Hartlepool Rovers Junior Section.
Registered Charity Number 1140256.
Trustees Annual Report 24/25.
| Reference and Administration Details | Reference and Administration Details | |
|---|---|---|
| Charity Name | Hartlepool Rovers Junior Section | |
| Charity Number | 1140256 | |
| Charity Address | The New Friarage, West View Road, Hartlepool,TS24 0BP |
|
| Charity Governance and Structure |
Date of Charity Registration: |
7 February 2011 |
| Charity Overview: | Hartlepool Rovers Junior Section is a small youth rugby grouped aimed at developing young rugby players. We cater for ages from 5 - 18years old both boys andgirls |
|
| Trustee: | Darren Smith(17 March 2014 -Present) | |
| Trustee: | James Turner(01 April 2023 - Present) | |
| Treasurer: | Joanne Merrilees | |
| Volunteers: | 20 volunteers support our rugby, administrative and cateringoutputs. |
| Structure, Governance & Management. | Structure, Governance & Management. |
|---|---|
| Description of the Charities Trusts | |
| Type of Governing Document. | Constitution, adopted 1 January 20111 and amended by special resolution 30 January2011. |
| How the Charity is constituted. | Unincorporated association. |
| Trustee Selection methods. | Trustees are appointed or reappointed at the AGM held in August. |
| Additional Governance Issues. | Membership of the Junior Section is open to young people aged between 5 and 18 residing in the Hartlepool locality. The trustees oversee the day to day running of the charity and its outputs. The trustees seek the views of members, the supporting volunteers and parents in deciding the sporting and wider social activities to be run for the beneft and development of our young people. There is a child protection and safeguarding policy in place. Disclosure and BarringService(DBS)checks are carried outprior |
to commencement any individual joining our mission as a volunteer, in line with statutory requirements.
| Objectives and Activities. | Objectives and Activities. |
|---|---|
| Summary of the objects of the charity as set out in the governing document |
The promotion of participation of children and young people living in Hartlepool and the surrounding area in healthy recreation by the provision of facilities for playing rugby. The charity will also seek to promote positive outcomes by mentoring and nurturing young people, through sporting and social opportunities, targeting and supporting those with greatest socio-economic need. |
| Summary of the main activities undertaken for the public beneft in relation to these objects |
In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public beneft at our trustee and volunteer meetings. The main activities are as follows: A structured programme of youth focused physical activity events, specifcally relating to but not limited to Rugby. These activities beneft young people by developing their self-confdence, physical and mental health well-being as well as promoting social and life skills. Providing opportunities for young people to become volunteers themselves. We welcome all young people, aged between 13 and 18, regardless of personal background, faith, gender or personal circumstances to support our outputs and to develop themselves through formal setting rugby coaching development courses. Ofering social opportunities to those that would otherwise not be given them, including structured day trips, parties, charitable events and mentorship. |
| Additional details of objectives and activities |
We place on record our gratitude for the many hour’s volunteers, including member volunteers, have spent working with and encouraging our members. Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much. The beneft they have imparted on our target groups have delivered positive change to many younglives. |
Achievements and Performances.
| Spring 2024 | The club held a very well attended charity event. This raised signifcant funds for the charity to invest in the redevelopment of a suitable playing surface for the beneft of our membership. |
|---|---|
| Summer 2024 | Several family centred social events took place in this quarter. This gave our members from several challenging backgrounds the opportunity to enjoy positive social outcomes, costed by the junior section. These included parties, day trips and music events. All we well attended. This culminated in our 24/25 rugbyseason launch event. |
| Autumn 2024 | Rugby activity returned and once again our returning player numbers saw a year-on-year growth. We were able to improve the playing experience of our members through the purchase of bespoke playing equipment and a new storage shed. |
| Winter 2024 | The winter period included a free to attend junior party, which also saw gifts given to all members. This was a hugely positive initiative for some children in hardship. |
| Fundraising | The main fundraising efort came about through a well- supported charity dinner. This attracted several donations which were allocated against the work being undertaken to develop additional, secure playing space to meet an increased demand signal. Member subscriptions were the basis of all other generated revenue. |
| Financial Review. | Financial Review. |
|---|---|
| Brief statement of the charity’s policy on reserves: |
The charity operates with minimal cash reserves at the bank. £7.9k in unrestricted funds was carried forward and will be reinvested against the objectives of the charity, to the beneft of the young people of Hartlepool. There is minimal fnancial risk to the charity in respect of a loss of funding. All funds are generated within our pursuit of our objectives by modest member subscription, and our plans and targets are set against that. Suficient funds are held to cover 12 months operational costs in the event of a loss of income and to meet any unforeseen expenditure that mayoccur. |
| Details of any funds materially in defcit: |
Not applicable. |
| Further fnancial review details | Nil. |
