CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 18t June 2023 Period stsrt date To 31st May 2024 Period end date Charity name: WORKINGTON PLAYGOERS CLUB Charity registration number: 1138473 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its governing dUment Parg 1.17 TO PROMOTE, MAINTAIN, IMPROVE AND ADVANCE EDUCATION. PARTICULARLY BY THE PRODUCTION OF PLAYS AND THE ENCOURAGEMENT OF THE ARTS. INCLUDING THE ARTS OF DRAMA, MIME, DANCE, SINGING AND MUSIC. PRODUCTION OF PUBLIC PLAYS BY MEMBERS. HIRING OF THEATRE TO OTHER PERFORMERS AND ARTISTS Summary ofthe main activities in relation to those purposes for the publi enefit, in particular, the activities, projects or services identrfied in the accounts. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefrt Para 1.17 and 1.19 Para 1.18 CONFIRMED Additional inforniation loptlonall You ma choose to include further stalements where relevant about.. SORP fe[ere Para 1 38 Policy on grant making Para 1.38 Policy on social investmènt including program related inveslment Para 1.38 Contribution made by volunteers Other
Achievements and Performance SORP relenCe THE BUILDING HOLDS A PREMISES LICENCE FOR THEATRICAL PERFORMANCES AND THE SALE OF ALCOHOL PLAYS AND OTHER THEATRICAL EVENTS HAVE BEEN STAGED DURING THE YEAR. THE THEATRE HASALSO BEEN HIRED OVT FOR PU8LIC EVEMfS. MEMBERS OF THE CHARITY HAVE TAKEN PART IN PRODUCING PLAYS BYTHE CHARITY, BUILDING STAGE SETS AND OPERATING LIGHTING AND SOUND EQUIPMENT. MEMBERS HAVE STAFFED THE THEATRE BUILDING DURING PUBLIC OPENING HOURS. PRODUCTIONS OF PLAYS BY THE JUNIOR SECTION HAVE ALSO TAKEN PLACE. Summary of the main achievements ofthe Gharity, identifying the difference the charity's work has made to the circumslances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Addltlonal Information (optional You ma choose to include further statements where relevant about.. Achievements against objectives set Para 1.41 Perfonnance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other
Financial Review Review of the charity's financial position at the end of the eriod Stalement explaining the policy for holding reserves statin are held Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Para 1.21 PLEASE REFER TO ACCOUNrs Para 1.22 PLEASE REFER TO ACCOUNTS Para 1.22 Pala 1.22 PLEASE REFER TO Accoumrs Para 1.24 Para 1.23 Additional information {optional) You ma choose to include further statements where relevant about.. SALES OF TICKETS TO PUBLIC FOR PERFORMANCES STAGED BY THE CHARITY MEM8ERS' SUBSCRIPTIONS FEES PAID BY THIRD PARTIES FOR HIRE OF THEATRE SALES OF REFRESHMENTS The charity's principal sources of funds (including any fundraising} Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other Structure, Governance and Management Description of charity's trusts.. Type of governing document Para 1.25 INORPORATED (LIMITED BY GVARANTEEI How is the charity constitLrted? Para 1 25 INORPORATED (LIMITED BY GUARANTEEI .Ip.i)tinrl l .1 Ill Trustee selection methods including details of any constitutional provisions e.g. election lo post or name of any person or body entitled to appoint one or more trustees Para 1.25 APPOINTMENT BY MEMBERS AT AGM IN ACCORDANCE WITH ARTICLES
Addltional infomiation (optional) You ma choose to include further statements where relevant about.. Policies and prOdureS adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Pala 1.51 Other Reference and Administrative details Charit name Other name the chari uses Registered charity numtrEr Charily's principal address WORKINGTON POLATGOERS CLUB WORKINGTON POLATGOERS CLUB LIMITED 1138473 THEATRE ROYAL WASHINGTON STREET WORKINGTON CUMBRIA CA14 4AZ Names of the charity trustees who manage thè charlty Dates acted if not for who gar Trustee name Offle• Ilf any) DIRECTOR Name of person lor body) •ntitl¢d toa olnt trustse Ifan CHARLES GEOFFREY HALL ANNE BOWMER DIRECTOR JENNIFER RUSHTON DIRECTOR JANE DOUGLAS DIRECTOR EMILY ELSIE AVERY HARDY-SIMS DIRECTOR SCOTh PETER ASHTON DIRECTOR PETER ANTHONY MAGORRIAN DIRECTOR ANN GILDA WELLS DIRECTOR 10
Cor orate trustees - names of the directors at the date the re ortwasa roved Dirèctor name Name of trustees holding litle to property belonging to the charity Trustee name Dates aeted if not for whole ear Funds held as custodian trustees on behalf of others Description of the assets NONE held in this capacrty Name and objects of the harity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Additional inforniation loptionall Names and addresses of advisers {Optional information Type of Name Address adviser Name of chief executivo or names of senior staff members (Optional infomiation) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details
