**The Diocese of St Edmundsbury and Ipswich** ## **Annual Report** **and** **Financial Statements** **of the** **Parochial Church Council** **of** **St Mary’s & St Botolph’s Church Whitton, Ipswich Suffolk** **For the year ended 31 December 2020** ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH** ## **REPORT AND FINANCIAL STATEMENTS 2020** |**_________________________________________________________________________________________**|**_________________________________________________________________________________________**| |---|---| |**Contents**|**Pages**| |Reference and administrative information|1 - 2| |Parochial Church Council Annual Report|| |_Structure, governance and management_|3| |_Aims and objectives_|4| |_Achievements and performance_|5 - 6| |_Financial review_|7| |_Risk assessment_|7 – 8| |_Declaration_|8| |Independent examiner’s report|9| |Statement of fnancial activities|10| |Balance sheet|11| |Notes to the accounts|12 -22| ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020** ## **REFERENCE AND ADMINISTRATIVE INFORMATION** |Church:||**St Mary and St Botolph**|**St Mary and St Botolph**||| |---|---|---|---|---|---| |Address:||**Whitton Church Lane**|||| ||||**Ipswich**||| ||||**Sufolk**||| |Postcode|**:**||**IP1 6LT**||| |||**Priest In Charge**|||| |Name:||Revd M Sokanovic|||| |Address:|||Side View||| ||||School Road||| ||||Coddenham||| |Postcode:|||IP6 9PS||| |Telephone:|||07824 323073||| ||||**Bankers**||| |Name:|||CAF Bank Ltd||| |Address:||25|Kings Hill Avenue||| ||||Kings Hill||| ||||West Malling||| |Postcode:|||ME19 4JZ||| ||||**Examiner**||| |Name:||Charlotte Hodgson|||| |Address:||C/o 4 Cutler Street|||| ||||Ipswich||| |Postcode:|||IP1 IUQ||| |**Church**|**Membership**||||| |Electoral Roll – Resident:||||51|| |Electoral Roll – Non- Resident:||||37|| |Average|Weekly Adult Attendance|||51|Under covid-19 rules.| |Average|Weekly|Young
Persons||3|Under covid-19 rules.| |Attendance:|||||| **Page 1** ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020** ## **REFERENCE AND ADMINISTRATIVE INFORMATION (continued)** Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules. ## **Name Term of Ofice Ends** _Incumbent:_ Revd M Sokanovic Priest in Charge _Assistant Curate:_ Maureen Bonsall _Churchwardens_ Mrs P Neesam May 2021 Mr T Page 31 December 2020 _Deanery Synod_ Mr C Bulpitt April 2023 _Representative(s):_ Mrs B Frost April 2023 _Elected Member(s):_ Mr R Boggis April 2023 Mrs S Brooks May 2021 ( _Secretary)_ Retired October 2020 Mr K Game December 2020 Mrs S Coward (CW April 2022 elect) Mr R Jones Mrs B Kemp May 2021 Mr M Steward May 2021 Mrs A Parobij April 2023 _Co-opted_ Mr H Burke May 2021 _(Treasurer)_ _NB All PCC Members are Elected for a notional 3 year Term of office_ The PCC is registered with the Charity Commission. No: - 1139484 **Page 2** ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Committees** The PCC operates through a number of informal panels that report back to the PCC for decision-making: ## _**Standing Committee** :_ This Committee consists of the Chairman, the Vice Chairman, Churchwardens, Secretary and a PCC member. This is the only committee required by law. It has the power to transact the business of the PCC between its meetings, subject to any directions given by the Council. ## _**Other Committees:**_ **Finance -** overseas the general financial dimension of the work of the parish by monitoring income and expenditure against a pre-planned budget, budgeting and co-ordination of the annual review of the Christian Stewardship of money through planned giving. **Fabric -** attends to matters relating to the stewardship of the fabric of the church and two halls together with the surrounding land. The general upkeep and maintenance of the Churchyard is the responsibility of Ipswich Borough Council as the graveyard was closed for burials, except for existing double grave vacancies and spaces reserved by faculty, by Order in Council sixteen years ago. There have been 7 interments of ashes in the Yew Garden, 4 internments of ashes and no burials in the graveyard during the year. **Mission -** attends to matters relating to the mission and outreach of the parish and to the promoting of Christian education within the congregation. **Social -** arranges and oversees social occasions offering opportunity for fellowship and also promotes fundraising ideas and events for the benefit of the Parish. It was felt that fundraising could also be used as a form of mission, and to publicise the Church around the area. **Communication-** organises the parish publicity via The Whitton Times, the weekly Pew Sheet, and the parish web site. In addition it arranges the distribution of information regarding Parish events. **Liturgy and Worship-** prepares the service booklets for each of the Church seasons. It is also responsible for the smooth running of the services. ## **Church Attendance** . There were 88 parishioners on the electoral roll at the end of 2020, 37 of whom were not resident within the parish. During the year 2 people died and 3 moved away. **Page 3** The average Weekly Attendance, in person (at the normal Sunday and Wednesday services) counted during October 2020 was 51 adults and 3 children under 16 years of age. Church at home estimated viewing 192. ## **Due to the pandemic there were no occasional services held in Church during 2020.** ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020** ## **AIMS AND OBJECTIVES** The Parochial Church Council has the responsibility of co-operating with the Incumbent in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical [PCC (Powers) Measure 1956 Section 2] At the PCC meeting held on March 2nd 2020, the aims and objectives for the Parish were reviewed & agreed. - to serve the area as a Parish Church - to provide a centre for traditional worship - to foster youth development - to embody ‘The Five Marks of Mission’ as the guiding directive in our Parish In planning the activities of the Parish for the year, the incumbent and the PCC have considered the Charity Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion. In particular, ordinary people are encouraged to live out their faith as part of our parish community through: - different types of Worship and prayer; learning about the Bible; and developing their knowledge and trust in Jesus. - provision of pastoral care for people living in the Parish. - activities for children from Schools in the Parish. - Missionary and outreach work. ## **THE FIVE MARKS OF MISSION** TELL – To proclaim the good news of the Kingdom TEACH – To teach, baptise and nurture new believers TEND – To respond to human need by loving service TRANSFORM – To seek to transform unjus **Page** t structures in society TREASURE – To strive to safeguard the integrity of creation, and sustain and renew **4** the life of the earth. ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020** ## **ACHIEVEMENTS AND PERFORMANCE** ## **Review of the year** The full PCC met 7 times during the year with an average attendance of 80%. Our Learning Community and panels have met between meetings and reports of these were presented at the following PCC or Vision meetings and discussed as necessary. From April these were held on Zoom. The general running repairs and maintenance of the Church, churchyard and halls have been addressed by the Parish working party. Since receiving the North Aisle faculty, grants have been received and a ‘Buy a Brick Appeal” was initiated to meet some of the costs of the work which has successfully reached its target. We continue to participate in Inspiring Ipswich through our learning community. Our own vision has been the basis of our ideas for growth. The fabric of both the Parish Hall and the Ascension Hall continues to give rise for concern. A grant for replacement of guttering at the Church Hall has been received and work will commence in the New Year. Unfortunately this year we have been unable to let either of our halls for income. This has had a severe impact on our finances. Sadly because of the pandemic the spring bulb planting programme was unable to take place. Due to the pandemic it was with regret that the following activities were unable to take place this year: Family Services, Mums and Tots, Open the Book, Service of light and life, visits from schools, movie club,Wikidz and visits to Thurleston Nursing Home. Remembrance Sunday service this year was held online. Individual wreaths having been laid the day before, following the Act of Remembrance at the War Memorial which was filmed. We were able to have a short service of Remembrance in the churchyard at St Mary Akenham. The Scout and Guide organisations have been unable to meet in our halls but have continued to meet on Zoom. **Page 5** Thanks to the goodwill of many people our participation in Operation Christmas Child resulted in 60 filled shoe boxes which were sent to children overseas. After January and February the Elders were unable to take Holy Communion to the house bound but have kept in touch with people by telephone. During the year our online Church at Home Sunday Services, fondly known to us as Conservatory Church, has been a great success and comfort to many and has reached across the world. Shortly after the first lockdown an online service of Compline was initiated. This takes place every evening at 9.00pm reaching up to a 100 people and is led by Clergy and Lay people. In November we established, in conjunction with the BASIC Life Community Charity, a pop-up shop for the people of the parish. BASIC Life is a Christian charity which endeavours to provide food and support to those in need in our community. After seeking a team of volunteers to assist in the project our shop opened on Wednesday 18[th] November and is held each Wednesday in the Church between 1-2pm. In exchange for £2 a re-usable bag is provided which may be filled with items from the produce ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020** ## **ACHIEVEMENTS AND PERFORMANCE (continued) Review of the year (continued)** available. The bag can then be brought back to re-fill in the following week for a cost of £2. The produce on offer varies from fresh fruit and vegetables to pasta and long-life milk, tinned goods and toiletries. Anyone in need may come, no referral is required and there is no means testing. There were 2 Weddings held during the year. In February a “Songs of Praise for Marriage” service, which was followed by the “Wedding Evening”. In January and February 2 Baptisms were held. There were 8 funeral services held in Church. In addition the Incumbents of the Parish conducted 18 funeral services at the Ipswich & Seven Hills Crematoriums. Prior to the first lockdown we were able to squeeze in a Men’s breakfast and a ladies continental breakfast. We were very lucky to enjoy our Parish Dinner, two days before lockdown, when we were entertained by Charlie Haylock. Sadly both social and fellowship activities were curtailed including, an outing, parish lunch, harvest supper, May and Christmas Fayres, Cheese and Wine in the Churchyard, Cream Teas at Akenham and a quiz. We look forward to these again happening in the future. **Collections paid through Restricted funds £** Water Aid 173.03 **Page 6** |**PCC Members – Expenses**|**£**| |---|---| |M. Sokanovic|2,067.12| |H. Burke|24.35| |P. Neesam|79.00| |R.Boggis|583.97| ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020** ## **FINANCIAL REVIEW** The planned giving through the envelope scheme gift aid was £33,221.58 .This is a decrease on last year of £6,335.96 (2019: increase of £5,026.68). Cash collections decreased by 34.7 % (2019: decrease of 13.2%) this equates to an overall decrease in giving of 11.7% (2019 increase of 10.0%). We paid 45.9% of our Parish Share obligation. (2019 100.0%). ## **Reserves Policy** The PCC of St Mary’s & St Botolph met on 2[nd] March 2020 to review and agree the Parish