## **Hartlepool Rovers Junior Section.**
## **Registered Charity Number 1140256.**
## **Trustees Annual Report 24/25.**
||**Reference and Administration Details**|**Reference and Administration Details**|
|---|---|---|
|**Charity Name**|Hartlepool Rovers Junior Section||
|**Charity Number**|1140256||
|**Charity Address**|The New Friarage, West View Road,
Hartlepool,TS24 0BP||
|**Charity Governance**
**and Structure**|**Date of Charity**
**Registration:**|7 February 2011|
||**Charity Overview:**|Hartlepool Rovers Junior Section is a small
youth rugby grouped aimed at developing
young rugby players. We cater for ages
from 5 - 18years old both boys andgirls|
||**Trustee:**|Darren Smith(17 March 2014 -Present)|
||**Trustee:**|James Turner(01 April 2023 - Present)|
||**Treasurer:**|Joanne Merrilees|
||**Volunteers:**|20 volunteers support our rugby,
administrative and cateringoutputs.|
|**Structure, Governance & Management.**|**Structure, Governance & Management.**|
|---|---|
|**Description of the Charities Trusts**||
|**Type of Governing Document.**|Constitution, adopted 1 January 20111 and amended by special
resolution 30 January2011.|
|**How the Charity is constituted.**|Unincorporated association.|
|**Trustee Selection methods.**|Trustees are appointed or reappointed at the AGM held in August.|
|**Additional Governance Issues.**|Membership of the Junior Section is open to young people aged
between 5 and 18 residing in the Hartlepool locality.
The trustees oversee the day to day running of the charity and its
outputs.
The trustees seek the views of members, the supporting
volunteers and parents in deciding the sporting and wider social
activities to be run for the beneft and development of our young
people.
There is a child protection and safeguarding policy in place.
Disclosure and BarringService(DBS)checks are carried outprior|
to commencement any individual joining our mission as a volunteer, in line with statutory requirements.
|**Objectives and Activities.**|**Objectives and Activities.**|
|---|---|
|**Summary of the objects of the**
**charity as set out in the**
**governing document**|The promotion of participation of children and young people
living in Hartlepool and the surrounding area in healthy
recreation by the provision of facilities for playing rugby.
The charity will also seek to promote positive outcomes by
mentoring and nurturing young people, through sporting and
social opportunities, targeting and supporting those with
greatest socio-economic need.|
|**Summary of the main activities**
**undertaken for the public beneft**
**in relation to these objects**|In planning our activities for the year, we kept in mind the
Charity Commission’s guidance on public beneft at our
trustee and volunteer meetings.
The main activities are as follows:
A structured programme of youth focused physical activity
events, specifcally relating to but not limited to Rugby.
These activities beneft young people by developing their
self-confdence, physical and mental health well-being as
well as promoting social and life skills.
Providing opportunities for young people to become
volunteers themselves. We welcome all young people, aged
between 13 and 18, regardless of personal background,
faith, gender or personal circumstances to support our
outputs and to develop themselves through formal setting
rugby coaching development courses.
Ofering social opportunities to those that would otherwise
not be given them, including structured day trips, parties,
charitable events and mentorship.|
|**Additional details of objectives**
**and activities**|We place on record our gratitude for the many hour’s
volunteers, including member volunteers, have spent
working with and encouraging our members. Without this
valuable contribution of time, energy and expertise we would
not have been able to achieve so much. The beneft they
have imparted on our target groups have delivered positive
change to many younglives.|
**Achievements and Performances.**
|**Spring 2024**|The club held a very well attended charity event. This raised
signifcant funds for the charity to invest in the
redevelopment of a suitable playing surface for the beneft of
our membership.|
|---|---|
|**Summer 2024**|Several family centred social events took place in this
quarter. This gave our members from several challenging
backgrounds the opportunity to enjoy positive social
outcomes, costed by the junior section. These included
parties, day trips and music events. All we well attended.
This culminated in our 24/25 rugbyseason launch event.|
|**Autumn 2024**|Rugby activity returned and once again our returning player
numbers saw a year-on-year growth. We were able to
improve the playing experience of our members through the
purchase of bespoke playing equipment and a new storage
shed.|
|**Winter 2024**|The winter period included a free to attend junior party,
which also saw gifts given to all members. This was a hugely
positive initiative for some children in hardship.|
|**Fundraising**|The main fundraising efort came about through a well-
supported charity dinner. This attracted several donations
which were allocated against the work being undertaken to
develop additional, secure playing space to meet an
increased demand signal.
Member subscriptions were the basis of all other generated
revenue.|
|**Financial Review.**|**Financial Review.**|
|---|---|
|**Brief statement of the charity’s**
**policy on reserves:**|The charity operates with minimal cash reserves at the bank.
£7.9k in unrestricted funds was carried forward and will be
reinvested against the objectives of the charity, to the beneft
of the young people of Hartlepool.