Other o tional information Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signaturels) Full namels) Position leg Secretary, Chair, etcl CHARLES G OFFREY HA',LL SECRETARY Dats 14 AUGUST 2024
Charity registration number 1138473
Company registration number 07099666 (England and Wales)
WORKINGTON PLAYGOERS CLUB
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2023
WORKINGTON PLAYGOERS CLUB
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Mr C G Hall |
|---|---|
| Mrs A G Wells | |
| Mr A J Parker | |
| Mr S P Ashton | |
| Ms A E Bowmer | |
| Ms J Rushton | |
| Secretary | Mr C G Hall |
| Charity number | 1138473 |
| Company number | 07099666 |
| Principal address | Theatre Royal |
| Washington Street | |
| Workington | |
| Cumbria | |
| CA14 3AW | |
| Registered office | Brockbank Curwen Cain & Hall Limited |
| 68 Curzon Street | |
| Maryport | |
| Cumbria | |
| CA15 6DA | |
| Independent examiner | Mr William Moore BA, FCA |
| Unit 7B Lakeland Business Park | |
| Lamplugh Road | |
| Cockermouth | |
| Cumbria | |
| CA13 0QT |
WORKINGTON PLAYGOERS CLUB
CONTENTS
| Page | |
|---|---|
| Chair's Report | 1 |
| Trustees' report | 2 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 - 8 |
| Notes to the financial statements | 9 - 22 |
WORKINGTON PLAYGOERS CLUB
CHAIR'S REPORT
FOR THE YEAR ENDED 31 MAY 2023
The new Season started off well, with audiences increasing to over 60% of all seats available.
We have reduced the number of days per Playgoers production this year from five nights to four to reduce our overhead and licence costs. We have secured a tenant in our back offices that support young adults and contributes much needed revenue. Despite our Gross profit looking much healthier this year, and the valiant efforts of our members to bring in donations and increase subscriptions, we have again made a loss. The loss is much less than last year and is attributed to increased maintenance costs and unprecedented inflation, in particular energy costs and insurance.
We applied for funding this year to the Community Investment Funding in Allerdale. This was unsuccessful for this year but they have agreed to fund a feasibility study. This study will help formulate our strategies going forward and provide sufficient evidence to support future funding applications.
Once again thanks to our members for keeping the theatre in good working order. Everyone is now used to the new tills, our coffee mornings are a monthly regular. Our maintenance members work tirelessly to ensure we keep up to date with the expectations of current regulations. Productions and stage management plan set building and offer technical services to our hires, giving up their time to ensure the theatre can continue to provide a home for the Workington Playgoers. The front of house crew supports all the shows and events that come our way, working shifts around their day jobs or other commitments. Publicity collaborated with Wordsworth House including photo shoots, and period costumes to widen our reach on advertising along with regular competitions to win tickets and social media posts. We often make costumes to keep the cost down and are lucky to have skilled members who can fulfil these essential roles. Just like any other business we rely on our Finance Director who, by being prudent, has ensured that the losses we have made in the last two years has not stopped us. We set up our own booking office and web pages to ensure ticket booking is available on the internet. Of course, we need actors and Directors who are willing to give up their time and put on a production so we can continue in our mission to provide a great show. As Chair I am proud to represent the theatre and am thankful for all the good people who give up their time to make this set up work.
My manifesto, as chair this year aimed to reduce costs and increase audiences. We have an opportunity to reduce our energy bills and support the carbon zero target if we are successful with a funding bid to replace all our stage lights with LEDs.
This year we are holding our AGM on the 24th August, in the auditorium.
