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2024-03-31-accounts

Rotherham Ethnic Minority Alliance Limited

Financial Statements for the year ended 31st March 2024

Charity number: 1140365 Registered England and Wales

Company number: 04730630 Company limited by guarantee

Call: 07926 450 250 Email: info@hslaccountancysolutions.co.uk www.hslaccountancysolutions.co.uk

Rotherham Ethnic Minority Alliance Limited Contents of the financial statements for the year ended 31st March 2024

Page
Administrative details 1
Trustees (Directors) annual report 2 - 3
Independent Examiners Report 4
Statement of Financial Activities 5
Balance sheet 6
Notes to the accounts 7 - 11

Rotherham Ethnic Minority Alliance Limited Administrative details for the year ended 31st March 2024

Charity registered number 1140365 (Registered on 11thFebruary 2011)
Company registration number 04730630 (Registered on 3rdFebruary 2011)
Trustees (Directors) Sithule Mguni
Tongesayi Gumbo
Angham Ahmed
A A Massanga Mouyabila
Mohammed Ramzan
Olushola Waheed Oshodi-Shidi
Gillian Margaret Haggie
Registered address The Unity Centre
St Leonards Road
Rotherham
S65 1PD
Bankers Cooperative Bank Plc
PO Box 250
Delf House, Southway
Skelmersdale
WN8 6WT
Unity Trust Bank Plc,
Nine Brindleyplace,
Birmingham,
B1 2HB
Independent Examiner Heera Singh FMAAT
HSL Accountancy Solutions Ltd
Enterprise House
61a Carr House Road
Doncaster
DN1 2BY

Page 1

Rotherham Ethnic Minority Alliance Limited Trustees (Directors) Annual Report for the year ended 31st March 2024

The Trustees, who are also Directors of the charity for the purposes of the Companies Act, submit their annual report and financial statements for the year ended 31st March 2024.

Exemptions

The Trustees have taken advantage of the exemptions available to small companies, including the audit exemption (see statement on balance sheet).

STRUCTURE, GOVERNANCE AND MANAGEMENT

Legal and administrative information

The company was formerly part of the Rotherham Racial Equality Council and was incorporated on 11th April 2003 as a company limited by guarantee, without a share capital.

The company's governing document is its Memorandum and Articles of Association. Rotherham Ethnic Minority Alliance Limited obtained charitable status on 11th February 2011.

Principal activity

The company's principal activity continued to be to act as an infrastructure organisation that supports and guides the development of the Black and Ethnic Minority voluntary and community sector and organisations in Rotherham.

Organisation

The company is governed by the directors who determine the strategic direction and policy. The day-to-day running of the company is carried out by its staff.

Investments

The Memorandum of Association permits the company to deposit or invest funds, not immediately required, in any matter, subject to any conditions or consents as may, for the time being, be imposed or required by law.

Review of Activity

Our new innovative Family Hubs Project started this year. Family Hubs adopt a holistic, whole-family approach, providing a single point of access to family support services. Our Family Hub Community Navigator is central to building engagement and capacity within the Family Hubs by recruiting volunteers, engaging children, young people, and families, and linking them with essential services. The Navigator connects families to Rotherham Ethnic Minority Alliance Limited’s existing services, including immigration advice, settlement support, English classes, and access to the food bank, providing a well-rounded and culturally sensitive support system.

We also kicked off our new Asylum Dop-in One Stop Shop. Held fortnightly, this new collaborative effort brings together key partners including RMBC Housing, Voluntary Action Rotherham (VAR), the British Red Cross, the Refugee Council, and Jobcentre Plus, among other support agencies. The drop-in service offers a unique opportunity for individuals to access a wide range of services in one location, streamlining the process of getting help and ensuring that service users can receive comprehensive support tailored to their needs. On average, around 40 service users attend each session, underscoring the essential role this drop-in service plays in supporting some of the most vulnerable members of the community.

We continued to support our member organisations to deliver to their communities. Whether it’s advising boards of trustees, helping with recruitment or finding funding, we have helped our members to bring in resources and improve service delivery. Our funding support helped secure over £129.000 for our member organisations.

Rotherham Ethnic Minority Alliance Limited is confident that by continuing to champion the role of BME communities in civil society and with the professionalism of board and staff, the organisation is in a strong position to withstand a difficult operating environment during the forthcoming year.

