Paddock Wood Athletic Club Trustees Report 2024 The Club had a satisfactory year in 2024. Membership subscriptions have continued to strengthen after the Covid slowdown. The maintenance of the training track continues to be a significant expense with grass cutting and lighting costs being significant overall contributors to those costs. They remain however within the Club’s budget. The track reserve account stands at £81,307 at the end of the year. The track current account held a further £30,872 for ongoing maintenance. Track repair and relining costs are expected during 2025. In the longer term the Club seeks to develop the training track, which has a 2/4/6 lane configuration, to a full 6 lane facility. In order to achieve this objective we are seeking support from our local authorities and funding from developers’ Section 106 funds. Discussions are ongoing, though tortuous. This development is supported by our town council in their Neighbourhood Plan. The track reserve account, which is a restricted fund, exists to support this aim. The Paddock Wood half marathon continues to be a highly successful annual event and a major contributor to the financial health of the Club. A transfer of £35,000 was made to the track current account during the year. The general costs of running the Club have remained within expectations and budget this year. The main expense of the Club during the year was the hire of Mascalls hall for junior training. This has been addressed during 2025 by the hiring of Putlands Leisure Centre for a significantly reduced sum. The total cash holdings of the Club amount to £143,811 with no significant liabilities beyond the track repair and relining mentioned above. The trustees are satisfied that the Club is on a secure financial footing and that its obligations relating to safeguarding and diversity are fully met. 2 R Harris, Chairman E Bignell, Secretary October 2024 # **Paddock Wood Athletic Club** **Financial Statements For The Year Ended 31st December 2024** **REPORT OF THE INDEPENDENT EXAMINER** ## **TO THE TRUSTEES OF PADDOCK WOOD ATHLETIC CLUB - REGISTERED CHARITY 1139343** I report on the Accounts of the Charity for the year ended 31 December 2024 which are set out on the attached pages. ## **RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND INDEPENDENT EXAMINER** The Charity's Trustees are responsible for the preparation of the Accounts. The Charity's Trustees consider that an audit is not required for this year [under Section 144(2)] of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to - - examine the accounts (under Section 145 of the 2011 Act); - to follow the procedures laid down in the General Directions given by the Charity Commissioners [under Section 145(5)(b)] of the 2011 Act; and - to state whether particular matters have come to my attention. ## **BASIS OF INDEPENDENT EXAMINER'S REPORT** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below. ## **INDEPENDENT EXAMINER'S STATEMENT** In connection with the examination, no matter has come to my attention - 1. which gives me reasonable cause to believe that, in any material respect, the requirements - - to keep accounting records in accordance with Section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## **12th August 2025** **72 Commercial Road Paddock Wood, Tonbridge, Kent** **MN Jenks FCA Director in MN Jenks & Co. Limited Chartered Accountants** 1 ## **Paddock Wood Athletic Club** ## **Financial Statements for the year ended 31 December 2024** ## **Track Fund Receipts and Payments Account** |**Receipts**
Transfer from Half Marathon Account
Transfer from Reserve
Easyfundraising
Track Rental
Bank Interest
EDF Refund
Transfer fom General account
Natwest, compensation
M Maytum, repayment
**Total Receipts**
**Payments**
Track Ground Rent
Data Protection
Petrol
Electricity
Water
Plumbing Repairs
Grass Cutting
Hedge Cutting
Camera Servicing
Throwing Cage Renovation
Lawn Mower Maintenance
Signage
Transfer to General Account
Transfer to General account, grass
