and Basls of Report As the Trustees of the Charity land its direclors for the purpjses of company lawl you are responsible lor the preparation of the 8ccoun15 in accordance wlh the requirements of the Companie5 Act 20061'lhe 2006 Acl'l. Having satisfied myEelf that the accwnts of the Charity are Th)t required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my 8xamination of the Charitrfs accounts carried out under section 145 of the Charities Act 2011 I'ihe 2011 Acri. In carrying out my examination I have lollowed the Directions given by the Charity ComMissn under section 14515llbl of the 2011 Aet. Indep8nd*nt Examlnerfs Statom•nt Since the Charity's gross income exceeded £250.OC4) your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that l am qualifd undertake the examination because l am a member of ICAEW. whid) is one of the lisle(J bodies. I have completed my examination. I confirm that no matters have coma to my attènbon in connèction with th8 examination giving me cause to believe.. accounting records were not kept in respect of the Charity as required by section 386 01 the 2006 Act., or the accounts do not accord with those records," or the accounis do not comply wilh the accountsng requiremenls of section 396 of the 2006 Act oiher than any requirement that the accounts give 8 Irue and fairf wew vthich is not a matter considered as of an independent examination.. or the accounts have not been prepared in accordance th the methods and principles of the S¢alem8nl of Recommendèd Practice for accounting and lerting by ¢haritlg$ lapplicable to chariti8$ preparing their accounts in accordance with the Financial Reporti'ng Standard applicable in the UK and Republic of Ireland IFRS 1021]. I have no concerns and have come across no other matters in conne¢b"on with Ihe examination lo which attention should b¢ drawn in this roport in ordgr to enable a prwr und¢rstsnding of thg accounts to bg reached. Signed.. Dated.. 23 January 2025 R8¢h81 Do$ ACA FCCA DChA MHA Chartered Accountsn15 MHA House Charter Court Swansea Enterprise Park Swansea SA7 9HS Pagè 15
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNTI FOR THE YEAR ENDED 31 MARCH 2024 Restricted Unrèstricted funds funds 2024 2024 Total funds 2024 Total funds 2023 Note Incom• from.. Donations and legacies Charitsble activitses other trading activities Other income 134,686 56,637 27,005 261 134,686 202,249 27,005 261 119,439 746,009 20,532 938 145.612 Total Incom• 145,612 218,$89 364,201 286,918 Expendlture on: Raising funds Charitable adivitios 19,391 242,184 19,391 417,315 12,502 346,758 175,131 Total 0xndItUr* 175.131 261,57S 436,T06 359,260 Nèt mov¢m•nt In fund• {29,$19} 142,9861 172,5051 (72,342) Rè¢on¢lllatlon ol lund8: Total funds brought foMard Net movement in funds 97,749 {29,519) 32,645 142,9861 130,394 172,5051 202,736 (72,342) Total fund$ ¢arri¢d forward 68.230 110,3411 S7,889 130,394 The Slalemenl of Financial Actiwlies indudes all gains an(1 losses rec(¥Jnised in the year. The notes on pages 18 to 34 fom) part of these financial statements. Pagè 16
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A company limited by guarantsè REGISTERED NUMBER.. 07491038 BALANCE SHEET AS AT 31 MARCH 2024 2024 2023 Note Flx¢d ass¢ts Tangible assets 14 69.587 99, 775 69.587 99,775 Current assets Stocks 3.803 7,155 12,761 3.757 3,913 39,589 Debtors Cash at b8nk 8nd in hand 15 23,719 47,259 Creditors.. amounts falling due within one year 16 135,4171 (16,640) Net curr•nt Ilabllltl•s l a8s•ts {11.698} 30,619 Total nèt assèts 57.889 730,394 Charlty funds Restricted funds Unreslricled funds 17 17 68,230 {10,341) 97, 749 32,645 Total funds 57.889 13Q,394 The Charity was entitled to exempts'on from aLMlit under s8clKJn 477 of th8 Companies Act 2006. The members have not required the company lo cotain an audit for the year in question in accordance with section 476 of Companies Act 2006. The Trustees a¢knOedge their responsibilities for mpln9 wilh the requirements of the Act vAth respect to accounting records and preparation of financial siatements. The financial slalemenls have been prepared in accordance wlh Ihe provisions applicable lo entf(ies subject to the small companies regime. The fina ments were approved and authorised for issue by the Trustees and signed on their behalf by. Gareth Davi•5 Trustee Date.. l{ The notes on pages 18 to 34 fom) part of these financial stalements. Pagè 17
