Paddock Wood Athletic Club 

Trustees Report 2022 

The Club had a satisfactory year in 2022. 

Membership subscriptions were down during the year compared with 2021, partly as a  hangover  from  the  Covid  epidemic  but  membership  recovered  as  the  year progressed. Income from rental of the training track, though modest, increased slightly and use of the track by outside parties and schools beyond our council area increased. 

The maintenance of the training track continues to be a significant expense with grass cutting and lighting costs being significant overall contributors to those costs. They remain however within the Club’s budget. 

The  general  costs  of  running  the  Club were  within expectations,  indeed  some £13,000 less than in 2021. These differences were due to a significant reduction in kit expenditure and a waiving by the Town Council of one rental period’s charges. 

The track reserve account stands at £70,328 at the end of the year. This account is a restricted fund, meaning that it can only be used for maintenance and replacement of the track itself. 

The trustees are satisfied that the Club is on a secure financial footing and that its obligations relating to safeguarding and diversity are fully met. 

R Harris, Chairman 

E Bignell, Secretary 

October 2023 



## **Paddock Wood Athletic Club** 

**Financial Statements For The Period Ended 31st December 2022** 



## **Paddock Wood Athletic Club** 

## **Financial Statements for the year ended 31 December 2022** 

## **Track Fund Receipts and Payments Account** 

|**Receipts**<br>Half Marathon Account Transfer<br>Transfer from Reserve<br>Grants<br>Easyfundraising<br>Track Rental<br>Bank Interest<br>EDF Credit<br>Virtual HM Profit<br>**Total Receipts**<br>**Payments**<br>Track Maintenance<br>Data Protection<br>Petrol<br>Electricity<br>Water<br>Grass Cutting<br>Hedge Cutting<br>Camera Costs<br>Camera Servicing<br>Throwing Cage<br>Lawn Mower Maintenance<br>Lighting<br>High Jump Cover<br>Fencing repairs<br>Transfer to Track Reserve<br>**Total Payments**<br>Excess of receipts over payments<br>Add opening bank balance<br>Add - uncleared cheque, Abacus Lighting<br>Deduct, cleared cheque, Abacus Lighting<br>Reconciled balance at 31st December 2022|2022<br>£<br>10,000<br>10,000<br>33<br>2,715<br>42<br>-<br>343<br>23,133<br>35<br>488<br>3,178<br>341<br>3,000<br>575<br>2,001<br>419<br>1,008<br>11,045<br>12,088<br>10,302<br>2,492<br>19,898|2021<br>£<br>40,000<br>25,286<br>34<br>2,450<br>2<br>298<br>28,070<br>2,702<br>35<br>340<br>1,195<br>90<br>3,000<br>920<br>1,763<br>19,536<br>393<br>2,492<br>1,356<br>40,000<br>73,822<br>5754<br>13546<br>2492<br>10,302|
|---|---|---|





## **Paddock Wood Athletic Club** 

## **Financial Statements for the year ended 31 December 2022** 

## **100 Club Receipts and Payments Account** 

|**Receipts**<br>Membership Subscriptions<br>Total Receipts<br>Payments<br>Prize Money<br>PWAC A/C Transfer<br>Total Payments<br>Excess of receipts over payments<br>Add opening bank balance<br>Closing<br>Reconciled balance at 31st December 2022|2022<br>£<br>660<br>660<br>485<br>485<br>175<br>1,494<br>1,669<br>1,669|2021<br>£<br>909<br>909<br>733<br>733<br>176<br>1,318<br>1,494<br>1,494|
|---|---|---|





