y4 C -scHO Ditton Church Pre-school Mana ement Committee Annual General Meeti th Monday 13 October 2025 at 7.45pm St Peters Church, New Road, Ditton Agenda Apologies Chairfs Welcome and Report Ross Terranova Pre-school Managers Report Wendy Caldicott Treasurerfs Report Mike Stevens Election/Re-Election of Committee Members Ross Terranova Vice Chair Treasurer Secretary I" Elected Member 2. Elected Member Other Elected Members Friends of Ditton Church Pre-school Catherine Kitchen Comments/Questions from P3rentslGuests Matters forthe PCC Any Other Business
c .scH Annual General Meetin8 Ditton Church Pre-school Management Committee th Monday 13 October 2025 7.45pm Venue: St Peters Church Attendees: Ross Terranova Jane Barwick Wendy Caldicott Mike Stevens Tom Kitchen Catherine Kitchen Jenny Stout Bev Mccrum Lauren Jump Sheri McKeever Kirsty Scott-Bowles Jess Creatura Syeda Nurr-E-Zannat Sarianna Heino Parent Natalie Brothers Parent Michael Hackwell-Read Parent Chair Secretary Pre-school Manager Committee- Treasurer Parent / Committee Parent / Friends of DCPS Commtttee Committee / PCC Member Deputy ManagerlLeader of Learning Staff Staff Staff Staff / Parent Staff
olo Lyn Taylor (staffl, Stacey Mannell (Staffl Caroline Gibbons (Vice Chair/iSI pcc member) Chair's Welcome and Re ort Please see attached report. Ross Terranova acknowledged the challenges Ditton Church Pre-school have faced over the last year (notably changes to funding and Staff) and gave his thanks to Staff. Committee, Friends Fundraising Group and Parents for their continued support. Pre-school Mana erfs Re ort Please see attached report from Wendy Caldicott (Manager). Treasurer's Re ort Please see attached report from Mike Stevens (Treasurer). Election Re-Election of Committee Members Please see attached nominations List. All current committee members will continue in their roles. No new nominations to join the committee. Frlends of Dltton Church Prevschool Catherine Kitchen explained that the 'friends' group organise a variety of fundraising events through the year. including raffles, Christmas craft competitions, quiz night, coffee mornings, Mother/Fatherfs day sales, etc. This group is a vital part of Pre-school fundraisin& and new members would be welcomed to help in any capacity- large or small. The friends keep in touch via a WhatsApp group. All are welcome to join the group- please see Catherine or any member of staff/committee for details. Comments uestlons from Parents Guests Sheri Mckeever asked for some clarification on the role of a committee member. Ross Terranova explained that the committee meet 6 times during an academic year. They
discuss the general running of the Pre-school and each member will usually take on a role such as health and safety rep/GDPR lead, etc. Matters for the PCC None. Ross Terranova told the group that PCC had agreed not to make any increase5 to the rent Pre- School pay for use of the Church Centre until June 2026, in orderto SUPPOrt Pre-school through a difficult financial time. Other Business None Ross thanked everyone for attending the meeting.
C& th Chair's AGM_-Report_13_October 2025 It has been a real privilege to chair the Manageent Comfflittee of Ditton Church Pre-school since we opened in January 2001. The past 24 years have seen the Pre-school develop in so many ways and I pay tribute to the hard work, dedication and professionalism of the staff. Wendy Caldicott continues to lead the team with great skill and passion. The past year has seen many challenges which she has handled with real 8ssurance. We were sorryto see Amy Lee leave the te8m and want to thank her for her very real contribution over the years she worked in the Pre-school. Sandie Thomas also left the team at the end of the academic year. for a well- earned retirementl Sandie has been at Pre-school almost Since its beginning and was someone held in great regard for her competenc8 and experience. We are delighted to have welcomed Bev Mccrum as Deputy Manager and Leader of Learning. 8nd also Syeda Nurr E Zannat. Kirsty Scott-Bowles and Jessica Creatura as new Practitioners to theteam. We continue to be greatly blessed by the commitment of our treasurer Mike Stevens who gives ol his time and expertise so freely 2nd graciously. My th8nks to him for his guidance over the complexity and challenge of funding for Pre-school especially over the past year. I'm also so grateful to Jane Barwick for her superb efficiency as our administrator which makes my life so much easier. The coming year will be 8 challenging year for us as it will be for all Pre-schools but we face with a strong staff team 8nd 3 committee determined to do allwe can to supportthem.
