## **SUSSEX FESTIVAL OF DANCE & SONG A private company limited by guarantee. TRUSTEES REPORT FOR THE YEAR ENDED 31[ST] JULY 2023** The Trustees are pleased to present their report together with the accounts for the year ended 31[st] July 2023. ## **Reference and Administrative details** ## _Charity Number:_ 1138597 ## _Company Number:_ 07311337 ## _Management committee_ The directors of the charitable company (“the Charity”) are the management committee for the purposes of charity law and throughout this report are collectively referred to as trustees. The trustees serving during the period and since the year end were as follows:- Mrs Deborah Johnson Mrs Jacqueline Brunjes - Chair Mrs Rebecca Kirkham –Treasurer and Company Secretary Mrs Joanna Vince – Festival Administrator Mrs Susan Highsted Mrs Maureen Smyth Mrs Caryl Vine Mrs Jane Clark Mrs Joanne Arnett-Morrice (appointed 3[rd] February 2023) Ms Adele Mason (appointed 6[th] November 2023) _Honorary President_ Penelope Charteris ## _Registered Office_ 193, Upper Shoreham Rd, Shoreham by Sea, West Sussex BN43 6BT ## _Independent Examiner_ Mr A Schofield, 5 Bishops Road, Hove, East Sussex BN3 6PQ ## _Bankers_ CAF Bank Ltd, 25 kings Hill Avenue, West Malling, Kent ME19 4JQ ## _**Structure, Governance and Management**_ ## _Governing Document_ Sussex Festival of Dance & Song (The Festival) is a private company limited by guarantee (it meets the conditions for exemption from the requirements to have a name ending with “Limited” or permitted alternative) and a registered charity governed by its memorandum and articles of association dated 12 July 2010. ## _Appointment of Trustees_ The Trustees are appointed in accordance with the provisions of the Memorandum and Articles of Association. ## _Organisation_ The charity is managed and run by the Trustees, who are also executive directors of the company, contributing their time freely. Jo Arnett-Morrice is the overall Festival manager. The Trustees meet at least 4 times a year. The charity is affiliated to The British & International Federation of Festivals for Music, Dance and Speech. ## _Risk Management_ The Trustees carry out a review of the Charity’s activities and consider the risks to which the charity is exposed. Susan Highsted and Jane Clark are the Festival’s Safeguarding officers. They continue to undertake Safeguarding courses as required. Assessment of risks is undertaken before entering any venue used and Public and employer’s liability is taken out. ## _Objectives and Activities_ The objects of the Charity are to advance, promote and encourage generally and in particular by means of competitive festivals the study and practice of the arts of dance and singing. The charity also aims to foster the aims and objects of the British & International Federation of Festival for Music, Dance & Speech. The principal activity of the charity is the organisation of an annual competitive festival of dancing and singing. The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust’s objectives and in planning future activities. ## _Achievements and Performance_ The Festival took place in April for 6 days at Roedean school for solos, duets, trios and quartets and at the Hawth theatre in Crawley for the Group dances also in April. The Festival was very successful The centenary of The Festival takes place in 2024 and is being celebrated at Glyndebourne on March 24[th] with a gala performance of group dances from over 20 dance schools across the region. ## _Financial Review_ The Accounts of The Festival this year are very favourable and the profit that the Festival has made this year was £18929.80, plus a donation of £2000 from the Carden family in memory of Rosemary Carden, to go towards the purchase of medals for the Centenary year. The accounts comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice – Accounting and Reporting by Charities, issued in March 2005. ## _Reserves Policy_ The Charity has restricted reserves of £2000 as at the accounting reference period, to go towards the cost of medals for the Centenary year. ## _Statement of Trustees’ responsibilities_ The trustees (who are also directors of Sussex Festival of Dance & Song for the purposes of Company Law), are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company Law requires the trustees to prepare