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2020-12-31-accounts

The Diocese of St Edmundsbury and Ipswich

Annual Report

and

Financial Statements

of the

Parochial Church Council

of

St Mary’s & St Botolph’s Church Whitton, Ipswich Suffolk

For the year ended 31 December 2020

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH

REPORT AND FINANCIAL STATEMENTS 2020

_________________ _________________
Contents Pages
Reference and administrative information 1 - 2
Parochial Church Council Annual Report
Structure, governance and management 3
Aims and objectives 4
Achievements and performance 5 - 6
Financial review 7
Risk assessment 7 – 8
Declaration 8
Independent examiner’s report 9
Statement of fnancial activities 10
Balance sheet 11
Notes to the accounts 12 -22

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020

REFERENCE AND ADMINISTRATIVE INFORMATION

Church: St Mary and St Botolph St Mary and St Botolph
Address: Whitton Church Lane
Ipswich
Sufolk
Postcode : IP1 6LT
Priest In Charge
Name: Revd M Sokanovic
Address: Side View
School Road
Coddenham
Postcode: IP6 9PS
Telephone: 07824 323073
Bankers
Name: CAF Bank Ltd
Address: 25 Kings Hill Avenue
Kings Hill
West Malling
Postcode: ME19 4JZ
Examiner
Name: Charlotte Hodgson
Address: C/o 4 Cutler Street
Ipswich
Postcode: IP1 IUQ
Church Membership
Electoral Roll – Resident: 51
Electoral Roll – Non- Resident: 37
Average Weekly Adult Attendance 51 Under covid-19 rules.
Average Weekly Young
Persons		 3 Under covid-19 rules.
Attendance:

Page 1

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020

REFERENCE AND ADMINISTRATIVE INFORMATION (continued)

Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules.

Name Term of Ofice Ends

Incumbent: Revd M Sokanovic Priest in Charge Assistant Curate: Maureen Bonsall Churchwardens Mrs P Neesam May 2021 Mr T Page 31 December 2020 Deanery Synod Mr C Bulpitt April 2023 Representative(s): Mrs B Frost April 2023 Elected Member(s): Mr R Boggis April 2023 Mrs S Brooks May 2021 ( Secretary) Retired October 2020 Mr K Game December 2020 Mrs S Coward (CW April 2022 elect) Mr R Jones Mrs B Kemp May 2021 Mr M Steward May 2021 Mrs A Parobij April 2023 Co-opted Mr H Burke May 2021 (Treasurer)

NB All PCC Members are Elected for a notional 3 year Term of office

The PCC is registered with the Charity Commission. No: - 1139484

Page 2

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020

STRUCTURE, GOVERNANCE AND MANAGEMENT

Committees

The PCC operates through a number of informal panels that report back to the PCC for decision-making:

Standing Committee :

This Committee consists of the Chairman, the Vice Chairman, Churchwardens, Secretary and a PCC member. This is the only committee required by law. It has the power to transact the business of the PCC between its meetings, subject to any directions given by the Council.

Other Committees:

Finance - overseas the general financial dimension of the work of the parish by monitoring income and expenditure against a pre-planned budget, budgeting and co-ordination of the annual review of the Christian Stewardship of money through planned giving.

Fabric - attends to matters relating to the stewardship of the fabric of the church and two halls together with the surrounding land. The general upkeep and maintenance of the Churchyard is the responsibility of Ipswich Borough Council as the graveyard was closed for burials, except for existing double grave vacancies and spaces reserved by faculty, by Order in Council sixteen years ago. There have been 7 interments of ashes in the Yew Garden, 4 internments of ashes and no burials in the graveyard during the year.

Mission - attends to matters relating to the mission and outreach of the parish and to the promoting of Christian education within the congregation.

Social - arranges and oversees social occasions offering opportunity for fellowship and also promotes fundraising ideas and events for the benefit of the Parish. It was felt that fundraising could also be used as a form of mission, and to publicise the Church around the area.

Communication- organises the parish publicity via The Whitton Times, the weekly Pew Sheet, and the parish web site. In addition it arranges the distribution of information regarding Parish events.

