## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## **Annual Report and Financial Statements for the Year Ending 31 December 2021** |**Annual Report**
**and**
**Financial Statements for the Year**
**31 December 2021**|**Ending**| |---|---| |CONTENTS|| ||| ||Page| |
Company Information
2
Report of Directors / Trustees
3 - 6
Statement of Financial Activity
7 & 8
Balance Sheet
9
Statements by Directors / Trustees
10
Notes to the Financial Statements
11 - 15|
2| ||| ||3 - 6| ||| The following do not form part of the statutory financial statements: |Accountant's|External|Scrutiny Report|16 & 17| |---|---|---|---| |Appendices:|A:|General Fund|19 - 22| ||B:|Mission Fund|23 & 24| ||C:|Property Fund|25| 1 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** COMPANY and CHARITY INFORMATION FOR THE YEAR ENDED 31 December 2021 Adam Skirton Andrew Ostler (term of office ended February 2022) Dennis Meech (term of office ended August 2021) Brian Wareham Andrew Clarke Liz Kynaston Susan Baker (appointed February 2022) Ian Turner DIRECTORS/TRUSTEES: ||SECRETARY:
Andrew Clarke| |---|---| ||| ||REGISTERED OFFICE:
Linford Road, Hangersley| ||Ringwood, Hampshire BH24 3HZ| ||| ||COMPANY REGISTERED NUMBER
07448613
REGISTERED CHARITY NUMBER
1139509| ||| ||ACCOUNTANTS:
Kimball Smith Limited
Brewery House
High Street, Twyford
Winchester, Hampshire SO21 1RG| 2 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** REPORT OF THE DIRECTORS / TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021 The directors/trustees present their report with the financial statements of the company for the year ended 31 December 2021. ## **Principal Activities** Due to the Coronavirus pandemic, activities within the building were curtailed for most of 2021 – only returning to partial normality in August. However, we continued to operate as church - either online via YouTube, Zoom and other platforms or, on a few occasions, out of doors. Within those limits, the principal activities of the charitable company during the 2021 were: - Organising services for the purpose of Christian worship and learning as appropriate - in the building, online or out of doors. - Arranging children’s and young people’s activities within a safe environment. This included delivering “to do craft” packs for children, providing online activities and some events, during the summer, between lockdowns and after September, in the building. - Offering support to individuals with whom the church has contact from time to time, giving mentoring, comfort, help and encouragement as the needs arise. - Supporting overseas works of a similar nature in various parts of the world. - Working with other local churches for combined activities where this is beneficial to church members and/or the community at large. ## **Achievement and Performance** While services in the building were limited for the first eight months of the year, we returned to normal services within a safe environment from August. Early in the year we provided services on-line on Sunday mornings as a pre-recorded event on YouTube or our website and Sunday evening services were provided – again pre-recorded – mainly as audio only on a Wednesday evening. Most Home Groups continued to meet online, with some meeting out of doors during the summer. Our major project for the year was to update our audio-visual equipment so that we could live-stream services. This was achieved with the extraordinary work of a few gifted volunteers and we went live in September. The cost was just over £31,000 and within budget. Specific gifts of just over £20,000 were received. See also note 12 on page 14. 3 We held a formal Members’ Meetings in November and, prior to that because of lockdown restrictions, Members were kept informed by regular updates and reports. Trustees met six times in the year and the other leadership groups as and when necessary. There are six employees - the Senior Pastor, the Administrator, the Caretaker / Facilities Manager (part-time) and a Youth and Children’s Worker. Additionally a part-time (1 day per week) social media support worker who assists with the filming, editing and uploading of our online services. There were two voluntary Assistant Pastors (one of whom retired in February 2021) and one voluntary Pastoral Assistant. There is currently a vacancy for an Assistant/Associate Pastor. Activities for children and young people were curtailed during the year – but began after the summer break. While starting with fewer participants than before lockdowns, numbers are encouraging. PowerUp and PowerUp minis during the week and the various groups on Sundays are proving fruitful as we share the good news of Jesus with the children. The parent/carer and toddler group (formerly Poppets and now Pop up ‘n Play) has begun and is proving popular. ‘Food for Thought’ - which is a lunch followed by a short service did not begin meeting again until September. Numbers are down compared with those before lockdown but those that do come along are enjoying a series of talks entitled “Eating with Jesus” as well as a two-course lunch and a quiz or something similar. The Mission Group continues to deal with our mission focus – both at home and overseas – with particular emphasis on those individuals and Mission organisations that, as a church, we provide significant support (see also Appendix B). During 2021 we were able to “meet” with our overseas