I would like to take this opportunity to thank our president and all the members on council for their valued input
Anne Bowmer Chairperson
Date: 24 August 2023
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WORKINGTON PLAYGOERS CLUB
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MAY 2023
The trustees present their annual report and financial statements for the year ended 31 May 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
The Charity's objects are to promote, maintain, improve and advance education, particularly through the production of plays and the encouragement of the arts including the arts of drama, mime, dance, singing and music.
The organisation is an educational arts charity delivering benefits through theatre productions. Membership is open to all members of the general public and involves people from the community who offer their skills. These skills include the production and maintenance of the costumes, the construction of the sets, performing on stage and assisting with the operation of the bar and coffee bar. The coffee bar is open to the general public on Saturday mornings and the premises and costumes are available for hire to other organisations. There are concessionary fees available for young people and those aged over 60 for both theatre performances and membership subscriptions. Membership subscriptions for young people also include free admission to performances.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
Achievements and performance
The main achievements and activities of the Charity through the year are given in full detail in the Chair's report.
Financial review
During the year the Charity received total income of £48,889, all of which was unrestricted income. This is an increase of £19,431 from last year when ticket sales were lower following the Covid-19 pandemic. Income this year came from subscriptions, ticket sale, coffee/bar sales and hire of the auditorium and adjoining rooms. Expenditure has also increased significantly from £60,570 to £72,936, largely due to higher maintenance costs including roof repairs. This has led to a loss of £23,547, which includes £18,429 for annual depreciation of fixed assets.
Cash reserves are held in low risk bank accounts. The Directors aim to generate a surplus each year that can be used to further develop the organisation.
The Directors have a reserves policy to maintain 12 months' general day-to-day running and maintenance costs which in a normal year is estimated to be around £30,000. This was met at the year end.
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WORKINGTON PLAYGOERS CLUB
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
Structure, governance and management
Workington Playgoers Club is a company limited by guarantee and is regulated by the Memorandum and Articles of Association dated 9 October 2009 as amended by a Special Resolution dated 14 September 2010.
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Mr C G Hall
Mrs A G Wells Mr A J Parker Mrs G E Walker (Resigned 6 September 2022) Mr S P Ashton Mr J L H Last (Resigned 6 September 2022) Ms G R Douglas-Brown (Resigned 6 September 2022) Ms A E Bowmer Ms J Rushton
The council members are elected by the membership at the Annual General Meeting for the following year. There is a Theatre Management Group which looks after the theatre day to day running, and a Playgoers Production Committee to exclusively look after all of the activities of Workington Playgoers. These are both chaired by members of the Council and are made up from council members and other members who are coopted as required for specific tasks. All major policy items are referred back to Council. Council meets quarterly to concentrate on overall strategy and forward planning. The Theatre Management Group, Production Team and Publicity and Marketing Team meet monthly.
Small company provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
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WORKINGTON PLAYGOERS CLUB
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
Statement of Trustees' Responsibilites
The trustees, who are also the directors of Workington Playgoers Club for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees' report was approved by the Board of Trustees.
