2021-12-31-accounts - Poulner Baptist Chapel

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Poulner Baptist Chapel A Charitable Company Limited by Guarantee

Annual Report and Financial Statements for the Year Ending 31 December 2021

Annual Report and Financial Statements for the Year 31 December 2021	Ending
CONTENTS

	Page
Company Information 2 Report of Directors / Trustees 3 - 6 Statement of Financial Activity 7 & 8 Balance Sheet 9 Statements by Directors / Trustees 10 Notes to the Financial Statements 11 - 15	2

	3 - 6

The following do not form part of the statutory financial statements:

Accountant's	External	Scrutiny Report	16 & 17
Appendices:	A:	General Fund	19 - 22
	B:	Mission Fund	23 & 24
	C:	Property Fund	25

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

COMPANY and CHARITY INFORMATION FOR THE YEAR ENDED 31 December 2021 Adam Skirton Andrew Ostler (term of office ended February 2022) Dennis Meech (term of office ended August 2021) Brian Wareham Andrew Clarke Liz Kynaston Susan Baker (appointed February 2022) Ian Turner

DIRECTORS/TRUSTEES:

	SECRETARY: Andrew Clarke

	REGISTERED OFFICE: Linford Road, Hangersley
	Ringwood, Hampshire BH24 3HZ

	COMPANY REGISTERED NUMBER 07448613 REGISTERED CHARITY NUMBER 1139509

	ACCOUNTANTS: Kimball Smith Limited Brewery House High Street, Twyford Winchester, Hampshire SO21 1RG

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

REPORT OF THE DIRECTORS / TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021

The directors/trustees present their report with the financial statements of the company for the year ended 31 December 2021.

Principal Activities

Due to the Coronavirus pandemic, activities within the building were curtailed for most of 2021 – only returning to partial normality in August. However, we continued to operate as church - either online via YouTube, Zoom and other platforms or, on a few occasions, out of doors. Within those limits, the principal activities of the charitable company during the 2021 were:

Organising services for the purpose of Christian worship and learning as appropriate - in the building, online or out of doors.
Arranging children’s and young people’s activities within a safe environment. This included delivering “to do craft” packs for children, providing online activities and some events, during the summer, between lockdowns and after September, in the building.
Offering support to individuals with whom the church has contact from time to time, giving mentoring, comfort, help and encouragement as the needs arise.
Supporting overseas works of a similar nature in various parts of the world.
Working with other local churches for combined activities where this is beneficial to church members and/or the community at large.

Achievement and Performance

While services in the building were limited for the first eight months of the year, we returned to normal services within a safe environment from August. Early in the year we provided services on-line on Sunday mornings as a pre-recorded event on YouTube or our website and Sunday evening services were provided – again pre-recorded – mainly as audio only on a Wednesday evening. Most Home Groups continued to meet online, with some meeting out of doors during the summer.

Our major project for the year was to update our audio-visual equipment so that we could live-stream services. This was achieved with the extraordinary work of a few gifted volunteers and we went live in September. The cost was just over £31,000 and within budget. Specific gifts of just over £20,000 were received. See also note 12 on page 14.

We held a formal Members’ Meetings in November and, prior to that because of lockdown restrictions, Members were kept informed by regular updates and reports. Trustees met six times in the year and the other leadership groups as and when necessary.

There are six employees - the Senior Pastor, the Administrator, the Caretaker / Facilities Manager (part-time) and a Youth and Children’s Worker. Additionally a part-time (1 day per week) social media support worker who assists with the filming, editing and uploading of our online services. There were two voluntary Assistant Pastors (one of whom retired in February 2021) and one voluntary Pastoral Assistant. There is currently a vacancy for an Assistant/Associate Pastor.

Activities for children and young people were curtailed during the year – but began after the summer break. While starting with fewer participants than before lockdowns, numbers are encouraging. PowerUp and PowerUp minis during the week and the various groups on Sundays are proving fruitful as we share the good news of Jesus with the children. The parent/carer and toddler group (formerly Poppets and now Pop up ‘n Play) has begun and is proving popular.

‘Food for Thought’ - which is a lunch followed by a short service did not begin meeting again until September. Numbers are down compared with those before lockdown but those that do come along are enjoying a series of talks entitled “Eating with Jesus” as well as a two-course lunch and a quiz or something similar.

The Mission Group continues to deal with our mission focus – both at home and overseas – with particular emphasis on those individuals and Mission organisations that, as a church, we provide significant support (see also Appendix B). During 2021 we were able to “meet” with our overseas mission partners via Zoom - and they have been able to benefit from our online services. We also supported the annual Shoebox appeal at Christmas.