mission partners via Zoom - and they have been able to benefit from our online services. We also supported the annual Shoebox appeal at Christmas. The Trustees have updated a few of its policies during the year, including those relating to safeguarding and pastoral care. We complied with all the relevant regulations relating to COVID-19 and provided a COVID secure environment for all events in the building. We worked together with other local churches on various events and at Christmas in distributing HOPE magazine to 90% of every home in Ringwood and in providing Christmas food hampers for needy families. The Leadership Team (which includes the Trustees) wish to express their thanks to the staff, the team of volunteers (about 90) that make what happens happen, the Members for their support, those that attend the various events, those who give sacrificially to provide the financial resources needed – but most of all to God Himself, without Whom nothing worthwhile would have happened. 4 ## **Financial Position** The Directors / Trustees have reviewed the financial position on the three revenue funds (further details are in the Financial Statements and the Appendices of this report) and note the following: General Fund: As can be seen from Appendix A the performance on the General Fund in 2021 resulted in a surplus of £2,817. This is after meeting £10,256 of the costs of the live-streaming project and accelerating depreciation on some assets (see Appendix A Note 17[i]). Despite having very few services in the building, offering have remained consistent with those in 2020. Mission Fund: This Fund deals with the church’s support for overseas and home mission. Taking one year with another it spends according to its income and the surplus at the end of 2021 will be used to support relevant mission activity in future years. There was no planned mission trip in 2021 and, because of COVID-19 restrictions and the volatile position in eastern Europe, there is not one planned for 2022. Further details are in Appendix B. Property Fund: This fund was established in 2015 to cover the costs of any major property and equipment related issues. Spending from this fund needs the specific approval of Directors / Trustees (see also Appendix C). Major costs will be incurred in 2022 to reroof the small hall which has suffered from rotting and twisted roof timbers. ## DIRECTORS The directors, who are also trustees, shown below have held office during the period 1 January 2021 to the date of this report. |Adam Skirton|Andrew Ostler (term of office ended February 2022)| |---|---| |Dennis Meech (term of office ended August 2021)|Brian Wareham| |Andrew Clarke|Liz Kynaston| |Susan Baker (appointed February 2022)|Ian Turner| ## LIMITED BY GUARANTEE The company is limited by guarantee and the members have a liability of a maximum of £10 per member if the charity should be wound up whilst he or she is a member, for the payment of charity's debts and liabilities. This report has been prepared in accordance with the special provisions of the Companies Acts relating to small companies. 5 ## RISK MANAGEMENT STATEMENT The Directors / Trustees acknowledge their responsibility to identify, assess and manage risks. There is a risk management policy which sets out the process for identifying risks. All major risks are assessed on an event basis for one-off events and reviewed at least annually for the routine activities. A fire safety evacuation drill was carried out in 2018 and it was planned to repeat it in 2020. However, this was overtaken by the COVID-19 restrictions. The procedure is being reviewed and a drill will be rescheduled once this is completed. ## PUBLIC BENEFIT STATEMENT The charity’s objects for the public benefit are to advance the Christian Faith in accordance with the statement of faith in Ringwood, Hampshire and in such other parts of the world as the Trustees may from time to time think fit and to fulfil such other purposes as are exclusively charitable according to the law of England and Wales and are connected with the charitable work of the Charity. The Church rules include: “The Church shall be committed to worldwide missionary enterprise and a percentage (normally 20%) of its general income shall be allocated to the support of mission activity in the UK and overseas”. The accepted split between the Mission Group’s responsibility and “local evangelism” is 17% and 3% respectively - based on actual unrestricted income (including Gift Aid) in the previous year. So - based on relevant income in 2020 - the amount designated for the Mission Group in 2021 was £33,840 (see Appendix B) and for “local evangelism” £5,970. While COVID restrictions limited the amount that could be undertaken, events such as the Alpha and Wellbeing courses, Life Discovery and Light Parties were able to take place. Taking the cost of these items from the various expenditure heads (catering, books etc, service expenses, local evangelism etc) the total comes to £5,260 – a “shortfall” of £710, which is acceptable in the circumstances. Specific grants to relieve individual hardship are considered by the pastors and elders as and when the need arises. ON BEHALF OF THE DIRECTORS / TRUSTEES: Director / Trustee Date: 6 July 2022 6 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** |**Statement of Financial Activity - Year to 31 December 2021**|**Statement of Financial Activity - Year to 31 December 2021**|**Statement of Financial Activity - Year to 31 December 2021**|**Statement of Financial Activity - Year to 31 December 2021**|**Statement of Financial Activity - Year to 31 December 2021**|**Statement of Financial Activity - Year to 31 December 2021**|**Statement of Financial Activity - Year to 31 December 2021**||||_A detailed breakdown_