"Scwo Managers re ort_f.or.O.¢tober 2025 Staff I think it is important to start by acknowledging that this pastyear has not been the easiest for our staff team. I will only share information which I have been given permission to share but feel It is important to exp18in the changes we have had within ourteam and reasons forthem. Sadlywe lostAmy, my previous deputyfrom ourtearn after she suffered a life changing bereavement and we will soon be losing Lyn from ourteam, who is taking early retirernent for medical reasons, having been advised that the physical requirements of the job are no longer suitable for her. Our0 apprentices, Kirsty and Stacey, reached the end of their training and chose to move on to alternative. higher paid jobs. Sandie stayed on for an extra year arter retirement age and left us at the end of Julyfor a very well deserved retirement after an amazing 24 years of service to our preschool. I think it is really importantto acknowledgethat ourstaff are our rnost important and valuable resource and sadly thousands of practitioners are leavingthe sector due to the poor pay and ever increasing demands of the job. or the need for full tlme employment, rather than term time only. However, we welcomed both Bev and Syedato ourteam in April. Bev has taken on the role of Deputy Manager and room leaderenabling me to fo¢u$ more on business management and staff training. Syeda had been workingwith us as bank st8tt8nd then became a f ull time practitioner. Both ladies already had their Level 3 qualifications and Syeda is working hard to complete her Level 2 English qualification. We are now welcoming a new Kirstyto our team. Kirstywas made redundantfrom herrole as TA at Ditton Infant School in July and is keen to continue working with younger children so we are pleased to have her on board. We are also welcoming Jessica to the team to begin herjourney into childcare as bank staff. Lyn will be with us until the beginning of November and we are still advertising her role. I feel it is important to be patient and find the right fit for ourteam after the difficult year we have had. Children Moving on to the reason why we do this job- the Ghildren. Over this last year we have worked hard to ensure that staff changes did not impact on the children more than could be helped and this has gone well. We said goodbye to a lovely group of children in
Julyas they moved onto Infant schooland we are pleased at howwelland quickly our new children h8ve settled in, particularly as we have accepted children slightly younger than usual, for financial reasons. We are supporting children with a range of ages, stages of development and additional needs and our staff team work extremely hard to ensure each child's unique needs are met. Additionalfunding is getting harderto come by and we have put some ofourown. limited funds into increasing staff levels where possible. At this point I would like to mention L8uren, our senco. who is really passionate about supporting our children with additional needs and works really hard at this role. Change$ Many changes were enforced on usthis year bythe Government, Departmentfor Education and Local Authority and these have been at times both frustrating and challenging as well as increasing workload significantly. I won't get into politics orfinances but in summarythese changes include the following- 1) Putting together a new business plan that may be able to keep us sustainable whilst meeting the new Government guidelines (this is linked to the new working parents funding entitlement). This took five meetings with our Local Authority before an agreement was reached. 2) New nutrition guidelines and policy requirements. 31 Updated safeguarding welfare requirements. 