Ms A E Bowmer
Trustee
24 August 2023
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WORKINGTON PLAYGOERS CLUB
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF WORKINGTON PLAYGOERS CLUB
I report to the trustees on my examination of the financial statements of Workington Playgoers Club (the charity) for the year ended 31 May 2023.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Mr William Moore BA, FCA
Unit 7B Lakeland Business Park Lamplugh Road Cockermouth Cumbria CA13 0QT
Dated: 24 August 2023
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WORKINGTON PLAYGOERS CLUB
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MAY 2023
| Unrestricted Restricted funds funds 2023 2023 Notes £ £ Income and endowments from: Donations and legacies 3 3,135 - Charitable activities 4 39,487 - Other trading activities 5 3,719 - Investments 6 306 - Other income 7 2,242 - Total income 48,889 - Expenditure on: Raising funds 8 2,230 - Charitable activities 9 56,958 13,748 Total expenditure 59,188 13,748 Net expenditure for the year/ Net movement in funds (10,299) (13,748) Fund balances at 1 June 2022 168,840 470,451 Fund balances at 31 May 2023 158,541 456,703 |
Total Unrestricted Restricted funds funds 2023 2022 2022 £ £ £ 3,135 2,290 - 39,487 23,283 - 3,719 3,876 - 306 9 - 2,242 - - 48,889 29,458 - 2,230 2,230 - 70,706 43,734 14,606 72,936 45,964 14,606 (24,047) (16,506) (14,606) 639,291 185,346 485,057 615,244 168,840 470,451 |
Total 2022 £ 2,290 23,283 3,876 9 - 29,458 2,230 58,340 60,570 (31,112) 670,403 639,291 |
|---|---|---|
| Donations and legacies 3 Charitable activities 4 Other trading activities 5 Investments 6 Other income 7 Total income Expenditure on: Raising funds 8 Charitable activities 9 Total expenditure Net expenditure for the year/ Net movement in funds Fund balances at 1 June 2022 Fund balances at 31 May 2023 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
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WORKINGTON PLAYGOERS CLUB
BALANCE SHEET
AS AT 31 MAY 2023
| Notes Fixed assets Tangible assets 15 Current assets Stocks 16 Debtors 17 Cash at bank and in hand Creditors: amounts falling due within one year 18 Net current assets Total assets less current liabilities Income funds Restricted funds 19 Unrestricted funds Designated funds 20 General unrestricted funds |
2023 £ 841 3,114 48,052 52,007 (6,848) 18,941 139,600 |
£ 570,085 45,159 615,244 456,703 158,541 615,244 |
2022 £ 631 696 54,756 56,083 (5,306) 20,253 148,587 |
£ 588,514 50,777 |
|---|---|---|---|---|
| 639,291 | ||||
| 470,451 168,840 |
||||
| 639,291 |
The notes on pages 9 to 22 form part of these financial statements.
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WORKINGTON PLAYGOERS CLUB
BALANCE SHEET (CONTINUED)
AS AT 31 MAY 2023
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 May 2023.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Trustees on 24 August 2023
Mrs A G Wells
Trustee
Company registration number 07099666
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WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2023
1 Accounting policies
Charity information
Workington Playgoers Club is a private company limited by guarantee incorporated in England and Wales. The registered office is Brockbank Curwen Cain & Hall Limited, 68 Curzon Street, Maryport, Cumbria, CA15 6DA.
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. All income is net of VAT where applicable.
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WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
1 Accounting policies
(Continued)
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Freehold land and buildings 2% straight line Fixtures and fittings 4-33% straight line
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Impairment of fixed assets
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
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WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
1 Accounting policies
(Continued)
1.8 Stocks
Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.
Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.
1.9 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.10 Financial instruments
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
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WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
2 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
3 Donations and legacies
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2023 | 2022 | |
| £ | £ | |
| Donations and gifts | 1,020 | 25 |
| Subscriptions | 2,115 | 2,265 |
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WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
4 Charitable activities
| Performances Coffee Bar and Bar Theatre and Room Hire 2023 2023 2023 £ £ £ Sales - tickets, programmes and bar 12,220 6,561 11,620 Charitable rental income - - 9,086 12,220 6,561 20,706 |
Total 2023 Performances Theatre Royal Youth Coffee Bar and Bar Theatre and Room Hire 2022 2022 2022 2022 £ £ £ £ £ 30,401 9,281 1,920 2,981 3,832 9,086 - - - 5,269 39,487 9,281 1,920 2,981 9,101 |
Total 2022 £ 18,014 5,269 |
|---|---|---|
| 23,283 |
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WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
| 5 6 7 8 |