_of the figures for 2020_
_is shown on the next_
_page._| |---|---|---|---|---|---|---|---|---|---|---| |**Incoming Resources**
Incoming resources from generated funds
Voluntary income
Activities for generating funds
Investment income
Incoming resources from charitable activities
**Total incoming resources:**
**Resources Used**
Costs of generating funds
Costs of generating voluntary income
Charitable activities
Governance costs
**Total resources used:**
**Net incoming/outgoing resources:**
_There were no other recognised gains or losses_
**Net movement in funds:**
**Total Funds Brought Forward:**
**Total Funds Carried Forward:**
**Represented by:**
Revenue Funds
General Fund
Mission Fund
Property Fund
Total Revenue Funds:
Capital Fund
Total All Funds||||||Total Funds
£
302,493
1,906
5
5,410
**309,814**
2,040
292,085
3,022
**297,147**
**12,667**
**12,667**
75,745
**88,412**
65,321
8,029
15,062
88,412
**88,412**|||Total All
Funds
£
302,493
1,906
5
5,410
**309,814**
2,040
357,085
3,022
**362,147**
**(52,333)**
**(52,333)**
1,050,745
**998,412**
65,321
8,029
15,062
88,412
910,000
**998,412**|| |||Revenue Funds||||||||| ||Notes|Unrestricted
Funds|Designated
Funds|Restricted
Funds||Total Funds|Capital Fund||Total All
Funds|_Total Funds 2020_| ||1
2
3
4
5
6
7
Appendix A
Appendix B
Appendix C
8|£
164,100
1,906
5
5,410
**171,421**
2,040
163,543
3,022
**168,605**
**2,816**
**2,816**
50,898|£
33,840
**33,840**
34,424
**34,424**
**(584)**
**(584)**
11,947|£
104,553
**104,553**
94,118
**94,118**
**10,435**
**10,435**
12,900||£
302,493
1,906
5
5,410
**309,814**
2,040
292,085
3,022
**297,147**
**12,667**
**12,667**
75,745|£
**0**
65,000
**65,000**
**(65,000)**
**(65,000)**
975,000||£
302,493
1,906
5
5,410
**309,814**
2,040
357,085
3,022
**362,147**
**(52,333)**
**(52,333)**
1,050,745|_£_
_263,334_
_166_
_67_
_2,493_
**_266,060_**
_158_
574,317
_2,533_
**_577,008_**
**(310,948)**
**_(310,948)_**
_1,361,693_| |||**53,714**|**11,363**|**23,335**||**88,412**|**910,000**||**998,412**|**_1,050,745_**| |||53,714|6,814
4,549|11,607
1,215
10,513||65,321
8,029
15,062|910,000||65,321
8,029
15,062|_60,743_
_7,398_
_7,604_| |||53,714|11,363|23,335||88,412|||88,412
910,000|_75,745_
_975,000_| |||**53,714**|**11,363**|**23,335**||**88,412**|**910,000**||**998,412**|**_1,050,745_**| |||||||||||| 7 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## _**Previous Year’s Comparative Figures**_ |**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**|**_Previous Year’s Comparative Figures_**|||| |---|---|---|---|---|---|---|---|---| |
**Statement of Financial Activity - Year to 31 December 2020**||||||||| |**Incoming Resources**
Incoming resources from generated funds
Voluntary income
Activities for generating funds
Investment income
Incoming resources from charitable activities
**Total incoming resources:**
**Resources Used**
Costs of generating funds
Costs of generating voluntary income
Charitable activities
Governance costs
**Total resources used:**
**Net incoming/outgoing resources:**
_There were no other recognised gains or losses_
**Net movement in funds:**
**Total Funds Brought Forward:**
**Total Funds Carried Forward:**
**Represented by:**
Revenue Funds
General Fund
Mission Fund
Property Fund
Total Revenue Funds:
Capital Fund
Total All Funds|||||Total Funds
£
263,334
166
67
2,493
**266,060**
158
253,040
2,533
**255,731**
**10,329**
**10,329**
65,416
**75,745**
60,743
7,398
7,604
75,745
**75,745**|Capital Fund
£
**0**
321,277
**321,277**
**(321,277)**
**(321,277)**
1,296,277
**975,000**
975,000
**975,000**|Total All
Funds
£
263,334
166
67
2,493
**266,060**
158
574,317
2,533
**577,008**
**(310,948)**
**(310,948)**
1,361,693
**1,050,745**
60,743
7,398
7,604
75,745
975,000
**1,050,745**|| ||Revenue Funds|||||||| ||Unrestricted
Funds|Designated
Funds|Restricted
Funds||Total Funds|Capital Fund|Total All
Funds|_Total Funds 2019_| ||£
164,873
166
67
2,493

**167,599**
158
154,982
2,533

**157,673**

**9,926**

**9,926**
40,971|£
34,080
**34,080**
34,652
**34,652**
**(572)**
**(572)**
12,519|£
64,381
**64,381**
63,406
**63,406**
**975**
**975**
11,926||£
263,334
166
67
2,493
**266,060**
158
253,040
2,533
**255,731**
**10,329**
**10,329**
65,416|£
**0**
321,277
**321,277**
**(321,277)**
**(321,277)**
1,296,277|£
263,334
166
67
2,493
**266,060**
158
574,317
2,533
**577,008**
**(310,948)**
**(310,948)**
1,361,693|_£_
_234,614_
_669_
_135_
_45,492_
**_280,910_**
_164_
_277,131_
_2,919_
**_280,214_**
**696**
**_696_**
_1,360,997_| ||**50,897**|**11,947**|**12,901**||**75,745**|**975,000**|**1,050,745**|**_1,361,693_**| ||50,897|7,398
4,549|9,846
0
3,055||60,743
7,398
7,604|975,000|60,743
7,398
7,604|_50,248_
_7,512_
_7,656_| ||50,897|11,947|12,901||75,745||75,745
975,000|_65,416_
_1,296,277_| ||**50,897**|**11,947**|**12,901**||**75,745**|**975,000**|**1,050,745**|**_1,361,693_**| |||||||||| 8 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## **Balance Sheet as at 31 December 2021** |**Balance Sheet as at 31 December 2021**|**Balance Sheet as at 31 December 2021**| |---|---| ||| |Notes
£
£
£
**Fixed Assets**
12