41 The requirement to have a Climate Action Pian and Sustainability lead by the end of the Ye8r. 51 The introduction ofthe new Ofstedlramework dueto be launched in November. Due to having to slightly change our opening hours to ensure 15 hours of funded childcare can be accessed across four mornings (subject to avaiiabilityl we are now working hard to ensure the curriculum is covered during the extended morning times and that we deliversomething'above and beyond. in the afternoons. The Government state that funding is intended to cover a basic Early Years Education, but as non-working parents have to pay for the afternoon sessions we are trying to include something a little extra. So far this term we have had visitg from the lollipop lady to add to our discussions about road safety, a tortoise, a bearded dragon and a real tractor to link in with HaNest. so quite 8 diverse mix! The Future Despite the challenges that not just our Preschool, but the Early Years sector as a whole have faced this year we move forward with positivity and gratitude to 811 those who support us and lookforward to celebrating Preschool's 25, Anniversary in January. so I
will end by sayingthankyou firstlyto my amazing. hard workingteam and to our preschool committee who are allvolunteers. our Friends of Ditton Church Preschool fundraising group and to the parents and carers who put their trust in us. Wendycaldicott, Preschool Manager
ON ort RE£CHOOL Ovetvl6w Pre-school reports in different ways to two separate bodies. We have to report in a prescribed manner to the Charities Commission ICC) and the enclosed financial statement (Appendix il shows our Income and Expenditure for the year (to 31°, August 20251. Forthe CC we are required to show how much money we receive in the year and how much we spend (Receipts and Payments). However, this means thAt we c8n rec81ve 8ndlor spend money in one financial year that is actually intended for the n8(. For the pre-school membership (parents, carers, stsff, volunteers etcl we prepare an Operation81 Budget that we then eompare to our Actual performance in the financial year. Income aodExpondttutelApRe.nliLi) In terms of receipts and payments pre-school had £1.646.09 less in r(s bank accounts at the 31" August 2025 than r( did on the 1" September 2024. At 1°, September 2024 our b818nce at bank18118ccountsl was £111,775.17. Receipts for the year were £149,730.72 and expenditure amounted to £151.376.81. The baLance at bank (all accounts) at 31° August 2025 was £110,129.08. There was no cash-in-hand. Appendix i shows a detailed breakdown of Pre-school's income and expenditure for presentation to the CC for the year ended 31° August 2025. A reconciliation o incorne and expendltuie for all accounts lincludingtFtnsfers of cash between accountsl can be seen below. Cashbook Re¢onclliation FY24125 OpeningBalance Income E¥penLliture Transfers CloslngBalance £4,697.91 £106,677.26 £148.235.33 £1,495.39 É150.719.75 £4.566.49 1£5.000.001 £6.779.98 £103,172.65 £400.00 £111.775.17 £149,730.72 £657.06 £151,376.81 £4.51 É176.45 £110,129.08 Surplu51lDeficltl £2.082.07 1£3.51)4611 1£223.551 IEI,646.09)
Appendlx11 shows a Statement of Assets and Liabilities as at 31" August 2025. As can bo seen from the statement other than cash at bank1£110,129.081 its only asset IS 8 Stock of uniforms held fDr resale of £654. At the 31 of August it had no outstanding debts. The cash 89set1£110,129.081 held at bank is divided up into'Funding Pots, in orderthat preschool management can spend money on a particular need or project. The funding pots are not budgets Isee below) they are an accumulation of cash surpluses. grants and fundraising from prioryears. There 8Te three types of 'Fund': General Can be used for any purpose. D88lgnated Set aside foi a particular project or activty but could be transferred to the