The Trustees have updated a few of its policies during the year, including those relating to safeguarding and pastoral care. We complied with all the relevant regulations relating to COVID-19 and provided a COVID secure environment for all events in the building.

We worked together with other local churches on various events and at Christmas in distributing HOPE magazine to 90% of every home in Ringwood and in providing Christmas food hampers for needy families.

The Leadership Team (which includes the Trustees) wish to express their thanks to the staff, the team of volunteers (about 90) that make what happens happen, the Members for their support, those that attend the various events, those who give sacrificially to provide the financial resources needed – but most of all to God Himself, without Whom nothing worthwhile would have happened.

Financial Position

The Directors / Trustees have reviewed the financial position on the three revenue funds (further details are in the Financial Statements and the Appendices of this report) and note the following:

General Fund: As can be seen from Appendix A the performance on the General Fund in 2021 resulted in a surplus of £2,817. This is after meeting £10,256 of the costs of the live-streaming project and accelerating depreciation on some assets (see Appendix A Note 17[i]). Despite having very few services in the building, offering have remained consistent with those in 2020.

Mission Fund: This Fund deals with the church’s support for overseas and home mission. Taking one year with another it spends according to its income and the surplus at the end of 2021 will be used to support relevant mission activity in future years. There was no planned mission trip in 2021 and, because of COVID-19 restrictions and the volatile position in eastern Europe, there is not one planned for 2022. Further details are in Appendix B.

Property Fund: This fund was established in 2015 to cover the costs of any major property and equipment related issues. Spending from this fund needs the specific approval of Directors / Trustees (see also Appendix C). Major costs will be incurred in 2022 to reroof the small hall which has suffered from rotting and twisted roof timbers.

DIRECTORS

The directors, who are also trustees, shown below have held office during the period 1 January 2021 to the date of this report.

Adam Skirton	Andrew Ostler (term of office ended February 2022)
Dennis Meech (term of office ended August 2021)	Brian Wareham
Andrew Clarke	Liz Kynaston
Susan Baker (appointed February 2022)	Ian Turner

LIMITED BY GUARANTEE

The company is limited by guarantee and the members have a liability of a maximum of £10 per member if the charity should be wound up whilst he or she is a member, for the payment of charity's debts and liabilities.

This report has been prepared in accordance with the special provisions of the Companies Acts relating to small companies.

RISK MANAGEMENT STATEMENT

The Directors / Trustees acknowledge their responsibility to identify, assess and manage risks. There is a risk management policy which sets out the process for identifying risks. All major risks are assessed on an event basis for one-off events and reviewed at least annually for the routine activities.

A fire safety evacuation drill was carried out in 2018 and it was planned to repeat it in 2020. However, this was overtaken by the COVID-19 restrictions. The procedure is being reviewed and a drill will be rescheduled once this is completed.

PUBLIC BENEFIT STATEMENT

The charity’s objects for the public benefit are to advance the Christian Faith in accordance with the statement of faith in Ringwood, Hampshire and in such other parts of the world as the Trustees may from time to time think fit and to fulfil such other purposes as are exclusively charitable according to the law of England and Wales and are connected with the charitable work of the Charity.

The Church rules include: “The Church shall be committed to worldwide missionary enterprise and a percentage (normally 20%) of its general income shall be allocated to the support of mission activity in the UK and overseas”. The accepted split between the Mission Group’s responsibility and “local evangelism” is 17% and 3% respectively - based on actual unrestricted income (including Gift Aid) in the previous year. So - based on relevant income in 2020 - the amount designated for the Mission Group in 2021 was £33,840 (see Appendix B) and for “local evangelism” £5,970. While COVID restrictions limited the amount that could be undertaken, events such as the Alpha and Wellbeing courses, Life Discovery and Light Parties were able to take place. Taking the cost of these items from the various expenditure heads (catering, books etc, service expenses, local evangelism etc) the total comes to £5,260 – a “shortfall” of £710, which is acceptable in the circumstances.

Specific grants to relieve individual hardship are considered by the pastors and elders as and when the need arises.