Other trading activities Unrestricted Unrestricted funds funds 2023 2022 £ £ Golden Jubilee Club 3,719 3,876 Investments Unrestricted Unrestricted funds funds 2023 2022 £ £ Interest receivable 306 9 Other income Unrestricted Total funds 2023 2022 £ £ Feed in tariff 2,242 - Raising funds Unrestricted Unrestricted funds funds 2023 2022 £ £ Fundraising and publicity Golden Jubilee Club 2,230 2,230 |
|---|---|
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WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
| 8 | Raising funds | (Continued) | |
|---|---|---|---|
| 2,230 | 2,230 |
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WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
9 Charitable activities
| Performanc es Coffee Bar and Bar Theatre and Room Hire 2023 2023 2023 £ £ £ Production costs 5,509 - - Royalties - - - Sundry costs 247 59 246 Visiting performers - - 10,843 Purchases - 2,450 - 5,756 2,509 11,089 Share of support costs (see note 10) 26,996 2,008 21,028 Share of governance costs (see note 10) 782 136 402 33,534 4,653 32,519 Analysis by fund Unrestricted funds 24,511 4,603 27,844 Restricted funds 9,023 50 4,675 33,534 4,653 32,519 |
Total 2023 Performanc es Theatre Royal youth Coffee Bar and Bar Theatre and Room Hire 2022 2022 2022 2022 £ £ £ £ £ 5,509 9,074 1,721 - - - 900 - - - 552 287 901 - - 10,843 - - - 3,491 2,450 - - 1,061 - 19,354 10,261 2,622 1,061 3,491 50,032 26,690 3,623 450 8,058 1,320 1,633 258 - 193 70,706 38,584 6,503 1,511 11,742 56,958 27,879 3,961 1,461 10,433 13,748 10,705 2,542 50 1,309 70,706 38,584 6,503 1,511 11,742 |
Total 2022 £ 10,795 900 1,188 3,491 1,061 |
|---|---|---|
| 17,435 38,821 2,084 |
||
| 58,340 | ||
| 43,734 14,606 |
||
| 58,340 |
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WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
9 Charitable activities
(Continued)
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WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
10 Support costs
| Support costs Governance costs 2023 Support costs Governance costs £ £ £ £ £ Depreciation 18,429 - 18,429 19,296 - Rates and water 1,069 - 1,069 991 - Light and heat 6,915 - 6,915 5,472 - Repairs and maintenance 11,933 - 11,933 3,431 - Insurance 6,982 - 6,982 4,789 - Telephone 929 - 929 528 - Printing, postage and stationery 306 - 306 277 - Bank charges 142 - 142 59 - Sundry expenses 1,296 - 1,296 1,843 - Cleaning 2,031 - 2,031 2,135 - Independent examination fees - 500 500 - 500 Accountancy - 820 820 - 768 Legal and professional - - - - 816 50,032 1,320 51,352 38,821 2,084 Analysed between Charitable activities 50,032 1,320 51,352 38,821 2,084 11 Net movement in funds 2023 £ Net movement in funds is stated after charging/(crediting) Depreciation of owned tangible fixed assets 18,429 |
2022 £ 19,296 991 5,472 3,431 4,789 528 277 59 1,843 2,135 500 768 816 |
|---|---|
| 40,905 | |
| 40,905 | |
| 2022 £ 19,296 |
Depreciation of owned tangible fixed assets
- 18 -
WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
12 Independent examiner's fees
| Fees payable to the charity's independent examiner: Independent examination of the charity's annual accounts Non-independent examination services Other financial services |
2023 £ 500 820 |
2022 £ 500 |
|---|---|---|
| 768 |
13 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
During the year 4 council members (2022: 8) were reimbursed expenses totalling £3,130 (2022: £5,773) in respect of stationery, materials for performances, admin, utilities and maintenance costs. No trustee received any payment for professional or other services supplied to the charity (2022: Nil).
Number of employees this year: 0 Last year: 0
14 Employees
The average monthly number of employees during the year was:
| 2023 | 2022 | |
|---|---|---|
| Number | Number | |
| Total | - | - |
There were no employees whose annual remuneration was more than £60,000.
- 19 -
WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
15 Tangible fixed assets
| Freehold land and buildings Fixtures and fittings £ £ Cost At 1 June 2022 609,684 141,432 Disposals - (1,312) At 31 May 2023 609,684 140,120 Depreciation and impairment At 1 June 2022 85,187 77,415 Depreciation charged in the year 12,190 6,239 Eliminated in respect of disposals - (1,312) At 31 May 2023 97,377 82,342 Carrying amount At 31 May 2023 512,307 57,778 At 31 May 2022 524,497 64,017 16 Stocks 2023 £ Finished goods and goods for resale 841 17 Debtors 2023 Amounts falling due within one year: £ Trade debtors 1,282 Prepayments and accrued income 1,832 3,114 |
Total £ 751,116 (1,312) 749,804 162,602 18,429 (1,312) 179,719 570,085 588,514 2022 £ 631 2022 £ 604 92 696 |
|---|---|
- 20 -
WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
18 Creditors: amounts falling due within one year
| Creditors: amounts falling due within one year | ||
|---|---|---|
| Other taxation and social security Accruals and deferred income |
2023 £ 751 6,097 6,848 |
2022 £ 372 4,934 |
| 5,306 |
19 Restricted funds
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
| Balance at 1 June 2021 £ Property redevelopment 482,045 Theatre Royal Youth 3,012 485,057 |
Resources expended Balance at 1 June 2022 £ £ (13,751) 468,294 (855) 2,157 (14,606) 470,451 |
Resources expended Balance at 31 May 2023 £ £ (13,748) 454,546 - 2,157 (13,748) 456,703 |
Resources expended Balance at 31 May 2023 £ £ (13,748) 454,546 - 2,157 (13,748) 456,703 |
|---|---|---|---|
| 456,703 |
Restricted funds comprise of the property redevelopment fund, which is held for the refurbishment and redevelopment of the Wilson Street and Washington Street properties, and the Theatre Royal Youth fund.