Generalfund. Restrl¢ted Set aside for a particular project or 8Ctivity and cannot be used for any other purpose. The'closure Contingency, pot is Considered to be 8 'Restricted Fund.. Holding Fees and Prepaid fees are transférred to the Generalfund at the start of Èach financi81 year. Fun¢J OpenlngBalante Moneyln Money Out Transf¢rs Fundvatue Type Dèyto DayFunds £32,448.37 -£14.259.47 £27.822.13 General SENIF £1.500.00 £472.40 É102.26 £1.870.14 Designated DISabltyA¢CeSS £3,704.76 £1.848.00 £2,623.23 É2.929.53 Designated £0.00 DeSIgated Forestscttool £611.83 4611.83 Closure CDTrtingency £45,000.00 £5.(K)O.00 £S0.000.00 Restricted Other Contingencies £20.000.00 £11,927.30 £11,927.30 £20,000.00 Designated £390.00 £460.00 Designated -£2.056.00 ,029.50 Designated HoldlngFees £500.00 E350.00 Prepaid Fees £2.056.00 É2.029.50 Garden £5,954.21 £9.43 E5.017.78 Desi nated £111.775.17 E149.730.72 £ISI.376.81 £0.00 £110.129.08
Comparlson of Actual Performance to the Operational Budg8t Fullyear uIIYear Fully Income Funded Fee Phyer Fundraising Other £115.838 £27.833 El.990 £4,136 É107,094 £31,089 £1.960 £1.500 £8.744 1£3.2561 £30 £2,636 Total Income £149,797 £14L643 £8,154 Operatlonal Epenses Admin Preschool Staff Fundraising £10,085 £4.$94 £133.752 £188 £8.262 £5.180 £117.784 £656 (£1,823 £586 I£15.) £468 Total OperatlonalExpen$es É148.618 £131.882 1£16.7371 SUrplu(DereCttJ fromoperdtions £1.179 £9,761 1£8,5821 Income Funded +É8.744 Anolysls Increased numbers of parents accessed government funding and an unbudgeted increase in funding rates lin April) determined this better than expected figure. Fee Payer1£3,2561 Slightly reduced child nurnbers and the switch to Funding are the cause of this adverse result. Fundraising +£30 Lower uniform sales impacted this figure but the 'Friends' and preschool staff botssted the figure back to expectation. Other +£2.636 £1,500 of grants from Tesco and £1,000 in donations that came via the 'Friends' boosted this figure very positively. Expenses Adrnin1£1.8231 Increases in all expenses (predominantly IT and Insurance) plus the acquisition of 8 new photocopier increased preschool a¢Jmin costs. Preschool +£586 There have been increases in vlrtU811y 811 aspects of preschool day to dsy expenses. However. fewer newtoys and less equipment being purchased reduced the overall expense bill.
St8ff1£15.9681 To reduce the reli8n¢e on B8nk staff another permanent staff member was efflployed. preschool pension costs increased and preschool hed to stan paying Employers National Insurance. Fundraising +£468 The reduction in unitoim Sales resulted in a far lower purchase cost. FlnanclalY8ar 2025-2026 Setting the budget for this financial year has been a very protracted affair and Ihe budget was not finalised until the start of September 2025. This was brought about by a number of circumslances.. The switch to 2 year olds caused a detay wr(h some parents looking for places in July. August and September. Government legislation turned preschool's land every other Early Years Setting } financial world upside down and new ways to manage financially had to be thought through and implem8nted- complete with rewritten policies. The same legislation meant that every financial model lincluding the invoicing system) used by preschool had to be rewritten over the summ8r bree DIoN CHURCH PRESCOOL Summary Operational Budgetfor FY2025126 Fullyear Prioryear Income Funded £115,828 £21.022 £1,710 £1,4CM) £107.094 £31,089 É1,960 £1.5CKI Fee Payer Fundraising Oiher Total Income £139.960 £141,643 Expenses Admin Preschool Staff Fundralsing £9.725 £5.030 £130.153 £456 £8.262 £5.180 £117.784 £656 Total OperatlngExpense$ £5.364 £131.882 SurpluslfDefl¢ttl ExcludlngExpense from RetainedFund5 1£5A041 £9.761