ON BEHALF OF THE DIRECTORS / TRUSTEES:

Director / Trustee Date: 6 July 2022

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

Statement of Financial Activity - Year to 31 December 2021	Statement of Financial Activity - Year to 31 December 2021	Statement of Financial Activity - Year to 31 December 2021	Statement of Financial Activity - Year to 31 December 2021	Statement of Financial Activity - Year to 31 December 2021	Statement of Financial Activity - Year to 31 December 2021			A detailed breakdown of the figures for 2020 is shown on the next page.
Incoming Resources Incoming resources from generated funds Voluntary income Activities for generating funds Investment income Incoming resources from charitable activities Total incoming resources: Resources Used Costs of generating funds Costs of generating voluntary income Charitable activities Governance costs Total resources used: Net incoming/outgoing resources: There were no other recognised gains or losses Net movement in funds: Total Funds Brought Forward: Total Funds Carried Forward: Represented by: Revenue Funds General Fund Mission Fund Property Fund Total Revenue Funds: Capital Fund Total All Funds					Total Funds £ 302,493 1,906 5 5,410 309,814 2,040 292,085 3,022 297,147 12,667 12,667 75,745 88,412 65,321 8,029 15,062 88,412 88,412		Total All Funds £ 302,493 1,906 5 5,410 309,814 2,040 357,085 3,022 362,147 (52,333) (52,333) 1,050,745 998,412 65,321 8,029 15,062 88,412 910,000 998,412
		Revenue Funds
	Notes	Unrestricted Funds	Designated Funds	Restricted Funds	Total Funds	Capital Fund	Total All Funds	Total Funds 2020
	1 2 3 4 5 6 7 Appendix A Appendix B Appendix C 8	£ 164,100 1,906 5 5,410 171,421 2,040 163,543 3,022 168,605 2,816 2,816 50,898	£ 33,840 33,840 34,424 34,424 (584) (584) 11,947	£ 104,553 104,553 94,118 94,118 10,435 10,435 12,900	£ 302,493 1,906 5 5,410 309,814 2,040 292,085 3,022 297,147 12,667 12,667 75,745	£ 0 65,000 65,000 (65,000) (65,000) 975,000	£ 302,493 1,906 5 5,410 309,814 2,040 357,085 3,022 362,147 (52,333) (52,333) 1,050,745	£ 263,334 166 67 2,493 *266,060* 158 574,317 2,533 *577,008* (310,948) *(310,948)* 1,361,693
		53,714	11,363	23,335	88,412	910,000	998,412	*1,050,745*
		53,714	6,814 4,549	11,607 1,215 10,513	65,321 8,029 15,062	910,000	65,321 8,029 15,062	60,743 7,398 7,604
		53,714	11,363	23,335	88,412		88,412 910,000	75,745 975,000
		53,714	11,363	23,335	88,412	910,000	998,412	*1,050,745*

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

Previous Year’s Comparative Figures

*Previous Year’s Comparative Figures*	*Previous Year’s Comparative Figures*	*Previous Year’s Comparative Figures*	*Previous Year’s Comparative Figures*	*Previous Year’s Comparative Figures*
Statement of Financial Activity - Year to 31 December 2020
Incoming Resources Incoming resources from generated funds Voluntary income Activities for generating funds Investment income Incoming resources from charitable activities Total incoming resources: Resources Used Costs of generating funds Costs of generating voluntary income Charitable activities Governance costs Total resources used: Net incoming/outgoing resources: There were no other recognised gains or losses Net movement in funds: Total Funds Brought Forward: Total Funds Carried Forward: Represented by: Revenue Funds General Fund Mission Fund Property Fund Total Revenue Funds: Capital Fund Total All Funds				Total Funds £ 263,334 166 67 2,493 266,060 158 253,040 2,533 255,731 10,329 10,329 65,416 75,745 60,743 7,398 7,604 75,745 75,745	Capital Fund £ 0 321,277 321,277 (321,277) (321,277) 1,296,277 975,000 975,000 975,000	Total All Funds £ 263,334 166 67 2,493 266,060 158 574,317 2,533 577,008 (310,948) (310,948) 1,361,693 1,050,745 60,743 7,398 7,604 75,745 975,000 1,050,745
	Revenue Funds
	Unrestricted Funds	Designated Funds	Restricted Funds	Total Funds	Capital Fund	Total All Funds	Total Funds 2019
	£ 164,873 166 67 2,493 167,599 158 154,982 2,533 157,673 9,926 9,926 40,971	£ 34,080 34,080 34,652 34,652 (572) (572) 12,519	£ 64,381 64,381 63,406 63,406 975 975 11,926	£ 263,334 166 67 2,493 266,060 158 253,040 2,533 255,731 10,329 10,329 65,416	£ 0 321,277 321,277 (321,277) (321,277) 1,296,277	£ 263,334 166 67 2,493 266,060 158 574,317 2,533 577,008 (310,948) (310,948) 1,361,693	£ 234,614 669 135 45,492 *280,910* 164 277,131 2,919 *280,214* 696 *696* 1,360,997
	50,897	11,947	12,901	75,745	975,000	1,050,745	*1,361,693*
	50,897	7,398 4,549	9,846 0 3,055	60,743 7,398 7,604	975,000	60,743 7,398 7,604	50,248 7,512 7,656
	50,897	11,947	12,901	75,745		75,745 975,000	65,416 1,296,277
	50,897	11,947	12,901	75,745	975,000	1,050,745	*1,361,693*

