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Ditton Church Pre-school Mana
ement Committee
Annual General Meeti
th
Monday 13 October 2025 at 7.45pm
St Peters Church, New Road, Ditton
Agenda
Apologies
Chairfs Welcome and Report
Ross Terranova
Pre-school Managers Report
Wendy Caldicott
Treasurerfs Report
Mike Stevens
Election/Re-Election of Committee Members
Ross Terranova
Vice Chair
Treasurer
Secretary
I" Elected Member
2. Elected Member
Other Elected Members
Friends of Ditton Church Pre-school
Catherine Kitchen
Comments/Questions from P3rentslGuests
Matters forthe PCC
Any Other Business

c￿
.scH
Annual General Meetin8
Ditton Church Pre-school Management Committee
th
Monday 13 October 2025
7.45pm
Venue: St Peters Church
Attendees:
Ross Terranova
Jane Barwick
Wendy Caldicott
Mike Stevens
Tom Kitchen
Catherine Kitchen
Jenny Stout
Bev Mccrum
Lauren Jump
Sheri McKeever
Kirsty Scott-Bowles
Jess Creatura
Syeda Nurr-E-Zannat
Sarianna Heino
Parent
Natalie Brothers
Parent
Michael Hackwell-Read Parent
Chair
Secretary
Pre-school Manager
Committee- Treasurer
Parent / Committee
Parent / Friends of DCPS Commtttee
Committee / PCC Member
Deputy ManagerlLeader of Learning
Staff
Staff
Staff
Staff / Parent
Staff

olo
Lyn Taylor (staffl, Stacey Mannell (Staffl
Caroline Gibbons (Vice Chair/iSI pcc member)
Chair's Welcome and Re
ort
Please see attached report.
Ross Terranova acknowledged the challenges Ditton Church Pre-school have faced over the last
year (notably changes to funding and Staff) and gave his thanks to Staff. Committee, Friends
Fundraising Group and Parents for their continued support.
Pre-school Mana
erfs Re ort
Please see attached report from Wendy Caldicott (Manager).
Treasurer's Re
ort
Please see attached report from Mike Stevens (Treasurer).
Election
Re-Election of Committee Members
Please see attached nominations List.
All current committee members will continue in their roles.
No new nominations to join the committee.
Frlends of Dltton Church Prevschool
Catherine Kitchen explained that the 'friends' group organise a variety of fundraising events
through the year. including raffles, Christmas craft competitions, quiz night, coffee mornings,
Mother/Fatherfs day sales, etc.
This group is a vital part of Pre-school fundraisin& and new members would be welcomed to help
in any capacity- large or small.
The friends keep in touch via a WhatsApp group. All are welcome to join the group- please see
Catherine or any member of staff/committee for details.
Comments
uestlons from Parents
Guests
Sheri Mckeever asked for some clarification on the role of a committee member. Ross
Terranova explained that the committee meet 6 times during an academic year. They

discuss the general running of the Pre-school and each member will usually take on a role
such as health and safety rep/GDPR lead, etc.
Matters for the PCC
None.
Ross Terranova told the group that PCC had agreed not to make any increase5 to the rent Pre-
School pay for use of the Church Centre until June 2026, in orderto SUPPOrt Pre-school through a
difficult financial time.
Other Business
None
Ross thanked everyone for attending the meeting.

C&
th
Chair's AGM_-Report_13_October 2025
It has been a real privilege to chair the Manage￿ent Comfflittee of Ditton Church Pre-school
since we opened in January 2001. The past 24 years have seen the Pre-school develop in so
many ways and I pay tribute to the hard work, dedication and professionalism of the staff.
Wendy Caldicott continues to lead the team with great skill and passion. The past year has seen
many challenges which she has handled with real 8ssurance. We were sorryto see Amy Lee
leave the te8m and want to thank her for her very real contribution over the years she worked in
the Pre-school. Sandie Thomas also left the team at the end of the academic year. for a well-
earned retirementl Sandie has been at Pre-school almost Since its beginning and was someone
held in great regard for her competenc8 and experience.
We are delighted to have welcomed Bev Mccrum as Deputy Manager and Leader of Learning.
8nd also Syeda Nurr E Zannat. Kirsty Scott-Bowles and Jessica Creatura as new Practitioners to
theteam.
We continue to be greatly blessed by the commitment of our treasurer Mike Stevens who gives
ol his time and expertise so freely 2nd graciously. My th8nks to him for his guidance over the
complexity and challenge of funding for Pre-school especially over the past year. I'm also so
grateful to Jane Barwick for her superb efficiency as our administrator which makes my life so
much easier.
The coming year will be 8 challenging year for us as it will be for all Pre-schools but we face with
a strong staff team 8nd 3 committee determined to do allwe can to supportthem.