Liturgy and Worship- prepares the service booklets for each of the Church seasons. It is also responsible for the smooth running of the services.

Church Attendance .

There were 88 parishioners on the electoral roll at the end of 2020, 37 of whom were not resident within the parish. During the year 2 people died and 3 moved away.

Page 3

The average Weekly Attendance, in person (at the normal Sunday and Wednesday services) counted during October 2020 was 51 adults and 3 children under 16 years of age. Church at home estimated viewing 192.

Due to the pandemic there were no occasional services held in Church during 2020.

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020

AIMS AND OBJECTIVES

The Parochial Church Council has the responsibility of co-operating with the Incumbent in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical [PCC (Powers) Measure 1956 Section 2]

At the PCC meeting held on March 2nd 2020, the aims and objectives for the Parish were reviewed & agreed.

In planning the activities of the Parish for the year, the incumbent and the PCC have considered the

Charity Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion. In particular, ordinary people are encouraged to live out their faith as part of our parish community through:

THE FIVE MARKS OF MISSION

TELL – To proclaim the good news of the Kingdom TEACH – To teach, baptise and nurture new believers TEND – To respond to human need by loving service TRANSFORM – To seek to transform unjus Page t structures in society TREASURE – To strive to safeguard the integrity of creation, and sustain and renew 4 the life of the earth.

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020

ACHIEVEMENTS AND PERFORMANCE

Review of the year

The full PCC met 7 times during the year with an average attendance of 80%.

Our Learning Community and panels have met between meetings and reports of these were presented at the following PCC or Vision meetings and discussed as necessary. From April these were held on Zoom.

The general running repairs and maintenance of the Church, churchyard and halls have been addressed by the Parish working party. Since receiving the North Aisle faculty, grants have been received and a ‘Buy a Brick Appeal” was initiated to meet some of the costs of the work which has successfully reached its target.

We continue to participate in Inspiring Ipswich through our learning community. Our own vision has been the basis of our ideas for growth.

The fabric of both the Parish Hall and the Ascension Hall continues to give rise for concern. A grant for replacement of guttering at the Church Hall has been received and work will commence in the New Year. Unfortunately this year we have been unable to let either of our halls for income. This has had a severe impact on our finances.

Sadly because of the pandemic the spring bulb planting programme was unable to take place.

Due to the pandemic it was with regret that the following activities were unable to take place this year:

Family Services, Mums and Tots, Open the Book, Service of light and life, visits from schools, movie club,Wikidz and visits to Thurleston Nursing Home.

Remembrance Sunday service this year was held online. Individual wreaths having been laid the day before, following the Act of Remembrance at the War Memorial which was filmed. We were able to have a short service of Remembrance in the churchyard at St Mary Akenham.

The Scout and Guide organisations have been unable to meet in our halls but have continued to meet on Zoom.

Page 5

Thanks to the goodwill of many people our participation in Operation Christmas Child resulted in 60 filled shoe boxes which were sent to children overseas.

After January and February the Elders were unable to take Holy Communion to the house bound but have kept in touch with people by telephone.

During the year our online Church at Home Sunday Services, fondly known to us as Conservatory Church, has been a great success and comfort to many and has reached across the world.

Shortly after the first lockdown an online service of Compline was initiated. This takes place every evening at 9.00pm reaching up to a 100 people and is led by Clergy and Lay people.

In November we established, in conjunction with the BASIC Life Community Charity, a pop-up shop for the people of the parish. BASIC Life is a Christian charity which endeavours to provide food and support to those in need in our community. After seeking a team of volunteers to assist in the project our shop opened on Wednesday 18[th] November and is held each Wednesday in the Church between 1-2pm. In exchange for £2 a re-usable bag is provided which may be filled with items from the produce

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020

ACHIEVEMENTS AND PERFORMANCE (continued) Review of the year (continued)

available. The bag can then be brought back to re-fill in the following week for a cost of £2. The produce on offer varies from fresh fruit and vegetables to pasta and long-life milk, tinned goods and toiletries. Anyone in need may come, no referral is required and there is no means testing.