accounts for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure of the charitable company for the year. In preparing these statements the trustees are required to: - Select suitable accounting policies and then apply them consistently - Observe the methods and the principles in the Charities SORP - Make judgements and estimates that are reasonable and prudent - State whether applicable UK standards have been followed, subject to any material departures disclosed and explained in the financial statements - Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking steps for the prevention of fraud and other regularities. The Trustees’ report has been prepared taking advantage of the small companies’ exemption in Section 415A of the Companies Act 2006. Approved by a member of the management committee on 12[th] December2033 and signed on their behalf by Mrs Rebecca A Kirkham Trustee and Finance Director 2. ## **SUSSEX FESTIVAL OF DANCE & SONG (A private company limited by guarantee)** **STATEMENT OF FINANCIAL ACTIVITIES (Including Income & Expenditure Account) FOR THE YEAR ENDED 31st JULY 2023** |**Notes**
**Incoming resources**
Voluntary Income:
Sponsorship
Bank interest
Donation
Donation specifc funds for medals
**Incoming resources from charitable activities**
Dance & Song festival
3
**Total Incoming resources**
**Resources expended**
Dance & song Festival
7
**Total resources expended**
Specifc funds for Medals
2000.00
Proft for the year
18729.80
**Net movement in funds**
**Total funds Brought forward**
**Total Funds Carried forward**|2023
3573.33
160.26
2000.00
44407.04
50140.63
29210.83
29210.83
20929.80
24910.04
45839.84| |---|---| 2 ## **SUSSEX FESTIVAL OF DANCE & SONG** ## **(A private company limited by guarantee) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st July 2023** ## **1 Accounting policies** The accounts have been prepared in accordance with the Statemen Recommended Practice, Accounting and Reporting by charities (SOR in March 2005, the Financial Reporting Standard for Smaller Entities 2008), and the Companies Act 2006. The principal accounting polici the preparation of the accounts are as follows:- ## **Incoming resources** Income from donations is included when receivable unless specified ## **Resources expended** Resources expended are included in the Statement of Financial Acti accruals basis, inclusive of VAT which cannot be recovered. Costs ar an actual basis. ## **2 Legal status of the charity** The charity is a private company limited by guarantee and has no sh The liability of each member in the event of winding up is limited to ## **3 Incoming resources from operation of festival** |**3 Incoming resources from operation of festival**||| |---|---|---| |Entry fees
Theatre Admissions
Merchandise
Refreshments sale Roedean
Photographic Commission
Lanyard sales
Medal sales
W/B incorrect credit to Bank
**4 Debtors**
Donations
Deposit Glyndebourne 2024
**5 Creditors**
Due to Roedean
Incorrect payment into account
Due to Folkington
Trustee expenses|**2023**
20677.68
20985.86
0.00
0.00
749.50
495.00
1299.00
200.00
44407.04|| |||900.00
900.00| |||| 0.00 ## **6 Trustee Remuneration** No trustee or other person related to the Charity had any personal i contract or transaction entered into by the Charity during the year. 3 **SUSSEX FESTIVAL OF DA (A private company limited** ## **BALANCE SHEET AS AT 3** |||**Notes**| |---|---|---| |2022||| ||**Current Assets**|| ||Debtors & Pre-payments|4| ||Cash at bank|| |3493.33|Cash in hand|| |2.49||| |3471.26||| ||**Current Liabilities**|| ||Creditors|5| ||**Net current assets**|| |41427.31||| ||**Total Funds Carried forwarcd**|| |48394.39||| |38030.26||| ||For the period ended 31st July 2023 the company was en|| ||under section 477 of the Companies Act 2006 relating to|| |38030.26|Trustees Responsibilities :|| ||The members have not required the company to obtain a|The members have not required the company to obtain a| ||period in question in accordance with section 476;|period in question in accordance with section 476;| |10364.13|The trustees acknowledge their responsibilities for comp|| ||Act with respect to accounting records and the preparati|| |14545.91||| ||Approved by a member of the management committee o|| |24910.04|and signed on their behalf by|| ||Mrs Rebecca A Kirkham|| ||**Trustee & Finance Director**|| ||The notes on pages
