Paddock Wood Athletic Club
Trustees Report 2022
The Club had a satisfactory year in 2022.
Membership subscriptions were down during the year compared with 2021, partly as a hangover from the Covid epidemic but membership recovered as the year progressed. Income from rental of the training track, though modest, increased slightly and use of the track by outside parties and schools beyond our council area increased.
The maintenance of the training track continues to be a significant expense with grass cutting and lighting costs being significant overall contributors to those costs. They remain however within the Club’s budget.
The general costs of running the Club were within expectations, indeed some £13,000 less than in 2021. These differences were due to a significant reduction in kit expenditure and a waiving by the Town Council of one rental period’s charges.
The track reserve account stands at £70,328 at the end of the year. This account is a restricted fund, meaning that it can only be used for maintenance and replacement of the track itself.
The trustees are satisfied that the Club is on a secure financial footing and that its obligations relating to safeguarding and diversity are fully met.
R Harris, Chairman
E Bignell, Secretary
October 2023
Paddock Wood Athletic Club
Financial Statements For The Period Ended 31st December 2022
Paddock Wood Athletic Club
Financial Statements for the year ended 31 December 2022
Track Fund Receipts and Payments Account
| Receipts Half Marathon Account Transfer Transfer from Reserve Grants Easyfundraising Track Rental Bank Interest EDF Credit Virtual HM Profit Total Receipts Payments Track Maintenance Data Protection Petrol Electricity Water Grass Cutting Hedge Cutting Camera Costs Camera Servicing Throwing Cage Lawn Mower Maintenance Lighting High Jump Cover Fencing repairs Transfer to Track Reserve Total Payments Excess of receipts over payments Add opening bank balance Add - uncleared cheque, Abacus Lighting Deduct, cleared cheque, Abacus Lighting Reconciled balance at 31st December 2022 |
2022 £ 10,000 10,000 33 2,715 42 - 343 23,133 35 488 3,178 341 3,000 575 2,001 419 1,008 11,045 12,088 10,302 2,492 19,898 |
2021 £ 40,000 25,286 34 2,450 2 298 28,070 2,702 35 340 1,195 90 3,000 920 1,763 19,536 393 2,492 1,356 40,000 73,822 5754 13546 2492 10,302 |
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Paddock Wood Athletic Club
Financial Statements for the year ended 31 December 2022
100 Club Receipts and Payments Account
| Receipts Membership Subscriptions Total Receipts Payments Prize Money PWAC A/C Transfer Total Payments Excess of receipts over payments Add opening bank balance Closing Reconciled balance at 31st December 2022 |
2022 £ 660 660 485 485 175 1,494 1,669 1,669 |
2021 £ 909 909 733 733 176 1,318 1,494 1,494 |
|---|---|---|
Paddock Wood Athletic Club
Financial Statements for the year ended 31 December 2022
Half Marathon Fund Receipts and Payments Account
| Receipts Sponsorship Virtual Marathon, 2022 Charity Donations Entry Fees T Shirts Race Day Float Returned Cash Float Race Day Entries Refreshments Banking Compensation Credit Total Receipts Payments Equipment Hire, Petrol First Aid KCC, Road Closure Info Medals, Trophies Refunds Refund Charges Signeage Sports Systems Processing Fees Sports Systems, Charges Sorts Systems, Chips Sports Systems, Timing Equipment Toilets Donations EA, BARR Fees PA System Prizes Cash Float Refreshments Traffic Management Photography New tent |
2022 £ 4,000.00 809.00 1,464 44,750 2,940 260 360 337 54,920 3,038 3,052 576 3,308 529 4,921 118 2,532 2,364 2,876 4,445 60 375 1,130 260 78 6,384 |
2021 £ 2,296 65,179 4,425 210 125 499 200 72,934 2,919 4,102 618 7,398 7,700 330 1,309 8,657 183 3,442 2,184 3,769 7,000 60 350 655 210 88 6,320 60 84 |
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Paddock Wood Athletic Club
Financial Statements for the year ended 31 December 2022
Half Marathon Fund Receipts and Payments Account - Continued
Payments - Continued
Water 728 522
T Shirts, cups 1,074 4,049
Transfer, Track A/c 10,343 40,000
Total Payments 48,191 102,009
Excess of receipts over payments 6,729 29,075
Balance at 1st January 2022 5,961 35,035
Reconciled Balance at 31st December 2022 12,690 5,961
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Paddock Wood Athletic Club
Financial Statements for the year ended 31 December 2022
General Fund Receipts and Payments Account - Unrestricted Fund