There were 2 Weddings held during the year. In February a “Songs of Praise for Marriage” service, which was followed by the “Wedding Evening”. In January and February 2 Baptisms were held. There were 8 funeral services held in Church. In addition the Incumbents of the Parish conducted 18 funeral services at the Ipswich & Seven Hills Crematoriums.

Prior to the first lockdown we were able to squeeze in a Men’s breakfast and a ladies continental breakfast. We were very lucky to enjoy our Parish Dinner, two days before lockdown, when we were entertained by Charlie Haylock.

Sadly both social and fellowship activities were curtailed including, an outing, parish lunch, harvest supper, May and Christmas Fayres, Cheese and Wine in the Churchyard, Cream Teas at Akenham and a quiz. We look forward to these again happening in the future.

Collections paid through Restricted funds £ Water Aid 173.03

Page 6

PCC Members – Expenses £
M. Sokanovic 2,067.12
H. Burke 24.35
P. Neesam 79.00
R.Boggis 583.97

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020

FINANCIAL REVIEW

The planned giving through the envelope scheme gift aid was £33,221.58 .This is a decrease on last year of £6,335.96 (2019: increase of £5,026.68). Cash collections decreased by 34.7 % (2019: decrease of 13.2%) this equates to an overall decrease in giving of 11.7% (2019 increase of 10.0%). We paid 45.9% of our Parish Share obligation. (2019 100.0%).

Reserves Policy

The PCC of St Mary’s & St Botolph met on 2[nd] March 2020 to review and agree the Parish policy on reserves. It was agreed that:

The Fabric Fund reserve should be no less than £1,000 to cover emergency payments.

The Organ Fund reserves should contain £500 to cover general maintenance costs.

General Fund Reserve (Deposit & Current Account) should be maintained no less than £8,500 to cover one month’s operating expenses. Missions Fund, no less than £500 to cover emergency grant aids.

The valuation of Diocesan Board of Finance (DBF) Investment reserves was agreed to be not less than £25,000, to reflect the current stock market situation, and would be kept under review.

RISK ASSESSMENT

Page 7

The PCC (as charity trustees) has reviewed and amended the comprehensive, strategic plan compiled in 2003, setting out the major opportunities available to the Church, and the risks to which it is exposed. The PCC has monitored progress against the strategic objectives set out in the plan at each meeting and a comprehensive review of the plan will be carried out annually. The PCC has set up through the Finance, Fabric, Mission & Social committees an ongoing review of all aspects of risk assessment, which cover the following aspects.

Financial Risks – The Finance committee maintains a constant overview reporting to the PCC ad hoc. The PCC believes that most aspects of financial risk are reviewed at regular meetings of the committee. They produce an annual budget, which is passed by the PCC, the budget is then monitored on a regular basis, and any major expenditure is investigated by the committee before approval by the whole PCC. It is the view of the PCC that financial risks are greatly minimised by the activity of the committee.

Reputation Risk – Over the last year any sensitive issues that have been discussed in confidence at PCC meetings always took into account the reputational concerns when making decisions. During the year the joint committees have reviewed how we avoid unwelcome publicity, which hinders the mission of the Church.

Statutory and Legal Requirements -The Parish has adopted the Diocesan Safeguarding Policy and to ensure that the policy is maintained a Safeguarding officer, has been appointed. Key workers are to be checked with the Disclosure and Barring Service (DBS). Other people working with children are to complete a confidential Declaration. The fabric & social committees ensure that activities carried out meet the necessary legal requirements. These committees will continue to review their activities and assess the risks so as to ensure that health and safety, employment law, and associated difficulties, which could lead to compensation claims, are minimised. Regarding Health & Safety, the Ecclesiastical Insurance model policy has been adopted. The PCC has complied with the duty under Section 5 of the Safeguarding and Clergy Discipline Measure to have regard to the House Of Bishops guidance on safeguarding children and vulnerable adults.

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020

RISK ASSESSMENT (continued)

Operational Risk -Through the work of the Church Elders, Church Wardens & other church officers, systems are in place so that services can go ahead without Clergy, in cases of emergencies. The PCC will continue to carry out a full risk assessment on threats to the Church ability to deliver its objectives.

The PCC [as Charity Trustees] has established systems and procedures to mitigate those risks identified in the plan. The implementation of procedures

Page 8

have minimised any potential impact on the charity. There has been nothing adverse reported.