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 General information The Pant & DoalS Boys & Gids Club is a charitable company limited by guarantee incorporated in England and Wales. The regislered office is= Pant & Dowlais Boys & Girts Club, Engine House, High Street, Dowlais, MerthyT Tfil, CF48 3HA. Accountlng pollcl•s 2.1 Bas18 of prepar¥tlon of Ilnanelal Ststèments The financial ststements have been prepared in accordance with the Charities SORP IFRS 1021- Accounting and Reporting by Charibes.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffective 1 January 20191. the Financial Reporting Standard 8ppIic8ble in the UK and Republic of Ireland IFRS 1021 antl the Companies Act 2006. The Pant & Dowlais Boys & Girls Club meets the definition of a public benefrt entity under FRS 102. Assets and liabilitses are initially recognis8d at hislorical cost or transaction value unless otherwis8 stated in the relevant accounting policy. The financial stalemenls are wepared in pounds sleding which is both the functional and presenlalional currency of Ihe Foundatson and ar8 rounded to the nearest pound slerfing. 2.2 Golng eone•m The financial statements have been prepared on a going concern basi5 as the Trustees believe that no material uncertainties exisl. The Trustees have considered the level of funds held and the expected level ol income and expenditure for 12 months from authorising these financial statomgnts. The budgete(l InMe and expenditurg is sufficienl th the 1gvg1 of resorves for the charity to be ae to continue as a going concem. 2.3 Income All income is recognise(l once the Charity has entiuemenl lo the income, il is probable that th8 income will be received and the amount of income receivable can be mèasured reliably. Other income is recognised in the peric*J in whith it is receivable and to the extent the goods have been provided or on completion ol the service. Cash donations are re¢(yJnised receipt. Other donatsons are re¢oynised once the charity has been notified of the donatson, unless perfomiance condits'ons require deferral of the amount. Income tax recoverable in relation lo donatsons received under Gift Aid or deeds of covenanl is recognised al the time of the donation. Pagè 18
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 A¢¢ountlng poll¢l•$ {¢ontlnuedl 2.4 Expendlture Expenditure is rec(KJnised once there is a legal or constructive obligation to transfer economic benefit to a third party. it is probable thal a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by aclivrty. The costs of each activity are made up of the total of direct costs and shared costs, including suppx)rt cos15 involved in undertaking each ath'vity. Direct cos15 8ttributable Its a single 8Ctivily artr allocale(I directly lo that activity. Shared Costs vthich Contribulg to more than one activity and SLJPPOrt costs which are nol ailribulable to a sin9le activity are apportionèd bètweèn those adivities on a basis consislent with the use of reSoUrs. Central staff costs are allocated on the basis of tsme spent, and depr8ciaticffl charges alkncated on the portion of the asset's use. Expenditure on Charitable aclivikn'eg is incurred on diredly undertaking the activities which further the Charitys objectives, as well as any 8SSOCiated supwrt costs. All exp8nditur8 is inclusive of irrecoverable VAT. Donated costs and serwces are recognised in the statements at a fair market value. Wher8 these costs occur there is a corresp¥)nding income shown on the financial statements equal to the deemed value of the donal8(I costs. 