"Scwo
Managers re
ort_f.or.O.¢tober 2025
Staff
I think it is important to start by acknowledging that this pastyear has not been the
easiest for our staff team. I will only share information which I have been given
permission to share but feel It is important to exp18in the changes we have had within
ourteam and reasons forthem.
Sadlywe lostAmy, my previous deputyfrom ourtearn after she suffered a life changing
bereavement and we will soon be losing Lyn from ourteam, who is taking early
retirernent for medical reasons, having been advised that the physical requirements of
the job are no longer suitable for her. Our￿0 apprentices, Kirsty and Stacey, reached
the end of their training and chose to move on to alternative. higher paid jobs. Sandie
stayed on for an extra year arter retirement age and left us at the end of Julyfor a very
well deserved retirement after an amazing 24 years of service to our preschool. I think it
is really importantto acknowledgethat ourstaff are our rnost important and valuable
resource and sadly thousands of practitioners are leavingthe sector due to the poor pay
and ever increasing demands of the job. or the need for full tlme employment, rather
than term time only.
However, we welcomed both Bev and Syedato ourteam in April. Bev has taken on the
role of Deputy Manager and room leaderenabling me to fo¢u$ more on business
management and staff training. Syeda had been workingwith us as bank st8tt8nd then
became a f ull time practitioner. Both ladies already had their Level 3 qualifications and
Syeda is working hard to complete her Level 2 English qualification. We are now
welcoming a new Kirstyto our team. Kirstywas made redundantfrom herrole as TA at
Ditton Infant School in July and is keen to continue working with younger children so we
are pleased to have her on board. We are also welcoming Jessica to the team to begin
herjourney into childcare as bank staff. Lyn will be with us until the beginning of
November and we are still advertising her role. I feel it is important to be patient and
find the right fit for ourteam after the difficult year we have had.
Children
Moving on to the reason why we do this job- the Ghildren. Over this last year we have
worked hard to ensure that staff changes did not impact on the children more than
could be helped and this has gone well. We said goodbye to a lovely group of children in

Julyas they moved onto Infant schooland we are pleased at howwelland quickly our
new children h8ve settled in, particularly as we have accepted children slightly younger
than usual, for financial reasons.
We are supporting children with a range of ages, stages of development and additional
needs and our staff team work extremely hard to ensure each child's unique needs are
met. Additionalfunding is getting harderto come by and we have put some ofourown.
limited funds into increasing staff levels where possible. At this point I would like to
mention L8uren, our senco. who is really passionate about supporting our children with
additional needs and works really hard at this role.
Change$
Many changes were enforced on usthis year bythe Government, Departmentfor
Education and Local Authority and these have been at times both frustrating and
challenging as well as increasing workload significantly.
I won't get into politics orfinances but in summarythese changes include the following-
1) Putting together a new business plan that may be able to keep us sustainable
whilst meeting the new Government guidelines (this is linked to the new working
parents funding entitlement). This took five meetings with our Local Authority
before an agreement was reached.
2) New nutrition guidelines and policy requirements.
31 Updated safeguarding welfare requirements.
41 The requirement to have a Climate Action Pian and Sustainability lead by the end
of the Ye8r.
51 The introduction ofthe new Ofstedlramework dueto be launched in November.
Due to having to slightly change our opening hours to ensure 15 hours of funded
childcare can be accessed across four mornings (subject to avaiiabilityl we are now
working hard to ensure the curriculum is covered during the extended morning times
and that we deliversomething'above and beyond. in the afternoons. The Government
state that funding is intended to cover a basic Early Years Education, but as non-working
parents have to pay for the afternoon sessions we are trying to include something a little
extra.
So far this term we have had visitg from the lollipop lady to add to our discussions about
road safety, a tortoise, a bearded dragon and a real tractor to link in with HaNest. so
quite 8 diverse mix!
The Future
Despite the challenges that not just our Preschool, but the Early Years sector as a whole
have faced this year we move forward with positivity and gratitude to 811 those who
support us and lookforward to celebrating Preschool's 25, Anniversary in January. so I

