Paddock Wood Athletic Club
Trustees Report 2024
The Club had a satisfactory year in 2024.
Membership subscriptions have continued to strengthen after the Covid slowdown.
The maintenance of the training track continues to be a significant expense with grass cutting and lighting costs being significant overall contributors to those costs. They remain however within the Club’s budget.
The track reserve account stands at £81,307 at the end of the year. The track current account held a further £30,872 for ongoing maintenance. Track repair and relining costs are expected during 2025.
In the longer term the Club seeks to develop the training track, which has a 2/4/6 lane configuration, to a full 6 lane facility. In order to achieve this objective we are seeking support from our local authorities and funding from developers’ Section 106 funds. Discussions are ongoing, though tortuous. This development is supported by our town council in their Neighbourhood Plan. The track reserve account, which is a restricted fund, exists to support this aim.
The Paddock Wood half marathon continues to be a highly successful annual event and a major contributor to the financial health of the Club. A transfer of £35,000 was made to the track current account during the year.
The general costs of running the Club have remained within expectations and budget this year.
The main expense of the Club during the year was the hire of Mascalls hall for junior training. This has been addressed during 2025 by the hiring of Putlands Leisure Centre for a significantly reduced sum.
The total cash holdings of the Club amount to £143,811 with no significant liabilities beyond the track repair and relining mentioned above.
The trustees are satisfied that the Club is on a secure financial footing and that its obligations relating to safeguarding and diversity are fully met.
2
R Harris, Chairman
E Bignell, Secretary
October 2024
Paddock Wood Athletic Club
Financial Statements For The Year Ended 31st December 2024
REPORT OF THE INDEPENDENT EXAMINER
TO THE TRUSTEES OF PADDOCK WOOD ATHLETIC CLUB - REGISTERED CHARITY 1139343
I report on the Accounts of the Charity for the year ended 31 December 2024 which are set out on the attached pages.
RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND INDEPENDENT EXAMINER
The Charity's Trustees are responsible for the preparation of the Accounts. The Charity's Trustees consider that an audit is not required for this year [under Section 144(2)] of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to -
-
examine the accounts (under Section 145 of the 2011 Act);
-
to follow the procedures laid down in the General Directions given by the Charity Commissioners [under Section 145(5)(b)] of the 2011 Act; and
-
to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER'S REPORT
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER'S STATEMENT
In connection with the examination, no matter has come to my attention -
-
which gives me reasonable cause to believe that, in any material respect, the requirements -
-
to keep accounting records in accordance with Section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met, or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
12th August 2025
72 Commercial Road Paddock Wood, Tonbridge, Kent
MN Jenks FCA Director in MN Jenks & Co. Limited Chartered Accountants
1
Paddock Wood Athletic Club
Financial Statements for the year ended 31 December 2024
Track Fund Receipts and Payments Account
| Receipts Transfer from Half Marathon Account Transfer from Reserve Easyfundraising Track Rental Bank Interest EDF Refund Transfer fom General account Natwest, compensation M Maytum, repayment Total Receipts Payments Track Ground Rent Data Protection Petrol Electricity Water Plumbing Repairs Grass Cutting Hedge Cutting Camera Servicing Throwing Cage Renovation Lawn Mower Maintenance Signage Transfer to General Account Transfer to General account, grass Transfer to General account, Hedges Bank Charges Lighting maintenance Total Payments Excess of receipts over payments Add opening bank balance Reconciled balance at 31st December 2024 |