policy on reserves. It was agreed that: The Fabric Fund reserve should be no less than £1,000 to cover emergency payments. The Organ Fund reserves should contain £500 to cover general maintenance costs. General Fund Reserve (Deposit & Current Account) should be maintained no less than £8,500 to cover one month’s operating expenses. Missions Fund, no less than £500 to cover emergency grant aids. The valuation of Diocesan Board of Finance (DBF) Investment reserves was agreed to be not less than £25,000, to reflect the current stock market situation, and would be kept under review. ## **RISK ASSESSMENT** **Page 7** The PCC (as charity trustees) has reviewed and amended the comprehensive, strategic plan compiled in 2003, setting out the major opportunities available to the Church, and the risks to which it is exposed. The PCC has monitored progress against the strategic objectives set out in the plan at each meeting and a comprehensive review of the plan will be carried out annually. The PCC has set up through the Finance, Fabric, Mission & Social committees an ongoing review of all aspects of risk assessment, which cover the following aspects. **Financial Risks** – The Finance committee maintains a constant overview reporting to the PCC ad hoc. The PCC believes that most aspects of financial risk are reviewed at regular meetings of the committee. They produce an annual budget, which is passed by the PCC, the budget is then monitored on a regular basis, and any major expenditure is investigated by the committee before approval by the whole PCC. It is the view of the PCC that financial risks are greatly minimised by the activity of the committee. **Reputation Risk** – Over the last year any sensitive issues that have been discussed in confidence at PCC meetings always took into account the reputational concerns when making decisions. During the year the joint committees have reviewed how we avoid unwelcome publicity, which hinders the mission of the Church. **Statutory and Legal Requirements** -The Parish has adopted the Diocesan Safeguarding Policy and to ensure that the policy is maintained a Safeguarding officer, has been appointed. Key workers are to be checked with the Disclosure and Barring Service (DBS). Other people working with children are to complete a confidential Declaration. The fabric & social committees ensure that activities carried out meet the necessary legal requirements. These committees will continue to review their activities and assess the risks so as to ensure that health and safety, employment law, and associated difficulties, which could lead to compensation claims, are minimised. Regarding Health & Safety, the Ecclesiastical Insurance model policy has been adopted. The PCC has complied with the duty under Section 5 of the Safeguarding and Clergy Discipline Measure to have regard to the House Of Bishops guidance on safeguarding children and vulnerable adults. ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020** ## **RISK ASSESSMENT (continued)** **Operational Risk** -Through the work of the Church Elders, Church Wardens & other church officers, systems are in place so that services can go ahead without Clergy, in cases of emergencies. The PCC will continue to carry out a full risk assessment on threats to the Church ability to deliver its objectives. The PCC [as Charity Trustees] has established systems and procedures to mitigate those risks identified in the plan. The implementation of procedures **Page 8** have minimised any potential impact on the charity. There has been nothing adverse reported. ## **DECLARATION** The Parochial Church Council declare that they have approved their annual report above Signed on behalf of the Parochial Church Council ________________________________Signature Rev’d Mary Sokanovic Priest in Charge Date August 2021 **Page 9** ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES (MEMBERS OF THE PAROCHIAL CHURCH COUNCIL)** I report on the financial statements of the PCC for the year ended 31 December 2020 which are set out on pages 10 to 22. ## **Respective responsibilities of Trustees and the Examiner** The church’s trustees are responsible for the preparation of the financial statements, they consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - Examine the accounts under section 145 of the 2011 Act; - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145 (5)(b) of the 2011 Act; and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner’s report** My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In the course of my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in, any material respect, the requirements - a. to keep accounting records in accordance with the Act; and - b. to prepare financial statements, which accord with the accounting records and comply with the accounting requirements of the Act and the Regulations have not been met; - or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## Signed _**Charlotte Hodgson**_ Date 30th July 2021 **Page 10** Charlotte Hodgson C/o 4 Cutler Street Ipswich IP1 1UQ ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS FROM 1 JANUARY 2020 TO 31 DECEMBER 2020 STATEMENT OF FINANCIAL ACTIVITIES** |**Incoming**
**resources**
**Not**
**es**
**Incoming**
**resources from**
**generated funds:**
- Voluntary
income
3.1
Activities for
generating
funds
3.2
Investment
Income
3.3
Incoming
resources from
charitable
activities
3.4
Other incoming
resources
3.5
**Total**
**incoming**
**resources**
**Resources**
**expended**
**Costs of**
**generating**
**funds**
- Costs of
generating
voluntary
income
4.1
Charitable
activities
4.2
Other resources
expended
4.3
**Total**
**resources**
**expended**|**Unrestricted**
**funds**
**2020**
**Restricte**
**d funds**
**2020**
**Total**
**funds**
**2020**
**Total**
**funds**
**2019**
**General**
**Designa**
**ted**
**£**
**£**
**£**
**£**
**£**
42,881.3
0
-
1,922.53
44,803.83
54,378.2
6
6,614.73
-
-
6,614.73
11,659.7
9
1,656.