2.5 Taxatlon The Charity is considered lo pass the tests sel oul in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it ffjeels the definition ol a charitable company for UK corporation tax purpos&s. Accordingly, the Charity is potentially exempl from t8xalion In respect of income or capi181 gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extsnt that such income or gains are applied exclusively lo charitable purFM)ses. 2.6 Tangible fixed assets and depreciation Tangible fixed assets are initially rec&3nised at cost. After recognition. under the Cost model, tangible fixed assets are measured al cost less accumulated depreciation and any accumulated impairment losses. All costs incurred io bring a iangible fixed assel into ts intended working condits'on should be included in the measurement of cost. Depreciation is Charged so as lo allocate the Cost ol tangible fixe(l assots less thgir residual value over their estimated useful li$. using the straight-line Meth1. Depreciation is provided on ihe fc4lowing basis= Freehold property Plant and machinery 25% 2.7 Stocks Stocks are valued at the lower of c05t and net realisable value after makTng due allowance for obs<Jete 8nd slow-moving stocks. C05t includes all dI¢t ¢05ts and an appropri8le proportion of fixed and variabl$ ovgrheads. Pagè 19
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 A¢¢ountlng poll¢l•$ {¢ontlnuedl 2.8 Debtors Trade and other debtors are recognised at the sethement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 2.9 Cash at bank and In hand Cash al bank and in hand indudes cash and short-tem) highly IK]uid inveslmenls with a short maturity of three months or less fr(xn the date of acquisrtK)n Of opening of the deposit or similar a¢count. 2.10 Financlal instruments The Charity only has financial assets and finandal liabllllies of a kind that quallfy 8$ basic financlal instruments. Basi¢ financial inslruments are initially rgccgni$8d al Iransa¢lion valug and subsequently measured al their settlemenl value with the exception of bank loans which ar8 subsequently measured at amortised cost using the effectsve interest method. 2.11 P•n8lon8 The Charity opgralgs a defined coniribulion penSn scheme tho pgnsion charge reprgsgnls Ihe amounts payable by the Charily to the fund in respect of the year. 2.12 Fund accountlng General funds are unrestricted funds which are 8V811able for use al Ihe discrellon of the Trustees in furtherance of the general objedives ol the Charity and which have not been designated for other purws8$. Designated funds comprise unrestricted funds that have been sel aside by the Trustees for particular purposes. The aim and use of ea(* ¢Jesignaled fund Is sel out in thè notes to the financial slalem8nls. Restricled funds are funds which are to be used in accordance wth specific restricbons imposed by donors or which have been raised by Ihe Charity lor pa'Cular purposes. The costs ol raising and adrninistering such funds are charged again51 the specific fund. The aim and use of each restricted fund is sel out in the notes ¢0 the financial statements. Pagè 20