Transfer to General account, Hedges
Bank Charges
Lighting maintenance
**Total Payments**
Excess of receipts over payments
Add opening bank balance
**Reconciled balance at 31st December 2024**|2024
£
35,000
1,765
280
1,035
2,000
100
450
40,630
5,000
35
175
3,344
870
198
1,066
3,444
800
3,636
18,568
22,062
8,809
30,871|2023
£
15,000
24
1,740
173| |---|---|---| |||16,937| |||35
301
3,888
1,079
60
3,480
575
15,420
828
336
2,000
24| |||28,026| |||11,089
-
19,898| ||30,871|8,809| 2 ## **Paddock Wood Athletic Club** ## **Financial Statements for the year ended 31 December 2024** ## **100 Club Receipts and Payments Account** |**Receipts**
Membership Subscriptions
Total Receipts
Payments
Prize Money
PWAC A/C Transfer
Total Payments
Excess of receipts over payments
Add opening bank balance
Reconciled balance at 31st December 2024|2024
£
748
748
540
540
208
682
890|2023
£
708| |---|---|---| |||708| |||495
1,200| |||1,695| |||987
-
1,669| ||890|682| 3 ## **Paddock Wood Athletic Club** ## **Financial Statements for the year ended 31 December 2024** ## **Half Marathon Fund Receipts and Payments Account** |**Receipts**
Sponsorship
Charity Donations
Entry Fees
T Shirts
Race Day Float
Returned Cash Float
Race Day Entries
Refreshments
Banking Compensation Credit
Donations Received for Air Ambulance
Miscellaneous
**Total Receipts**
**Payments**
Equipment Hire, Petrol
First Aid
KCC, Road Closure Info
Medals, Trophies
Signage
Sports Systems Processing Fees
Sports Systems, Charges, T Shirts, Donations
Sports Systems, Chips
Toilets
Donations
EA, BARR Fees
PA System
Prizes
Cash Float
Refreshments
Traffic Management
Photography|2024
£
4,500
1,434
70,727
4,137
310
1,606
785
**83,499**
3,536
3,252
4,363
90
146
6,949
3,371
6,350
50
795
820
310
71
7,109
1,800|2023
£
1,100
62,087
4,008
280
450
1,514
208| |---|---|---| |||**69,647**| |||3,625
2,440
626
3,774
2,115
145
5,763
3,153
6,605
30
25
790
280
108
7,109
600| 4 ## **Paddock Wood Athletic Club** ## **Financial Statements for the year ended 31 December 2024** **Half Marathon Fund Receipts and Payments Account (continued)** ## **Payments (continued)** |Water
T Shirts, signs, cups
Postage
Transfer to Track Fund
Miscellaneous
**Total Payments**
Excess of receipts over payments
Balance at 1st January 2024
**Reconciled Balance at 31st December 2024**|1010
2737
35000
618
**78,377**
5,122
19,348
**24,470**|468
22
25,000
311| |---|---|---| |||**62,989**| |||6,658
12,690| ||**24,470**|**19,348**| 5 ## **Paddock Wood Athletic Club** ## **Financial Statements for the year ended 31 December 2024** ## **General Fund Receipts and Payments Account - Unrestricted Fund** |**Receipts**
Membership Subscriptions (inc EA Comp Fees)
Startrack
Club Kit Sales
Gift Aid
Tombola proceeds
Donations
Awards Evening ticket sales
VMLM Contribution
Miscellaneous
Mowing account, transfer
From mowing account
Swale, expenses share
Folkestone AC LYDL Share
Transfer from Track Account
Transfer from 100 Club
Transfer from Savings Account
Refund of overpayment from Sportshall
Refund, awards dinner deposit
KFL Race entry receipts
**Total Receipts**
Payments
Mascalls/Hall Hire
EA Competition Fees
Postage, Stationery, Printing
Prizes and Awards
County and Other Affiliates
Club Kit
Coaching Fees
Accountancy Fees
Equipment
Race Entries
RNR
Sub/EA Refunds
Insurance
IT Expenses
Track Rent
LM Coach Hire|**2024**
£
15,461
1,900
425
7,710
657
200
3,444
2,583
445
1,865
300
768
**35,758**
6,376
2,619
596
1,441
330
744
835
1,581
345
36
1,563
628|**2023**
£
11,513
2,000
286
2,693
345
150
693
400
11
445
487
2,000
1,200
1,000
112| |---|---|---| |||**23,335**| |||5,319
2,052
31
608
1,310
2,764
765
3,368
3,648
397
86
1,405
674
1,250
215| 6 ## **General Fund Receipts and Payments Account - Unrestricted Fund (continued)** |Awards Evening, including deposit
Tombola, spend
KFL Race entries
Bank Charges
Zoom Fees
Officials expenses
Lions, Carnival pitch
London marathon, expenses
Internal transfer, mowing
Internal transfers, general
Track maintenance, mowing
Track expenses
Mower repairs