| Receipts Membership Subscriptions EA Competition Fees Startrack Club Kit Sales Gift Aid Tombola proceeds Donations Awards Evening Receipts VMLM Contribution Miscellaneous Grants Folkestone AC LYDL Share Total Receipts Payments Mascalls Hire EA Competition Fees Postage, Stationery, Printing Prizes and Awards County and Other Affiliates Club Kit Coaching Fees Accountancy Fees Equipment Race Entries RNR Sub/EA Refunds Insurance IT Expenses Track Rent London Marathon Coach Hire Awards Evening Venue Miscellaneous Bank Charges Zoom Fees Donation, defrib training Lions, Carnival pitch London marathon, expenses |
2022 £ 7,558 1,854 920 140 - 316 - 1,270 - 300 12,358 2,822 1,854 - 452 630 - - 504 439 1,801 377 854 1,276 406 1,250 - 1,470 - 64 144 100 20 25 |
2021 £ 8,356 1,575 - 2,066 - 800 1,420 150 12 1,480 150 16,009 2,971 1,575 - 560 775 9,909 140 - 2,393 1,341 378 45 1,925 358 2,500 276 2,695 12 - - - |
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Paddock Wood Athletic Club
Financial Statements for the year ended 31 December 2022
| General Fund Receipts and Payments Account - Unrestricted Fund - Hospice in the Weald - Calendar Carnival Pitch Total Payments 14,488 Excess of payments over receipts 2,130 - Balance at 1st January 2022 4,266 Carried forward balance 4,266 Movement on Account 2,130 Balance at 31st December 2022 2,136 |
Continued 50 15 27,918 11,909 16,175 16,175 11,909 4,266 |
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Paddock Wood Athletic Club
Financial Statements for the year ended 31 December 2022
Statement of Assets and Liabilities
| Monetary Assets | Monetary Assets | 2,022 | 2,021 | |||
|---|---|---|---|---|---|---|
| General | Track | 100 Club | Half | |||
| Account | Account | Account | Marathon | |||
| Account | ||||||
| £ | £ | £ | £ | £ | £ | |
| Current | 2,136 | 100 | 1,669 | 12,690 | 16,595 | 22,023 |
| Deposit | 1,122 | 19,898 | 21,020 | 1,121 | ||
| Reserve | 70,328 | 70,328 | 80,125 | |||
| - | ||||||
| Totals | 3,258 | 90,326 | 1,669 | 12,690 | 107,943 | 103,269 |
| Fixed Assets | Track | 414,941 | 414,941 |
Independent examiner's report ot the committee of Paddock Wood Athletic Club
This report on the financial statements of the club for the period ended 31 December 2021 is in respect of an examination carried out in accordance with section 145 of the Charities Act 2011 ("the Act").
Respective responsibilities of the club and the examiner
As members of the club you are responsible for the preparation of the financial statements. You consider the audit requirement of the Regulations and section 144B of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations.
Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 144(5)(b) of the Act. That examination includes a review of the accounting record kept by the club and a comparison of the accounts within those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the
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to keep accounting records in accordance with section 477 of the Companies Act,
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to keep accounting records in accordance with section 130 of the Act; and
-
to prepare financial statements, which are prepared on a receipts and payments
-
have not been met; or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper
James Bevis ACCA For and on behalf of Precision Accountancy LLP Suite 48-49, Bradbourne House, New Road, East Malling, Kent, ME19 6DZ
14th June 2023
Independent examiner's report to the committee of Paddock Wood Athletic Club
This report on the financial statements of the club for the period ended 31 December 2021 is in respect of an examination carried out in accordance with section 145 of the Charities Act 2011 ("the Act").
Respective responsibilities of the club and the examiner
As members of the club you are responsible for the preparation of the financial statements. You consider the audit requirement of the Regulations and section 144B of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations.
Basis of this report
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 144(5)(b) of the Act. That examination includes a review of the accounting record kept by the club and a comparison of the accounts within those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements–
-
to keep accounting records in accordance with section 477 of the Companies Act,
-
to keep accounting records in accordance with section 130 of the Act; and
-
to prepare financial statements, which are prepared on a receipts and payments
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
James Bevis ACCA
For and on behalf of Precision Accountancy LLP
Suite 48-49, Bradbourne House, New Road, East Malling, Kent, ME19 6DZ
14th June 2023