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

Balance Sheet as at 31 December 2021

Balance Sheet as at 31 December 2021	Balance Sheet as at 31 December 2021

Notes £ £ £ Fixed Assets 12 910,020 Current Assets: Debtors 13 6,866 Cash at Bank and in Hand 14 87,306 94,172 Liabilities: Creditors falling due within one year 15 5,780 88,392 Total Assets less Current Liabilities: 998,412 Liabilities: Creditors falling due after more than one year 0 Total Net Assets less Liabilities: 998,412 Represented by: Revenue Funds: General Fund Appendix A 65,321 Mission Fund Appendix B 8,029 Property Fund Appendix C 15,062 88,412 Capital Fund 12 910,000 Total Funds: 998,412	As at 31 December 2020
	£ 978,880 3,394 72,953
	76,347 4,482
	71,865
	1,050,745 0
	*1,050,745*
	60,743 7,398 7,604
	75,745 975,000
	*1,050,745*

The notes on pages 11 to 15 form part of these financial statements

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

STATEMENT BY DIRECTORS / TRUSTEES

The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2021. The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2021 in accordance with Section 476 of the Companies Act 2006.

The directors who are also trustees acknowledge their responsibilities for:

(a) ensuring the company keeps accounting records which comply with the Companies Acts and

(b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its profit or loss for each financial year in accordance with the requirements of the Companies Acts relating to financial statements, so far as applicable to the company.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and in accordance with other relevant regulations.

The financial statements were approved by the Directors / Trustees on 6 June 2022 and were signed on their behalf by a Trustee and the Treasurer.

We confirm that as directors and trustees we have met our duty in accordance with the Companies Acts to:

ensure that the company has kept proper accounting records;
prepare financial statements which give a true and fair view of the state of the company as at 31 December 2021 and of its activities for that period in accordance with Section 1A of Financial Reporting Standard 102 (effective January 2016); and
follow the applicable accounting policies, subject to any material departures disclosed and explained in the notes to the financial statements.

Director (Treasurer) 6 July 2022

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention and in accordance with Section 1A of Financial Reporting Standard 102 (effective January 2016).

Tangible fixed assets

Depreciation is provided at appropriate annual rates in order to write off each asset over its estimated useful life or, if held under a finance lease, over the lease term, whichever is the shorter. See also note 12 below.

Pension costs and other post-retirement benefits

The Company complies with the requirements of the Workplace Pension Regulations but does not operate a pension scheme of its own – contributions from employees and the Company are paid into approved pension funds.

Going Concern

The accounts have been prepared on a going concern basis on the assumptions that the charity will continue to receive financial support from various sources as and when required.

Reserves:

The Directors/Trustees believe that the Charitable Company should hold sufficient balances on its general account to allow it to continue operating even if there was a significant reduction in the level of giving.

The Directors/Trustees believe that the minimum level of these balances should be the equivalent of three months' operating costs on general (not specifically funded) activity calculated and reviewed annually. On the basis of expectations for expenditure for 2022 this will be in the order of £50,000. The balance on unrestricted and designated funds at the beginning of 2022 was £65,100 and the Directors/Trustees expect to maintain at least this level throughout 2022.

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

NOTES TO THE FINANCIAL STATEMENTS

1. Voluntary Income:

This includes sums recovered under Gift Aid arrangements. The total amount for all Funds for 2021 is £47,611 (£40,954 in 2020).

2. Activities for generating funds:

This relates to sales of books etc.

3. Incoming resources from charitable activities:

The total includes income from the use of PBC’s premises, miscellaneous donations and recharges.

4. Costs of generating voluntary income:

This relates to money spent on publicity. See also Appendix A note 13[i].

5. Charitable activities:

PBC spends the money it receives in meeting its Objects as defined in its Constitution. Further analysis of spending can be found in the Appendices.