DECLARATION

The Parochial Church Council declare that they have approved their annual report above

Signed on behalf of the Parochial Church Council

________Signature Rev’d Mary Sokanovic Priest in Charge

Date August 2021

Page 9

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES (MEMBERS OF THE PAROCHIAL CHURCH COUNCIL)

I report on the financial statements of the PCC for the year ended 31 December 2020 which are set out on pages 10 to 22.

Respective responsibilities of Trustees and the Examiner

The church’s trustees are responsible for the preparation of the financial statements, they consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner’s report

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In the course of my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in, any material respect, the requirements

  2. a. to keep accounting records in accordance with the Act; and

  3. b. to prepare financial statements, which accord with the accounting records and comply with the accounting requirements of the Act and the Regulations have not been met;

  4. or

  5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed Charlotte Hodgson

Date 30th July 2021

Page 10

Charlotte Hodgson C/o 4 Cutler Street Ipswich IP1 1UQ

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS FROM 1 JANUARY 2020 TO 31 DECEMBER 2020 STATEMENT OF FINANCIAL ACTIVITIES

Incoming
resources
Not
es
Incoming
resources from
generated funds:
- Voluntary
income
3.1
Activities for
generating
funds
3.2
Investment
Income
3.3
Incoming
resources from
charitable
activities
3.4
Other incoming
resources
3.5
Total
incoming
resources
Resources
expended
Costs of
generating
funds
- Costs of
generating
voluntary
income
4.1
Charitable
activities
4.2
Other resources
expended
4.3
Total
resources
expended		 Unrestricted
funds
2020
Restricte
d funds
2020
Total
funds
2020
Total
funds
2019
General
Designa
ted
£
£
£
£
£
42,881.3
0
-
1,922.53
44,803.83
54,378.2
6
6,614.73
-
-
6,614.73
11,659.7
9
1,656.
74
-
-
1,656.74
1,714.51
1,385.00
1,201.47
92,667.08
95,253.55
26,181.5
2
5,382.60
361.70
-
5,744.30
9,144.50
57,920.3
7
1,563.17
94,589.61
154,073.1
5
103,078.58
-
-
-
-
-
46,210.7
1
2,418.55
18,913.66
67,542.92
107,273.78
1,009.00
-
-
1,009.00
3,659.15
47,219.7
1
2,418.55
18,913.66
68,551.92 110,932.9
3

Page 11

Net incoming (855.38) 75,675.9 85,521.23
resources 10,700.6 5 (7,854.35)
before transfers 6
Gross transfers 6 109. 2,535.41 (2,645. -
between funds 97 38) -
Net incoming
resources before
other recognised 10,810.6 1,680.03 (7,854.35)
gains 3 73,030.57 85,521.23
Other
recognised
gains
Gains and
losses on 3,540.81 - - 3,540. 8,342.87
investment 81
assets
Net movement
in funds 14,351.4 73,030.5
4 1,680.03 7 89,062.04 488.52
Total funds
brought 26,457. 14,411.1 81,439.21 122,307.4
forward 09 7 7 121,818.
95
Total funds
carried 40,808. 16,091.2 154,469.7 211,369.5 122,307.
forward 53 0 8 1 47
All incoming and expended resources derive from continuing activities.
ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH
PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

BALANCE SHEET AS AT 31 DECEMBER 2020

Not
es
Fixed assets
Tangible
assets
8
Investments
9
Total fxed
assets		 Unrestricted funds
2020
Restrict
ed
funds
2020
Total
this
year
2020
Total
last
year
2019
General
Designat
ed
£
£
£
£
£
175.00
-
-
175.00
1,225.00
54,847.56
-
-
54,847.5
6
51,161.0
9
55,022.56
-
-
55,022.5
6
52,286.0
9

