## Portobello Community Forum
Charity number 1139980
A company limited by guarantee number 05513959
Annual Report and Financial Statements
for the year ended 30 September 2022
Portobello Community Forum
Annual Report and Financial Statements for the year ended 30 September 2022
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 5|
|Examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the accounts|9 to 13|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Portobello Community Forum
## Trustees' report for the year ended 30 September 2022
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
Sarah Cutts Philippa Lockhart Laura Ann Truter Ruth McCallum David Boulton Wendy Humphrey Sarah Coates
**Charity number** 1139980 **Company number** 05513959
Resigned 21 July 2022 Resigned 21 July 2022 Appointed 28 April 2022 Appointed 28 April 2022 Registered in England and Wales Registered in England and Wales
## **Registered and principal address**
## **Bankers**
238 Barnsley Road The Co-operative Bank Sandal PO Box 220 Delf House Wakefield Southway WF2 6EL Skelmersdale WN8 6WT
## **Independent examiner**
E J Beverley FCCA
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a company limited by guarantee and was formed on 20 July 2005. It is governed by a memorandum and articles of association as amended by special resolution as registered at Companies House 1 December 2010. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
## **Objectives and activities**
## **The charity's objects**
To relieve the needs of the residents of Portobello, Wakefield, who are socially and economically disadvantaged by the provision of assistance, services and facilities in order to improve their conditions of life.
To further or benefit the residents of Portobello, Wakefield and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by association together the said residents and the local authorities, voluntary and other organisations in the common effort to advance education and to provide facilities in the interest of social welfare for recreation, leisure time occupation with the objective of improving the condition of life for the residents.
To further any other charitable purpose or purposes.
2
## Portobello Community Forum
## Trustees' report (continued) for the year ended 30 September 2022
## **Objectives and activities**
## **The charity's main activities**
PCF provides a small charity on this deprived estate to co-ordinate public sector and voluntary and charitable funds, people and resources, so that the community benefits to the maximum. We manage and facilitate a programme of regular and one off events out of the Portobello Community Centre.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular economic and community development.
For example, the Hampers of Hope project and TLG Make Lunch Holiday Lunch Club have contributed to the relief of poverty.
All the groups which meet regularly at the Community Centre, the Portobello Centenary Garden Party and the Heritage Lottery funded Silk Flags project have provided community development.
## **Achievements and performance**
This financial year has seen a great recovery for the Centre after Covid. All the groups apart from one have come back and additional groups are now meeting. During 2021-22 the following groups met: Sewcial Sewing Group, Senior Youth Club, Kung Fu, Craft & Photography Group, Alcoholics Anonymous, Junior Youth Club, Merrie City Singers, PCF Drop in, Sewcial Knitters and Modellers and Strong Tower Christian Centre. A monthly Youth Disco and Table Top Sale.
We ran another successful Gala in Manygates Park with a full day of events running from 10am until 4pm. We had funding from Wakefield Council and Wakefield District Housing. We were able to employ local artists and many of Portobello Community Groups ran stalls with creative activities and a raffle and tombola to raise funds for the Portobello Hardship Fund. Some other organisations came along too, such as The Hepworth, the Cancer Support Group and the local vaccination team from the NHS. All the activities were free and the park was full of local residents throughout the day.
In September we were successful in receiving a grant from Live Well/Wakefield Council for £8,000. This is to run exercise classes and a well being course. The classes started mid-September and further work is to be undertaken in the next financial year to complete this project.
We continued to support families struggling throughout the holidays with our TLG Make Lunch Holiday Lunch Club, offering activities and a hot 2 course meal every Wednesday. During the last year 237 meals have been served to these families.
The Portobello Hardship Fund was set up in June of this year with a sub-committee processing requests. We helped 8 families in 3 months.
As a charity we will continue to support the groups and people of this community, whilst looking after and maintaining Portobello Community Centre.
## **Financial review**
The net expenditure for the year was £8,888, including net expenditure of £4,971 on unrestricted funds and net expenditure of £3,917 on restricted funds after transfers.
Staffing and utility costs have increased. We have successfully received some funding which will cover some staffing costs and are applying for funding to contribute towards utility costs. We have increased our hire charge for new hirers and are currently liaising with current hirers to find out if they are able to increase their rental payment.
3
## Portobello Community Forum
## Trustees' report (continued) for the year ended 30 September 2022
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £15,863.
£1,175 of this amount has been designated by the trustees for specific purposes shown in note 6, leaving £14,688.
The charity has a reserves policy to hold at least 3 months expenses in reserve and not usually more than 6 months in order to enable the smooth running of the charity and to allow for an orderly winding up should the charity have to close.
At the time of signing these accounts the charity has been impacted by the Cost of Living crisis. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.
4
## Portobello Community Forum
## Trustees' report (continued) for the year ended 30 September 2022
## **Statement of trustees' responsibilities**
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Approved by the board of trustees on …………..……...…….