6. Governance costs:

These are costs relating to legal and accounting costs and are made up as shown

----- Start of picture text -----
Audit and legal fees £ 2020 (£)
DBS checks 356 392
Accounts inspection 625 600
Copyright etc fees (songs etc) 1,392 968
Stewardship 500 500
Other 149 73
3,022 2,533
----- End of picture text -----

7. Total Funds Carried Forward:

The balance on the Unrestricted Funds relates to the General Fund (see Appendix A) and the balances on the Restricted Funds are as shown:

----- Start of picture text -----
£ 2020 (£)
General Fund (see Appendix A) 11,607 9,846
Mission (Group) Fund (see Appendix B) 1,215 0
Property Fund (see Appendix C) 10,513 3,055
23,335 12,901
----- End of picture text -----

The balances on Designated Funds are as shown:

----- Start of picture text -----
£ 2020 (£)
General Fund (see Appendix A) 0 0
Mission (Group) Fund (see Appendix B) 6,814 7,398
Property Fund (see Appendix C) 4,549 4,549
11,363 11,947
----- End of picture text -----

8. Capital Fund:

The balance of the Fund is £910,000 and represents the written down value of the Freehold Building (see also note 12 below).

9. Taxation:

No liability to UK corporation tax arose on ordinary activities for the year ended 31 December 2021 as this is a registered charity.

10. Transactions with Directors:

One of the Directors / Trustees (Adam Skirton) is employed by the Charity under terms approved by the Charity Commission and he received emoluments (including employer’s oncosts) of less than £50,000 (2020: less than £50,000). No sums were paid to other Directors / Trustees for their work as a Director / Trustee.

11. Ultimate controlling party:

The charitable company is under the control of its members and no one member has sufficient voting rights to control it. In accordance with Sections 790M & 790ZA of the Companies Act 2006, Adam Skirton (Director / Trustee and Senior Pastor) has been designated as the Person with Significant Control.

12. Fixed Assets:

There are two classes of fixed assets shown in the table below – see also Appendix A note 17[i]). Depreciation for fixtures, fittings etc is shown in the General Fund.

The freehold of the building is held by Church Growth Trust, who have agreed that the asset value should be shown in PBC’s accounts. It has been agreed with them (and the Company’s Independent Accounts Examiner) that the asset value should be written down over 20 years. As the final payments in respect of the asset were made in 2015 and all loans also repaid in that year, depreciation has been backdated to 2016. The charge in 2020 was £321,277 and will be £65,000 per annum thereafter. This depreciation is shown in the Capital Fund (see also note 8 above).

----- Start of picture text -----
Live-
Freehold Digital sound Office Other Church
Assets 2021 streaming etc Total
Property desk equipment equipment
equipment
Cost £ £ £
As at 1 January 2021 1,296,277 4,323 2,582 13,306 1,316,488
Additions 31,027 31,027
Disposals 0
As at 31 December 2021 1,296,277 4,323 31,027 2,582 13,306 1,347,515
Depreciation
As at 1 January 2021 321,277 453 2,577 13,301 337,608
Charged in year 65,000 3,865 68,865
On disposal 0
Met from gifts/donations 20,766 20,766
Met from General Fund 10,256 10,256
As at 31 December 2021 386,277 4,318 31,022 2,577 13,301 437,495
Net Book Value
As at 31 December 2021 910,000 5 5 5 5 910,020
As at 31 December 2020 975,000 3,870 5 5 978,880
----- End of picture text -----

13. Debtors:

Debtors are made up as show.

All amounts due have been received by the date of this report.

HMRC - Gift Aid NHS Baby weigh Other	£ 3,706 2,500 660		2020 (£) 3,364 0 30
	6,866		3,394

14: Bank and cash balances:

These are made up as shown.

The Stewardship Deposit Account was closed in June 2022 and a deposit of £13,628 was made with Kingdom Bank Limited.

----- Start of picture text -----
£ 2020 (£)
CAF Current Account 9,945 13,437
CAF Deposit Account 63,693 45,848
Stewardship Deposit Account 13,628 13,628
Cash 40 40
87,306 72,953
----- End of picture text -----

15. Creditors:

Those falling due within one year are made up as shown.

All amounts due have been paid by the date of this report.

There are no creditors falling due after more than one year.

Special Mission Gifts Love Ringwood Other	£ 2,721 3,059		2020 (£) 1,625 1,394 1,463
	5,780		4,482

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

Independent Examiner's Report to the trustees/directors of the charitable company f or the year ended 31 December 2021

Report of the Independent Examiner to the trustees/directors on the accounts of the Charitable Company

I report on the financial statements of the Charitable Company (Charity) which have been prepared in accordance with the Charities Act 2011 and Section 1A of Financial Reporting Standard 102 effective April 2008, as modified by the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, under the historical cost convention and the accounting policies set out in these accounts.