910,020
**Current Assets:**
Debtors
13
6,866
Cash at Bank and in Hand
14
87,306
94,172
**Liabilities:**
Creditors falling due within one year
15
5,780
88,392
Total Assets less Current Liabilities:
998,412
**Liabilities:**
Creditors falling due after more than one year
0
**Total Net Assets less Liabilities:**
**998,412**
**Represented by:**
Revenue Funds:
General Fund
Appendix A
65,321
Mission Fund
Appendix B
8,029
Property Fund
Appendix C
15,062
88,412
Capital Fund
12
910,000
**Total Funds:**
**998,412**|_As at 31_
_December_
_2020_| ||_£_
_978,880_
_3,394_
_72,953_| ||_76,347_
_4,482_| ||_71,865_| ||1,050,745
_0_| ||**_1,050,745_**| ||_60,743_
_7,398_
_7,604_| ||_75,745_
_975,000_| ||**_1,050,745_**| ||| The notes on pages 11 to 15 form part of these financial statements 9 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** STATEMENT BY DIRECTORS / TRUSTEES The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2021. The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2021 in accordance with Section 476 of the Companies Act 2006. The directors who are also trustees acknowledge their responsibilities for: (a) ensuring the company keeps accounting records which comply with the Companies Acts and (b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its profit or loss for each financial year in accordance with the requirements of the Companies Acts relating to financial statements, so far as applicable to the company. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and in accordance with other relevant regulations. The financial statements were approved by the Directors / Trustees on 6 June 2022 and were signed on their behalf by a Trustee and the Treasurer. We confirm that as directors and trustees we have met our duty in accordance with the Companies Acts to: - ensure that the company has kept proper accounting records; - prepare financial statements which give a true and fair view of the state of the company as at 31 December 2021 and of its activities for that period in accordance with Section 1A of Financial Reporting Standard 102 (effective January 2016); and - follow the applicable accounting policies, subject to any material departures disclosed and explained in the notes to the financial statements. Director (Treasurer) 6 July 2022 10 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## ACCOUNTING POLICIES ## **Accounting convention** The financial statements have been prepared under the historical cost convention and in accordance with Section 1A of Financial Reporting Standard 102 (effective January 2016). ## **Tangible fixed assets** Depreciation is provided at appropriate annual rates in order to write off each asset over its estimated useful life or, if held under a finance lease, over the lease term, whichever is the shorter. See also note 12 below. ## **Pension costs and other post-retirement benefits** The Company complies with the requirements of the Workplace Pension Regulations but does not operate a pension scheme of its own – contributions from employees and the Company are paid into approved pension funds. ## **Going Concern** The accounts have been prepared on a going concern basis on the assumptions that the charity will continue to receive financial support from various sources as and when required. ## **Reserves:** The Directors/Trustees believe that the Charitable Company should hold sufficient balances on its general account to allow it to continue operating even if there was a significant reduction in the level of giving. The Directors/Trustees believe that the minimum level of these balances should be the equivalent of three months' operating costs on general (not specifically funded) activity calculated and reviewed annually. On the basis of expectations for expenditure for 2022 this will be in the order of £50,000. The balance on unrestricted and designated funds at the beginning of 2022 was £65,100 and the Directors/Trustees expect to maintain at least this level throughout 2022. 11 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## NOTES TO THE FINANCIAL STATEMENTS ## **1.** ## **Voluntary Income:** This includes sums recovered under Gift Aid arrangements. The total amount for all Funds for 2021 is £47,611 (£40,954 in 2020). ## **2. Activities for generating funds:** This relates to sales of books etc. ## **3. Incoming resources from charitable activities:** The total includes income from the use of PBC’s premises, miscellaneous donations and recharges. ## **4. Costs of generating voluntary income:** This relates to money spent on publicity. See also Appendix A note 13[i]. ## **5.** ## **Charitable activities:** PBC spends the money it receives in meeting its Objects as defined in its Constitution. Further analysis of spending can be found in the Appendices. ## **6. Governance costs:** These are costs relating to legal and accounting costs and are made up as shown **----- Start of picture text -----**
Audit and legal fees £ 2020 (£)
DBS checks 356 392
Accounts inspection 625 600
Copyright etc fees (songs etc) 1,392 968
Stewardship 500 500
Other 149 73
3,022 2,533
**----- End of picture text -----**
12 ## **7. Total Funds Carried Forward:** The balance on the Unrestricted Funds relates to the General Fund (see Appendix A) and the balances on the Restricted Funds are as shown: **----- Start of picture text -----**
£ 2020 (£)
General Fund (see Appendix A) 11,607 9,846