74
-
-
1,656.74
1,714.51
1,385.00
1,201.47
92,667.08
95,253.55
26,181.5
2
5,382.60
361.70
-
5,744.30
9,144.50
57,920.3
7
1,563.17
94,589.61
154,073.1
5
103,078.58
-
-
-
-
-
46,210.7
1
2,418.55
18,913.66
67,542.92
107,273.78
1,009.00
-
-
1,009.00
3,659.15
47,219.7
1
2,418.55
18,913.66
68,551.92 110,932.9
3| |---|---| **Page 11** |Net incoming|||(855.38)|75,675.9|85,521.23|| |---|---|---|---|---|---|---| |resources||10,700.6||5||(7,854.35)| |before transfers||6||||| |Gross transfers|6|109.|2,535.41|(2,645.||-| |between funds||97||38)|-|| |Net incoming||||||| |resources before||||||| |other recognised||10,810.6|1,680.03|||(7,854.35)| |gains||3||73,030.57|85,521.23|| |**Other**||||||| |**recognised**||||||| |**gains**||||||| |Gains and||||||| |losses on||3,540.81|-|-|3,540.|8,342.87| |investment|||||81|| |assets||||||| |**Net movement**||||||| |**in funds**||14,351.4||73,030.5||| |||4|1,680.03|7|89,062.04|488.52| |**Total funds**||||||| |**brought**||26,457.|14,411.1|81,439.21|122,307.4|| |**forward**||09|7||7|121,818.| |||||||95| |**Total funds**||||||| |**carried**||40,808.|16,091.2|154,469.7|211,369.5|122,307.| |**forward**||53|0|8|1|47| |All incoming and expended resources derive from continuing activities.||||||| |**ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH**||||||| |**PAROCHIAL CHURCH**||**COUNCIL**|**ANNUAL ACCOUNTS**|||| ## **BALANCE SHEET AS AT 31 DECEMBER 2020** |**Not**
**es**
**Fixed assets**
**Tangible**
**assets**
8
**Investments**
9
**Total fxed**
**assets**|**Unrestricted funds**
**2020**
**Restrict**
**ed**
**funds**
**2020**
**Total**
**this**
**year**
**2020**
**Total**
**last**
**year**
**2019**
**General**
**Designat**
**ed**
**£**
**£**
**£**
**£**
**£**
175.00
-
-
175.00
1,225.00
54,847.56
-
-
54,847.5
6
51,161.0
9| |---|---| ||55,022.56
-
-
55,022.5
6
52,286.0
9| ## **Current assets** **Page 12** |**Debtors**|10|1,638.|-|49,443.4|51,081.7|2,754.7| |---|---|---|---|---|---|---| |||36||0|6|0| |**Cash at bank**||||||| |**and in hand**||(13,938.|16,243.45|105,199.|107,504.|70,980.2| |||56)||41|30|8| |**Total current**||( 12,300.|16,243|154,642.|158,586.|73,734.9| |**assets**||20)|.45|81|06|8| |**Creditors:**||||||| |**amounts**||||||| |**falling due**|11|1,913.|152.25|173.03|2,239.11|| |**within one**||83||||3,713.60| |**year**||||||| |**Net current**||(14,214.0|16,091.20|154,469.|156,346.|70,021.3| |**assets**||3)||78|95|8| |**Net assets**||40,808.|16,091.20|154,469.|211,369.|122,307.| |||53||78|51|47| |**Funds of the**||||||| |**PCC**||||||| |**Unrestricted**||||||| |**funds**||||||| |- Designated|12|-|16,091.20|-||14,411.1| |funds|||||16,091.2|7| ||||||0|| |- General||40,808.53|-|-|37,350.0|26,457.0| |funds|||||2|9| |**Restricted**|13|-|-|154,469.|157,928.|81,439.2| |**funds**||||78|29|1| |**Total funds**||40,808.53|16,091.20|154,469.|211,369.|122,307.| |||||78|51|47| |Signed on behalf|of the|Parochial Church Council||||| |Rev’d Mary Sokanovic___________||||Date|August|2021| |Priest in Charge||||||| |**ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON,**|||||**IPSWICH**|| |**PAROCHIAL CHURCH COUNCIL**|||**ANNUAL**|**ACCOUNTS**||| ## **NOTES TO THE ACCOUNTS** ## **1. Basis of preparation** ## **1.1. Basis of accounting** **Page 13** These accounts have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCC’s, and with the Regulations’ “true and fair view” provisions, it is also the first year they have been prepared under FRS102 (2016) as the applicable accounting standard. ## **2. Accounting policies** ## **2.1. Fund accounting** - Unrestricted funds are available for use at the discretion of the PCC in furtherance of the general objectives of the church. Unrestricted funds include revaluation reserves representing the restatement of investment assets at market values. - Designated funds are unrestricted funds earmarked by the PCC for particular purposes. - Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal. ## **2.2. Recognition of incoming resources** These are included in the Statement of Financial Activities (SoFA) when: - the charity becomes entitled to the resources; - the PCC are virtually certain they will receive the resources; and - the monetary value can be measured with sufficient reliably. ## **2.3. Resources expended and irrecoverable VAT** Where incoming resources have related expenditure the incoming resources and related expenditure are reported gross in the SoFA. Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Irrecoverable VAT is charged against the category of resources expended for which it was incurred. ## **2.4. Allocation of costs** Resources expended are allocated to the particular activity where the cost relates directly to that activity. ## **2.5. Grants and donations** Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources. ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS** **Page 14** ## **NOTES TO THE ACCOUNTS** ## **2. Accounting policies (continued)** ## **2.6. Tax reclaims on donations and gifts** Incoming resources from tax reclaims are included in the SoFA at the same time as the gifts to which they relate. ## **2.7. Gifts in kind** Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable. ## **2.8. Donated services and facilities** These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. ## **2.9. Volunteer help** The value of any voluntary help received is not included in the accounts. ## **2.10. Investment income** This is included in the accounts when receivable. ## **2.11. Investment gains and losses** This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. ## **2.12. Liability recognition** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. ## **2.13. Grants payable without performance conditions** These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity. ## **2.14. Tangible fixed assets for use by charity** These are capitalised if they can be used for more than one year, and cost at least £1,000. They are valued at cost or, if gifted, at the value to the charity on receipt. Depreciation is provided at rates calculated to **Page 15** write off the cost of each asset over it’s expected useful life, which in all cases is estimated at four years. **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS** ## **NOTES TO THE ACCOUNTS** ## **2. Accounting policies (continued)** ## **2.15. Investments** Investments are valued at market value at the year end. ## **3. Analysis of incoming resources** |**3.1**
**Analysis**
Voluntary income
Planned giving
Inland revenue refunds
8.00am Cash collection
9.30am Cash collections
6.30pm Cash collections
Other services Cash collections
Wednesday – Ascension
Contributions to church upkeep
Sundry donations
3.2
Analysis
Activities for
Hire of Parish hall
generating funds
Hire of Ascension hall
3.3
Analysis
Investment
Income
Dividends
Interest|**This Year**
**£**
**Last Year**
**£**
33,221.58
39,557
.54
7,285.36
7,934.20
-
94.50
2,141.79
1,800.09
196.67
539.94
253.57
1.633.28
65.52
392.50
387.81
468.20
1,251.53
1,958.01| |---|---| ||44,803.83
54,378.26| ||This Year
£
Last Year
£
2,276.16
3,396.35
4,338.57
8,263.44| ||6,614.73
11,659.79| ||This Year
£
Last Year
£
1,391.14
1,350.66
265.60
363.85| ||1,656.74
1,714.51| **Page 16** ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS** ## **NOTES TO THE ACCOUNTS** |**3.4**
**Analysis**
**Incoming**
**resources**
Fund raising events
**activities**
Community Choir
Church foodlighting
Mission & Outreach
Hall Maintenance
Church Fabric
Church Silver Replacement
St Botolph’s Bounty
Parish Hall Renovation Income
North Aisle
Akenham
Mum’s & Tot’s
Brick Fund
Sufolk Hardship Fund
Tree Replacement
**3.5**
**Analysis**
**Other incoming**
PCC fees
**resources**
Priest fees
Organist fees
Organ fund
Choir fees
Vergers fees
CCLI & PA
Travel fee for Clergy-Funeral
**4. Analysis of resources expended**
**4.1**
**Analysis**
**Costs of**
**generating**
Other donations
**voluntary**
**income**|**This Year**
**£**
**Last Year**
**£**
1,385.00
4,484.36
-
4,117.42
225.00
598.75
11,676.59
3,179.53
1,021.47
1,295.53
180.00
180.00
234.00
-
325.00
-
12,000.00
-
55,012.58
11,560.20
-
453.56
63.91
22.17
4,903.00
-
8,227.00
-
-
290.0
0| |---|---| ||95,253.55
26,181.52| ||**This Year**