Respective responsibilities of trustees/directors and examiner

As described in these accounts the Charity's trustees/directors are responsible for the preparation of the financial statements. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed, and that there is no requirement in the governing document or constitution of the Charity for the conducting of an audit. As a consequence, the trustees have elected that the financial statements be subject to independent examination.

Having satisfied myself that the charity is not subject to audit, and is eligible for independent examination, it is my responsibility to:

examine the accounts under section 145 of the 2011 Act.
to follow the procedures laid down in the General Directions given by the Commission under section 145(5)(b) of the 2011 Act.
to state whether particular matters have come to my attention.

Basis of opinion and scope of work undertaken

I conducted my examination in accordance with the General Directions given by the Charity Commissioners for England & Wales in relation to the conducting of an independent examination, referred to above. An independent examination includes a review of the accounting records kept by the Charity and of the accounting systems employed by the Charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from the trustees/directors concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of the Charities’ legislation and that the financial statements comply with the Statement of Recommended Practice issued by the Charity Commissioners for England & Wales, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements.

The procedures undertaken do not provide all the evidence that would be required in an audit and information supplied by the trustees/directors in the course of

the examination is not subjected to audit tests or enquiries, and consequently I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below.

I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report, I obtained assurances from the trustees/directors of all material matters.

Independent Examiner's Statement, report, and opinion

Subject to the limitations upon the scope of my work as detailed above, in connection with my examination, I can confirm that:

no matter has come to my attention in connection with my examination which gives me reasonable cause to believe that in any material respect the requirements

(i) to keep accounting records in accordance with the Charities Acts and the Companies Acts,

(ii) to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the Charities Acts and the Companies Acts.

have not been met; or

to which, in my opinion, attention should be drawn in my report in order to enable a proper understanding of the accounts to be reached.

The date upon which my opinion is expressed is 28 July 2022

Ken Stratton FMAAT Kimball Smith Limited, Brewery House High Street, Twyford Winchester, Hampshire SO21 1RG

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

APPENDICES

The appendices provide a more detailed analysis of the income and expenditure on the three revenue accounts of the Charitable Company. They are in the same format as the draft Financial Statements presented to the Members in March 2022.

They do not form part of the Statutory Financial Statements.

There are three appendices:

Appendix A: Appendix B: Appendix C:

General Fund Mission Fund Property Fund.

Appendix A

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

General Fund 2021	General Fund 2021	General Fund 2021
Income: General giving Associated Gift Aid less designated for Mission Group Available for general use Interest on bank deposits Gifts for employee costs Community Fund Crisis Fund Live streaming project Sale of Minibus (2020) Christmas Offering Other gifts, donations etc Love Ringwood Total income: Net Expenditure: Employees Premises Transport Administration etc "Ministry" and Outreach Catering etc Youth and Children Audit and legal fees Live streaming project Christmas offering (2020) Love Ringwood Other Expenses Total net expenditure: Net Position [surplus/(deficit)] Balance brought forward 1 January: Balance carried forward 31 December:	Unrestricted	Restricted	Total	Note	2020
	£ 165,133 32,807	£ 30,046 1,875 3,113 20,766 380 2,954 650	£ 165,133 32,807	1 2 3 4 5 6 7 8 9 10 4 11 12 13 14 15 16 7 8 10 9 &17 18	£ 168,678 30,276
	197,940 33,840		197,940 33,840		198,954 34,080
	164,100 5		164,100 5 30,046 1,875 3,113 20,766 380 2,954 650		164,874 67 29,268 2,464 1,509 3,243 4,216
	164,105	59,784	223,889		205,641
	95,808 14,275 0 22,128 4,898 1,529 3,557 3,022 10,256 5,815	30,046 1,744 3,500 20,766 672 1,295	125,854 14,275 0 23,872 8,398 1,529 3,557 3,022 31,022 0 672 7,110		136,724 17,424 342 20,397 5,151 1,031 705 2,533 3,821 4,557 2,461
	161,288	58,023	219,311		195,146
	2,817 50,897	1,761 9,846	4,578 60,743		10,495 50,248
	53,714	11,607	65,321		60,743

The notes are on the next pages.

Notes to the General Fund:

General giving is that which has not been designated for any particular use.
Gift Aid is claimed from HMRC according to the regulations that apply. Where gifts have been made for specific purposes, any appropriate Gift Aid has been included in that amount.
As agreed by the Trustees, the amount designated for the Mission Group is 17% of the previous year’s unrestricted general giving.