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Critical accounting 95timat05 and areas of judgment In the application of the charitys accounting policies, the trustees are required to make judgments, estimates and assumplions about the carrying amount of asseis and liabilities that are not readily apparent from other sources. The estsmates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual result5 may differ from these eslim8les, The estsmates and underfying assumptions are rewewed on an ongoiThJ basis. Revisions lo acojunting eslimales are recognised in Ihe pericwj in which Ihe estimate is revised where the revision affects only that period, or in the peiiod of the revision and future periods where the revision affects both current and future pgriods. Income from donat5ons and legacles Unrostrl¢t•d funds 2024 Total fund8 2024 Donations Donatgd grx)ds and serwces 6.854 127,832 6,es4 127,832 134,686 134,686 Unrgslncled funds 2023 Total fvnds 2023 Donations Oonat6d g(K*ls and sermcgs 940 118,499 940 118,499 119,439 179,439 Donated goods and services of £127,832 12023: £118.4991 were provwjed by MerthyT Car Auction Lim((ed. Included within donaled goods are use of vehicles al the market rale and administrative and govemance items. Pagè 21
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Income from charitable activitie5 Restricted Unrestricted funds funds 2024 2024 Total funds 2024 Room hire Entry and membership fees Trips and p8rtles Grants 35,177 20,521 939 35.177 20,521 939 145,612 145,612 145.612 $6,637 202,249 Restricted Unreslricled funds funds 2023 2023 To181 fvnds 2023 Room hlre Entry and m8mborship tses Trips and parb'es Grants 37,473 15,930 1,757 37,473 15,930 1,151 97,455 91,455 91,455 54,554 146,009 2024 2023 P•rfomiane• rèlatèd grnnts MTCBC Community Fund MTCBC- SETS MTCBC- SPF Gym Lottery- Isolaled and Lonely MTCBC- Warm Hub Sessions Othgr Trecatti Fund - Sports Equipment MTCBC- Summer Activities 76,500 25,000 20,000 8,600 8,500 7,012 8,455 75,000 8,000 145,612 91,455 Pagè 22
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Other trading activities Incomo from non charltabl• tradlng actlvltlès Unrestrlcted funds 2024 Total fund5 2024 Cafe income 27,005 27,005 Unreslricled funds 2023 Total fvnds 2023 Cafe income 20,532 20,532 Oth8r Incomlng r•8ourca8 Unre8trl¢t•d fvnd$ 2024 Total funds 2024 Raffles Interest receivable 226 35 226 35 261 261 Unr&s1Cted funds 2023 Tol81 fvnds 2023 Raffles Interesl receivable 937 931 938 938 Pagè 23
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Expenditure on raising funds Trading expenses Unr•strlct•d funds 2024 Total funds 2024 Cafe purchases 19.391 19,391 Unrestricted funds 2023 Total funds 2023 Cafe purchases 12,502 72.502 An•ly81$ ol expendlture on ¢h¥rlt¥ble ¥¢tlvltle$ Summary by fund typ8 Restricted Unrestricted funds fvnd$ 2024 2024 Total 2024 Charitable Activities 175,131 242,184 417,315 Restricted Unr8strict6d fvnds funds 2023 2023 Total 2023 Charitablè Activities 123,851 222,907 346, 758 Pagè 24
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 10. Analysis of expenditure by activities Activities undertaken directly 2024 Support costs 2024 Total fund5 2024 Charitable Activrties 411,396 5,919 417,315 Activilies undertaken direclly 2023 Support costs 2023 To181 fvnds 2023 Charftable Activities 341,986 4, 772 346, 758 Analy81s ol dlr•¢t costs Total funds 2024 Actlvltle8 2024 staff costs 178,626 30,188 23,022 126,434 53,126 178,626 30,188 23,022 126.434 53,126 Depreciation Premises costs Motor vehicle costs Activity costs 411,396 411.396 Pagè 25
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 10. Analysis of expenditure by activities (continued) Analysls of dlr•ct costs Icontlnuod) Total funds 2023 Activities 2023 Staff costs Oeprecialion Premises costs Motor vehicle costs Activity costs 157,543 30. 787 26,396 117,494 70.366 157,543 30.787 26,396 117,494 10,366 341,986 341,986 Analysls of support Total funds 2024 Actlvltles 2024 8ank charges Independent examination costs Legal and professional Donaled govemance costs 642 642 1.800 13 3,464 3,464 5,919 5.919 Total fijnds 2023 Activities 2023 Bank charg8S Independent examination costs Legal and prolessional Donated govemance costs 521 1,936 13 52t 1,936 13 2,302 2,302 4, 772 4, 772 Pagè 26