Current assets

Page 12

Debtors 10 1,638. - 49,443.4 51,081.7 2,754.7
36 0 6 0
Cash at bank
and in hand (13,938. 16,243.45 105,199. 107,504. 70,980.2
56) 41 30 8
Total current ( 12,300. 16,243 154,642. 158,586. 73,734.9
assets 20) .45 81 06 8
Creditors:
amounts
falling due 11 1,913. 152.25 173.03 2,239.11
within one 83 3,713.60
year
Net current (14,214.0 16,091.20 154,469. 156,346. 70,021.3
assets 3) 78 95 8
Net assets 40,808. 16,091.20 154,469. 211,369. 122,307.
53 78 51 47
Funds of the
PCC
Unrestricted
funds
- Designated 12 - 16,091.20 - 14,411.1
funds 16,091.2 7
0
- General 40,808.53 - - 37,350.0 26,457.0
funds 2 9
Restricted 13 - - 154,469. 157,928. 81,439.2
funds 78 29 1
Total funds 40,808.53 16,091.20 154,469. 211,369. 122,307.
78 51 47
Signed on behalf of the Parochial Church Council
Rev’d Mary Sokanovic_____ Date August 2021
Priest in Charge
ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH
PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

1. Basis of preparation

1.1. Basis of accounting

Page 13

These accounts have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCC’s, and with the Regulations’ “true and fair view” provisions, it is also the first year they have been prepared under FRS102 (2016) as the applicable accounting standard.

2. Accounting policies

2.1. Fund accounting

2.2. Recognition of incoming resources

These are included in the Statement of Financial Activities (SoFA) when:

2.3. Resources expended and irrecoverable VAT

Where incoming resources have related expenditure the incoming resources and related expenditure are reported gross in the SoFA. Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

Irrecoverable VAT is charged against the category of resources expended for which it was incurred.

2.4. Allocation of costs

Resources expended are allocated to the particular activity where the cost relates directly to that activity.

2.5. Grants and donations

Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

Page 14

NOTES TO THE ACCOUNTS

2. Accounting policies (continued)

2.6. Tax reclaims on donations and gifts

Incoming resources from tax reclaims are included in the SoFA at the same time as the gifts to which they relate.

2.7. Gifts in kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised.

Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.

2.8. Donated services and facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

2.9. Volunteer help

The value of any voluntary help received is not included in the accounts.

2.10. Investment income

This is included in the accounts when receivable.

2.11. Investment gains and losses

This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

2.12. Liability recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

2.13. Grants payable without performance conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.

2.14. Tangible fixed assets for use by charity

These are capitalised if they can be used for more than one year, and cost at least £1,000. They are valued at cost or, if gifted, at the value to the charity on receipt. Depreciation is provided at rates calculated to

Page 15

write off the cost of each asset over it’s expected useful life, which in all cases is estimated at four years. ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

2. Accounting policies (continued)

2.15. Investments

Investments are valued at market value at the year end.

3. Analysis of incoming resources

3.1
Analysis
Voluntary income
Planned giving
Inland revenue refunds
8.00am Cash collection
9.30am Cash collections
6.30pm Cash collections
Other services Cash collections
Wednesday – Ascension
Contributions to church upkeep
Sundry donations
3.2
Analysis
Activities for
Hire of Parish hall
generating funds
Hire of Ascension hall
3.3
Analysis
Investment
Income
Dividends
Interest		 This Year
£
Last Year
£
33,221.58
39,557
.54
7,285.36
7,934.20
-
94.50
2,141.79
1,800.09
196.67
539.94
253.57
1.633.28
65.52
392.50
387.81
468.20
1,251.53
1,958.01
44,803.83
54,378.26
This Year
£
Last Year
£
2,276.16
3,396.35
4,338.57
8,263.44
6,614.73
11,659.79
This Year
£
Last Year
£
1,391.14
1,350.66
265.60
363.85
1,656.74
1,714.51