Mission (Group) Fund (see Appendix B) 1,215 0
Property Fund (see Appendix C) 10,513 3,055
23,335 12,901
**----- End of picture text -----**
The balances on Designated Funds are as shown: **----- Start of picture text -----**
£ 2020 (£)
General Fund (see Appendix A) 0 0
Mission (Group) Fund (see Appendix B) 6,814 7,398
Property Fund (see Appendix C) 4,549 4,549
11,363 11,947
**----- End of picture text -----**
## **8.** ## **Capital Fund:** The balance of the Fund is £910,000 and represents the written down value of the Freehold Building (see also note 12 below). ## **9. Taxation:** No liability to UK corporation tax arose on ordinary activities for the year ended 31 December 2021 as this is a registered charity. ## **10. Transactions with Directors:** One of the Directors / Trustees (Adam Skirton) is employed by the Charity under terms approved by the Charity Commission and he received emoluments (including employer’s oncosts) of less than £50,000 (2020: less than £50,000). No sums were paid to other Directors / Trustees for their work as a Director / Trustee. The Company complies with the requirements of the Workplace Pension Regulations but does not operate a pension scheme of its own – contributions from employees and the Company are paid into approved pension funds. ## **11.** ## **Ultimate controlling party:** The charitable company is under the control of its members and no one member has sufficient voting rights to control it. In accordance with Sections 790M & 790ZA of the Companies Act 2006, Adam Skirton (Director / Trustee and Senior Pastor) has been designated as the Person with Significant Control. 13 ## **12. Fixed Assets:** There are two classes of fixed assets shown in the table below – see also Appendix A note 17[i]). Depreciation for fixtures, fittings etc is shown in the General Fund. The freehold of the building is held by Church Growth Trust, who have agreed that the asset value should be shown in PBC’s accounts. It has been agreed with them (and the Company’s Independent Accounts Examiner) that the asset value should be written down over 20 years. As the final payments in respect of the asset were made in 2015 and all loans also repaid in that year, depreciation has been backdated to 2016. The charge in 2020 was £321,277 and will be £65,000 per annum thereafter. This depreciation is shown in the Capital Fund (see also note 8 above). **----- Start of picture text -----**
Live-
Freehold Digital sound Office Other Church
Assets 2021 streaming etc Total
Property desk equipment equipment
equipment
Cost £ £ £
As at 1 January 2021 1,296,277 4,323 2,582 13,306 1,316,488
Additions 31,027 31,027
Disposals 0
As at 31 December 2021 1,296,277 4,323 31,027 2,582 13,306 1,347,515
Depreciation
As at 1 January 2021 321,277 453 2,577 13,301 337,608
Charged in year 65,000 3,865 68,865
On disposal 0
Met from gifts/donations 20,766 20,766
Met from General Fund 10,256 10,256
As at 31 December 2021 386,277 4,318 31,022 2,577 13,301 437,495
Net Book Value
As at 31 December 2021 910,000 5 5 5 5 910,020
As at 31 December 2020 975,000 3,870 5 5 978,880
**----- End of picture text -----**
14 ## **13. Debtors:** Debtors are made up as show. All amounts due have been received by the date of this report. |HMRC - Gift Aid
NHS Baby weigh
Other|£
3,706
2,500
660||2020 (£)
3,364
0
30| |---|---|---|---| ||6,866||3,394| ## **14: Bank and cash balances:** These are made up as shown. The Stewardship Deposit Account was closed in June 2022 and a deposit of £13,628 was made with Kingdom Bank Limited. **----- Start of picture text -----**
£ 2020 (£)
CAF Current Account 9,945 13,437
CAF Deposit Account 63,693 45,848
Stewardship Deposit Account 13,628 13,628
Cash 40 40
87,306 72,953
**----- End of picture text -----**
## **15. Creditors:** Those falling due within one year are made up as shown. All amounts due have been paid by the date of this report. There are no creditors falling due after more than one year. |Special Mission Gifts
_Love Ringwood_
Other|£
2,721
3,059||2020 (£)
1,625
1,394
1,463| |---|---|---|---| ||5,780||4,482| 15 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## **Independent Examiner's Report to the trustees/directors of the charitable company** f **or the year ended 31 December 2021** ## **Report of the Independent Examiner to the trustees/directors on the accounts of the Charitable Company** I report on the financial statements of the Charitable Company (Charity) which have been prepared in accordance with the Charities Act 2011 and Section 1A of Financial Reporting Standard 102 effective April 2008, as modified by the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, under the historical cost convention and the accounting policies set out in these accounts. ## **Respective responsibilities of trustees/directors and examiner** As described in these accounts the Charity's trustees/directors are responsible for the preparation of the financial statements. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed, and that there is no requirement in the governing document or constitution of the Charity for the conducting of an audit. As a consequence, the trustees have elected that the financial statements be subject to independent examination. Having satisfied myself that the charity is not subject to audit, and is eligible for independent examination, it is my responsibility to: - examine the accounts under section 145 of the 2011 Act. - to follow the procedures laid down in the General Directions given by the Commission under section 145(5)(b) of the 2011 Act. - to state whether particular matters have come to my attention. ## **Basis of opinion and scope of work undertaken** I conducted my examination in accordance with the General Directions given by the Charity Commissioners for England & Wales in relation to the conducting of an independent examination, referred to above. An independent examination includes a review of the accounting records kept by the Charity and of the accounting systems employed by the Charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from the trustees/directors concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of the Charities’ legislation and that the financial statements comply with the Statement of Recommended Practice issued by the Charity Commissioners for England & Wales, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements. 16 The procedures undertaken do not provide all the evidence that would be required in an audit and information supplied by the trustees/directors in the course of the examination is not subjected to audit tests or enquiries, and consequently I do not express an audit opinion on the view given by the financial statements, and in particular, I express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below. I planned and performed my examination so as to satisfy myself that the objectives of the independent examination are achieved and before finalising the report, I obtained assurances from the trustees/directors of all material matters. ## **Independent Examiner's Statement, report, and opinion** Subject to the limitations upon the scope of my work as detailed above, in connection with my examination, I can confirm that: no matter has come to my attention in connection with my examination which gives me reasonable cause to believe that in any material respect the requirements (i) to keep accounting records in accordance with the Charities Acts and the Companies Acts, (ii) to prepare financial statements which accord with the accounting records and comply with the accounting requirements of the Charities Acts and the Companies Acts. have not been met; or to which, in my opinion, attention should be drawn in my report in order to enable a proper understanding of the accounts to be reached. The date upon which my opinion is expressed is 28 July 2022 Ken Stratton FMAAT Kimball Smith Limited, Brewery House High Street, Twyford Winchester, Hampshire SO21 1RG 17 ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** ## APPENDICES The appendices provide a more detailed analysis of the income and expenditure on the three revenue accounts of the Charitable Company. They are in the same format as the draft Financial Statements presented to the Members in March 2022. They do not form part of the Statutory Financial Statements. There are three appendices: Appendix A: Appendix B: Appendix C: General Fund Mission Fund Property Fund. 18 **Appendix A** ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** |**General Fund 2021**|**General Fund 2021**|**General Fund 2021**|**General Fund 2021**|||| |---|---|---|---|---|---|---| |**Income:**
General giving
Associated Gift Aid
less
designated for Mission Group
Available for general use
Interest on bank deposits
Gifts for employee costs
Community Fund
Crisis Fund
Live streaming project
Sale of Minibus (2020)
Christmas Offering
Other gifts, donations etc
_Love Ringwood_
**Total income:**
**Net Expenditure:**
Employees
Premises
Transport
Administration etc
"Ministry" and Outreach
Catering etc
Youth and Children
Audit and legal fees
Live streaming project
Christmas offering (2020)
_Love Ringwood_
Other Expenses
**Total net expenditure:**
Net Position [surplus/(deficit)]
Balance brought forward 1 January:
**Balance carried forward 31 December:**|**Unrestricted**|**Restricted**||**Total**|**Note**|**2020**| ||£
165,133
32,807|£
30,046
1,875
3,113
20,766
380
2,954
650||£
165,133
32,807|1
2
3
4
5
6
7
8
9
10
4
11
12
13
14
15
16
7
8
10
9 &17
18|£
168,678
30,276| ||197,940
33,840|||197,940
33,840||198,954
34,080| ||164,100
5|||164,100
5
30,046
1,875
3,113
20,766
380
2,954
650||164,874
67
29,268
2,464
1,509
3,243
4,216| ||
**164,105**|**59,784**||**223,889**||**205,641**| ||95,808
14,275
0
22,128
4,898
1,529
3,557
3,022
10,256
5,815|30,046
1,744
3,500
20,766
672
1,295||125,854
14,275
0
23,872
8,398
1,529
3,557
3,022
31,022
0
672
7,110||136,724
17,424
342
20,397
5,151
1,031
705
2,533
3,821
4,557
2,461| ||
**161,288**|**58,023**||**219,311**||**195,146**| ||2,817
50,897|1,761
9,846||4,578
60,743||10,495
50,248| ||**53,714**|**11,607**||**65,321**||**60,743**| |||||||| The notes are on the next pages. 19 ## **Notes to the General Fund:** 1. General giving is that which has not been designated for any particular use. 2. Gift Aid is claimed from HMRC according to the regulations that apply. Where gifts have been made for specific purposes, any appropriate Gift Aid has been included in that amount. 3. As agreed by the Trustees, the amount designated for the Mission Group is 17% of the previous year’s unrestricted general giving. 4. |Salaries includes employer’s
oncosts (including pensions
– PBC is fully compliant with
the regulations on workplace
pensions). Some choose to
give specifically to the cost
of salaries and the figure
here includes the
appropriate Gift Aid.