Salaries includes employer’s oncosts (including pensions – PBC is fully compliant with the regulations on workplace pensions). Some choose to give specifically to the cost of salaries and the figure here includes the appropriate Gift Aid. The detail of how employee costs are made Salaries (inl. Employer's NI, pension etc) Staff travelling and subsistence less specific gifts	up is:	up is:
Salaries (inl. Employer's NI, pension etc) Staff travelling and subsistence less specific gifts	£ 124,886 968	2020 (£) 135,687 1,037
	125,854 30,046	136,724 29,268
	95,808	107,456

Specific gifts have been received for the Community Fund. The balance on the fund at end December 2021 is £3,784 – see also note 18 below.
The amount here includes £1,728 assigned to the Crisis Fund from the 2020 Christmas offering. Spending from this fund to those in need (determined by a protocol agreed by the Trustees) was £3,500 – leaving a balance in hand at end December 2021 at £1,122 - see also note 18 below.
The overall cost of the Live Streaming / Projector Project was £31,027 (against an approved budget of £32,000). £20,766 was met by specific gifts/donations and £10,256 from the General Fund. £5 remains in the “Fixed Assets” element of the Balance Sheet (see note 12 of the main report) to show the continued existence of the asset.
This relates to the Christmas offering for 2021 which is designated for Counselling Together. The fund remains open in 2022 for further donations.
This includes regular church activities for which a nominal charge is made – such as Food for Thought, Poppets (now Pop-up ‘n’ Play) etc. (which have been significantly reduced in 2020 and 2021 due to lockdown restrictions) and other unspecified donations. See also note 18 below
Love Ringwood activities included Christmas events and those associated with the HOPE22 survey. The balance on the fund at end December 2021 is £441 – see also note 18 below.

Premises costs are made up as shown	Maintenance etc Energy, water etc Equipment [not live streaming] less "use of PBC" income	£ 6,070 8,885 2,844		2020 (£) 7,400 10,051 1,477
		17,799 3,524		18,928 1,504
		14,275		17,424

There were no general transport costs in 2021 as the use of the Greyfriars minibus was not required.

13.

The restricted element of administration costs refers to expenditure on the setting up and running of Church Suite and other matters (such as Sponsor a Book for use in prisons) which have been funded by specific gifts. Unrestricted administration costs are made up as shown.	Book, publications, tracts, leaflets and printing: Postage, telephones, stationery Publicity (see note [i] below) Insurances Office equipment and IT less sales of books etc	£ 4,057 7,354 2,040 4,705 5,878 24,034 1,906 22,128		2020 (£) 3,022 6,419 158 3,108 7,364 20,071 166 19,905

Note [i] This includes £1,424 as a consultancy fee to help in updating PBC’s websites, social media sites, leaflets, fliers and general publicity so that it is co-ordinated and presents a consistent image. The work was substantially completed in 2021 and will be implemented early in 2022.

14.

.
The unrestricted expenditure on “Ministry” and Outreach costs is made us as shown (see also note 6 above). Note [i] Local outreached events were curtailed in both 2020 and 2021	Visiting speakers Service expenses Crisis Fund (see note 6 above) Local outreach events (see note [i]) less specific gifts	£ 870 1,859 0 3,069	2020 (£) 940 662 50 2,499
		5,798 900	4,151 0
		4,898	4,151

because of lockdown restrictions. Spend shown here relates to PBC’s contribution to Love Ringwood events, shoe boxes (£400 – covered by gifts), Christmas hampers (covered by gifts), and other local outreach events – such as the light parties and Life Discovery.

15.

Costs associated with youth and children’s work (Sundays and PowerUp etc clubs in the week) - including such events as Dreaming the Impossible and Westbrook/Not Westbrook, but excluding Poppets,	Expenses less income from activities	£ 4,543 986		2020 (£) 1,638 933
		3,557		705
	are included here.

16.

Audit and legal expenses are made up as shown. The figure for Copyright etc fees includes those associated with live streaming services.

Audit and legal fees DBS checks Accounts inspection Copyright etc fees (songs etc) Stewardship Other	£ 356 625 1,392 500 149		2020 (£) 392 600 968 500 73
	3,022		2,533

17.