will end by sayingthankyou firstlyto my amazing. hard workingteam and to our
preschool committee who are allvolunteers. our Friends of Ditton Church Preschool
fundraising group and to the parents and carers who put their trust in us.
Wendycaldicott, Preschool Manager

ON
ort
RE£CHOOL
Ovetvl6w
Pre-school reports in different ways to two separate bodies.
We have to report in a prescribed manner to the Charities Commission ICC) and the
enclosed financial statement (Appendix il shows our Income and Expenditure for the
year (to 31°, August 20251. Forthe CC we are required to show how much money we
receive in the year and how much we spend (Receipts and Payments). However, this
means thAt we c8n rec81ve 8ndlor spend money in one financial year that is actually
intended for the n8*(.
For the pre-school membership (parents, carers, stsff, volunteers etcl we prepare an
Operation81 Budget that we then eompare to our Actual performance in the financial
year.
Income aodExpondttutelApRe.nliLi)
In terms of receipts and payments pre-school had £1.646.09 less in r(s bank accounts at the
31" August 2025 than r( did on the 1" September 2024.
At 1°, September 2024 our b818nce at bank18118ccountsl was £111,775.17. Receipts for the year
were £149,730.72 and expenditure amounted to £151.376.81. The baLance at bank (all accounts)
at 31° August 2025 was £110,129.08. There was no cash-in-hand.
Appendix i shows a detailed breakdown of Pre-school's income and expenditure for
presentation to the CC for the year ended 31° August 2025.
A reconciliation o* incorne and expendltuie for all accounts lincludingtFtnsfers of cash
between accountsl can be seen below.
Cashbook Re¢onclliation FY24125
OpeningBalance
Income
E¥penLliture
Transfers
CloslngBalance
£4,697.91 £106,677.26
£148.235.33
£1,495.39
É150.719.75
£4.566.49 1£5.000.001
£6.779.98 £103,172.65
£400.00 £111.775.17
£149,730.72
£657.06 £151,376.81
£4￿.51
É176.45 £110,129.08
Surplu51lDeficltl
£2.082.07 1£3.51)4611
1£223.551 IEI,646.09)

Appendlx11 shows a Statement of Assets and Liabilities as at 31" August 2025. As can bo seen
from the statement other than cash at bank1£110,129.081 its only asset IS 8 Stock of uniforms
held fDr resale of £654. At the 31 of August it had no outstanding debts.
The cash 89set1£110,129.081 held at bank is divided up into'Funding Pots, in orderthat
preschool management can spend money on a particular need or project. The funding pots are
not budgets Isee below) they are an accumulation of cash surpluses. grants and fundraising
from prioryears.
There 8Te three types of 'Fund':
General
Can be used for any purpose.
D88lgnated Set aside foi a particular project or activty but could be transferred to the
Generalfund.
Restrl¢ted
Set aside for a particular project or 8Ctivity and cannot be used for any other
purpose.
The'closure Contingency, pot is Considered to be 8 'Restricted Fund.. Holding Fees and
Prepaid fees are transférred to the Generalfund at the start of Èach financi81 year.
Fun¢J
OpenlngBalante Moneyln
Money Out Transf¢rs Fundvatue Type
Dèyto DayFunds
£32,448.37
-£14.259.47 £27.822.13 General
SENIF
£1.500.00
£472.40
É102.26
£1.870.14 Designated
DISabl￿tyA¢CeSS
£3,704.76 £1.848.00 £2,623.23
É2.929.53 Designated
£0.00 DeSIg￿ated
Forestscttool
£611.83
4611.83
Closure CDTrtingency
£45,000.00
£5.(K)O.00 £S0.000.00 Restricted
Other Contingencies
£20.000.00
£11,927.30 £11,927.30 £20,000.00 Designated
£390.00
£460.00 Designated
-£2.056.00 ￿,029.50 Designated
HoldlngFees
£500.00
E350.00
Prepaid Fees
£2.056.00 É2.029.50
Garden
£5,954.21
£9￿.43
E5.017.78 Desi
nated
£111.775.17 E149.730.72 £ISI.376.81
£0.00 £110.129.08