For a more detailed review of our activities, please see our “Annual Report 2024” (copies available online and upon request) Finally, we wish to express gratitude to the directors, the staff team, partners and most of all the volunteers and wider communities of Rotherham for their support in ensuring that Rotherham Ethnic Minority Alliance Limited remains a force for change. Rotherham Ethnic Minority Alliance Limited intends to build on the achievements to date and looks forward to being part of a more robust BME voluntary and community sector.

Page 2

Rotherham Ethnic Minority Alliance Limited Trustees (Directors) Annual Report for the year ended 31st March 2024

Reserves policy

The directors have discussed a reserves policy and have developed a formal policy.

The reserves policy aims to ensure Rotherham Ethnic Minority Alliance Limited activities could continue during a period of unforeseen difficulties. The directors consider a target amount of free reserves to be set at between 3 and 6 months of current expenditure. Having reserves will enable the organisation to operate in the short term and to satisfy legal obligations in the event of the end of funding, a major reduction in funding, or a delay in further funding becoming available. Reserves can also be drawn upon in an emergency or to take advantage of unexpected opportunities.

Risk management

The major risks to which the company are exposed are examined and reviewed regularly and systems have been established to mitigate any risks identified. Major external risks to funding are currently being reviewed by the directors. Internal risks are minimised by procedures for authorisation of all transactions and to ensure a high quality of service delivery throughout the organisation.

Statement of Public Benefit

We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.

Statement of Directors and Trustees' responsibilities

preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure of the charitable company and the group for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and of the group and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and the group and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Small company provisions:

These accounts have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

Signed on behalf of the company's trustees (directors):

Page 3

Rotherham Ethnic Minority Alliance Limited Independent Examiners report to the Trustees (Directors) for the year ended 31st March 2024

I report on the accounts of the Rotherham Ethnic Minority Alliance Limited for the year ended 31 March 2024 which are set out on pages 5 to 11.

Respective responsibilities of trustees and examiner

The charity’s trustees (who are also the directors of the Company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that, in any material respect, the requirements:

  2. accounting records have not been kept in accordance with section 386 of the Companies Act 2006;

    • the accounts do not accord with such records:

  4. where accounts are prepared on an accruals basis, whether they fail to comply with relevant accounting requirements under section 396 of the Companies Act 2006, or are not consistent with the Charities SORP (FRS102)

  5. any matter which the examiner believes should be drawn to the attention of the reader to gain a proper understanding of the accounts.

Heera Singh FMAAT

Date: 24[th] October 2024

HSL Accountancy Solutions Ltd Enterprise House 61a Carr House Road Doncaster DN1 2BY

Page 4

Rotherham Ethnic Minority Alliance Limited Statement of Financial Activities (Incorporating the Income and Expenditure Account) for the year ended 31st March 2024

Notes
Income from:
2
Grants and donations
Charitable activities
Investments
Other
Total
Expenditure on:
3
Raising funds
Charitable activities
Other
Total
Net income/(expenditure) before transfers
Transfers between funds
7
Net movement in funds after transfers
Balance brought forward at 1st April 2023
Balance carried forward at 31st March 2024		 Unrestricted Designated Restricted
Total
Total
Funds
Funds
Funds
2024
2023
£
£
£
£
£
31,863
0
157,683
189,546
232,313
53,479
0
16,715
70,194
25,175
1,431
0
0
1,431
179
0
0
86,773
0
174,398
261,171
257,667
223
0
1
224
301
40,591
0
189,282
229,873
246,198
0
0
40,813
0
189,283
230,097
246,499
45,959
0
-14,885
31,074
11,168
-12
12
0
0
0
45,947
12
-14,885
31,073
11,168
164,810
65,259
22,474
252,542
241,375
210,757
65,271
7,588
283,616
252,542

The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.

The accounting policies and notes on pages 7 to 11 form part of these financial statements.

Page 5

Rotherham Ethnic Minority Alliance Limited Balance sheet As at 31st March 2024

Notes
Fixed Assets
Current Assets
Debtors
4
Cash at bank & in hand
Liabilities
Creditors - amounts due within one year
5
Net current assets
Net assets
Funds of the company
Unrestricted Funds
7
Designated Funds
Restricted Funds
Total funds		 2024
£
6,601
289,908		 283,069
283,069
210,756
65,271
7,588
283,616		 2023
£
31,113
244,793
296,509
-13,439		 275,906
-23,364
252,542
252,542
164,810
65,259
22,474
252,542

For the year 31st March 2024, the company is entitled to the audit exemption under section 477 (2) of the Companies Act 2006.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for:

a) ensuring the company keeps accounting records which comply with section 386; and

b) preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year, and its profit or loss for the financial year, in accordance with the requirement of the companies Act 2006 relating to accounts, so far as is applicable to the company.