**£**
**Last Year**
**£**
3,434.00
5,077.75
474.00
1,039.00
513.00
1,101.00
20.00
60.00
105.00
315.00
223.00
437.25
341.70
457.00
633
.60
657.50| ||5,744.30
9,144.5
0| ||**This Year**
**£**
**Last Year**
**£**
-
-| **Page 17** ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS NOTES TO THE ACCOUNTS** |**4.2**|**Analysis**|**This Year**|**Last Year**| |---|---|---|---| |||**£**|**£**| |**Charitable**|- Mileage claims: Rector|601.45|944.34| |**activities**|||| ||- Other expenses: Rector|167.86|138.69| ||Payments for organ services.|600.00|3,775.00| ||Quota|25,124.77|52,355.89| ||Church upkeep|834.92|1,988.30| ||Printing, stationery and postage|1,340.89|1,835.60| ||Telephone|1,337.40|1,253.77| ||Photocopier Depreciation|1,050.00|1,050.00| ||Charge||| ||**_Church hall running costs_**-|590.77|1,044.72| ||Electricity||| ||- Gas|918.18|530.89| ||- Water|250.71|148.15| ||- Cleaning, repairs and|1,729.53|2,676.55| ||renewals||| ||**_Ascension hall running costs_**-|690.73|912.05| ||Electricity||| ||- Gas|1,226.04|682.29| ||- Water|290.87|312.89| ||- Cleaning, repairs and|1,388.94|1,416.64| ||renewals||| ||**_Parish church running costs_**|455.36|708.63| ||-Electricity||| ||- Gas|1,836.37|1,061.79| ||- Water|62.23|46.24| ||Insurance|4,192.36|4,178.72| ||Social Events|1,341.33|2,435.80| ||Bank charges|60.|60.| |||00|00| ||Basic Life pop up shop|299.90|-| ||Mission & Outreach|6,893.73|9,387.09| ||Community Choir|1,021.00|1,748.10| ||Sufolk Hardship|7,850.00|-| ||Church foodlighting|180.00|180.00| ||PCC discretionary fund|329.81|45.00| ||Ofice Equipment and Services|387.61|-| ||Hall Maintenance|770.90|955.07| **Page 18** |WW1 Remembrance Project
Church Fabric
Botolph’s Bounty
Tree Replacement
Sundry
Donations
Akenham
Church Silver Replacement
Resources
Childrens’ Ministry
CCLI & PA
North Aisle|185.00
-
173.20
566.80
725.00
-
-
476.45
1,784.03
180.00
201.57
-
-
12,727.80
95.00
329.14
-
148.95
555.46
572.43
-
200.00| |---|---| ||67,542.92
107,273.78| ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS** ## **NOTES TO THE ACCOUNTS** |**4.3**
**Analysis**
**Other resources**
Priest fees
**expended**
Organist fees
Choir pay
Verger fees
Rector’s Travel fees
**5. Details of certain items of expenditure**
**_5.1. PCC expenses_**
**Number of PCC members who were**
**reimbursed expenses**
**Nature of the expenses**
- Printing, stationery and postage
- Hall Maintenance
- Church upkeep
- Mileage
- Other Ministry expenses
- Telephone
- Travel fees for Funerals
- Ofice Equipment
- Resources|**This Year**
**£**
**Last Year**
**£**
420.00
1,040.00
235.00
1,211.00
131.00
254.00
223.00
437.25
-
716.90| |---|---| ||1,009.00
3,659.15| ||**This Year**
**£**
**Last Year**
**£**
4
10
320.95
390.63
55.90
14.07
281.82
95.48
601.45
944.34
9.99
39.75
387.50
240.60
-
708.50
387.61
198.99
-
288.52| **Page 19** |- Basic Life Pop Up Shop
- Church Fabric
- Cleaning, repairs and renewals: Ascension
Hall
- Mission & Outreach
- Payments for organist services
- PCC Discretionary Fund
- Verger Fees
**Total amount paid**|299.90
-
-
38.00
6.98
8.00
162.53
139.78
-
800.00
239.81
-
-
437.25
2,754.44
4,343.91| |---|---| ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS** ## **NOTES TO THE ACCOUNTS** |**_5.2. Fees for examination or audit of the_**
**_accounts_**
**Independent examiner’s fees for**
**reporting on the accounts**|**This Year**
**£**
**Last Year**
**£**| |---|---| ||-
-| ## **6. Gross transfers between funds** - £ 362.70 from Kneelers was transferred to Church Fabric. £6,168.76 from Restoration to North Aisle. - £ 561.67 from Church Hall Kitchen Extension to Hall Maintenance. - £ 394.00 from Ascension Hearing Loop to Hall Maintenance. - £ 180.00 from Candle Stand at Parish Church to Hall Maintenance. £ 893.10 from Church Hall Soundproofing to Hall Maintenance £ 143.94 from Church Hall Staging to Hall Maintenance - £ 109.97 from Tree Replacement Fund to the General Fund. ## **7. Paid employees** ## _**7.1. Staff Costs**_ |**_7.1. Staf Costs_**
**Gross wages, salaries and benefts in**
**kind**
**_7.2. Average number of full-time_**|**This Year**
**£**
**Last Year**
**£**
600.00