Comparlson of Actual Performance to the Operational Budg8t
Fullyear
uIIYear
Fully
Income
Funded
Fee Phyer
Fundraising
Other
£115.838
£27.833
El.990
£4,136
É107,094
£31,089
£1.960
£1.500
£8.744
1£3.2561
£30
£2,636
Total Income
£149,797
£14L643
£8,154
Operatlonal Epenses
Admin
Preschool
Staff
Fundraising
£10,085
£4.$94
£133.752
£188
£8.262
£5.180
£117.784
£656
(£1,823
£586
I£15.￿)
£468
Total OperatlonalExpen$es
É148.618
£131.882
1£16.7371
SUrplu￿(DereCttJ fromoperdtions
£1.179
£9,761
1£8,5821
Income
Funded +É8.744
Anolysls
Increased numbers of parents accessed government funding and
an unbudgeted increase in funding rates lin April) determined this
better than expected figure.
Fee Payer1£3,2561
Slightly reduced child nurnbers and the switch to Funding are the
cause of this adverse result.
Fundraising +£30
Lower uniform sales impacted this figure but the 'Friends' and
preschool staff botssted the figure back to expectation.
Other +£2.636
£1,500 of grants from Tesco and £1,000 in donations that came
via the 'Friends' boosted this figure very positively.
Expenses
Adrnin1£1.8231
Increases in all expenses (predominantly IT and Insurance) plus
the acquisition of 8 new photocopier increased preschool a¢Jmin
costs.
Preschool +£586
There have been increases in vlrtU811y 811 aspects of preschool day
to dsy expenses. However. fewer newtoys and less equipment
being purchased reduced the overall expense bill.

St8ff1£15.9681
To reduce the reli8n¢e on B8nk staff another permanent staff
member was efflployed. preschool pension costs increased and
preschool hed to stan paying Employers National Insurance.
Fundraising +£468
The reduction in unitoim Sales resulted in a far lower purchase
cost.
FlnanclalY8ar 2025-2026
Setting the budget for this financial year has been a very protracted affair and Ihe budget was
not finalised until the start of September 2025. This was brought about by a number of
circumslances..
The switch to 2 year olds caused a detay wr(h some parents looking for places in July.
August and September.
Government legislation turned preschool's land every other Early Years Setting }
financial world upside down and new ways to manage financially had to be thought
through and implem8nted- complete with rewritten policies.
The same legislation meant that every financial model lincluding the invoicing system)
used by preschool had to be rewritten over the summ8r bree
DI￿oN CHURCH PRESCOOL
Summary Operational Budgetfor FY2025126
Fullyear
Prioryear
Income
Funded
£115,828
£21.022
£1,710
£1,4CM)
£107.094
£31,089
É1,960
£1.5CKI
Fee Payer
Fundraising
Oiher
Total Income
£139.960
£141,643
Expenses
Admin
Preschool
Staff
Fundralsing
£9.725
£5.030
£130.153
£456
£8.262
£5.180
£117.784
£656
Total OperatlngExpense$
£￿5.364
£131.882
SurpluslfDefl¢ttl
ExcludlngExpense
from RetainedFund5
1£5A041
£9.761

It IS extremely disappointingto set & negative budget. however, preschoolwill use some of its
Deslgnated funds to b8lance the books. There is an expectation that there will be further
hanges to leglslation in January aimed at easingthe plight of Early Ye8rs-we await this with
antlClP8tion.
I fully expect there to be another significant increase in the National Livingwage in April and
this has been budgeted for. What is more uncertain is whother there will be an increase in
fundingto offset this. In this financial year preschool will also be significantly impacted by the
changes to Employers National Insurance.
Budgeted Admin costs are expected to rise #s pressurefrom inflation and gov8rnment policy
force prices up.
M Tstsvens
Treasuror

