Portobello Community Forum Charity number 1139980 A company ttmited by guarantee Nmber 05513959 Annual Report and Flnanclal Statements for the year endod 30 Soptember 2021 Portobello• Community frorum .. COMMUNrrY
Portobello Community Forum Annual Report and Financlal Statements for the year ended 30 September 2021 Contents Truste8s' report 2to4 Examinerfs reFYYt ststement of fnancial acts Balan sheet Notes to the accounts 8t0 13 Pr•pared by West York8hlre Communlty Aecountlng Service
Portobello Community Forum Truste••' report for th• •nd•d 30 8eptemb•r 2021 The trnstees durku thg firn iTrar up to a1 #xklling ts date the report was arw0 ¥&pra: Name Salty Jane Martwi Sarah Cutts PhiNippa Lod(hart Laura Ann Trutsr Ruth Mccallum David Boulton Rwn8d 29 April 2021 Ap[tted 29 Aprd 2021 Charity number Company numbor 1139980 05513959 Rtered in England and Wales RggistW8d Eryland and Wal08 RlSred and princlpal address 238 Barnsley Road Sandal Wakefield WF2 6EL B•nkers The Cwwative Bank PO Box 220 Delf House Sketm&8dale WN8 8WT Indep•ndent examin E J Bevert8y FCCA Wgst Yorkshir• C¢)nwnunty A¢Gounllng S0r¥ico Stringer House 34 Lupton Str8et Leeds L8102QW Structsro. govoman¢e and mana9oment The charity is a company livnited by guaranlge aThJ was forrwl on 20 JY 25. It ts wverned by memorandum and arbcles of association. The IEtstyoflhe members in the event (rf the company being wound up is Imited to a sum t exceedirKJ £1. Mothod of recrnitinent and appointmert of tru8t•es The trustegs ofthe tharty are a150 the for the ofcomparry law arMJ aro appointed by the membgrs at the AGM. ObSe¢¢fv•8 and •GtMt Tho ¢htys obi•cts To relleve the needs of the resmlents of Portobello. Wakefiejd, vttM> are socHHy and ectmomi¢a di8atlvantaged by the prsir ofassthnc8. Sgrvices fac198 in (th to improve the o)nditions of life. To further or benefft the residents of Portobello. Wakefield and the wthout dtinctiOn of sex. sexual ofi9ntation. raL* or of Wibcd. rel1g1cx or other opinions byassocratfon together the said residents and the locaf aLthortlies. vntary and olher txganFsabor in the c>)mmon efftirt lo advance educalK)n an¢J to provrde lacllities in the interest of social wrfare for rewtion,18isure Im ¢xcupation with the obieetNe of improving the conditsjn oflrfg the
Portobello Community Forum Trustaes. report (contlniwd) for tho yur ond•d 30 S•ptemb•r 2021 The charws maln athlt PCF prwdes a small chattty tm this deprived estate to cLydinate w4C seclor and voluntary and tharitable funds, people aTrJ resources, $0 that the (mnty ben8fits to th8 maximum. We rnage and facAitate a Fy09r7rne of rwar and one off events wt of the PortotlkJ Community Centre. Publlc ben•fft slatem•nt In setting our objectives and F4annvbJ adr¥ilw ijur have g11 serK)us consideratlon to the Charity Commiss¢on's gener81 guidance on public tEnefit aThY in particu e(CniC and community development. For example, the Hampers of Hope pro1t and TLG Mak8 Lurth Hc4wJay Lunch have contrlbuted to the relief of tK)vety. I the groups %thich meet regufatyat Ihe CommiHNty Centre. thg Portobello Contenary Gard8n Paty arKi thg Herltage Lottery lurKled &lk Flags Pffjoct have wovmled commwty devwnanL Achlevements and perfomiance PCF was still beiThJ impacted by tho thcts of Co#id onty 3 groups felt it was safe to meet in the community entre and adhere to the social distanciro rules. These were the SewC1 Sffi4ryro Gr¢XJP. Portobello Craft & Camera Group and the Knitb'ro and Crc¢heting Grolp. StroTrJ TOKW Christian Grtyjp, Kung Fu retumed