3,775.00| |---|---| ||3,775.00
3,775.00| ||**This Year**
**Last Year**| ## _**7.2. Average number of full-time**_ **Page 20** ## _**equivalent employees in the year**_ |||| |---|---|---| |**_equivalent employees in the year_**|**No.**|**No.**| |**Other**|1|1| ||1|1| |**8. Tangible fxed assets**||| |**_8.1 Cost or valuation_**|**Fixtures,**|**Total**| ||**fttings**|| ||**and**|| ||**equipment**|**£**| ||**£**|| |**Balance brought forward**|4,200.00|4,200.00| |**Additions**|-|-| |**Disposals**|-|-| |**Balance carried forward**|4,200.00|4,200.00| |**_8.2 Accumulated depreciation and_**|**Fixtures,**|**Total**| |**_impairment provisions_**|**fttings**|| ||**and**|| ||**equipment**|**£**| ||**£**|| |**Balance brought forward**|2,975.00|2,975.00| |**Depreciation charge for the year**|1,050.00|1,050.00| |**Disposals**|-|-| |**Balance carried forward**|4,025.00|4,025.00| |**ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH**||| |**PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS**||| |**NOTES TO THE ACCOUNTS**||| |**_8.3 Net book value_**|**Fixtures,**|**Total**| ||**fttings**|| ||**and**|| ||**equipment**|**£**| ||**£**|| |**Brought forward**|1,225.00|1,225.00| |**Carried forward**|175.00|175.00| The churches, halls and fittings within them, though were acquired but not capitalised in previous years, have not been included at a valuation due to the impractical nature of this task. ## **9. Investment assets** ## _**Analysis of investments**_ ## **Investments listed on a recognised stock exchange or held in common investment funds, open ended investment companies, unit trusts or other collective investment schemes** **Page 21** |- DBF investment
fund 1
- DBF investment
fund 2|**2020**
**2019**
**Cost**
**Market**
**value**
**at year**
**end**
**Income**
**from**
**investm**
**ent for**
**the year**
**Cost**
**Market**
**value**
**at year**
**end**
**Income**
**from**
**investm**
**ent for**
**the year**
**£**
**£**
**£**
**£**
**£**
**£**
**793.0**
**0**
**5,284.**
**76**
**145.66**
**793.0**
**0**
**4,799.**
**67**
**137.10**
**7,500.**
**00**
**49,562**
**.80**
**1,450.2**
**1**
**7,500.**
**00**
**46,361**
**.42**
**1,521.8**
**3**| |---|---| ||**8,293.**
**00**
**54,847**
**.56**
**1,595.8**
**7**
**8,293.**
**00**
**51,161**
**.09**
**1,658.9**
**3**| The investments were valued at 31 December 2020 by the Diocesan Board of Finance. ## **10. Debtors and prepayments** |**_Analysis of debtors_**
**Trade debtors**
**Other debtors**
**Prepayments and accrued income**|**Amounts falling due**
**within one year**
**This year**
**£**
**Last year**
**£**
1,567.74
2,139.71
-
-
49,514.02
614.99| |---|---| ||51,081.76
2,754.70| ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS** ## **NOTES TO THE ACCOUNTS** ## **11. Creditors and accruals** |**_Analysis of creditors_**
**Trade creditors**
**Accruals and deferred income**
**Loans and overdrafts**|**Amounts falling due**
**within one year**
**This year**
**£**
**Last year**
**£**
1,626.03
3,611.19
-
102
.41
-
-| |---|---| ||1,626.03
3,713.60| **Page 22** ## **12. Designated funds** ## _**12.1 Funds held**_ **Fund Name** Akenham **Purpose and restrictions** Maintenance of services at Akenham Donations for Missions **Type** Designated Missions Donations for Missions Designated Legacies Designated legacies Designated Organ fund Designated Repair/renewal of organ PCC Discretionary fund Designated PCC Discretionary fund CCLI & PA renewals Designated To cover cost of CCLI licences Office Equipment Designated Replacement of Office Equipment. Hall Maintenance Designated Hall Maintenance Church Fabric Designated Redecoration of church property. ## _**12.2 Movement of funds**_ |**Fund Name**
Church Fabric
Akenham
Missions
Organ Fund
CCLI & PA Renewals
Legacies
Ofice Equipment
PCC Discretionary Fund
Hall Maintenance|**Fund**
**balanc**
**es**
**b/fwd**
**£**
**Incomi**
**ng**
**resour**
**ces**
**£**
**Outgoin**
**g**
**resourc**
**es**
**£**
**Transfe**
**rs**
**£**
**Fund**
**balanc**
**es**
**c/fwd**
**£**
3,154.7
8
180.00
(173.20)
362.70
3,524.