Signed: ………………..…………. (Trustee)
Name: ……………..…..………….
5
## Portobello Community Forum
## Independent examiner's report to the trustees of Portobello Community Forum
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 30 September 2022, which are set out on pages 7 to 13.
## **Responsibilities and basis of report**
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: E J Beverley FCCA
Date: …………………….
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
6
## Portobello Community Forum
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 30 September 2022
|Notes
2022
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
7,142
Rent income
12,287
Other income
144
**Total income**
19,573
**Expenditure on:**
Building and activities management costs
9,483
Administration costs
805
Events and activities
2,537
Equipment and materials
798
Heat and light
1,928
Telephone and internet
482
Refuse collection and cleaning
556
Caretaking and maintenance
4,129
Insurance
1,686
Depreciation
2,080
Community centre refurbishment
-
Water
226
**Total expenditure**
24,710
**Net income / (expenditure)**
(5,137)
**Transfers between funds**
166
**Net movement in funds**
(4,971)
**Fund balances brought forward**
143,634
**Fund balances carried forward**
(3)
138,663|2022
Restricted
funds
£
20,925
-
-
20,925
-
1,176
23,500
-
-
-
-
-
-
-
-
-
24,676
(3,751)
(166)
(3,917)
16,154
12,237|2022
Total
funds
£
28,067
12,287
144
40,498
9,483
1,981
26,037
798
1,928
482
556
4,129
1,686
2,080
-
226
49,386
(8,888)
-
(8,888)
159,788
150,900|2021
Total
funds
£
36,621
1,938
-
38,559
4,755
15
15,399
-
940
398
167
1,174
1,623
2,080
600
156
27,307
11,252
-
11,252
148,536
159,788|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
7
## Portobello Community Forum
## Balance sheet
|as at 30 September 2022
2022
Unrestricted
£
**Fixed assets**
Tangible assets
(4)
122,800
**Total fixed assets**
122,800
**Current assets**
Cash at bank and in hand
(5)
15,863
**Total current assets**
15,863
**Current liabilities:**
**amounts falling due within one year**
Accruals
-
**Total current liabilities**
-
**Net current assets**
15,863
**Net assets**
138,663
**Funds**
Unrestricted funds
General unrestricted funds
137,488
Designated funds
(6)
1,175
Unrestricted funds
138,663
Restricted funds
-
**Total funds**
138,663|2022
Restricted
£
-
-
12,237
12,237
-
-
12,237
12,237
-
-
-
12,237
12,237|2022
Total
£
122,800
122,800
28,100
28,100
-
-
28,100
150,900
137,488
1,175
138,663
12,237
150,900|2021
Total
£
124,880
124,880
35,295
35,295
387
387
34,908
159,788
141,784
1,850
143,634
16,154
159,788|
|---|---|---|---|
For the year ending 30 September 2022 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on …………..……...…….
Signed: ……………...………….…. (Trustee)
Name: ……………..…..………….
8
## Portobello Community Forum
## Notes to the accounts
## for the year ended 30 September 2022
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:
Freehold land: nil Freehold buildings: over 50 years
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
9
## Portobello Community Forum
## Notes to the accounts continued
## for the year ended 30 September 2022
|**2 Grants and donations**
Arts Council England
Asda Foundation
Nova Wakefield District Limited
Wakefield District Housing (WDH)
Wakefield Metropolitan District Council (WMDC)
BPI Auctions donation
Lottery Heritage Fund
The National Lottery
Other donations
**3 Restricted funds**
Balance b/f
£
Legacy fund
107
Portobello Gala
407
Hardship Fund
1,480
Make Lunch/TLG
4,260
Live Well Funding
-
Arts Council Jubilee
-
Heritage Lottery
9,900
Acts435
-
16,154|2022
Unrestricted
funds
£
-
-
-
-
-
6,000
-
-
1,142
7,142
Incoming
£
-
3,987
335
1,674
8,000
6,629
-
300
20,925|2022
Restricted
funds
£
6,629
675
8,000
850
1,965
-
-
-
2,806
20,925
Outgoing
£
-
3,400
447
3,970
841
5,532
10,186
300
24,676|2022
Total
funds
£
6,629
675
8,000
850
1,965
6,000
-
-
3,948
28,067
Transfers
£
-
47
-
-
-
(529)
316
-
(166)|2021
Total
funds
£
-
-
-
400
1,100
8,000
9,900
9,560
7,661
36,621
Balance c/f
£
107
1,041
1,368
1,964
7,159
568
30
-
12,237|
|---|---|---|---|---|
## **Fund name**
Legacy fund
Portobello Gala
Hardship Fund Make Lunch/TLG Live Well Funding Arts Council Jubilee
Heritage Lottery
Acts435
## **Purpose of restriction**
Part of a Legacy given to Sandal Magna church given to further the work of the Job Club.