3 & 4|form part of these acco| 1 **SUSSEX FESTIVAL OF DA (A private company limited NOTES TO THE ACCOUNT FOR THE YEAR ENDED 31** ## **7 Cost of operation of festival** t of RP 2005) issued s (effective es adopted in Hire of premises Subscriptions by the donor. Insurance Adjudicators fees, hotel & expenses vities on an Medals, Shields, plaques &trophies re allocated on Catering Gifts First Aid course/first aid required Wristbands hare capital. Database £1. Festival Manager fee Annual return Web hosting **2022** Programme setting COVID equipment 26394.26 Volunteer expenses 12563.02 Chaperone Licences 638.00 Announcers 221.50 Trustee expenses 1074.64 Bank/cc charges 535.89 Cost of refreshments sold Software subscriptions Sundry 41427.31 Advertising 100th Launch party 3471.26 Stationery/P&P Signage/theatre equipment 3471.26 Gibraltar expenses 3133.75 200.00 313.90 Total Expenses 618.40 4266.05 nterest in any **ANCE & SONG d by guarantee)** ## **31st JULY 2023** |2023
2022
900.00
3471.26
44689.84
25346.83
250.00
358.00
45839.84
29176.09
4266.05
45839.84
45839.84|24910.04| |---|---| ||24910.04| ntitled to exemption from audit o small companies. an audit of its accounts for the plying with the requirements of the on of Accounts. on 12th December 2023 ounts ## **NCE & SONG by guarantee) TS continued 1[ST] JULY 2023** |**2023**
11631.90
359.50
250.00
3631.54
1325.62
648.63
131.62
56.96
1672.00
750.00
13.00
428.76
4063.24
40.00
733.90
1248.25
437.67
603.47
329.37
194.41
660.99
29210.83|**2022**
13215.50
352.50
250.00
3894.33
885.18
1154.92
137.78
207.34
49.35
4490.50
1000.00
13.00
559.71
300.00
83.03
4351.35
230.00
1001.39
855.40
257.23
186.29
728.59
25.74
40.00
3471.26
289.87
38030.26| |---|---| ## **Compatibility Report for Full Accounts 2021-22.xls Run on 13/09/2022 15:23** If the workbook is saved in an earlier file format or opened in an earlier version of Microsoft Excel, the listed features will not be available. ## **Significant loss of functionality** One or more cells in this workbook contain a formula that has spilled or may spill in the future. These formulas will be converted into legacy array formulas and will not spill or change dimension in older versions of Excel. This workbook contains data types that are not supported in earlier versions of Excel. In earlier versions, these data types will either show an error, or be replaced with other similar types. Those types may not look or act the same. One or more functions or operators in this workbook are not available in earlier versions of Excel. When recalculated in earlier versions, these formulas will return a #NAME? error instead of calculated results. ## **# of occurrences Version** |1|| |---|---| |Full Accounts'!R22|Excel 97-2003| ||Excel 2007| ||Excel 2010| ||Excel 2013| ||Excel 2016| ||Excel 2019| |1|| |---|---| |Full Accounts'!R22|Excel 97-2003| ||Excel 2007| ||Excel 2010| ||Excel 2013| ||Excel 2016| ||Excel 2019| ||| |1|| |Full Accounts'!R22|Excel 97-2003| ||Excel 2007| ||Excel 2010| ||Excel 2013| ||Excel 2016| ||Excel 2019| CHARITY COMMISSION FOR ENGLAND AND WALES Indopondent oxamlnerfs report on tho accounts vaLuI 04 CC AN)0 ￿C)r On for tkn•Y￿r Chwrltyno IW¥nyl 1139>97 I report to Ihe trustees on my oxamlnalon of ts arts)unts ofthe IthBrity (l￿T￿ forth8ye8randed 31 07 aoz4 R#ponslbllltt•• and As tho chaAty tn*eeB oElheTnJs( yryj gre res￿￿[bl&fOrIhe prepHral*)rb b￿1$ of r•wt cri￿ 8to)unts Ihe rwulrements of tho Chth Acl 2011 ftha Acri. I report In respect of rnyexamin8fjon of the TruB¥¥ 8Ct¢xJnts carrfeo out und8rs8Ctk)n 145 01 th8 2011 Act and In Car￿ng out my examlnatkn, I have f￿loWed Ih& appl1[￿￿8 Olt*fjons by the ChaFity Comtniss undor sethn 14515Mbl ofltho Ad. Inthpendont I have my @xaminatkJn. I that no rnatters hav •xarnln•fs stai•m•nt com8 lo my att•ntlon ') In ronner¢knTEwlth the axamlnalon ma cause tr) bel￿¥0 that h. any mater respec ac¢ountTrno reccKd5￿rO notkopt In 8ccrrtancowlth YO￿On 130 of Ih6 Act c Ihe aoctyjnls do aco)rd the 8cwuntir¥ r￿8 I have no conr*m& and have (xme ar*￿ cthèr m8ttets in cann￿11n the 8xaminatioTr to whith attenlbn shwkl be drawn In orderto anabEe prvp8r undetstanding ofth8 tLc¢unts lo bo raacw. sg delgtp the wordsin the ￿theYd0 ￿ltIpP￿. Slgnqd: g 11 >0 13 R•t•v*rt prof•Mlonal quaUAutlonl•l or body IER O¢tol>•r2018