It IS extremely disappointingto set & negative budget. however, preschoolwill use some of its Deslgnated funds to b8lance the books. There is an expectation that there will be further hanges to leglslation in January aimed at easingthe plight of Early Ye8rs-we await this with antlClP8tion. I fully expect there to be another significant increase in the National Livingwage in April and this has been budgeted for. What is more uncertain is whother there will be an increase in fundingto offset this. In this financial year preschool will also be significantly impacted by the changes to Employers National Insurance. Budgeted Admin costs are expected to rise #s pressurefrom inflation and gov8rnment policy force prices up. M Tstsvens Treasuror
DIThON CHURCH PRESCHOOL Financial Statements Forth• rfod from 0110912024 3110812025 Receipts and Payments {to the nearest pound) Uniestrirted Funds Genèral Fund DesTgnated Fvnds Restrlcted Funds Total funds Last year Total fvnds Retelpts Local Authority Fundir Fee Payers Fvndrai5ing ActNities other income Garllen Proleci FoiestSchoDI J13,518 25,387 1,990 4,146 2,320 2.380 115,838 27.767 1,990 4,136 107,363 28,609 2,556 2,743 2.125 Tott71iecelpts 145,031 4.700 149.731 143,396 Payments Staff Expenses Preschool Expenses Admin Expenses Fundraising Ekpen5es 6èrden Project Forest 5chooJ 131.027 6,604 10.085 133,752 6.604 10,085 114,237 3,957 8,163 997 13,387 120 2,725 936 936 Toralptsyments 147.716 2,725 936 151377 140.861 NetoIrelPts1IpoYMents1 Traller5 between furlds 2,685 1.975 936 1.646 2,53S 8.759 13,869 5.110 Cash lunds hstyeal end CoshAunds thls yew end 32,323 33.616 45.826 111.775 109,240 111,775 38.397 21.732 50.000 110.129 Prepared byMirhJelSlevens D310912025 Page I P TITE TAX CONSULTANT5 LTD 281 IRON MILL LANE CIAYFORD DAI 4RW No. 01322 558220
ON CH(Je tjn Statement ol Assets and Liabilities at 31st August 2025 Unrestrirtelffunds tsener?l Fund De5iBnate Funds Total l Funds Lastyear All Funds Restrirted Funds tashfund5 CurrEDt Ount 6.780 6,780 4.698 OeposltACCOunt 31.441 21.732 50.OL¥J 103,173 106.677 Shoppin8A¢count 176 176 4tK) Totri¢thftsnd5 38,397 21,732 so.000 110.129 111,775 6eneial Fund Oesignate Fund5 Totsl All Fund5
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Resiri¢red Fvnds A5setsforre-5e 5rock of uniforms 654 Fwndtowhirh assei belonzs Cuffentvalue Deralls ASS r•tsintd torthe¢h3rfWs o¥M us• General FuThd tv wbkh liablY rektes Amount due IPlhEndue Detal Signed byone or two tiustees behalf olèll the tlU5tEeS Print Nème Dzte ol 3wovJl Prepared DyNIch8elSte¥ens0310912Q25 Page2
rl C AGM NOMINATIONS LIST- 2025 Election/Re-Election of Committee Members "sc MEMBER NOMINATED BY SECONDED BY PREFERRED ROLE Chair- The Rector (Ross Terranoval Vice Chair and 1st Parochial Church Council Member (Caroline Gibbons) Officer.. Treasurer (Mike Stevens) Secretary ljane Barwickl Michael Hackwell-Read Sarianna Heino Natalie Brothers Michael Hackwell-Read Jenny Stout Natalie Brothers I" Elected Member (Thomas Kitchen) Sarianna Heino Natalie Brothers 2nd Elerted Member and 2 Parochial Church Council Member ljenny Stoutl 3 Elected Member Catherine Kitchen Michael Hackwell-Read 4, Elected Member 51h Elected Member 6th Elected Member
DtrtON CHURCH PRE-SCHOOL MANAGEMENT GROUP I have as requested examined the books and record5 for the year ended 31.08.25. The records and petty cash ledger a fvll and comprehensive. I have not carried out a fvll audit and do not consider one is necessary. In the areas I selected for examination and in the spot checks I made I did not find anything unsatisfartory. In my opinlon the financial statement for the year fairly represents the affai and transactions of the year and the closing bank balances totalling £1 10129. Oop correctly state the balan5 held at the end of the year and I have accordingly countersigned the statement.