- 21 -
WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
20 Designated funds
The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:
| Balance at 1 June 2021 £ Heating system/photovoltaic cells 22,353 22,353 |
Resources expended Balance at 1 June 2022 £ £ (2,100) 20,253 (2,100) 20,253 |
Resources expended Balance at 31 May 2023 £ £ (1,312) 18,941 (1,312) 18,941 |
Resources expended Balance at 31 May 2023 £ £ (1,312) 18,941 (1,312) 18,941 |
|---|---|---|---|
| 18,941 |
The heating system/photovoltaic cells fund relates to the replacement of the heating system and installation of photovoltaic cells on the roof. As the grant conditions have been met, the balance has been transferred to a designated fund and the annual depreciation charge is put through this fund.
21 Analysis of net assets between funds
| Analysis of net assets between funds | ||
|---|---|---|
| Unrestricted funds Restricted funds 2023 2023 £ £ Fund balances at 31 May 2023 are represented by: Tangible assets 115,539 454,546 Current assets/(liabilities) 43,002 2,157 158,541 456,703 |
Total Unrestricted funds Restricted funds 2023 2022 2022 £ £ £ 570,085 120,220 468,294 45,159 48,620 2,157 615,244 168,840 470,451 |
Total 2022 £ 588,514 50,777 |
| 639,291 |
22 Related party transactions
There were no disclosable related party transactions during the year (2022 - none), other than expenses reimbursed to council members detailed in note 12.
- 22 -
Charity registration number 1138473
Company registration number 07099666 (England and Wales)
WORKINGTON PLAYGOERS CLUB
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2023
WORKINGTON PLAYGOERS CLUB
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Mr C G Hall |
|---|---|
| Mrs A G Wells | |
| Mr A J Parker | |
| Mr S P Ashton | |
| Ms A E Bowmer | |
| Ms J Rushton | |
| Secretary | Mr C G Hall |
| Charity number | 1138473 |
| Company number | 07099666 |
| Principal address | Theatre Royal |
| Washington Street | |
| Workington | |
| Cumbria | |
| CA14 3AW | |
| Registered office | Brockbank Curwen Cain & Hall Limited |
| 68 Curzon Street | |
| Maryport | |
| Cumbria | |
| CA15 6DA | |
| Independent examiner | Mr William Moore BA, FCA |
| Unit 7B Lakeland Business Park | |
| Lamplugh Road | |
| Cockermouth | |
| Cumbria | |
| CA13 0QT |
WORKINGTON PLAYGOERS CLUB
CONTENTS
| Page | |
|---|---|
| Chair's Report | 1 |
| Trustees' report | 2 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 - 8 |
| Notes to the financial statements | 9 - 22 |
WORKINGTON PLAYGOERS CLUB
CHAIR'S REPORT
FOR THE YEAR ENDED 31 MAY 2023
The new Season started off well, with audiences increasing to over 60% of all seats available.
We have reduced the number of days per Playgoers production this year from five nights to four to reduce our overhead and licence costs. We have secured a tenant in our back offices that support young adults and contributes much needed revenue. Despite our Gross profit looking much healthier this year, and the valiant efforts of our members to bring in donations and increase subscriptions, we have again made a loss. The loss is much less than last year and is attributed to increased maintenance costs and unprecedented inflation, in particular energy costs and insurance.