28
-
-
(201.57)
-
(201.57
)
865.45
-
-
-
865.45
3,501.9
8
20.00
-
-
3,521.9
8
355.57
341.70
(555.46)
-
141.81
5,862.5
2
-
-
-
5,862.5
2
-
-
(387.61)
-
(387.61
)
852.89
-
(329.81)
-
523.08
(182.0
2)
1,021.4
7
(770.90)
2,172.71
2,241.2
6| |---|---| ||14,411.
17
1,563.1
7
(2,418.5
5)
2,535.41
16,091.
20| ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH** **Page 23** ## **PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS** ## **NOTES TO THE ACCOUNTS** ## **13. Endowment and restricted income funds** ## _**13.1 Funds held**_ **Fund Name Type Purpose and restrictions** Church hall kitchen Restricted Church Hall Kitchen extension Extension Kneelers Restricted Purchase new kneelers. Candle Stand at Parish Restricted Fund for new Candle Stand Church Akenham War Memorial Restricted Rebuilding of WW1 memorial Community Choir Restricted Running of Children’s Community Choir Mum’s & Tot’s Restricted Running of Mum’s & Tot’s Church Window Repair & Restricted To repair damaged windows Guard Fitting in Church and to fund the fitting of window guards Mission & Outreach Restricted For Mission & Outreach Growth Children’s Ministry Fund Restricted Provision of Children’s Ministry Church floodlighting Restricted Grant for church floodlighting Restoration fund Restricted Fund for restoration Replacement Church Silver Restricted To replace stolen church silver Whitton Parish Hall Restricted To renovate the Parish Hall Renovation Basic Life Pop Up Shop Restricted Running of weekly pop up shop Memorial Restoration Fund Restricted Repair of certain memorials Church hall soundproofing Restricted Soundproofing in Parish Hall Brick Fund Donations to buy bricks for Restricted North Aisle work. Tree Replacement Fund for replacement of Restricted trees Church Hall Staging Restricted Purchase of portable staging North Aisle Project Restricted Work on North Aisle in the Church Sundry Donations Restricted Restricted donations **Page 24** Ascension Hearing Loop WW1 Remembrance Project Botolph’s Bounty Restricted Restricted Restricted Fund for the provision of To put on this project in Nov 2018. This money was given to our previous Incumbent to set up a hardship fund to enable small disbursements to be made to those in urgent need. ## **ST MARY’S & ST BOTOLPH’S CHURCH, WHITTON, IPSWICH PAROCHIAL CHURCH COUNCIL ANNUAL ACCOUNTS** ## **NOTES TO THE ACCOUNTS** ## _**13.2 Movement of funds**_ |**Fund Name**|**Fund**|**Incomi**|**Outgoin**|**Transf**|**Fund**| |---|---|---|---|---|---| ||**balanc**|**ng**|**g**|**ers**|**balance**| ||**es**|**resour**|**resourc**||**s c/fwd**| ||**b/fwd**|**ces**|**es**||**£**| ||**£**|||**£**|| |||**£**|**£**||| |Botolph’s Bounty|1,098.0|325.00|(725.00)|-|698.01| ||1||||| |Church Hall Kitchen|561.67|-|-|(561.67|-| |Extension||||)|| |Akenham War Memorial|824.31|-|(185.00)|-|639.31| |Candle Stand at Parish|180.|-|-|(180.00|-| |Church|00|||)|| |Church Floodlighting|3,465.3|237.50|(180.00)|-|3,522.81| ||1||||| |Sufolk Hardship Fund|-|8,227.0|(7,850.0|-|377.00| |||0|0)||| |Restoration Fund|6,168.7|-|-|(6,168.|-| ||6|||76)|| |Memorial Restoration Fund|1,533.4|-|-|-|1,533.41| ||1||||| |Church Window Rep &|2,895.4|-|-|-|2,895.45| |Guards|5||||| **Page 25** |Whitton Parish Hall
Renovation
North Aisle Project
Community Choir
Mum’s & Tot’s
Tree Replacement
Replacement Church Silver
Church Hall Staging
Children’s Ministry
Mission & Outreach
Church Hall Soundproofng
Sundry Donations
Brick Fund
Basic Life Pop Up Shop
Kneelers
Ascension Hearing Loop|12,000.
00
12,000.
00
-
-
24,000.0
0
14,943.
55
55,136.
33
-
6,168.7
6
76,248.6
4
4,426.7
0
-
(1,021.0
0)
-
3,405.70
322.80
63.91
-
-
386.71
217.47
-
-
(109.97
)
107.50
14,718.
20
234.00
-
-
14,952.2
0
143.94
-
-
(143.94
)
-
276.42
-
-
-
276.42
15,598.
50
11,701.
59
(6,893.7
3)
-
20,406.3
6
893.10
-
-
(893.10
)
-
414.91
1,134.7
8
(1,759.0
3)
-
(209.34)
-
5,529.5
0
-
-
5,529.50
-
-
(299.90)
(299.90)
362.70
-
-
(362.70
)
-
394.00
-
-
(394.00
)
-| |---|---| ||81,439.
21
94,589.
61
(18,913.
66)
(2,645.
38)
154,469.
78| **Page 26**