The detail of how employee costs are made
Salaries (inl. Employer's NI, pension etc)
Staff travelling and subsistence
less
specific gifts|Salaries includes employer’s
oncosts (including pensions
– PBC is fully compliant with
the regulations on workplace
pensions). Some choose to
give specifically to the cost
of salaries and the figure
here includes the
appropriate Gift Aid.
The detail of how employee costs are made
Salaries (inl. Employer's NI, pension etc)
Staff travelling and subsistence
less
specific gifts|up is:|up is:| |---|---|---|---| ||Salaries (inl. Employer's NI, pension etc)
Staff travelling and subsistence
less
specific gifts|£
124,886
968|2020 (£)
135,687
1,037| |||125,854
30,046|136,724
29,268| |||**95,808**|**107,456**| 5. Specific gifts have been received for the Community Fund. The balance on the fund at end December 2021 is £3,784 – see also note 18 below. 6. The amount here includes £1,728 assigned to the Crisis Fund from the 2020 Christmas offering. Spending from this fund to those in need (determined by a protocol agreed by the Trustees) was £3,500 – leaving a balance in hand at end December 2021 at £1,122 - see also note 18 below. 7. The overall cost of the Live Streaming / Projector Project was £31,027 (against an approved budget of £32,000). £20,766 was met by specific gifts/donations and £10,256 from the General Fund. £5 remains in the “Fixed Assets” element of the Balance Sheet (see note 12 of the main report) to show the continued existence of the asset. 8. This relates to the Christmas offering for 2021 which is designated for Counselling Together. The fund remains open in 2022 for further donations. 9. This includes regular church activities for which a nominal charge is made – such as Food for Thought, Poppets (now Pop-up ‘n’ Play) etc. (which have been significantly reduced in 2020 and 2021 due to lockdown restrictions) and other unspecified donations. See also note 18 below 10. _Love Ringwood_ activities included Christmas events and those associated with the HOPE22 survey. The balance on the fund at end December 2021 is £441 – see also note 18 below. 11. |Premises costs are made up as
shown|Maintenance etc
Energy, water etc
Equipment [not live streaming]
less "use of PBC" income|£
6,070
8,885
2,844||2020 (£)
7,400
10,051
1,477| |---|---|---|---|---| |||17,799
3,524||18,928
1,504| |||14,275||17,424| 20 12. There were no general transport costs in 2021 as the use of the Greyfriars minibus was not required. ## 13. |The restricted element of
administration costs refers to
expenditure on the setting up
and running of Church Suite
and other matters (such as
Sponsor a Book for use in
prisons) which have been
funded by specific gifts.
Unrestricted administration
costs are made up as shown.|Book, publications, tracts, leaflets and printing:
Postage, telephones, stationery
Publicity (see note [i] below)
Insurances
Office equipment and IT
less
sales of books etc|£
4,057
7,354
2,040
4,705
5,878
24,034
1,906
22,128||2020 (£)
3,022
6,419
158
3,108
7,364
20,071
166
19,905| |---|---|---|---|---| Note [i] This includes £1,424 as a consultancy fee to help in updating PBC’s websites, social media sites, leaflets, fliers and general publicity so that it is co-ordinated and presents a consistent image. The work was substantially completed in 2021 and will be implemented early in 2022. ## 14. |.||||| |---|---|---|---|---| |The unrestricted
expenditure on “Ministry”
and Outreach costs is made
us as shown (see also note
6 above).