2024 £ 35,000 1,765 280 1,035 2,000 100 450 40,630 5,000 35 175 3,344 870 198 1,066 3,444 800 3,636 18,568 22,062 8,809 30,871 |
2023 £ 15,000 24 1,740 173 |
|---|---|---|
| 16,937 | ||
| 35 301 3,888 1,079 60 3,480 575 15,420 828 336 2,000 24 |
||
| 28,026 | ||
| 11,089 - 19,898 |
||
| 30,871 | 8,809 |
2
Paddock Wood Athletic Club
Financial Statements for the year ended 31 December 2024
100 Club Receipts and Payments Account
| Receipts Membership Subscriptions Total Receipts Payments Prize Money PWAC A/C Transfer Total Payments Excess of receipts over payments Add opening bank balance Reconciled balance at 31st December 2024 |
2024 £ 748 748 540 540 208 682 890 |
2023 £ 708 |
|---|---|---|
| 708 | ||
| 495 1,200 |
||
| 1,695 | ||
| 987 - 1,669 |
||
| 890 | 682 |
3
Paddock Wood Athletic Club
Financial Statements for the year ended 31 December 2024
Half Marathon Fund Receipts and Payments Account
| Receipts Sponsorship Charity Donations Entry Fees T Shirts Race Day Float Returned Cash Float Race Day Entries Refreshments Banking Compensation Credit Donations Received for Air Ambulance Miscellaneous Total Receipts Payments Equipment Hire, Petrol First Aid KCC, Road Closure Info Medals, Trophies Signage Sports Systems Processing Fees Sports Systems, Charges, T Shirts, Donations Sports Systems, Chips Toilets Donations EA, BARR Fees PA System Prizes Cash Float Refreshments Traffic Management Photography |
2024 £ 4,500 1,434 70,727 4,137 310 1,606 785 83,499 3,536 3,252 4,363 90 146 6,949 3,371 6,350 50 795 820 310 71 7,109 1,800 |
2023 £ 1,100 62,087 4,008 280 450 1,514 208 |
|---|---|---|
| 69,647 | ||
| 3,625 2,440 626 3,774 2,115 145 5,763 3,153 6,605 30 25 790 280 108 7,109 600 |
4
Paddock Wood Athletic Club
Financial Statements for the year ended 31 December 2024
Half Marathon Fund Receipts and Payments Account (continued)
Payments (continued)
| Water T Shirts, signs, cups Postage Transfer to Track Fund Miscellaneous Total Payments Excess of receipts over payments Balance at 1st January 2024 Reconciled Balance at 31st December 2024 |
1010 2737 35000 618 78,377 5,122 19,348 24,470 |
468 22 25,000 311 |
|---|---|---|
| 62,989 | ||
| 6,658 12,690 |
||
| 24,470 | 19,348 |
5
Paddock Wood Athletic Club
Financial Statements for the year ended 31 December 2024
General Fund Receipts and Payments Account - Unrestricted Fund
| Receipts Membership Subscriptions (inc EA Comp Fees) Startrack Club Kit Sales Gift Aid Tombola proceeds Donations Awards Evening ticket sales VMLM Contribution Miscellaneous Mowing account, transfer From mowing account Swale, expenses share Folkestone AC LYDL Share Transfer from Track Account Transfer from 100 Club Transfer from Savings Account Refund of overpayment from Sportshall Refund, awards dinner deposit KFL Race entry receipts Total Receipts Payments Mascalls/Hall Hire EA Competition Fees Postage, Stationery, Printing Prizes and Awards County and Other Affiliates Club Kit Coaching Fees Accountancy Fees Equipment Race Entries RNR Sub/EA Refunds Insurance IT Expenses Track Rent LM Coach Hire |
2024 £ 15,461 1,900 425 7,710 657 200 3,444 2,583 445 1,865 300 768 35,758 6,376 2,619 596 1,441 330 744 835 1,581 345 36 1,563 628 |
2023 £ 11,513 2,000 286 2,693 345 150 693 400 11 445 487 2,000 1,200 1,000 112 |
|---|---|---|
| 23,335 | ||
| 5,319 2,052 31 608 1,310 2,764 765 3,368 3,648 397 86 1,405 674 1,250 215 |
6
General Fund Receipts and Payments Account - Unrestricted Fund (continued)