in July and a new AA group stsrted usirg the Centre in AWL Tha Y(xth Grw. fvlerrie CFty Siws and Fslon relumed in Semember. Our biggest actmevemenl for yearwas to apply for furthg from the Nat Lotteryand Heritage Lottery Fund with the help of Edgelands Arts and Jo Jor. We were S[$fUl our bmls. We held a Centenary Garden Party in man Park in Aust to Cebrate 1 yEats sirKe Port10 Estate was twill. It was an amazing day, th lots ofsts115 run by P¢xtobdlo Community Grwps. We &nployed Ic1 artists so there was a full programme of actsvitses for the day. We hir&J a dimbing to4bEr. face painters. balloon artists. Du8 to the funding all the acfvities were free and the park vrds fuil of knzl residents fhrougkKrtrt day. We were aLso sttcessful ] our Heritage Lcthry bJ Wd$ to create slk to Commem 100 years. These We destgned by Edgel8nds Arts and painted ty kK81 reents. Further work is to be undartaken in th8 next financial year to cc¥mplete this pr(4ecL We CtinUed to SUPFrfXt famlies strjggling thrwoul the IN)IKlar6 wrlh our TLG Make Lunch Holbjay Lunch Club. Throughout2020 arKI 2021 we deFiver&J hampers twe to up to 20 famihes. During the main school holida in 2021 y held 5 tlidaY dubs arKI rrovkjed an arrdy of a1vIe$ and a hot meal for th8 famili8& Flnanclal r•vl•w The nel income the yw w8s £1125Z irckKfing nel expidire of£4.054 unrestrkd funds and nel Income of £15. on restrkted fuThYs after transfw5. At the time of Signi these accwnts the charity h&8 ken iMpted tythe global CoMd-19 ViTUS. The ljustees h8ve rgassessed the chariys abikty to continue fc¢ at kn112 months frDm the date that the accounts are approved and conclude that rto mat&ial uncertaintigs exist cast $•Jifint dcyjbt on the charilys abilityto eontinue a5 a going cl¢em. Reger¥o9 poIIcy The ehartys free reserves. exdthying fixgd as59ts. at the eTrJ wwe £18.754. £1,850 ofthis amount has twi desigrww by the trLthes for Spwif purFx)5es in not& e. leaving £16,904. The charity has a resep•e pdicy to hcld at W 3 morrths expenses in reserve and tt Usual mLYe than fhe costs for 12 mtN)ths l order tri enaNe th& Sm{ rnnning ofthe clmrity and to alh)w an orderty ¥Mndirg up Should the charity havg to (
Portobello Community Forum Trustees. report IntInued> for the year eTrd 44469 8tstgm¢nt of trust8gs' rosponslbllltl•s The twstees {who are also the directors fvr the purEK)ses of company lawl are respJnS1e for preparing the Trustees report and the finanrial statements in ac¢xrdanc wilh the aFWKxble law UK Accounting Standards. Company l•v requires the tntee5 lo fffjarK4 accounts IC each fm8ncial year tthith give a and falr view of the slats of aff8irs of the cfv¥itabl& company ar of the iMx)mry resrAJTces and appli(8tion of resources. vKlythng Ihe income and exFendrfure. of Ihe thilatAe XpanYf ts . In preparing these finanGial statements, the tntstees are ruira to.. sdeci suitable accounting [dleS and appty them clmsistenty. cl)servg the mgthcts arbj princiFles ffl the crItieS SORP; make ldgeMertts and estimates that are reascm&4e F state whether applicable UK aCcjnThJ stsrKlaTds have been fc4lcfih. wtiect tr) any material departures sclosed and explained in the finan(¥al Statem. any time the position of the charitabl8 company a1 to onable them to ensu that ts finanual accounts omplyvnth the Companies Act 2CK)6. They are also for safeguarding the assets of the charity and henGg for tsking rpasrmaile step8 for the Fffevorikn and d8d1( of ftaud and other irrwJulaiiti&%. Thls report has been prepared in dan with ts Statement of R)mmen(d Practi. Accounting aThl Reporting by CharNies (ChIlleS SORP (FRS1021). arKI in aCLXXdan wilh the special prov6ions of the Comp8ries Act 2006 thling to small compaT¥es. SignfyJ on behalf ofthe t)srd ¢{tr on .. .. (rrust08) Name:
Portobello Community Forum Indendant examiners report to the trustees of Portobello Community Forum I re to the cknrity trustees on myeXamwtil ac%(xmts ofthe charilth (panY for Ihe ypar ended 30 September 2021, wl¥( are set out pages 6 10 13. Rosponsibilltle¥ and batsls of rwrt As the charrtys trust of the charitable comp2ny18nd also its directws for the purposes of company kgw} y)u are reswnsible forthe [KeParat[ of the in ilh the rwwirements ofthe Companles Act 20061'the 2006 Acr). HavSrvJ satlsfied thatthe accowts of the ttwitable c4Jm are Th)t ruIred to audited under Part 16 of the 2(Th Act and are eINJie for Indepdent examinath)n, I reF(At in r8sw of my 8xamNiation of your charitys acc¥)unts as carried oul under secaion 145 crf the ChaTrls Aca Ilhe 2011 Arfl. In earrying out my examination I have followed the Drectsons gven by the Charity Commk8sKx) under seclion 145151{b) of the 2011 ACL Indgpondgnt examlnorfs statement I have 0)mej my examinalion. I that no material matkn have Gome to MYattent in 0)nnon V•ith the examination givirrfd me c•Jse to bellm that In any material resp 1 accountirvJ recuds were nol kept respe( Lrf the TrpanY as r1rnd by Sodi 386 of the 2(KJ6 Act,. or 2 th8 acts)unts do not acxcid Ythh those records; or 3 the accounts do not c¢JnF4ywith the acclxmtiro requira))8nts of 396 cl tho 2rs)6 Act (rther than any requirement that the accrts giNE a Irue aKI fair whwth is not a matter o)nsKl8red as part of an R1depxIent &xaminion: 4 the accounts have not been wepared in acc0the 7Mth ts meth¢Js and wnciF4es of the Statement of Recommended Practice acCntir¥j arnl reporbTrJ by tharits laF¥Aicat4e to chariks prepariiYJ thelr accounts in acc#)rdanc8 with th8 Firtalas ReFty Starldanl Kable in the UK and Repuuic of Ireland {FRS 10211. I have no concems and ¢ce acrots no olhw matters In c4)nneth the examinatlon to which atlontion should be drawn in this repori in onler to enatAe a ur¥JerstandtThJ of the accounts to be N8me: E J Beverw FCCA 03ffj¥2022 West Yorkshlre C¢Jmmunlty AGGountlng Swvke stringer House 34 Lupton Street Leeds LSIO 2QW
Portobello Community Forum Statement of Flnanclal Actlvllles (Includlng summary Incom• and expendlture accoulrt) for th• year •nd•d 30 September 2021 Total funds Total furttts funds In¢ome from.. Grants and donations Rent income Other irtcome Fundraising athities T¢)tal InGomg 121 28.135 36,621 1.938 13.578 4,496 115 1,030 19,219 1.938 10,424 28.135 38.559 Exponthturn on: Buikling and activifjes managemwrt costs Admlnlstratlon costs Events and activiiiÈs Equipment and materials Heat and liqht Postage, printing and staticwy TelephcTr and intemel Refuse cdlecbon and clganr#J Careloking 8TrJ maintenan¢8 Insurance Depreciatwjn Fundraising costs Cornmty ntre relurbishmert Water Total gxpandltyro Net Incomo 1 (ndItuT•) Transfors bthogn funds Net movement In fvnd$ 4.7S5 15 4,755 15 15,399 3.634 13 14,592 1,189 1,626 104 104 459 1,689 1,591 2,080 167 1,174 1,623 2,080 167 1,174 1,623 600 156 27.307 11,252 156 12,381 (1,957) 2.097 (4.054) 147.688 143.634 14.926 13209 2.097 15.3C 17.752 1,467 11,252 1,467 Fund balanc•8 brougm fonward Fund balances carrfed forward 148,536 159.788 147069 148.536 16.154 All incoming resourc9s and rosourco5 8xporKj dwivè from ccrfrtinuW &tMtss.