We applied for funding this year to the Community Investment Funding in Allerdale. This was unsuccessful for this year but they have agreed to fund a feasibility study. This study will help formulate our strategies going forward and provide sufficient evidence to support future funding applications.
Once again thanks to our members for keeping the theatre in good working order. Everyone is now used to the new tills, our coffee mornings are a monthly regular. Our maintenance members work tirelessly to ensure we keep up to date with the expectations of current regulations. Productions and stage management plan set building and offer technical services to our hires, giving up their time to ensure the theatre can continue to provide a home for the Workington Playgoers. The front of house crew supports all the shows and events that come our way, working shifts around their day jobs or other commitments. Publicity collaborated with Wordsworth House including photo shoots, and period costumes to widen our reach on advertising along with regular competitions to win tickets and social media posts. We often make costumes to keep the cost down and are lucky to have skilled members who can fulfil these essential roles. Just like any other business we rely on our Finance Director who, by being prudent, has ensured that the losses we have made in the last two years has not stopped us. We set up our own booking office and web pages to ensure ticket booking is available on the internet. Of course, we need actors and Directors who are willing to give up their time and put on a production so we can continue in our mission to provide a great show. As Chair I am proud to represent the theatre and am thankful for all the good people who give up their time to make this set up work.
My manifesto, as chair this year aimed to reduce costs and increase audiences. We have an opportunity to reduce our energy bills and support the carbon zero target if we are successful with a funding bid to replace all our stage lights with LEDs.
This year we are holding our AGM on the 24th August, in the auditorium.
I would like to take this opportunity to thank our president and all the members on council for their valued input
Anne Bowmer Chairperson
Date: 24 August 2023
- 1 -
WORKINGTON PLAYGOERS CLUB
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 31 MAY 2023
The trustees present their annual report and financial statements for the year ended 31 May 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
The Charity's objects are to promote, maintain, improve and advance education, particularly through the production of plays and the encouragement of the arts including the arts of drama, mime, dance, singing and music.
The organisation is an educational arts charity delivering benefits through theatre productions. Membership is open to all members of the general public and involves people from the community who offer their skills. These skills include the production and maintenance of the costumes, the construction of the sets, performing on stage and assisting with the operation of the bar and coffee bar. The coffee bar is open to the general public on Saturday mornings and the premises and costumes are available for hire to other organisations. There are concessionary fees available for young people and those aged over 60 for both theatre performances and membership subscriptions. Membership subscriptions for young people also include free admission to performances.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
Achievements and performance
The main achievements and activities of the Charity through the year are given in full detail in the Chair's report.
Financial review
During the year the Charity received total income of £48,889, all of which was unrestricted income. This is an increase of £19,431 from last year when ticket sales were lower following the Covid-19 pandemic. Income this year came from subscriptions, ticket sale, coffee/bar sales and hire of the auditorium and adjoining rooms. Expenditure has also increased significantly from £60,570 to £72,936, largely due to higher maintenance costs including roof repairs. This has led to a loss of £23,547, which includes £18,429 for annual depreciation of fixed assets.
Cash reserves are held in low risk bank accounts. The Directors aim to generate a surplus each year that can be used to further develop the organisation.
The Directors have a reserves policy to maintain 12 months' general day-to-day running and maintenance costs which in a normal year is estimated to be around £30,000. This was met at the year end.
- 2 -
WORKINGTON PLAYGOERS CLUB
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
Structure, governance and management
Workington Playgoers Club is a company limited by guarantee and is regulated by the Memorandum and Articles of Association dated 9 October 2009 as amended by a Special Resolution dated 14 September 2010.
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Mr C G Hall
Mrs A G Wells Mr A J Parker Mrs G E Walker (Resigned 6 September 2022) Mr S P Ashton Mr J L H Last (Resigned 6 September 2022) Ms G R Douglas-Brown (Resigned 6 September 2022) Ms A E Bowmer Ms J Rushton
The council members are elected by the membership at the Annual General Meeting for the following year. There is a Theatre Management Group which looks after the theatre day to day running, and a Playgoers Production Committee to exclusively look after all of the activities of Workington Playgoers. These are both chaired by members of the Council and are made up from council members and other members who are coopted as required for specific tasks. All major policy items are referred back to Council. Council meets quarterly to concentrate on overall strategy and forward planning. The Theatre Management Group, Production Team and Publicity and Marketing Team meet monthly.
