2022-09-30-accounts - Portobello Community Forum

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Portobello Community Forum

Charity number 1139980

A company limited by guarantee number 05513959

Annual Report and Financial Statements

for the year ended 30 September 2022

Portobello Community Forum

Annual Report and Financial Statements for the year ended 30 September 2022

Contents	Page
Trustees' report	2 to 5
Examiner's report	6
Statement of financial activities	7
Balance sheet	8
Notes to the accounts	9 to 13

Prepared by West Yorkshire Community Accountancy Service CIO

Portobello Community Forum

Trustees' report for the year ended 30 September 2022

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Sarah Cutts Philippa Lockhart Laura Ann Truter Ruth McCallum David Boulton Wendy Humphrey Sarah Coates

Charity number 1139980 Company number 05513959

Resigned 21 July 2022 Resigned 21 July 2022 Appointed 28 April 2022 Appointed 28 April 2022 Registered in England and Wales Registered in England and Wales

Registered and principal address

Bankers

238 Barnsley Road The Co-operative Bank Sandal PO Box 220 Delf House Wakefield Southway WF2 6EL Skelmersdale WN8 6WT

Independent examiner

E J Beverley FCCA

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 20 July 2005. It is governed by a memorandum and articles of association as amended by special resolution as registered at Companies House 1 December 2010. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

Objectives and activities

The charity's objects

To relieve the needs of the residents of Portobello, Wakefield, who are socially and economically disadvantaged by the provision of assistance, services and facilities in order to improve their conditions of life.

To further or benefit the residents of Portobello, Wakefield and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by association together the said residents and the local authorities, voluntary and other organisations in the common effort to advance education and to provide facilities in the interest of social welfare for recreation, leisure time occupation with the objective of improving the condition of life for the residents.

To further any other charitable purpose or purposes.

Portobello Community Forum

Trustees' report (continued) for the year ended 30 September 2022

Objectives and activities

The charity's main activities

PCF provides a small charity on this deprived estate to co-ordinate public sector and voluntary and charitable funds, people and resources, so that the community benefits to the maximum. We manage and facilitate a programme of regular and one off events out of the Portobello Community Centre.

Public benefit statement

In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular economic and community development.

For example, the Hampers of Hope project and TLG Make Lunch Holiday Lunch Club have contributed to the relief of poverty.

All the groups which meet regularly at the Community Centre, the Portobello Centenary Garden Party and the Heritage Lottery funded Silk Flags project have provided community development.

Achievements and performance

This financial year has seen a great recovery for the Centre after Covid. All the groups apart from one have come back and additional groups are now meeting. During 2021-22 the following groups met: Sewcial Sewing Group, Senior Youth Club, Kung Fu, Craft & Photography Group, Alcoholics Anonymous, Junior Youth Club, Merrie City Singers, PCF Drop in, Sewcial Knitters and Modellers and Strong Tower Christian Centre. A monthly Youth Disco and Table Top Sale.

We ran another successful Gala in Manygates Park with a full day of events running from 10am until 4pm. We had funding from Wakefield Council and Wakefield District Housing. We were able to employ local artists and many of Portobello Community Groups ran stalls with creative activities and a raffle and tombola to raise funds for the Portobello Hardship Fund. Some other organisations came along too, such as The Hepworth, the Cancer Support Group and the local vaccination team from the NHS. All the activities were free and the park was full of local residents throughout the day.

In September we were successful in receiving a grant from Live Well/Wakefield Council for £8,000. This is to run exercise classes and a well being course. The classes started mid-September and further work is to be undertaken in the next financial year to complete this project.

We continued to support families struggling throughout the holidays with our TLG Make Lunch Holiday Lunch Club, offering activities and a hot 2 course meal every Wednesday. During the last year 237 meals have been served to these families.

The Portobello Hardship Fund was set up in June of this year with a sub-committee processing requests. We helped 8 families in 3 months.

As a charity we will continue to support the groups and people of this community, whilst looking after and maintaining Portobello Community Centre.

Financial review

The net expenditure for the year was £8,888, including net expenditure of £4,971 on unrestricted funds and net expenditure of £3,917 on restricted funds after transfers.

Staffing and utility costs have increased. We have successfully received some funding which will cover some staffing costs and are applying for funding to contribute towards utility costs. We have increased our hire charge for new hirers and are currently liaising with current hirers to find out if they are able to increase their rental payment.

Portobello Community Forum

Trustees' report (continued) for the year ended 30 September 2022

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £15,863.

£1,175 of this amount has been designated by the trustees for specific purposes shown in note 6, leaving £14,688.