There is minimal fnancial risk to the charity in respect of a
loss of funding. All funds are generated within our pursuit of
our objectives by modest member subscription, and our
plans and targets are set against that. Suficient funds are
held to cover 12 months operational costs in the event of a
loss of income and to meet any unforeseen expenditure that
mayoccur.|
|**Details of any funds materially in**
**defcit:**|Not applicable.|
|**Further fnancial review details**|Nil.|
|**Other Information.**|**Other Information.**|
|---|---|
|**Future Plans**|The charity will look to continue the charity night, subsidised
day out at Newcastle Falcons, Children’s parties and our
core physical activity. We will maintain our safeguarding
strategy and strive to deliver positive outcomes in
Hartlepool.|
|||
|**Treasurers Declaration**||
|**The accounts prepared by the treasurer, all associated reports and the end of year accounts**
**as prepared and verifed by Mr D. Burns (Accountant) refect the fnancial activities of the**
**charity. These reports will be submitted alongside the trustee’s report.**||
|**Treasurer – Joanne Merrilees**|Joanne Merrilees – signed on original|
|**The Treasurer’s statement and accounts are approved and accepted by the charity’s**
**trustees:**||
|**Trustee - Darren Smith**|Darren Smith – Signed on original|
|**Trustee - James Turner**|James Turner -Signed on Original|
|**Trustees Declaration**
**The trustees declare that they have approved the trustees’ report above. Signed by the**
**charity’s trustees:**
**Darren Smith**
Darren Smith – Signed on original
**James Turner**
James Turner -Signed on Original||
||Darren Smith – Signed on original|
||James Turner -Signed on Original|
**Charity Name Hartlepool Rovers Junior Section**
**1140256 ts and payments accountspayments accountsayments accountsyments accountsments accounts** Period start date Period end date **To** 1st April 2024 31st March 2025
## **Receipts and payments accountspayments accountsayments accountsyments accountsments accounts**
**For the period from**
**CC16a**
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**Total funds Last year**
**to the nearest £**
**to the nearest £ to the nearest £ to the nearest £ to the nearest £**
## **A1 Receipts**
||||**-**||**-**||**-**||**-**||**-**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Subscriptions|||**3,631**||**-**||**-**||**3,631**||**8,970**||
|Donations|||**25,359**||**-**||**-**||**25,359**||**10,916**||
||||**-**||**-**||**-**||**-**||**-**||
||||**-**||**-**||**-**||**-**||**-**||
||||**-**||**-**||**-**||**-**||**-**||
||||**-**||**-**||**-**||**-**||**-**||
||||**-**||**-**||**-**||**-**||**-**||
|**_Sub total_**_(Gross income for AR)_|||**28,990**
||**-**||**-**||**28,990**||**19,886**||
||||||||||||||
|**A2 Asset and investment sales,**|||||||||||||
|**(see table).**|||||||||||||
||||**-**||**-**||**-**||**-**||||
||||**-**||**-**||**-**||**-**||**-**||
||**_Sub total_**||**-**||**-**||**-**||**-**||**-**||
||||||||||||||
||**_Total receipts_ **||**28,990**||**-**||**-**||**28,990**||**19,886**||
|**A3 Payments**|||||||||||||
||||**-**||**-**||**-**||**-**||**-**||
|FacilityHire|||**10,387**||**-**||**-**||**10,387**||**8,400**||
|Events|||**3,192**||**-**||**-**||**3,192**||**-**||
|Equipment|||**2,108**||**-**||**-**||**2,108**||**2,129**||
|BuildingMaterials|||**11,344**||**-**||**-**||**11,344**||**2,886**||
|Professional Fees|||**-**||**-**||**-**||**-**||**642**||
|PrintingAnd Stationery|||**-**||**-**||**-**||**-**||**230**||
|Miscellaneous|||**-**||**-**||**-**||**-**||**834**||
|Travel|||**3,250**||**-**||**-**||**3,250**||**-**||
||**_Sub total_ **||**30,281**||**-**||**-**||**30,281**||**15,121**||
||||||||||||||
|**A4 Asset and investment**|||||||||||||
|**purchases,(see table)**|||||||||||||
||||**-**||**-**||**-**||**-**||||
||||**-**||**-**||**-**||**-**||||
||**_Sub total_ **||**-**||**-**||**-**||**-**||**-**||
||||||||||||||
||**_Total payments_ **||**30,281**||**-**||**-**||**30,281**||**15,121**||
||||||||||||||
|**_Net of receipts/(payments)_ **|||**- 1,291**||**-**||**-**||**- 1,291**||**4,765**||
|**A5 Transfers between funds**|||**-**||**-**||**-**||**-**||**-**||
|**A6 Cash funds**|**last year end**||**9,288**||**-**||**-**||**9,288**||**4,523**||
|**_Cash funds this year end_ **|||**7,997**||**-**||**-**||**7,997**||**9,288**||
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Bank Curret Account
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**7,997**
**-**
**-**
**7,997**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|---|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**to nearest £**
**Endowment**
**funds**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
||||**-**||
||||**-**||
||||**-**||
||||**-**||
||||**-**||
Signed by one or two trustees on behalf of all the trustees Signature
Date of Print Name approval
Independent Examiner’s Report to the Trustees of
Hartlepool Rovers Junior Section
I report on the accounts of the charity for the year ended 31[st]
March 2025.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of The accounts in accordance with the terms of the Charities Acts. The charity trustees consider that the audit requirements do not apply. It is my responsibility to examine the accounts and to state whether Particular matters have come to my attention.
Basis of independent examiner’s statement
My examination is carried out in accordance with the relevant Accounts regulations. An examination includes a review of the Accounting records kept by the charity and a comparison of The accounts presented with those records. It also includes consideration Of any unusual items or disclosures in the accounts, and seeks Explanations from the trustees concerning any such matters. The Procedures undertaken do not provide all the evidence that Would be required in an audit, and consequently I do not
Express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In the course of my examination, no matter has come to my Attention:-
1. Which gives me reasonable cause to believe that in any
Material respect the requirements:
-to keep proper accounting records in accordance with the Appropriate accounting regulations
-to prepare accounts which accord with the accounting records And comply with the appropriate accounting regulations
Have not been met, or
2. To which, in my opinion, attention should be drawn in order Enable a proper understanding of the accounts to be reached.
David S Burns
Accountant
Date:- January 16[th] 2026