Small company provisions:

These accounts have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

The directors declare that they have approved the accounts above.

Signed on behalf of the company's directors:

The accounting policies and notes on pages 7 to 11 form part of these financial statements.

Page 6

Rotherham Ethnic Minority Alliance Limited Notes to the financial statements for the year ended 31st March 2024

1. Accounting policies

1.2. Incoming resources

Where incoming resources have related expenditure (as with fund-raising or contract income) the incoming resources and related expenditure are reported gross in the Statement of Financial Activities.

Grants and donations are only included in the Statement of Financial Activities when the company has unconditional entitlement to the resources.

Contractual income is only included in the Statement of Financial Activities once the related goods or performance related services have been delivered.

Investment income is included in the accounts when receivable.

1.3. Expenditure

Expenditure is charged to the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered. Expenditure is classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Charitable expenditure comprises those costs incurred in the delivery of the charity’s activities and services for its beneficiaries, including both direct and support costs. The expenditure has been analysed but usage.

Professional fees include those costs associated with meeting constitutional and statutory requirements, including Accountancy fees.

1.4. Fund accounting

Restricted funds are funds received from donors which are subject to restrictions on the purposes for which they may be used of which have been raised for a specific project. Unrestricted funds are those where there are no externally imposed restrictions. These include funds freely available to the charity for expenditure or appropriation to reserves for internally designated purposes.

1.5. Assets

Tangible assets are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost, or, if gifted, at the value to the company on receipt.

1.6. Debtors

Debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid.

Page 7

Rotherham Ethnic Minority Alliance Limited Notes to the financial statements for the year ended 31st March 2024

1.7. Creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount, usually the invoice amount. Accrued charges are normally valued at their settlement amount.

1.8. Taxes

The company is not VAT registered. As a Charity the company is exempt from taxation on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of chargeable gains Act section 505 of the Taxes Act 1988 or s256 of the Taxation of chargeable gains Act 1992 to the extent that these are applied to its charitable objects.

2. Income from:

ncome from:
Grants and donations
Grants
Community Leadership Fund
EGALITY LIMITED
Multiply
Single Infrastructure Grant
The National Lottery Community Fund
VAR - NAVCA Infrastructure Funding
Donations
General
Charitable activities
Contracts and commissioning
AGE UK
The University of Sheffield
VAR - Family Hub
General fundraising
Consultancy
Room hire and facilitation
Investments
Bank interest
Total 2024
Total 2023		 General Restricted
Total
Total
Fund
Fund
2024
2023
£
£
£
£
400
400
0
5,000
5,000
0
26,363
26,363
13,500
0
38,500
155,183
155,183
155,183
2,500
2,500
0
100
100
25,130
31,863
157,683
189,546
232,313
0
12,426
9,687
9,687
4,843
16,715
16,715
0
6,790
6,790
0
22,700
22,700
17,500
14,302
14,302
7,675
53,479
16,715
70,194
25,175
1,431
0
1,431
179
86,773
174,398
261,171
257,667
50,484
207,183
257,667

Page 8

Rotherham Ethnic Minority Alliance Limited Notes to the financial statements for the year ended 31st March 2024

3.

4.

Expenditure on

Expenditure on
General Restricted
Fund
Fund
Raising funds
£
£
Advertising and publicity
223
1
Charitable activities
Establishment - Repairs & Maintenance
2,069
4,541
Legal & Professional fees
213
1,293
Meetings & Events
1,939
20,387
Office expense - General
7,895
11,852
Office expense - Telephone & Internet
44
947
Staff costs
17,989
122,265
Travel & Training
480
333
Sessional & Temporary Staff
9,662
26,682
Volunteer expenses
300
983
Total 2024
40,813
189,283
Total 2023
34,359
212,140
Staff costs
Salaries
Social security costs
Pension
No person received emoluments of more than £60,000.in the year. (Nil: 2023)
The average number of staff during the year was 4.2 Full Time Equivalent (4.2 : 2023).		 General Restricted
Fund
Fund
£
£
223
1
2,069
4,541
213
1,293
1,939
20,387
7,895
11,852
44
947
17,989
122,265
480
333
9,662
26,682
300
983
Total
Total