Note [i] Local outreached
events were curtailed in
both 2020 and 2021|Visiting speakers
Service expenses
Crisis Fund (see note 6 above)
Local outreach events (see note [i])
less specific gifts|£
870
1,859
0
3,069||2020 (£)
940
662
50
2,499| |||5,798
900||4,151
0| |||4,898||4,151| because of lockdown restrictions. Spend shown here relates to PBC’s contribution to _Love Ringwood_ events, shoe boxes (£400 – covered by gifts), Christmas hampers (covered by gifts), and other local outreach events – such as the light parties and Life Discovery. ## 15. |Costs associated with youth and
children’s work (Sundays and
PowerUp etc clubs in the week) -
including such events as Dreaming
the Impossible and Westbrook/Not
Westbrook, but excluding Poppets,|Expenses
less
income from activities|£
4,543
986||2020 (£)
1,638
933| |---|---|---|---|---| |||**3,557**||**705**| ||are included here.|||| ## 16. Audit and legal expenses are made up as shown. The figure for Copyright etc fees includes those associated with live streaming services. |**Audit and legal fees**
DBS checks
Accounts inspection
Copyright etc fees (songs etc)
Stewardship
Other|£
356
625
1,392
500
149||2020 (£)
392
600
968
500
73| |---|---|---|---| ||3,022||2,533| 21 ## 17. |The restricted element
of Other Expenses
includes those
associated with matters
referred to in note 9
above. The detail of
unrestricted
expenditure is as shown|**Other Expenses**
Volunteer expenses
Subscriptions (incl. Evangelical Alliance)
Training
Zoom fees
Depreciation (see note [i])
Misc / other|£
946
424
230
345
3,865
5
5,815||2020 (£)
389
410
616
993
463
0
2,871| |---|---|---|---|---| Note [i] Trustees approved the purchase of a digital sound desk (total cost £4,323) which was to be depreciated over five years, with a part year in 2020. In the event, because of the surplus in 2021 it has been possible to meet the cost of the annual depreciation (£860) and accelerate the remaining years’ depreciation (£3.005) See also paragraph 3.4 and paragraph 6.2 [note 2] below. 18. The balances on the restricted element of the General Fund are as follows: **----- Start of picture text -----**
£
Love Ringwood (see note 10 above) 441
Christmas 2021 (see note 8 above) 380
Crisis Fund (see note 6 above) 1,122
Community Fund (see note 5 above) 3,784
Proceeds from sale of van and minibus 4,576
Other (see note [i] below) 1,304
11,607
**----- End of picture text -----**
Note [i] This represents sums given but not yet used for such matters as Food for Thought and Popup ‘n’ Play. 22 **Appendix B** ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** **----- Start of picture text -----**
Mission (Group) Fund 2021
Designated Restricted Total Note 2020
£ £ £ £
Income
Designated element of general giving 33,840 33,840 1 34,080
(including Gift Aid)
Special appeals and specific gifts 34,990 34,990 2 19,862
Harvest Offering 2,320 2,320 3 3,413
Total income: 33,840 37,310 71,150 57,355
Expenditure
General Mission support 34,424 34,424 4 34,194
Special appeals and specific gifts 33,775 33,775 2 19,862
Harvest Offering 2,320 2,320 3 3,413
Total expenditure: 34,424 36,095 70,519 57,469
Net Position [(deficit) / surplus] (584) 1,215 631 (114)
Balance brought forward 1 January: 7,398 0 7,398 7,512
Balance carried forward 31 December: 6,814 1,215 8,029 5 7,398
**----- End of picture text -----**
## **Notes to the Mission Fund:** 1. The designated amount for the Mission Group for 2021 is £33,840 (being 17% of unrestricted giving (including Gift Aid) for 2020). The Group has distributed £34,424 in the year, leaving a balance to carry forward into 2022 of £6,814.. 2. The details of special appeals and specific gifts are as follows: **----- Start of picture text -----**
Special Appeals and Specific Gifts
(includes Gift Aid where appropriate)
£
Matizas - President's House 18,425
Matizas - other 13,660
Tear Fund 560
Bible Society (from boxes) 432
Barnabas Fund 673
[in memory of Colin Meech]
Afican Children's Choir 25
33,775
**----- End of picture text -----**
- 3 The Harvest offering was given to the Mandritsara Trust (£1,170) and for UCCZ Hospitals (£1,150). 23 4. General support for mission is as shown: **----- Start of picture text -----**
General Mission Support: £ 2020 (£)
Regular donations:
Matizas 7,020 5,040
Tanners 2,160 8,640
Acts 4 Sharing (A4S) 4,320 3,960
Partakers 4,320 3,960
Wycliffe (Leoma) 2,640 2,400
J & A Whalen 4,320 2,660
Gatehouses 1,800
SAT-7 660
27,240 26,660
Other gifts
Matizas - prescriptions 600 1,250
Matizas - UCCZ hospitals 500
Matizas (Lay evangelist training) 400
SMILE International 720
Acts 4 Sharing - electrical goods 214
Acts 4 Sharing - van repair 500
Mary Melrose 250
Solomon Nathaniel 750
30 days of prayer 70
Jordan Whalen 2,280 2,600
Walk Through the Bible 300 300
Christmas Gifts 1,000 1,150
Other 1,834
7,184 7,534
34,424 34,194
**----- End of picture text -----**
24 **Appendix C** ## **Poulner Baptist Chapel A Charitable Company Limited by Guarantee** **----- Start of picture text -----**
Property Fund 2021
Designated Restricted Total 2020
£ £ £ £
Income:
Donations received (including Gift Aid) 7,458 7,458 406
Total income 0 7,458 7,458 406
Expenditure: External lighting 0 458
Total Expenditure: 0 0 0 458
Net Position [(deficit) / surplus] 0 7,458 7,458 (52)
Balance brought forward at 1 January 4,549 3,055 7,604 7,656
Balance carried forward 31 December: 4,549 10,513 15,062 7,604
**----- End of picture text -----**
This Fund was set up in 2015 by transferring the balance on the Building Fund to this Fund. Expenditure in 2020 related to the upgrade of external lighting after some safety concerns. There were two specific gifts to the Fund and commitments so far into 2022 are the small hall roof and upgrading internal WiFi. These matters were specifically approved by the Trustees. ajc: March 2022 25