Portobello Community Forum BalanGe sheet as at 30 September 2021 2021 2020 Total Flx•d ass•ts Tangible assets (41 124.880 124. 126.960 126.960 124.880 Cash al bank and in h¥KI T¢al curT¢nl 4¥sots Isi 35.295 35.295 19.141 16.154 21.771 Currenl Ilabllllles: amounts falllng duo Tlthln y Accruals Total curv•nt IlabMItI8• 387 387 387 387 195 195 Ng1 Gurr•nt as89ts l Olabllltl•s) 18.754 16.154 21.576 143,634 16,154 159.788 148.536 Funds Unrestricbj funds General unreslitted furmts D8signatsd fvnds Totsl Unrestric funds RestTiCted fund$ T¢)tsl fund¥ 141.784 141.784 1.850 143,634 16.154 159.788 145,838 1,89) 147.688 848 148,536 (61 143,634 131 16.154 16,154 143.634 8ectt¢Tr 476. The trustee5 aL%o kKWofC£rwty lawl th* r0¥xMI188 lorccfflp"rfj wjih 8TrJ wilh FRS 1tr218ffeLknp Janry 20191. The financial statements V•W8 arvov&J by Ihe bo¥d of tru8lees on 2&1M12022 h Cutts (rrustse)
Portobello Community Forum Not•s to the accounts for the year ended 30 September 2021 1 Accountlng pollclos Bash of accounting These accounts have been prepared under the historical cost conventron VAlh items recLxJnised at cost or transaction Wdlue unle55 othepMs8 stated the r818Vart nots(s) to tlwe a(xounts. The financial statements have been prepared in aco)rdan( th the &at8ment crf Recommended Practice.. Accountsng and ReFxxting by Charilies prewiry their 8ccwnts in acCOrdar knith the Financial Reporting Standard appkable in the UK and Republ of IrelarKI (FRS 102) {effective 1 January 2019) and wth the Charibes Act 2011. The charity constitutes a public benefft entity as defined by FRS 101 There has been rn change to the xcounting )fIcieS Srt last No charyes have been made to the aCrInts fc years. Golng ¢oncern The trust&s are satisfièj that lJ)ere are rN) materlal ertaIre8 abwt the abilityto o)ntinue. InGomlng rgs¢wr Al irtcoming resourw are indwll in the Slatemenl of Financial Athitw (SOFA) the charity becomes entiuèd to the res{rS. tt is more likety than nol that the lJu%tge5 recoi¥e the resourcgs and the monetary value can be measured 8uffic¥ert r8babilty. Grants and donatlons Grants and donations are otty i1ed wt thè SOFA Thtwt ts ctrwity hgs WdI1)nal entitlement to the rèsources. Whore grants are related to perfomanGe aTKI spacific ddi¥th. Ihey we ac1axrt for as thè chity gams tho right to conswy9ratic by its perf¢¥man¢%. Expendlture and Ilabllltles Expenditure is recognised on an ac(L bw as a liilty is iwred. LI)iM1e9 are reccJnW wknere it is more likely than not that there is a legal or construthe rt•lh3ation L¥JnmFtting the charity to pay out the rosourcgs and the arnrt of the C13 be measured reasonat4e certity. Taxatlon a charity the organisation tenefts from rates relief WKI is weraThyexunptfrom Inc(m tsx a1 capital gains tsx but not frEYn VAT. Irrecoverabk VAT is indUdj in the cost of thcsse items to Nthich it relates. Tanglblo fix•d assots Tangl8 fixed assets CoStj more than £1.000 are and wKILNJ8d at (x)st induding any inadenlal expenses of acquisitvJn. Gifted assets are at the vaue to the charity on receipt. DepreClon is proviyed on am tsngibte fLxed assets * r*es ca(xJlaW k> write off the c1 on a straighl Ilne bask% over their eXpted useful ec(fftMnic INes as foltr: Freehold land.. nil Freehold buikSings". over So years
Portobello Community Forum Notes to the accounts for the year ended 30 September 2021 1 Accountlng pollcles contlnued Fund accounting Unrestricted funds are availaL4efor use at the thCret1 of the trS in fvrlherare L7f the ganeral objectives ofthe tharity. Designated funds afe unrestrhA•J hjnds earmarte(l tythe lfttstees for p8rtkn1ar purpK)ses. Re5trict8d fund8 are subj•Xed to rest tsir extWKlibJre p0j bythe (h)n(K (ff ltrwh the tsmis of an appeal. Further explanion d Y)¢ natwa and purpo ofe& fuThl ks in tt rbxes to the accounts. Rents under OFW8ttng legses are chad on a str81ghl Ine t49SiS over tho foase t8rn1 to an ewler date rfthe lease can be determirS vrith(NJt financid Flty.