The charity has a reserves policy to hold at least 3 months expenses in reserve and not usually more than 6 months in order to enable the smooth running of the charity and to allow for an orderly winding up should the charity have to close.

At the time of signing these accounts the charity has been impacted by the Cost of Living crisis. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.

Portobello Community Forum

Trustees' report (continued) for the year ended 30 September 2022

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Approved by the board of trustees on …………..……...…….

Signed: ………………..…………. (Trustee)

Name: ……………..…..………….

Portobello Community Forum

Independent examiner's report to the trustees of Portobello Community Forum

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 30 September 2022, which are set out on pages 7 to 13.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………… Name: E J Beverley FCCA

Date: …………………….

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Portobello Community Forum

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 30 September 2022

Notes 2022 Unrestricted funds £ Income from: Grants and donations (2) 7,142 Rent income 12,287 Other income 144 Total income 19,573 Expenditure on: Building and activities management costs 9,483 Administration costs 805 Events and activities 2,537 Equipment and materials 798 Heat and light 1,928 Telephone and internet 482 Refuse collection and cleaning 556 Caretaking and maintenance 4,129 Insurance 1,686 Depreciation 2,080 Community centre refurbishment - Water 226 Total expenditure 24,710 Net income / (expenditure) (5,137) Transfers between funds 166 Net movement in funds (4,971) Fund balances brought forward 143,634 Fund balances carried forward (3) 138,663	2022 Restricted funds £ 20,925 - - 20,925 - 1,176 23,500 - - - - - - - - - 24,676 (3,751) (166) (3,917) 16,154 12,237	2022 Total funds £ 28,067 12,287 144 40,498 9,483 1,981 26,037 798 1,928 482 556 4,129 1,686 2,080 - 226 49,386 (8,888) - (8,888) 159,788 150,900	2021 Total funds £ 36,621 1,938 - 38,559 4,755 15 15,399 - 940 398 167 1,174 1,623 2,080 600 156 27,307 11,252 - 11,252 148,536 159,788

All incoming resources and resources expended derive from continuing activities.

Portobello Community Forum

Balance sheet

as at 30 September 2022 2022 Unrestricted £ Fixed assets Tangible assets (4) 122,800 Total fixed assets 122,800 Current assets Cash at bank and in hand (5) 15,863 Total current assets 15,863 Current liabilities: amounts falling due within one year Accruals - Total current liabilities - Net current assets 15,863 Net assets 138,663 Funds Unrestricted funds General unrestricted funds 137,488 Designated funds (6) 1,175 Unrestricted funds 138,663 Restricted funds - Total funds 138,663	2022 Restricted £ - - 12,237 12,237 - - 12,237 12,237 - - - 12,237 12,237	2022 Total £ 122,800 122,800 28,100 28,100 - - 28,100 150,900 137,488 1,175 138,663 12,237 150,900	2021 Total £ 124,880 124,880 35,295 35,295 387 387 34,908 159,788 141,784 1,850 143,634 16,154 159,788

For the year ending 30 September 2022 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on …………..……...…….

Signed: ……………...………….…. (Trustee)

Name: ……………..…..………….

Portobello Community Forum

Notes to the accounts

for the year ended 30 September 2022

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:

Freehold land: nil Freehold buildings: over 50 years

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Portobello Community Forum

Notes to the accounts continued

for the year ended 30 September 2022

2 Grants and donations Arts Council England Asda Foundation Nova Wakefield District Limited Wakefield District Housing (WDH) Wakefield Metropolitan District Council (WMDC) BPI Auctions donation Lottery Heritage Fund The National Lottery Other donations 3 Restricted funds Balance b/f £ Legacy fund 107 Portobello Gala 407 Hardship Fund 1,480 Make Lunch/TLG 4,260 Live Well Funding - Arts Council Jubilee - Heritage Lottery 9,900 Acts435 - 16,154	2022 Unrestricted funds £ - - - - - 6,000 - - 1,142 7,142 Incoming £ - 3,987 335 1,674 8,000 6,629 - 300 20,925	2022 Restricted funds £ 6,629 675 8,000 850 1,965 - - - 2,806 20,925 Outgoing £ - 3,400 447 3,970 841 5,532 10,186 300 24,676	2022 Total funds £ 6,629 675 8,000 850 1,965 6,000 - - 3,948 28,067 Transfers £ - 47 - - - (529) 316 - (166)	2021 Total funds £ - - - 400 1,100 8,000 9,900 9,560 7,661 36,621 Balance c/f £ 107 1,041 1,368 1,964 7,159 568 30 - 12,237

Fund name

Legacy fund

Portobello Gala

Hardship Fund Make Lunch/TLG Live Well Funding Arts Council Jubilee

Heritage Lottery

Acts435

Purpose of restriction

Part of a Legacy given to Sandal Magna church given to further the work of the Job Club.