| Awards Evening, including deposit Tombola, spend KFL Race entries Bank Charges Zoom Fees Officials expenses Lions, Carnival pitch London marathon, expenses Internal transfer, mowing Internal transfers, general Track maintenance, mowing Track expenses Mower repairs Total Payments Excess of receipts over payments Balance at 1st January 2024 Balance at 31st December 2024 Paddock Wood Athletic Club Financial Statements for the year ended 31 December 2024 Track Reserve Account - Account Movement Receipts Interest Transfer from HM A/C Total Receipts Payments Transfer to cheque account Total Payments Excess of receipts over payments Add balance at 1st January 2024 Reconciled balance at 31st December 2024 |
920 720 62 156 93 30 277 3444 5500 3383 197 1066 32,942 2,816 145 2,961 2024 1179 1,179 1,179 81,307 82,486 |
1,072 50 63 100 129 20 |
|---|---|---|
| 25,326 | ||
| 1,991 - 2,136 |
||
| 145 | ||
| 2023 979 25,000 |
||
| 25,979 | ||
| 15,000 | ||
| 15,000 | ||
| 10,979 70,328 |
||
| 82,486 | 81,307 |
7
Paddock Wood Athletic Club
Financial Statements for the year ended 31 December 2024
| Savings Account - Account Movement Receipts Interest Transfer from Track Account Transfer from General account Total Receipts Payments Transfers to general account Total Payments Excess of Receipts over payments Add - balance at 1st January 2024 Receonciled balance at 31st December 2024 |
2024 34 3,444 1,000 4,478 2,583 2,583 1,895 137 2,032 |
2023 15 |
|---|---|---|
| 15 | ||
| 1,000 | ||
| 1000 | ||
| 985 1,122 |
||
| 2,032 | 137 |
8
Paddock Wood Athletic Club
Financial Statements for the year ended 31 December 2024
Statement of Assets and Liabilities
Monetary Assets
| Monetary Assets General Track 100 Club Half Account Account Account Marathon Account £ £ £ £ Current 2,961 100 890 24,470 Deposit 2,031 30,872 Reserve 82,487 |
2024 £ 28,421 32,903 82,487 |
2023 £ 20,276 8,946 81,307 |
|
| Totals 4,992 113,459 890 24,470 |
143,811 | 110,529 | |
| Fixed Assets Track Creditors Independent Examiner's Fee |
£414,941 | £414,941 | |
| £504 |
9
REPORT OF THE INDEPENDENT EXAMINER TO THE TRusfEES OF PADDOCKWOOD ATHLEllc CLUB. REGISTERED CHARtrY 1139343 I report on the Accounts of the Charity forthe year ended 31 December 2024 which are set out on the attached pazes. RESPEcfivE RESPONSIBIUTIES OFTHETRiisfEES AND INDEPENDENT EXAMINER The Charity's Trustees are responsible for the preparation of the Accounts. The Charity's Trustees consider that an audit is not required for this year [under Section 144(21] of the Chartties Act 2011 Ithe 2011 Act} and that an independent examination is needed. It is my responsibility to- examine the accounts (under Section 145 of the 2011 Att); to follow the procedures laid down in the General Dirertions given by the Chartty Commissioners [under Section 1451511b)l of the 2011 Act: and to State whether particular matters have come to my attention. BASIS OF INDEPENDEKf EXAMINER'S REPORT My examination was carried out in accordan Vth the General Directions Eiven by the Charity Commission. An examination indude5 a revtew of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as the Trustees conceming any such matter5. The procedures undertaken do not provide a51 the evidence that would be required in an audit and consequently. no opinion is gren as to whether the accounts present a true and fair view and the report is lirntted to those matters Set out in the statement below. INDEPENDE1 EXAMINER'S ATEmE• In connection with the examination. no matter has come to my attention- which wves me reasonable cause to believe that, in any material respert. the requirements- to keep accounting records in accordance with Section 130 of the 2011 Act: and to prepare accounts whh accord wtth the accounting records and to cornply with the accountir8 requirements of the 2011 Act have not been me¢ or to which, in my opinion. attention should be drawn in orderto enable a proper understanding of the accounts to be reached. izth August Z025 MN Jeftks FCA Director in MN Jenks & Co. Limited 72 Commercial Road Paddock W Tonbri