SUSSEX FESTIVAL OF DANCE & SONG A private company limited by guarantee. TRUSTEES REPORT FOR THE YEAR ENDED 31[ST] JULY 2023
The Trustees are pleased to present their report together with the accounts for the year ended 31[st] July 2023.
Reference and Administrative details
Charity Number: 1138597
Company Number:
07311337
Management committee
The directors of the charitable company (“the Charity”) are the management committee for the purposes of charity law and throughout this report are collectively referred to as trustees.
The trustees serving during the period and since the year end were as follows:-
Mrs Deborah Johnson Mrs Jacqueline Brunjes - Chair Mrs Rebecca Kirkham –Treasurer and Company Secretary Mrs Joanna Vince – Festival Administrator Mrs Susan Highsted Mrs Maureen Smyth Mrs Caryl Vine Mrs Jane Clark Mrs Joanne Arnett-Morrice (appointed 3[rd] February 2023) Ms Adele Mason (appointed 6[th] November 2023) Honorary President Penelope Charteris
Registered Office
193, Upper Shoreham Rd, Shoreham by Sea, West Sussex BN43 6BT
Independent Examiner
Mr A Schofield, 5 Bishops Road, Hove, East Sussex BN3 6PQ
Bankers
CAF Bank Ltd, 25 kings Hill Avenue, West Malling, Kent ME19 4JQ
Structure, Governance and Management
Governing Document
Sussex Festival of Dance & Song (The Festival) is a private company limited by guarantee (it meets the conditions for exemption from the requirements to have a name ending with “Limited” or permitted alternative) and a registered charity governed by its memorandum and articles of association dated 12 July 2010.
Appointment of Trustees
The Trustees are appointed in accordance with the provisions of the Memorandum and Articles of Association.
Organisation
The charity is managed and run by the Trustees, who are also executive directors of the company, contributing their time freely. Jo Arnett-Morrice is the overall Festival manager.
The Trustees meet at least 4 times a year. The charity is affiliated to The British & International Federation of Festivals for Music, Dance and Speech.
Risk Management
The Trustees carry out a review of the Charity’s activities and consider the risks to which the charity is exposed. Susan Highsted and Jane Clark are the Festival’s Safeguarding officers. They continue to undertake Safeguarding courses as required. Assessment of risks is undertaken before entering any venue used and Public and employer’s liability is taken out.
Objectives and Activities
The objects of the Charity are to advance, promote and encourage generally and in particular by means of competitive festivals the study and practice of the arts of dance and singing. The charity also aims to foster the aims and objects of the British & International Federation of Festival for Music, Dance & Speech. The principal activity of the charity is the organisation of an annual competitive festival of dancing and singing. The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust’s objectives and in planning future activities.
Achievements and Performance
The Festival took place in April for 6 days at Roedean school for solos, duets, trios and quartets and at the Hawth theatre in Crawley for the Group dances also in April. The Festival was very successful
The centenary of The Festival takes place in 2024 and is being celebrated at Glyndebourne on March 24[th] with a gala performance of group dances from over 20 dance schools across the region.
Financial Review
The Accounts of The Festival this year are very favourable and the profit that the Festival has made this year was £18929.80, plus a donation of £2000 from the Carden family in memory of Rosemary Carden, to go towards the purchase of medals for the Centenary year.
The accounts comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice – Accounting and Reporting by Charities, issued in March 2005.
Reserves Policy
The Charity has restricted reserves of £2000 as at the accounting reference period, to go towards the cost of medals for the Centenary year.
Statement of Trustees’ responsibilities
The trustees (who are also directors of Sussex Festival of Dance & Song for the purposes of Company Law), are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the trustees to prepare accounts for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure of the charitable company for the year. In preparing these statements the trustees are required to:
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Select suitable accounting policies and then apply them consistently
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Observe the methods and the principles in the Charities SORP
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Make judgements and estimates that are reasonable and prudent
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State whether applicable UK standards have been followed, subject to any material departures disclosed and explained in the financial statements
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Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking steps for the prevention of fraud and other regularities.
The Trustees’ report has been prepared taking advantage of the small companies’ exemption in Section 415A of the Companies Act 2006.
Approved by a member of the management committee on 12[th] December2033 and signed on their behalf by
Mrs Rebecca A Kirkham Trustee and Finance Director
SUSSEX FESTIVAL OF DANCE & SONG (A private company limited by guarantee)
STATEMENT OF FINANCIAL ACTIVITIES (Including Income & Expenditure Account) FOR THE YEAR ENDED 31st JULY 2023
| Notes Incoming resources Voluntary Income: Sponsorship Bank interest Donation Donation specifc funds for medals Incoming resources from charitable activities Dance & Song festival 3 Total Incoming resources Resources expended Dance & song Festival 7 Total resources expended Specifc funds for Medals 2000.00 Proft for the year 18729.80 Net movement in funds Total funds Brought forward Total Funds Carried forward |
2023 3573.33 160.26 2000.00 44407.04 50140.63 29210.83 29210.83 20929.80 24910.04 45839.84 |
|---|---|
2
SUSSEX FESTIVAL OF DANCE & SONG
(A private company limited by guarantee) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st July 2023
1 Accounting policies
The accounts have been prepared in accordance with the Statemen Recommended Practice, Accounting and Reporting by charities (SOR in March 2005, the Financial Reporting Standard for Smaller Entities 2008), and the Companies Act 2006. The principal accounting polici the preparation of the accounts are as follows:-
Incoming resources
Income from donations is included when receivable unless specified
Resources expended
Resources expended are included in the Statement of Financial Acti accruals basis, inclusive of VAT which cannot be recovered. Costs ar an actual basis.