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 11. Independent examineV5 remuneration 2024 2023 Fees payablè lo thè Charitys independent examiner for the independent examination of the Charills annual accounts 1,800 1,936 12. Staff costs 2024 2023 Wagos and salaries 178,626 157,543 178,626 757,543 The average number of persons employed by the Charity during the year was as follows.. 2024 No, 2023 No. Employees 14 12 No omplo received remuneration amcwnting to more than £60,OW in gither yoar. The remuneration of key management personnel duriThJ the year was £31.51912023 '. £31,633). 13. Trustees. remuneratlon and expenses During the year, no Trustees received any remunerab.on or other benefits (2023- £NIL). During th8 year ended 31 March 2024, no Trustee expgnses have been incurred (2023- £NIL). 14. Tangible fixed assets Freehold property Plant and machinery Total Cost or valuatlon Al 1 April 2023 190,845 239,348 430.193 At 31 March 2024 190,845 239,348 430,193 Pagè 27
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 14. Tangible fixed assets (continued) Fraehold property Plant and machinery Total D•pr•¢latlon At 1 April 2023 Charge for the year 121,548 3,253 208,870 26,935 330,418 30.188 Al 31 March 2024 124,801 235,805 360,606 Net book valuè At 31 March 2024 3,543 69,587 At 31 March 2023 69,297 3Q,478 99, 775 15. Debtors 2024 2023 Other debtors Prepayments and accrued inctNne 5,460 1,695 2,060 1,853 7,155 3.913 16. Credltorg: Ajnounts falllng due wlthln one year 2024 2023 Trade creditors Othgr txeditors Accruals and deferred income 20,457 2,624 12,336 6, 164 5, 722 4, 754 35,417 16,640 Pagè 28
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 17. Statement of fund5 Statèm•nt of funds - curront yoar Balance at 31 March 2024 Balance at 1 April 2023 Income Expendlture Unrestricted funds Dè$lgnat¢d funds Capital Assel Fund 5,660 17611 4,899 General funds General Funds 26,985 218,589 1260,8141 115,2401 Total Unrn8tdctod lund8 32,645 218,589 1261,5751 110,3411 R•$trl¢ted lund$ Capital Asset Fund Teseo- 8reakfasl Club MTCBC- Summerfesl Merthyr Tydfil CBC MTCBC- Experience Day MTCBC- SETS Grant 202312024 MTCBC- UKSPF Grant MTCBC- Warm Hub Sessions UK Lottery- Lonely & Isolated MTCBC- SETS Gr8nl 202112022 MTCBC- Playfest 94.115 850 {29.426} 18501 {2,200} 176.500} {3,396} 125.000} 120.000) {5,667} {8,600} {2,784} 17081 64,689 2,200 76,500 3.396 25,000 20,000 8,SOO 8,600 2,833 2,784 708 97,749 145.612 1175.1311 68,230 Total of fvnd$ 130,394 364,201 1436,7061 57,889 Pagè 29
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 17. Statement of fund5 (continued) Statèm•nt of funds - prlor ar Balance al 31 March 2023 Balance at l Apnl 2022 Income Expenditura Unrestricted funds Dè$lgnat¢d funds Capital Assel Fund 6.421 (761) 5,660 General funds General Funds 62.970 198,663 (234,648J 26,985 Total Unrn8tdctod lund8 69.391 198,663 (235,409) 32,645 Restr5ct•d funds Capital Asset Fund T9sco- 8rgakfast Club MTCBC- Summerfest MerthyT Tydfil CBC MTCBC- UKSPF Grant Asda Foundation . Jubilee 123.541 (29,426) (275) (8,OOOJ (75,OOOJ 94,115 850 1, 125 8,000 T5,0) 2.784 2,784 1.500 500 2,130 (1,500J (500J (7, 730) (1,020) (I,oooJ 8GC. Worfdcup MTCBC- Poverty Grant VAMT - Wintèr Pr8ssur8s Fund VAMT- Isolation Fund 1.020 133.345 88,255 (723,851J 97,749 Total of funds 202.736 286,918 (359,260) 130,394 Pagè 30