Page 16

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

3.4
Analysis
Incoming
resources
Fund raising events
activities
Community Choir
Church foodlighting
Mission & Outreach
Hall Maintenance
Church Fabric
Church Silver Replacement
St Botolph’s Bounty
Parish Hall Renovation Income
North Aisle
Akenham
Mum’s & Tot’s
Brick Fund
Sufolk Hardship Fund
Tree Replacement
3.5
Analysis
Other incoming
PCC fees
resources
Priest fees
Organist fees
Organ fund
Choir fees
Vergers fees
CCLI & PA
Travel fee for Clergy-Funeral
4. Analysis of resources expended
4.1
Analysis
Costs of
generating
Other donations
voluntary
income		 This Year
£
Last Year
£
1,385.00
4,484.36
-
4,117.42
225.00
598.75
11,676.59
3,179.53
1,021.47
1,295.53
180.00
180.00
234.00
-
325.00
-
12,000.00
-
55,012.58
11,560.20
-
453.56
63.91
22.17
4,903.00
-
8,227.00
-
-
290.0
0
95,253.55
26,181.52
This Year
£
Last Year
£
3,434.00
5,077.75
474.00
1,039.00
513.00
1,101.00
20.00
60.00
105.00
315.00
223.00
437.25
341.70
457.00
633
.60
657.50
5,744.30
9,144.5
0
This Year
£
Last Year
£
-
-

Page 17

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS NOTES TO THE ACCOUNTS

4.2 Analysis This Year Last Year
£ £
Charitable - Mileage claims: Rector 601.45 944.34
activities
- Other expenses: Rector 167.86 138.69
Payments for organ services. 600.00 3,775.00
Quota 25,124.77 52,355.89
Church upkeep 834.92 1,988.30
Printing, stationery and postage 1,340.89 1,835.60
Telephone 1,337.40 1,253.77
Photocopier Depreciation 1,050.00 1,050.00
Charge
Church hall running costs- 590.77 1,044.72
Electricity
- Gas 918.18 530.89
- Water 250.71 148.15
- Cleaning, repairs and 1,729.53 2,676.55
renewals
Ascension hall running costs- 690.73 912.05
Electricity
- Gas 1,226.04 682.29
- Water 290.87 312.89
- Cleaning, repairs and 1,388.94 1,416.64
renewals
Parish church running costs 455.36 708.63
-Electricity
- Gas 1,836.37 1,061.79
- Water 62.23 46.24
Insurance 4,192.36 4,178.72
Social Events 1,341.33 2,435.80
Bank charges 60. 60.
00 00
Basic Life pop up shop 299.90 -
Mission & Outreach 6,893.73 9,387.09
Community Choir 1,021.00 1,748.10
Sufolk Hardship 7,850.00 -
Church foodlighting 180.00 180.00
PCC discretionary fund 329.81 45.00
Ofice Equipment and Services 387.61 -
Hall Maintenance 770.90 955.07

Page 18

WW1 Remembrance Project
Church Fabric
Botolph’s Bounty
Tree Replacement
Sundry
Donations
Akenham
Church Silver Replacement
Resources
Childrens’ Ministry
CCLI & PA
North Aisle		 185.00
-
173.20
566.80
725.00
-
-
476.45
1,784.03
180.00
201.57
-
-
12,727.80
95.00
329.14
-
148.95
555.46
572.43
-
200.00
67,542.92
107,273.78

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

4.3
Analysis
Other resources
Priest fees
expended
Organist fees
Choir pay
Verger fees
Rector’s Travel fees
5. Details of certain items of expenditure
5.1. PCC expenses
Number of PCC members who were
reimbursed expenses
Nature of the expenses
- Printing, stationery and postage
- Hall Maintenance
- Church upkeep
- Mileage
- Other Ministry expenses
- Telephone
- Travel fees for Funerals
- Ofice Equipment
- Resources		 This Year
£
Last Year
£
420.00
1,040.00
235.00
1,211.00
131.00
254.00
223.00
437.25
-
716.90
1,009.00
3,659.15
This Year
£
Last Year
£
4
10
320.95
390.63
55.90
14.07
281.82
95.48
601.45
944.34
9.99
39.75
387.50
240.60
-
708.50
387.61
198.99
-
288.52

Page 19

- Basic Life Pop Up Shop
- Church Fabric
- Cleaning, repairs and renewals: Ascension
Hall
- Mission & Outreach
- Payments for organist services
- PCC Discretionary Fund
- Verger Fees
Total amount paid		 299.90
-
-
38.00
6.98
8.00
162.53
139.78
-
800.00
239.81
-
-
437.25
2,754.44
4,343.91