## **Paddock Wood Athletic Club** 

## **Financial Statements for the year ended 31 December 2022** 

## **Half Marathon Fund Receipts and Payments Account** 

|**Receipts**<br>Sponsorship<br>Virtual Marathon, 2022<br>Charity Donations<br>Entry Fees<br>T Shirts<br>Race Day Float<br>Returned Cash Float<br>Race Day Entries<br>Refreshments<br>Banking Compensation Credit<br>**Total Receipts**<br>**Payments**<br>Equipment Hire, Petrol<br>First Aid<br>KCC, Road Closure Info<br>Medals, Trophies<br>Refunds<br>Refund Charges<br>Signeage<br>Sports Systems Processing Fees<br>Sports Systems, Charges<br>Sorts Systems, Chips<br>Sports Systems, Timing Equipment<br>Toilets<br>Donations<br>EA, BARR Fees<br>PA System<br>Prizes<br>Cash Float<br>Refreshments<br>Traffic Management<br>Photography<br>New tent|2022<br>£<br>4,000.00<br>809.00<br>1,464<br>44,750<br>2,940<br>260<br>360<br>337<br>**54,920**<br>3,038<br>3,052<br>576<br>3,308<br>529<br>4,921<br>118<br>2,532<br>2,364<br>2,876<br>4,445<br>60<br>375<br>1,130<br>260<br>78<br>6,384|2021<br>£<br>2,296<br>65,179<br>4,425<br>210<br>125<br>499<br>200<br>**72,934**<br>2,919<br>4,102<br>618<br>7,398<br>7,700<br>330<br>1,309<br>8,657<br>183<br>3,442<br>2,184<br>3,769<br>7,000<br>60<br>350<br>655<br>210<br>88<br>6,320<br>60<br>84|
|---|---|---|






**----- Start of picture text -----**<br>
Paddock Wood Athletic Club<br>Financial Statements for the year ended 31 December 2022<br>Half Marathon Fund Receipts and Payments Account - Continued<br>Payments - Continued<br>Water 728 522<br>T Shirts, cups 1,074 4,049<br>Transfer, Track A/c 10,343 40,000<br>Total Payments 48,191 102,009<br>Excess of receipts over payments 6,729 29,075<br>Balance at 1st January 2022 5,961 35,035<br>Reconciled Balance at 31st December 2022 12,690 5,961<br>**----- End of picture text -----**<br>




## **Paddock Wood Athletic Club** 

## **Financial Statements for the year ended 31 December 2022** 

## **General Fund Receipts and Payments Account - Unrestricted Fund** 

|**Receipts**<br>Membership Subscriptions<br>EA Competition Fees<br>Startrack<br>Club Kit Sales<br>Gift Aid<br>Tombola proceeds<br>Donations<br>Awards Evening Receipts<br>VMLM Contribution<br>Miscellaneous<br>Grants<br>Folkestone AC LYDL Share<br>**Total Receipts**<br>Payments<br>Mascalls Hire<br>EA Competition Fees<br>Postage, Stationery, Printing<br>Prizes and Awards<br>County and Other Affiliates<br>Club Kit<br>Coaching Fees<br>Accountancy Fees<br>Equipment<br>Race Entries<br>RNR<br>Sub/EA Refunds<br>Insurance<br>IT Expenses<br>Track Rent<br>London Marathon Coach Hire<br>Awards Evening Venue<br>Miscellaneous<br>Bank Charges<br>Zoom Fees<br>Donation, defrib training<br>Lions, Carnival pitch<br>London marathon, expenses|2022<br>£<br>7,558<br>1,854<br>920<br>140<br>-<br>316<br>-<br>1,270<br>-<br>300<br>**12,358**<br>2,822<br>1,854<br>-<br>452<br>630<br>-<br>-<br>504<br>439<br>1,801<br>377<br>854<br>1,276<br>406<br>1,250<br>-<br>1,470<br>-<br>64<br>144<br>100<br>20<br>25|2021<br>£<br>8,356<br>1,575<br>-<br>2,066<br>-<br>800<br>1,420<br>150<br>12<br>1,480<br>150<br>**16,009**<br>2,971<br>1,575<br>-<br>560<br>775<br>9,909<br>140<br>-<br>2,393<br>1,341<br>378<br>45<br>1,925<br>358<br>2,500<br>276<br>2,695<br>12<br>-<br>-<br>-|
|---|---|---|