Funding to help with the costs of running Portobello Annual Gala. The transfer relates to moving funds from designated fund as the activity mentioned in the designated fund will no longer go ahead.

To alleviate hardship on the Portobello Estate. Towards a holiday lunch club and relieving food poverty. Funding for an exercise and well being project.

Funding for a drama project celebrating the Queens Jubilee. The transfer relates to the contribution towards the rent.

To explore and document the 100 year heritage of Portobello Housing Estate. Transfer relates to charity contributing to this funds costs.

Towards supporting individuals in the community to purchase higher value items like white goods, etc.

Portobello Community Forum

Notes to the accounts continued

for the year ended 30 September 2022

4	Tangible assets Cost At 1 October 2021 Additions At 30 September 2022 Depreciation At 1 October 2021 Charge for year At 30 September 2022 Net book value At 30 September 2022 At 30 September 2021	£ 104,000 - 104,000 29,120 2,080 31,200 72,800 74,880 Freehold Property	£ 50,000 - 50,000 - - - 50,000 50,000 Freehold Land	Total £ 154,000 - 154,000 29,120 2,080 31,200 122,800 124,880

There is a charge registered on the property in favour of Wakefield Council, should the property ever cease to be used as a community centre the funding given to purchase the property is repayable.

5 Cash at bank and in hand Cash at bank Cash in hand 6 Designated funds Youth Groups Fresh Start Fusion Drama Soul Portobello	Balance b/f £ 278 1,097 25 403 47 1,850	Incoming £ 144 - - - - 144	Outgoing £ 1,583 21 - - - 1,604	2022 £ 28,007 93 28,100 Transfers £ 1,260 - (25) (403) (47) 785	2021 £ 35,275 20 35,295 Balance c/f £ 99 1,076 - - - 1,175

Fund name Youth Groups

Reason for designation

Funding for Youth Groups. The transfer relates to the contribution towards the rent and receiving funds from other designated funds.

Fresh Start Funding for a ladies support group. Fusion To provide activities for the young people on the autistic spectrum in Wakefield. Drama To provide activities for the young people on the Portobello Estate. Soul Portobello Funding for social events for the Portobello community.

Transfers relate to moving funds to Youth group as these activities are now combined together.

Notes to the accounts continued

Portobello Community Forum

for the year ended 30 September 2022

7 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

Sarah Cutts and Laura Truter (trustees) are employed by Sandal Magna church to carry out work for Portobello Community Forum, the church charges management charges for this work.

Other transactions with trustees or related parties

Other transactions with trustees or related parties Wendy Humphrey Sarah Coates Trustee Caretaking of the church Name of trustee or related party Relationship to charity Description of transaction Trustee Caretaking of the church	2022 £ 40 40 80	2021 £ - - -

Portobello Community Forum

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 30 September 2022

2022 2021 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 7,142 8,486 Rent income 12,287 1,938 Other income 144 - Total income 19,573 10,424 Expenditure Building and activities management c 9,483 4,755 Administration costs 805 15 Events and activities 2,537 807 Equipment and materials 798 - Heat and light 1,928 940 Telephone and internet 482 398 Refuse collection and cleaning 556 167 Caretaking and maintenance 4,129 1,174 Insurance 1,686 1,623 Depreciation 2,080 2,080 Community centre refurbishment - 266 Water 226 156 Total expenditure 24,710 12,381 Net income / (expenditure) (5,137) (1,957) Transfers between funds 166 (2,097) Net movement in funds (4,971) (4,054) Fund balances brought forward 143,634 147,688 Fund balances carried forward 138,663 143,634	2022 Restricted funds £ 20,925 - - 20,925 - 1,176 23,500 - - - - - - - - - 24,676 (3,751) (166) (3,917) 16,154 12,237	2021 Restricted funds £ 28,135 - - 28,135 - - 14,592 - - - - - - - 334 - 14,926 13,209 2,097 15,306 848 16,154	2022 Total funds £ 28,067 12,287 144 40,498 9,483 1,981 26,037 798 1,928 482 556 4,129 1,686 2,080 - 226 49,386 (8,888) - (8,888) 159,788 150,900	2021 Total funds £ 36,621 1,938 - 38,559 4,755 15 15,399 - 940 398 167 1,174 1,623 2,080 600 156 27,307 11,252 - 11,252 148,536 159,788