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

5.2. Fees for examination or audit of the
accounts
Independent examiner’s fees for
reporting on the accounts		 This Year
£
Last Year
£
-
-

6. Gross transfers between funds

7. Paid employees

7.1. Staff Costs

7.1. Staf Costs
Gross wages, salaries and benefts in
kind
7.2. Average number of full-time		 This Year
£
Last Year
£
600.00
3,775.00
3,775.00
3,775.00
This Year
Last Year

7.2. Average number of full-time

Page 20

equivalent employees in the year
equivalent employees in the year No. No.
Other 1 1
1 1
8. Tangible fxed assets
8.1 Cost or valuation Fixtures, Total
fttings
and
equipment £
£
Balance brought forward 4,200.00 4,200.00
Additions - -
Disposals - -
Balance carried forward 4,200.00 4,200.00
8.2 Accumulated depreciation and Fixtures, Total
impairment provisions fttings
and
equipment £
£
Balance brought forward 2,975.00 2,975.00
Depreciation charge for the year 1,050.00 1,050.00
Disposals - -
Balance carried forward 4,025.00 4,025.00
ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH
PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS
NOTES TO THE ACCOUNTS
8.3 Net book value Fixtures, Total
fttings
and
equipment £
£
Brought forward 1,225.00 1,225.00
Carried forward 175.00 175.00

The churches, halls and fittings within them, though were acquired but not capitalised in previous years, have not been included at a valuation due to the impractical nature of this task.

9. Investment assets

Analysis of investments

Investments listed on a recognised stock exchange or held in common investment funds, open ended investment companies, unit trusts or other collective investment schemes

Page 21

- DBF investment
fund 1
- DBF investment
fund 2		 2020
2019
Cost
Market
value
at year
end
Income
from
investm
ent for
the year
Cost
Market
value
at year
end
Income
from
investm
ent for
the year
£
£
£
£
£
£
793.0
0
5,284.
76
145.66
793.0
0
4,799.
67
137.10
7,500.
00
49,562
.80
1,450.2
1
7,500.
00
46,361
.42
1,521.8
3
8,293.
00
54,847
.56
1,595.8
7
8,293.
00
51,161
.09
1,658.9
3

The investments were valued at 31 December 2020 by the Diocesan Board of Finance.

10. Debtors and prepayments

Analysis of debtors
Trade debtors
Other debtors
Prepayments and accrued income		 Amounts falling due
within one year
This year
£
Last year
£
1,567.74
2,139.71
-
-
49,514.02
614.99
51,081.76
2,754.70

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

11. Creditors and accruals

Analysis of creditors
Trade creditors
Accruals and deferred income
Loans and overdrafts		 Amounts falling due
within one year
This year
£
Last year
£
1,626.03
3,611.19
-
102
.41
-
-
1,626.03
3,713.60

Page 22

12. Designated funds

12.1 Funds held

Fund Name Akenham

Purpose and restrictions Maintenance of services at Akenham Donations for Missions

Type Designated

Missions Donations for Missions Designated Legacies Designated legacies Designated Organ fund Designated Repair/renewal of organ PCC Discretionary fund Designated PCC Discretionary fund CCLI & PA renewals Designated To cover cost of CCLI licences Office Equipment Designated Replacement of Office Equipment. Hall Maintenance Designated Hall Maintenance Church Fabric Designated Redecoration of church property.

12.2 Movement of funds

Fund Name
Church Fabric
Akenham
Missions
Organ Fund
CCLI & PA Renewals
Legacies
Ofice Equipment
PCC Discretionary Fund
Hall Maintenance		 Fund
balanc
es
b/fwd
£
Incomi
ng
resour
ces
£
Outgoin
g
resourc
es
£
Transfe
rs
£
Fund
balanc
es
c/fwd
£
3,154.7
8
180.00
(173.20)
362.70
3,524.
28
-
-
(201.57)
-
(201.57
)
865.45
-
-
-
865.45
3,501.9
8
20.00
-
-
3,521.9
8
355.57
341.70
(555.46)
-
141.81
5,862.5
2
-
-
-
5,862.5
2
-
-
(387.61)
-
(387.61
)
852.89
-
(329.81)
-
523.08
(182.0
2)
1,021.4
7
(770.90)
2,172.71
2,241.2
6
14,411.
17
1,563.1
7
(2,418.5
5)
2,535.41
16,091.
20