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 17. Statement of fund5 (continued) Capital Asset Fund= This repSentS the net bwk value of the fixed assets bought ihrough restricted funds and is used to depreciate those assets over Iheir useful lives. Tes¢ Breakfa51 Club.. This money was donated by Tesco lo cover the costs of a breakfasl club. MerthyT Tydfil CBC Summerfest.. This grant is to assist the club during Summer to keep the children in the community occupied. Merthyr Tydfil CBC.. This grant was provided lo [Vi{1e reimbursement for slaff salaries. MerthyT Tydfil CBC Experience Day. This grant was received was to take children from the ccrfnmunity out on an experience day during the Summer. Merthyy Tydfil CBC SETS.. Th8 Social Enterprise Tourism and Sports grant lo exlgnd facilitses currgnlly available in respect of acwmmodating various large s1? fun¢tion$. MerthyT Tydfil CBC UK SPF.. This grant was received lo resurface flooring and lighting in Ihe main h811 of the faclltties. M8rthyr Tydfil CBC Warm Hub Sessions.. This grant was received to cover the cosis of warm hub sessions that provided a warm space for people during the cold months. UK Lottery- Lonely 8nd Isolated- This grant was received lo assist in day to day aclivilies on a hub that provided a safe space for resid8nts to sttial with the occasional maal MerthyT Tydfil CBC Playfesl.. This grant is lo assist the club during February haw term to keep the children in the community occupied. Pagè 31
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 18. Sumrnary of fund5 Summary of funds- currnnt yoar Balance at 31 March 2024 Balance at 1 April 2023 Income Expendlture Designated fund$ General funds Reslricl8d funds 5,660 26,985 97,749 17611 1260,8141 1175,1311 4,899 115,2401 68,230 218,589 145,612 130,394 364,201 1436,7061 57,889 Summary of funds- prlor yoar 8818nce 81 31 March 2023 8alance al l Apnl 2022 Income Exponditur8 Designated funds General funds Reslricled funds 6,421 62,970 133.345 {761J (234,648) (123,851J 5,6SO 26,985 97,749 198,663 88.255 202.736 286,918 (359,260J 130,394 19. Analysls of n•t ass8ts tWOn funds AnalygSs of not assets betwoen funds - current perlod R¢$tri¢ted Unr•$tri¢ted fund$ fund$ 2024 2024 Total funds 2024 Tangible fixed assets Current assets 64,688 3,542 4,899 20,177 13S,4171 69,587 23,719 135,4171 Creditors due within one year Total 68,230 110,3411 57,889 Pagè 32
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 19. Analysis of net asset5 between funds (continued} Analysls of n•t ass•ts b•tw••n fvnds - prlor porlod Restricted Unrestricted funds fvnds 2023 2023 Total funds 2023 Tangible fixed assets CurTenl a5se15 Creditors due within one year 94,115 3,634 5,660 43.625 (16,640) 99, 775 47,259 (16,640) Total 97, 749 32,645 130,394 20. 0ratIng lèa8• commltm*nt• Al 31 March 2024 thg Charity had commitments lo make future minimum lease payments under non- canc8llable op8rating18as8s as follows.. 2024 2023 Not later Ihan l year Laler than 1 year and not later than 5 yBars Later than 5 years 20,000 40,000 314,082 10.000 40,000 324,082 374,082 374,082 The following lease payments have re¢CniSed as an expense in the Slalemenl of financi81 activities.. 2024 2023 Rent concessions in the 10.000 The charity is in the process negotia"n9 lemis of their lease, further detsils can be found in note 22. Pagè 33
THE PANT & DOWLAIS BOYS & GIRLS CLUB {A ¢ompany limit•d by guarants¢) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 21. R•lat•d party tran$a¢tlon$ During the period, the fdlowing tranSaCnS took Pla wilh related parties: Two of the trustees of the charity are corted to MerthyT Tfil Car Auction Limited. During the year goods and sèrvices We supplied free of charge as a donation in kind to the club by Merthyr Tydfil Car Auction Limited lolaling £127,832 {2023 £118,499). These transactions are deemed to have been at values consistent wilh Ihose that the charity would have to pay in the open market and were for Activits'es related items of £126,434 12023 £115.404) and Administrative and Governance related items of £1.39812023 . £3.0951. 22. Post balane• shoot •v•nts The charity is in the process of renegotiating the terms of their lease with MerthyT Council. The charity expects the payments rnade so far totalling £20.000 lo a sinking fund to be relumed lo the charity alongside the oulslanding amounts £6.196 to be waived by Merthyr Council. Pagè 34