| Other Information. | Other Information. |
|---|---|
| Future Plans | The charity will look to continue the charity night, subsidised day out at Newcastle Falcons, Children’s parties and our core physical activity. We will maintain our safeguarding strategy and strive to deliver positive outcomes in Hartlepool. |
| Treasurers Declaration | |
| The accounts prepared by the treasurer, all associated reports and the end of year accounts as prepared and verifed by Mr D. Burns (Accountant) refect the fnancial activities of the charity. These reports will be submitted alongside the trustee’s report. |
|
| Treasurer – Joanne Merrilees | Joanne Merrilees – signed on original |
| The Treasurer’s statement and accounts are approved and accepted by the charity’s trustees: |
|
| Trustee - Darren Smith | Darren Smith – Signed on original |
| Trustee - James Turner | James Turner -Signed on Original |
| Trustees Declaration The trustees declare that they have approved the trustees’ report above. Signed by the charity’s trustees: Darren Smith Darren Smith – Signed on original James Turner James Turner -Signed on Original |
|
| Darren Smith – Signed on original | |
| James Turner -Signed on Original |
Charity Name Hartlepool Rovers Junior Section
1140256 ts and payments accountspayments accountsayments accountsyments accountsments accounts Period start date Period end date To 1st April 2024 31st March 2025
Receipts and payments accountspayments accountsayments accountsyments accountsments accounts
For the period from
CC16a
Section A Receipts and payments
Unrestricted Restricted Endowment funds funds funds
Total funds Last year
to the nearest £
to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
| - | - | - | - | - | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Subscriptions | 3,631 | - | - | 3,631 | 8,970 | |||||||
| Donations | 25,359 | - | - | 25,359 | 10,916 | |||||||
| - | - | - | - | - | ||||||||
| - | - | - | - | - | ||||||||
| - | - | - | - | - | ||||||||
| - | - | - | - | - | ||||||||
| - | - | - | - | - | ||||||||
| Sub total(Gross income for AR) | 28,990 |
- | - | 28,990 | 19,886 | |||||||
| A2 Asset and investment sales, | ||||||||||||
| (see table). | ||||||||||||
| - | - | - | - | |||||||||
| - | - | - | - | - | ||||||||
| Sub total | - | - | - | - | - | |||||||
| **Total receipts ** | 28,990 | - | - | 28,990 | 19,886 | |||||||
| A3 Payments | ||||||||||||
| - | - | - | - | - | ||||||||
| FacilityHire | 10,387 | - | - | 10,387 | 8,400 | |||||||
| Events | 3,192 | - | - | 3,192 | - | |||||||
| Equipment | 2,108 | - | - | 2,108 | 2,129 | |||||||
| BuildingMaterials | 11,344 | - | - | 11,344 | 2,886 | |||||||
| Professional Fees | - | - | - | - | 642 | |||||||
| PrintingAnd Stationery | - | - | - | - | 230 | |||||||
| Miscellaneous | - | - | - | - | 834 | |||||||
| Travel | 3,250 | - | - | 3,250 | - | |||||||
| **Sub total ** | 30,281 | - | - | 30,281 | 15,121 | |||||||
| A4 Asset and investment | ||||||||||||
| purchases,(see table) | ||||||||||||
| - | - | - | - | |||||||||
| - | - | - | - | |||||||||
| **Sub total ** | - | - | - | - | - | |||||||
| **Total payments ** | 30,281 | - | - | 30,281 | 15,121 | |||||||
| **Net of receipts/(payments) ** | - 1,291 | - | - | - 1,291 | 4,765 | |||||||
| A5 Transfers between funds | - | - | - | - | - | |||||||
| A6 Cash funds | last year end | 9,288 | - | - | 9,288 | 4,523 | ||||||
| **Cash funds this year end ** | 7,997 | - | - | 7,997 | 9,288 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Bank Curret Account Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 7,997 - - 7,997 OK to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
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| - | ||||
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| - | ||||
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| OK | ||||
| to nearest £ Endowment funds |
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| Current value (optional) |
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| Current value (optional) |
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| When due (optional) |
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| - | ||||
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| - |
Signed by one or two trustees on behalf of all the trustees Signature
Date of Print Name approval
Independent Examiner’s Report to the Trustees of
Hartlepool Rovers Junior Section
I report on the accounts of the charity for the year ended 31[st]
March 2025.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of The accounts in accordance with the terms of the Charities Acts. The charity trustees consider that the audit requirements do not apply. It is my responsibility to examine the accounts and to state whether Particular matters have come to my attention.
Basis of independent examiner’s statement
My examination is carried out in accordance with the relevant Accounts regulations. An examination includes a review of the Accounting records kept by the charity and a comparison of The accounts presented with those records. It also includes consideration Of any unusual items or disclosures in the accounts, and seeks Explanations from the trustees concerning any such matters. The Procedures undertaken do not provide all the evidence that Would be required in an audit, and consequently I do not
Express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In the course of my examination, no matter has come to my Attention:-
- Which gives me reasonable cause to believe that in any
Material respect the requirements:
-to keep proper accounting records in accordance with the Appropriate accounting regulations
-to prepare accounts which accord with the accounting records And comply with the appropriate accounting regulations
Have not been met, or
- To which, in my opinion, attention should be drawn in order Enable a proper understanding of the accounts to be reached.
David S Burns
Accountant
Date:- January 16[th] 2026