2024
2023

£
£

224
301

6,611
3,326

1,506
1,636

22,326
20,913

19,747
11,823

991
1,099

140,254
149,911

813
1,248

36,344
55,541

1,282
700
40,813
189,283
230,097
246,499

246,499
2024
2023
£
£
126,473
134,055
8,883
10,848
4,898
5,008
34,359
212,140
140,254
149,911

5.

Fixed assets There were no fixed assets during the period of these accounts.

6. Debtors and creditors

ebtors and creditors
Trade debtors
Prepayments
Creditors due in one year
Deferred income		 2024
2023
£
£
5,562
30,143
1,039
970
6,601
31,113
-13,439
-23,364
0
0
-13,439
-23,364

Page 9

Rotherham Ethnic Minority Alliance Limited Notes to the financial statements for the year ended 31st March 2024

7.
Movement of funds
2024
Unrestricted funds
General funds
Designated funds
Reserves
Restricted funds
European Union Settlement Scheme
Single Infrastructure Grant
The National Lottery Community Fund
VAR - NAVCA Infrastructure Funding
VAR - Family Hub
Total funds
2023
Unrestricted funds
General funds
Designated funds
Reserves
Restricted funds
Awards for all - Community Fund
European Union Settlement Scheme
Multiply
Rotherham Federation of Communities
Rotherham MBC - Community Champion
Single Infrastructure Grant
The National Lottery Community Fund
Yorkshire Sports
Total funds		 Opening
Incoming
Resources Transfers
Closing
Balance
Resources
Expended
Balance
£
£
£
£
£
164,810
86,773
-40,813
-12
210,756
65,259
0
0
12
65,271
1,126
0
-193
0
933
4,705
0
0
0
4,705
16,642
155,183
-171,825
0
0
0
2,500
-1,665
0
835
0
16,715
-15,600
0
1,115
252,542
261,171
-230,096
0
283,616
Opening
Incoming Resources Transfers
Closing
Balance Resources
Expended
Balance
£
£
£
£
£
151,277
50,484
-34,359
-2,591
164,810
59,071
0
0
6,188
65,259
7,547
0
-7,547
0
0
1,327
0
-201
0
1,126
0
13,500
-13,500
0
0
3,108
0
0
-3,108
0
489
0
0
-489
0
5,000
38,500
-38,795
0
4,705
13,555
155,183
-152,096
0
16,642
0
0
0
0
0
241,375
257,667
-246,499
0
252,542

Designated funds

The designated funds are unrestricted in nature. These funds have been set aside by the Trustees in accordance with the Charity's Reserves Policy, which is, to have at least 3 months operating costs, staff redundancy costs and closure costs, and an alternative accommodation.

Restricted funding (Projects) Description
Single Infrastructure Grant -
RMBC		 Infrastructure support for BME voluntary Community Sector.
Yorkshire Sports Deliverphysical activities in the community
EUSS - RMBC Provision of European Union Settlement Scheme Advice and Support.
The National Lottery
CommunityFund		 working with Black communities in Rotherham to cooperate series of Black
led workshops for Black HistoryMonth
VAR – NAVCA The delivery of Community Navigation at two Peer Support Groups
(established and supported by VAR), to aid refugees with social integration.
This includes monthly attendance at Peer Support Group meetings and
activeparticipation in the operationgroupof Migration Providers
VAR - Family Hub Family Hub Satellite, delivering the Family Hub agenda by planning and
facilitating a range of activities, services and information identified under
the model.

Page 10

Rotherham Ethnic Minority Alliance Limited Notes to the financial statements for the year ended 31st March 2024

8. Company Limited by Guarantee

The charity is a company limited by guarantee and has no share capital. The liability of each member, in the event of a winding up, is limited to £1

9. Directors Remuneration

No remuneration was received by any directors in the period of these accounts. Only expenses properly incurred were reimbursed. These expenses have been included under the Volunteer expenses.

10. Related Party Transactions

There were no related party transactions during the period of the accounts

11. Previous period comparison

Where available, the previous periods figures have been included for comparison purposes only.

Page 11