2 Legal status of the charity
The charity is a private company limited by guarantee and has no sh The liability of each member in the event of winding up is limited to
3 Incoming resources from operation of festival
| 3 Incoming resources from operation of festival | ||
|---|---|---|
| Entry fees Theatre Admissions Merchandise Refreshments sale Roedean Photographic Commission Lanyard sales Medal sales W/B incorrect credit to Bank 4 Debtors Donations Deposit Glyndebourne 2024 5 Creditors Due to Roedean Incorrect payment into account Due to Folkington Trustee expenses |
2023 20677.68 20985.86 0.00 0.00 749.50 495.00 1299.00 200.00 44407.04 |
|
| 900.00 900.00 |
||
0.00
6 Trustee Remuneration
No trustee or other person related to the Charity had any personal i contract or transaction entered into by the Charity during the year.
3
SUSSEX FESTIVAL OF DA (A private company limited
BALANCE SHEET AS AT 3
| Notes | ||
|---|---|---|
| 2022 | ||
| Current Assets | ||
| Debtors & Pre-payments | 4 | |
| Cash at bank | ||
| 3493.33 | Cash in hand | |
| 2.49 | ||
| 3471.26 | ||
| Current Liabilities | ||
| Creditors | 5 | |
| Net current assets | ||
| 41427.31 | ||
| Total Funds Carried forwarcd | ||
| 48394.39 | ||
| 38030.26 | ||
| For the period ended 31st July 2023 the company was en | ||
| under section 477 of the Companies Act 2006 relating to | ||
| 38030.26 | Trustees Responsibilities : | |
| The members have not required the company to obtain a | The members have not required the company to obtain a | |
| period in question in accordance with section 476; | period in question in accordance with section 476; | |
| 10364.13 | The trustees acknowledge their responsibilities for comp | |
| Act with respect to accounting records and the preparati | ||
| 14545.91 | ||
| Approved by a member of the management committee o | ||
| 24910.04 | and signed on their behalf by | |
| Mrs Rebecca A Kirkham | ||
| Trustee & Finance Director | ||
| The notes on pages 3 & 4 |
form part of these acco |
1
SUSSEX FESTIVAL OF DA (A private company limited NOTES TO THE ACCOUNT FOR THE YEAR ENDED 31
7 Cost of operation of festival
t of RP 2005) issued s (effective es adopted in
Hire of premises Subscriptions by the donor. Insurance Adjudicators fees, hotel & expenses vities on an Medals, Shields, plaques &trophies re allocated on Catering Gifts First Aid course/first aid required Wristbands hare capital. Database £1. Festival Manager fee Annual return Web hosting 2022 Programme setting COVID equipment 26394.26 Volunteer expenses 12563.02 Chaperone Licences 638.00 Announcers 221.50 Trustee expenses 1074.64 Bank/cc charges 535.89 Cost of refreshments sold Software subscriptions Sundry 41427.31 Advertising 100th Launch party 3471.26 Stationery/P&P Signage/theatre equipment 3471.26 Gibraltar expenses 3133.75 200.00 313.90 Total Expenses 618.40 4266.05
nterest in any
ANCE & SONG d by guarantee)
31st JULY 2023
| 2023 2022 900.00 3471.26 44689.84 25346.83 250.00 358.00 45839.84 29176.09 4266.05 45839.84 45839.84 |
24910.04 |
|---|---|
| 24910.04 |
ntitled to exemption from audit o small companies.
an audit of its accounts for the
plying with the requirements of the on of Accounts.
on 12th December 2023
ounts
NCE & SONG by guarantee) TS continued 1[ST] JULY 2023
| 2023 11631.90 359.50 250.00 3631.54 1325.62 648.63 131.62 56.96 1672.00 750.00 13.00 428.76 4063.24 40.00 733.90 1248.25 437.67 603.47 329.37 194.41 660.99 29210.83 |
2022 13215.50 352.50 250.00 3894.33 885.18 1154.92 137.78 207.34 49.35 4490.50 1000.00 13.00 559.71 300.00 83.03 4351.35 230.00 1001.39 855.40 257.23 186.29 728.59 25.74 40.00 3471.26 289.87 38030.26 |
|---|---|
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