DIThON CHURCH PRESCHOOL
Financial Statements
Forth• ￿rfod from
0110912024
3110812025
Receipts and Payments {to the nearest pound)
Uniestrirted Funds
Genèral Fund
DesTgnated
Fvnds
Restrlcted Funds
Total funds
Last year
Total fvnds
Retelpts
Local Authority Fundir
Fee Payers
Fvndrai5ing ActNities
other income
Garllen Proleci
FoiestSchoDI
J13,518
25,387
1,990
4,146
2,320
2.380
115,838
27.767
1,990
4,136
107,363
28,609
2,556
2,743
2.125
Tott71iecelpts
145,031
4.700
149.731
143,396
Payments
Staff Expenses
Preschool Expenses
Admin Expenses
Fundraising Ekpen5es
6èrden Project
Forest 5chooJ
131.027
6,604
10.085
133,752
6.604
10,085
114,237
3,957
8,163
997
13,387
120
2,725
936
936
Toralptsyments
147.716
2,725
936
151377
140.861
NetoIre￿lPts1IpoYMents1
Trall￿er5 between furlds
2,685
1.975
936
1.646
2,53S
8.759
13,869
5.110
Cash lunds hstyeal end
CoshAunds thls yew end
32,323
33.616
45.826
111.775
109,240
111,775
38.397
21.732
50.000
110.129
Prepared byMirhJelSlevens D310912025
Page I
P TITE TAX CONSULTANT5 LTD
281 IRON MILL LANE
CIAYFORD DAI 4RW
No. 01322 558220

ON CH(Je
tjn
Statement ol Assets and Liabilities at 31st August 2025
Unrestrirtelffunds
tsener?l Fund
De5iBnate
Funds
Total
l Funds
Lastyear
All Funds
Restrirted Funds
tashfund5
CurrEDt ￿￿Ount
6.780
6,780
4.698
OeposltACCOunt
31.441
21.732
50.OL¥J
103,173
106.677
Shoppin8A¢count
176
176
4tK)
Totri¢thftsnd5
38,397
21,732
so.000
110.129
111,775
6eneial Fund
Oesignate
Fund5
Totsl
All Fund5
#vFar
Resiri¢red Fvnds
A5setsforre-5￿e
5rock of uniforms
654
Fwndtowhirh
assei belonzs
Cuffentvalue
Deralls
ASS￿ r•tsintd torthe¢h3rfWs o¥M
us•
General
FuThd tv wbkh
liabl￿Y rektes
Amount due
IPlhEndue
Detal
Signed byone or two tiustees
behalf olèll the tlU5tEeS
Print Nème
Dzte ol 3wovJl
Prepared DyNIch8elSte¥ens0310912Q25
Page2

rl C
AGM NOMINATIONS LIST- 2025
Election/Re-Election of Committee Members
"sc
MEMBER
NOMINATED
BY
SECONDED
BY
PREFERRED
ROLE
Chair- The Rector
(Ross Terranoval
Vice Chair and 1st Parochial Church
Council Member
(Caroline Gibbons)
Officer.. Treasurer
(Mike Stevens)
Secretary
ljane Barwickl
Michael Hackwell-Read
Sarianna Heino
Natalie Brothers
Michael Hackwell-Read
Jenny Stout
Natalie Brothers
I" Elected Member
(Thomas Kitchen)
Sarianna Heino
Natalie Brothers
2nd Elerted Member and 2 Parochial
Church Council Member
ljenny Stoutl
3 Elected Member
Catherine Kitchen
Michael Hackwell-Read
4, Elected Member
51h Elected Member
6th Elected Member

DtrtON CHURCH PRE-SCHOOL MANAGEMENT GROUP
I have as requested examined the books and record5 for the year ended
31.08.25.
The records and petty cash ledger a￿ fvll and comprehensive.
I have not carried out a fvll audit and do not consider one is necessary. In the
areas I selected for examination and in the spot checks I made I did not find
anything unsatisfartory.
In my opinlon the financial statement for the year fairly represents the affai￿ and
transactions of the year and the closing bank balances totalling £1 10129. Oop
correctly state the balan￿5 held at the end of the year and I have accordingly
countersigned the statement.