Portobello Community Forum Notes to the accounts contlnued for the ythqr ended 30 September 2021 2 Grnnts and donath)ns 2021 Total funds 2020 Total lunds fvNJs Th8 National Lottery Wakefield Metropditan Di81rict C(MJncl (WMDC) Lott&ry Heritage Fund Sandal Methodist Church BPI Auctions donation West Riding Masonic Ch8ribes Wakefield District Housing Donations 1.1(M) 1,100 9,SXJO 7,000 400 7,661 36,621 7.175 28.135 3.178 13,578 3 R•strict•d fund• Baknem IrNVJ Cwng Transfers Balartt¢M Resource fund Legacy fund West Riding Masoric Chwitss Hardship Fund TLG Make Lunth l Hampers fufKI Port0110 Centenary Ceiebraknon Portobgilo Herllage preL 407 107 334 407 107 1413 4.762 11.( 2,746 1,813 1.881 (1,5971 1,480 4,260 28.135 14.W 2,097 16.154 Fund nam• Reswrce fur Legacy fund Part of a Legatry gi¥en lo s81 mag churdl gbn to fvrthor the ofthe Job Club. West Riding MasoThc Charthes To4ards the refurbishment ofthe Ccrfnmuntty Cwttr Hardship Fund To alleviate hardship rm ts Portobello Estate. T1 transfer relates lo fwKls previousty gi¥En for purwse Iransferred TLG Make Lunch l Hampers fuNI T(yrards a hcliday lun¢ ¢ktJ a1 Tel1n9 po%ety. The trdnsfer Td*s to furnls previousty gi for this purpose tran8f6rr&J Portobgllo Centenary Celobration Tthrdrds Portobdlo Centenary Garden Pty. The transfer relates to eNent ()xydInatK and a o)ntribution to renL To 6XFkne and d¢Lwmt the 11K) )wr hwi18ge of Portd)th Housing Estats. Portobdlo Herib3e proje 10
Portobello Communlty Forum Not•s to the accounts continuad for th• year •nded 30 SepteMr 2021 4 T•nglblo ass•ts Freeh( Freehcld Land Total Coat At 1 October 2020 At 30 Septemb8r 2021 104,OCKJ 104,0) ¢.CK)O SO.0 154.)0 154.)0 At 1 October 2020 Charge for year At 30 Septemb8r 2021 27.040 2.080 29,120 29,120 Net book va• At 30 Septnbr 2021 74.880 50.000 124,880 At 30 Sepknber 2020 76.960 s),000 126,960 There is a charge registered on the propertyin faNwr of Wakefield Cjn¢1I. Shou the property ever ¢x8e to b& used &8 a L7)mmunty cntre the fiKK*vJ gven kn purchase the wcyerty is rep8yable. 5 Cash al bank and In h• 2021 2020 Cash at bank Cash in h8nd 35275 20 35.295 21.771 21,771 6 Doslgnated Funds BalwKe bff IrKwiir Outg(¥ng Transf&rs Balance cir Youth Groups Fresh Start FuS)n Drame Soul Portobello 278 1097 25 403 47 1.850 278 1.097 25 47 Fund namo YoLrth Group5 Fresh Start Fusion Drama Soul Portob8119 FundirbJ for Groups. Funding for a ladies support group. To provKle acbth ts the pecyle on the autistlc $ltruM n) Wakefield. To acti¥ibes for the peopte on the P¢ytot¢lb Estato. Funding ts xr4al ents for the Portobetb community. 11
Portobello Community Forum Notes to the accounts contlnu•d for the year ended 30 September 2021 Tst•• exp•nses No IrLLStee received any exFenses durirwJ this year orthe prevN)us sear. Trusteo remun•ratlon and n•$ Sarah Cutts and Laura Truler are empbsryl by Sandal Wna church to e*ry out vntl( for Portobello Communty Forum, the churth charges management charges for this wyk. 12
Portobello Community Forum statement of Flnanclal Actlvltles Inoludlng comparatlves for all funds (Includlng summary Income and expendlture account) for the year onded 30 September 2021 2021 2020 2020 Total funds Total fvThls nts Income Grants and donations Rent income Other income Fundraising activrlies Total Incomg 8.486 1.938 10.113 4.496 115 1.OY) 15.754 28.135 3.465 36,621 13.578 4.496 115 1.030 19,219 10.424 28,135 38.559 Expondituyg Building and activilies manwenti Administral¢on costs Events and adivities Equipment materols Heat and INJht Postage. printing and SLl0nery Telephone and intemet Refuse cdle¢tion and deani Caretsking a1 moint9nan IrUranCe Depreciation Fundraising costs Community Ctre refurtmshment Water Total oxpendliurn Not Incom• l {expendltur•) TrJnsfgrs bgtwfjgn funds Ngt movement In funds 4,755 15 4.755 15 15,399 3,634 13 4A86 1,189 1,626 104 13 3.038 123 1,626 104 104 459 1,089 1.591 2,080 14.592 167 1.174 1,6fJ 2,080 167 1,174 1,623 2,080 459 1,689 1.591 2,080 777 600 156 27,307 11,252 156 12.381 (1.95T) 2,09 {4.054) 14.638 1,116 17 1.133 14.926 13.209 3.114 351 17 17,752 1.467 15.306 11252 1,467 Fund balaTh¢w brought ftyward Fund balances canled foThrnrd 514 147 069 148,536 143,634 147.688 16.154 159.788 13