## **Paddock Wood Athletic Club** 

## **Financial Statements for the year ended 31 December 2022** 

|**General Fund Receipts and Payments Account - Unrestricted Fund**<br>**-**<br>Hospice in the Weald - Calendar<br>Carnival Pitch<br>**Total Payments**<br>**14,488**<br>Excess of payments over receipts<br>2,130<br>-<br>Balance at 1st January 2022<br>4,266<br>Carried forward balance<br>4,266<br>Movement on Account<br>2,130<br>**Balance at 31st December 2022**<br>**2,136**|Continued<br>50<br>15<br>**27,918**<br>11,909<br>16,175<br>16,175<br>11,909<br>**4,266**|
|---|---|





## **Paddock Wood Athletic Club** 

## **Financial Statements for the year ended 31 December 2022** 

## **Statement of Assets and Liabilities** 

|**Monetary Assets**|**Monetary Assets**||||**2,022**|**2,021**|
|---|---|---|---|---|---|---|
||**General**|**Track**|**100 Club**|**Half**|||
||**Account**|**Account**|**Account**|**Marathon**|||
|||||**Account**|||
||£|£|£|£|£|£|
|**Current**|2,136|100|1,669|12,690|16,595|22,023|
|**Deposit**|1,122|19,898|||21,020|1,121|
|**Reserve**||70,328|||70,328|80,125|
||||||-||
|**Totals**|**3,258**|**90,326**|**1,669**|**12,690**|107,943|**103,269**|
|**Fixed Assets**||Track|||414,941|414,941|





## **Independent examiner's report ot the committee of Paddock Wood Athletic Club** 

This report on the financial statements of the club for the period ended 31 December 2021 is in respect of an examination carried out in accordance with section 145 of the Charities Act 2011 ("the Act"). 

## **Respective responsibilities of the club and the examiner** 

As members of the club you are responsible for the preparation of the financial statements. You consider the audit requirement of the Regulations and section 144B of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations. 

## **Basis of this report** 

My examination was carried out in accordance with the General Directions given by the Charity Commission under section 144(5)(b) of the Act. That examination includes a review of the accounting record kept by the club and a comparison of the accounts within those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. 

## **Independent examiner's statement** 

In connection with my examination, no matter has come to my attention: 

- (1) which gives me reasonable cause to believe that in any material respect the 

   - to keep accounting records in accordance with section 477 of the Companies Act, 

   - to keep accounting records in accordance with section 130 of the Act; and 

   - to prepare financial statements, which are prepared on a receipts and payments 

   - have not been met; or 

- (2) to which, in my opinion, attention should be drawn in order to enable a proper 


James Bevis ACCA For and on behalf of Precision Accountancy LLP Suite 48-49, Bradbourne House, New Road, East Malling, Kent, ME19 6DZ 

14th June 2023 



## **Independent examiner's report to the committee of Paddock Wood Athletic Club** 

This report on the financial statements of the club for the period ended 31 December 2021 is in respect of an examination carried out in accordance with section 145 of the Charities Act 2011 ("the Act"). 

## **Respective responsibilities of the club and the examiner** 

As members of the club you are responsible for the preparation of the financial statements. You consider the audit requirement of the Regulations and section 144B of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations. 

## **Basis of this report** 

My examination was carried out in accordance with the General Directions given by the Charity Commission under section 144(5)(b) of the Act. That examination includes a review of the accounting record kept by the club and a comparison of the accounts within those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. 

## **Independent examiner's statement** 

In connection with my examination, no matter has come to my attention: 

- (1) which gives me reasonable cause to believe that in any material respect the requirements– 

   - to keep accounting records in accordance with section 477 of the Companies Act, 

   - to keep accounting records in accordance with section 130 of the Act; and 

   - to prepare financial statements, which are prepared on a receipts and payments 

have not been met; or 

- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached 

James Bevis ACCA 

For and on behalf of Precision Accountancy LLP 

Suite 48-49, Bradbourne House, New Road, East Malling, Kent, ME19 6DZ 



14th June 2023