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH

Page 23

PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

13. Endowment and restricted income funds

13.1 Funds held

Fund Name Type Purpose and restrictions Church hall kitchen Restricted Church Hall Kitchen extension Extension Kneelers Restricted Purchase new kneelers. Candle Stand at Parish Restricted Fund for new Candle Stand Church Akenham War Memorial Restricted Rebuilding of WW1 memorial Community Choir Restricted Running of Children’s Community Choir Mum’s & Tot’s Restricted Running of Mum’s & Tot’s Church Window Repair & Restricted To repair damaged windows Guard Fitting in Church and to fund the fitting of window guards Mission & Outreach Restricted For Mission & Outreach Growth Children’s Ministry Fund Restricted Provision of Children’s Ministry Church floodlighting Restricted Grant for church floodlighting Restoration fund Restricted Fund for restoration Replacement Church Silver Restricted To replace stolen church silver Whitton Parish Hall Restricted To renovate the Parish Hall Renovation Basic Life Pop Up Shop Restricted Running of weekly pop up shop Memorial Restoration Fund Restricted Repair of certain memorials Church hall soundproofing Restricted Soundproofing in Parish Hall Brick Fund Donations to buy bricks for Restricted North Aisle work. Tree Replacement Fund for replacement of Restricted trees Church Hall Staging Restricted Purchase of portable staging North Aisle Project Restricted Work on North Aisle in the Church Sundry Donations Restricted Restricted donations

Page 24

Ascension Hearing Loop WW1 Remembrance Project Botolph’s Bounty

Restricted Restricted Restricted

Fund for the provision of To put on this project in Nov 2018.

This money was given to our previous Incumbent to set up a hardship fund to enable small disbursements to be made to those in urgent need.

ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS

NOTES TO THE ACCOUNTS

13.2 Movement of funds

Fund Name Fund Incomi Outgoin Transf Fund
balanc ng g ers balance
es resour resourc s c/fwd
b/fwd ces es £
£ £
£ £
Botolph’s Bounty 1,098.0 325.00 (725.00) - 698.01
1
Church Hall Kitchen 561.67 - - (561.67 -
Extension )
Akenham War Memorial 824.31 - (185.00) - 639.31
Candle Stand at Parish 180. - - (180.00 -
Church 00 )
Church Floodlighting 3,465.3 237.50 (180.00) - 3,522.81
1
Sufolk Hardship Fund - 8,227.0 (7,850.0 - 377.00
0 0)
Restoration Fund 6,168.7 - - (6,168. -
6 76)
Memorial Restoration Fund 1,533.4 - - - 1,533.41
1
Church Window Rep & 2,895.4 - - - 2,895.45
Guards 5

Page 25

Whitton Parish Hall
Renovation
North Aisle Project
Community Choir
Mum’s & Tot’s
Tree Replacement
Replacement Church Silver
Church Hall Staging
Children’s Ministry
Mission & Outreach
Church Hall Soundproofng
Sundry Donations
Brick Fund
Basic Life Pop Up Shop
Kneelers
Ascension Hearing Loop		 12,000.
00
12,000.
00
-
-
24,000.0
0
14,943.
55
55,136.
33
-
6,168.7
6
76,248.6
4
4,426.7
0
-
(1,021.0
0)
-
3,405.70
322.80
63.91
-
-
386.71
217.47
-
-
(109.97
)
107.50
14,718.
20
234.00
-
-
14,952.2
0
143.94
-
-
(143.94
)
-
276.42
-
-
-
276.42
15,598.
50
11,701.
59
(6,893.7
3)
-
20,406.3
6
893.10
-
-
(893.10
)
-
414.91
1,134.7
8
(1,759.0
3)
-
(209.34)
-
5,529.5
0
-
-
5,529.50
-
-
(299.90)
(299.90)
362.70
-
-
(362.70
)
-
394.00
-
-
(394.00
)
-
81,439.
21
94,589.
61
(18,913.
66)
(2,645.
38)
154,469.
78

Page 26