**Total Payments**
Excess of receipts over payments
Balance at 1st January 2024
**Balance at 31st December 2024**
**Paddock Wood Athletic Club**
**Financial Statements for the year ended 31 December 2024**
**Track Reserve Account - Account Movement**
**Receipts**
Interest
Transfer from HM A/C
**Total Receipts**
**Payments**
Transfer to cheque account
**Total Payments**
Excess of receipts over payments
Add balance at 1st January 2024
**Reconciled balance at 31st December 2024**|920
720
62
156
93
30
277
3444
5500
3383
197
1066
**32,942**
2,816
145
**2,961**
**2024**
1179
1,179
1,179
81,307
**82,486**|1,072
50
63
100
129
20| |---|---|---| |||**25,326**| |||1,991
-
2,136| |||**145**| |||**2023**
979
25,000| |||25,979| |||15,000| |||15,000| |||10,979
70,328| ||**82,486**|**81,307**| 7 ## **Paddock Wood Athletic Club** ## **Financial Statements for the year ended 31 December 2024** |**Savings Account - Account Movement**
**Receipts**
Interest
Transfer from Track Account
Transfer from General account
**Total Receipts**
**Payments**
Transfers to general account
**Total Payments**
**Excess of Receipts over payments**
**Add - balance at 1st January 2024**
**Receonciled balance at 31st December 2024**|**2024**
34
3,444
1,000
**4,478**
2,583
**2,583**
1,895
137
**2,032**|**2023**
15| |---|---|---| |||**15**| |||1,000| |||1000| |||985
1,122| ||**2,032**|137| 8 ## **Paddock Wood Athletic Club** ## **Financial Statements for the year ended 31 December 2024** ## **Statement of Assets and Liabilities** ## **Monetary Assets** ||||| |---|---|---|---| |**Monetary Assets**
**General**
**Track**
**100 Club**
**Half**
**Account**
**Account**
**Account**
**Marathon**
**Account**
£
£
£
£
**Current**
2,961
100
890
24,470
**Deposit**
2,031
30,872
**Reserve**
82,487|**2024**
£
28,421
32,903
82,487|**2023**
£
20,276
8,946
81,307|| |**Totals**
**4,992**
**113,459**
**890**
**24,470**|**143,811**|**110,529**|| |**Fixed Assets**
Track
**Creditors**
Independent Examiner's Fee|£414,941|£414,941|| ||||£504| 9 REPORT OF THE INDEPENDENT EXAMINER TO THE TRusfEES OF PADDOCKWOOD ATHLEllc CLUB. REGISTERED CHARtrY 1139343 I report on the Accounts of the Charity forthe year ended 31 December 2024 which are set out on the attached pazes. RESPEcfivE RESPONSIBIUTIES OFTHETRiisfEES AND INDEPENDENT EXAMINER The Charity's Trustees are responsible for the preparation of the Accounts. The Charity's Trustees consider that an audit is not required for this year [under Section 144(21] of the Chartties Act 2011 Ithe 2011 Act} and that an independent examination is needed. It is my responsibility to- examine the accounts (under Section 145 of the 2011 Att); to follow the procedures laid down in the General Dirertions given by the Chartty Commissioners [under Section 1451511b)l of the 2011 Act: and to State whether particular matters have come to my attention. BASIS OF INDEPENDEKf EXAMINER'S REPORT My examination was carried out in accordan￿ V￿th the General Directions Eiven by the Charity Commission. An examination indude5 a revtew of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as the Trustees conceming any such matter5. The procedures undertaken do not provide a51 the evidence that would be required in an audit and consequently. no opinion is gr￿en as to whether the accounts present a true and fair view and the report is lirntted to those matters Set out in the statement below. INDEPENDE1￿ EXAMINER'S ￿ATEmE• In connection with the examination. no matter has come to my attention- which wves me reasonable cause to believe that, in any material respert. the requirements- to keep accounting records in accordance with Section 130 of the 2011 Act: and to prepare accounts wh￿h accord wtth the accounting records and to cornply with the accountir8 requirements of the 2011 Act have not been me¢ or to which, in my opinion. attention should be drawn in orderto enable a proper understanding of the accounts to be reached. izth August Z025 MN Jeftks FCA Director in MN Jenks & Co. Limited 72 Commercial Road Paddock W Tonbri