The restricted element of Other Expenses includes those associated with matters referred to in note 9 above. The detail of unrestricted expenditure is as shown	Other Expenses Volunteer expenses Subscriptions (incl. Evangelical Alliance) Training Zoom fees Depreciation (see note [i]) Misc / other	£ 946 424 230 345 3,865 5 5,815		2020 (£) 389 410 616 993 463 0 2,871

Note [i] Trustees approved the purchase of a digital sound desk (total cost £4,323) which was to be depreciated over five years, with a part year in 2020. In the event, because of the surplus in 2021 it has been possible to meet the cost of the annual depreciation (£860) and accelerate the remaining years’ depreciation (£3.005) See also paragraph 3.4 and paragraph 6.2 [note 2] below.

The balances on the restricted element of the General Fund are as follows:

----- Start of picture text -----
£
Love Ringwood (see note 10 above) 441
Christmas 2021 (see note 8 above) 380
Crisis Fund (see note 6 above) 1,122
Community Fund (see note 5 above) 3,784
Proceeds from sale of van and minibus 4,576
Other (see note [i] below) 1,304
11,607
----- End of picture text -----

Note [i] This represents sums given but not yet used for such matters as Food for Thought and Popup ‘n’ Play.

Appendix B

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

----- Start of picture text -----
Mission (Group) Fund 2021
Designated Restricted Total Note 2020
£ £ £ £
Income
Designated element of general giving 33,840 33,840 1 34,080
(including Gift Aid)
Special appeals and specific gifts 34,990 34,990 2 19,862
Harvest Offering 2,320 2,320 3 3,413
Total income: 33,840 37,310 71,150 57,355
Expenditure
General Mission support 34,424 34,424 4 34,194
Special appeals and specific gifts 33,775 33,775 2 19,862
Harvest Offering 2,320 2,320 3 3,413
Total expenditure: 34,424 36,095 70,519 57,469
Net Position [(deficit) / surplus] (584) 1,215 631 (114)
Balance brought forward 1 January: 7,398 0 7,398 7,512
Balance carried forward 31 December: 6,814 1,215 8,029 5 7,398
----- End of picture text -----

Notes to the Mission Fund:

The designated amount for the Mission Group for 2021 is £33,840 (being 17% of unrestricted giving (including Gift Aid) for 2020). The Group has distributed £34,424 in the year, leaving a balance to carry forward into 2022 of £6,814..
The details of special appeals and specific gifts are as follows:

----- Start of picture text -----
Special Appeals and Specific Gifts
(includes Gift Aid where appropriate)
£
Matizas - President's House 18,425
Matizas - other 13,660
Tear Fund 560
Bible Society (from boxes) 432
Barnabas Fund 673
[in memory of Colin Meech]
Afican Children's Choir 25
33,775
----- End of picture text -----

3 The Harvest offering was given to the Mandritsara Trust (£1,170) and for UCCZ Hospitals (£1,150).

General support for mission is as shown:

----- Start of picture text -----
General Mission Support: £ 2020 (£)
Regular donations:
Matizas 7,020 5,040
Tanners 2,160 8,640
Acts 4 Sharing (A4S) 4,320 3,960
Partakers 4,320 3,960
Wycliffe (Leoma) 2,640 2,400
J & A Whalen 4,320 2,660
Gatehouses 1,800
SAT-7 660
27,240 26,660
Other gifts
Matizas - prescriptions 600 1,250
Matizas - UCCZ hospitals 500
Matizas (Lay evangelist training) 400
SMILE International 720
Acts 4 Sharing - electrical goods 214
Acts 4 Sharing - van repair 500
Mary Melrose 250
Solomon Nathaniel 750
30 days of prayer 70
Jordan Whalen 2,280 2,600
Walk Through the Bible 300 300
Christmas Gifts 1,000 1,150
Other 1,834
7,184 7,534
34,424 34,194
----- End of picture text -----

Appendix C

Poulner Baptist Chapel A Charitable Company Limited by Guarantee

----- Start of picture text -----
Property Fund 2021
Designated Restricted Total 2020
£ £ £ £
Income:
Donations received (including Gift Aid) 7,458 7,458 406
Total income 0 7,458 7,458 406
Expenditure: External lighting 0 458
Total Expenditure: 0 0 0 458
Net Position [(deficit) / surplus] 0 7,458 7,458 (52)
Balance brought forward at 1 January 4,549 3,055 7,604 7,656
Balance carried forward 31 December: 4,549 10,513 15,062 7,604
----- End of picture text -----

This Fund was set up in 2015 by transferring the balance on the Building Fund to this Fund. Expenditure in 2020 related to the upgrade of external lighting after some safety concerns. There were two specific gifts to the Fund and commitments so far into 2022 are the small hall roof and upgrading internal WiFi. These matters were specifically approved by the Trustees.

ajc: March 2022