Funding to help with the costs of running Portobello Annual Gala. The transfer relates to moving funds from designated fund as the activity mentioned in the designated fund will no longer go ahead.
To alleviate hardship on the Portobello Estate. Towards a holiday lunch club and relieving food poverty. Funding for an exercise and well being project.
Funding for a drama project celebrating the Queens Jubilee. The transfer relates to the contribution towards the rent.
To explore and document the 100 year heritage of Portobello Housing Estate. Transfer relates to charity contributing to this funds costs.
Towards supporting individuals in the community to purchase higher value items like white goods, etc.
10
## Portobello Community Forum
## Notes to the accounts continued
## for the year ended 30 September 2022
|**4 **|**Tangible assets**
**Cost**
At 1 October 2021
Additions
At 30 September 2022
**Depreciation**
At 1 October 2021
Charge for year
At 30 September 2022
**Net book value**
At 30 September 2022
At 30 September 2021|£
104,000
-
104,000
29,120
2,080
31,200
72,800
74,880
Freehold
Property|£
50,000
-
50,000
-
-
-
50,000
50,000
Freehold
Land|Total
£
154,000
-
154,000
29,120
2,080
31,200
122,800
124,880|
|---|---|---|---|---|
There is a charge registered on the property in favour of Wakefield Council, should the property ever cease to be used as a community centre the funding given to purchase the property is repayable.
|**5 Cash at bank and in hand**
Cash at bank
Cash in hand
**6 Designated funds**
Youth Groups
Fresh Start
Fusion
Drama
Soul Portobello|Balance b/f
£
278
1,097
25
403
47
1,850|Incoming
£
144
-
-
-
-
144|Outgoing
£
1,583
21
-
-
-
1,604|2022
£
28,007
93
28,100
Transfers
£
1,260
-
(25)
(403)
(47)
785|2021
£
35,275
20
35,295
Balance c/f
£
99
1,076
-
-
-
1,175|
|---|---|---|---|---|---|
**Fund name** Youth Groups
## **Reason for designation**
Funding for Youth Groups. The transfer relates to the contribution towards the rent and receiving funds from other designated funds.
Fresh Start Funding for a ladies support group. Fusion To provide activities for the young people on the autistic spectrum in Wakefield. Drama To provide activities for the young people on the Portobello Estate. Soul Portobello Funding for social events for the Portobello community.
Transfers relate to moving funds to Youth group as these activities are now combined together.
11
Notes to the accounts continued
## Portobello Community Forum
for the year ended 30 September 2022
## **7 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
Sarah Cutts and Laura Truter (trustees) are employed by Sandal Magna church to carry out work for Portobello Community Forum, the church charges management charges for this work.
## **Other transactions with trustees or related parties**
|**Other transactions with trustees or related parties**
Wendy Humphrey
Sarah Coates
Trustee
Caretaking of the church
**Name of trustee**
**or related party**
**Relationship to**
**charity**
**Description of transaction**
Trustee
Caretaking of the church|2022
£
40
40
80|2021
£
-
-
-|
|---|---|---|
12
## Portobello Community Forum
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 30 September 2022
|2022
2021
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
7,142
8,486
Rent income
12,287
1,938
Other income
144
-
**Total income**
19,573
10,424
**Expenditure**
Building and activities management c
9,483
4,755
Administration costs
805
15
Events and activities
2,537
807
Equipment and materials
798
-
Heat and light
1,928
940
Telephone and internet
482
398
Refuse collection and cleaning
556
167
Caretaking and maintenance
4,129
1,174
Insurance
1,686
1,623
Depreciation
2,080
2,080
Community centre refurbishment
-
266
Water
226
156
**Total expenditure**
24,710
12,381
**Net income / (expenditure)**
(5,137)
(1,957)
**Transfers between funds**
166
(2,097)
**Net movement in funds**
(4,971)
(4,054)
**Fund balances brought forward**
143,634
147,688
**Fund balances carried forward**
138,663
143,634|2022
Restricted
funds
£
20,925
-
-
20,925
-
1,176
23,500
-
-
-
-
-
-
-
-
-
24,676
(3,751)
(166)
(3,917)
16,154
12,237|2021
Restricted
funds
£
28,135
-
-
28,135
-
-
14,592
-
-
-
-
-
-
-
334
-
14,926
13,209
2,097
15,306
848
16,154|2022
Total
funds
£
28,067
12,287
144
40,498
9,483
1,981
26,037
798
1,928
482
556
4,129
1,686
2,080
-
226
49,386
(8,888)
-
(8,888)
159,788
150,900|2021
Total
funds
£
36,621
1,938
-
38,559
4,755
15
15,399
-
940
398
167
1,174
1,623
2,080
600
156
27,307
11,252
-
11,252
148,536
159,788|
|---|---|---|---|---|
13