Small company provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
- 3 -
WORKINGTON PLAYGOERS CLUB
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
Statement of Trustees' Responsibilites
The trustees, who are also the directors of Workington Playgoers Club for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgements and estimates that are reasonable and prudent; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees' report was approved by the Board of Trustees.
Ms A E Bowmer
Trustee
24 August 2023
- 4 -
WORKINGTON PLAYGOERS CLUB
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF WORKINGTON PLAYGOERS CLUB
I report to the trustees on my examination of the financial statements of Workington Playgoers Club (the charity) for the year ended 31 May 2023.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
-
2 the financial statements do not accord with those records; or
-
3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Mr William Moore BA, FCA
Unit 7B Lakeland Business Park Lamplugh Road Cockermouth Cumbria CA13 0QT
Dated: 24 August 2023
- 5 -
WORKINGTON PLAYGOERS CLUB
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MAY 2023
| Unrestricted Restricted funds funds 2023 2023 Notes £ £ Income and endowments from: Donations and legacies 3 3,135 - Charitable activities 4 39,487 - Other trading activities 5 3,719 - Investments 6 306 - Other income 7 2,242 - Total income 48,889 - Expenditure on: Raising funds 8 2,230 - Charitable activities 9 56,958 13,748 Total expenditure 59,188 13,748 Net expenditure for the year/ Net movement in funds (10,299) (13,748) Fund balances at 1 June 2022 168,840 470,451 Fund balances at 31 May 2023 158,541 456,703 |
Total Unrestricted Restricted funds funds 2023 2022 2022 £ £ £ 3,135 2,290 - 39,487 23,283 - 3,719 3,876 - 306 9 - 2,242 - - 48,889 29,458 - 2,230 2,230 - 70,706 43,734 14,606 72,936 45,964 14,606 (24,047) (16,506) (14,606) 639,291 185,346 485,057 615,244 168,840 470,451 |
Total 2022 £ 2,290 23,283 3,876 9 - 29,458 2,230 58,340 60,570 (31,112) 670,403 639,291 |
|---|---|---|
| Donations and legacies 3 Charitable activities 4 Other trading activities 5 Investments 6 Other income 7 Total income Expenditure on: Raising funds 8 Charitable activities 9 Total expenditure Net expenditure for the year/ Net movement in funds Fund balances at 1 June 2022 Fund balances at 31 May 2023 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
- 6 -
WORKINGTON PLAYGOERS CLUB
BALANCE SHEET
AS AT 31 MAY 2023
| Notes Fixed assets Tangible assets 15 Current assets Stocks 16 Debtors 17 Cash at bank and in hand Creditors: amounts falling due within one year 18 Net current assets Total assets less current liabilities Income funds Restricted funds 19 Unrestricted funds Designated funds 20 General unrestricted funds |
2023 £ 841 3,114 48,052 52,007 (6,848) 18,941 139,600 |
£ 570,085 45,159 615,244 456,703 158,541 615,244 |
2022 £ 631 696 54,756 56,083 (5,306) 20,253 148,587 |
£ 588,514 50,777 |
|---|---|---|---|---|
| 639,291 | ||||
| 470,451 168,840 |
||||
| 639,291 |
The notes on pages 9 to 22 form part of these financial statements.
- 7 -
WORKINGTON PLAYGOERS CLUB
BALANCE SHEET (CONTINUED)
AS AT 31 MAY 2023
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 May 2023.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Trustees on 24 August 2023
Mrs A G Wells
Trustee
Company registration number 07099666
- 8 -
WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2023
1 Accounting policies
Charity information
Workington Playgoers Club is a private company limited by guarantee incorporated in England and Wales. The registered office is Brockbank Curwen Cain & Hall Limited, 68 Curzon Street, Maryport, Cumbria, CA15 6DA.
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. All income is net of VAT where applicable.
- 9 -
WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
1 Accounting policies
(Continued)
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Freehold land and buildings 2% straight line Fixtures and fittings 4-33% straight line
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Impairment of fixed assets
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
- 10 -
WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
1 Accounting policies
(Continued)
1.8 Stocks
Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.
Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.
1.9 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.10 Financial instruments
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
- 11 -
WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
2 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
3 Donations and legacies
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2023 | 2022 | |
| £ | £ | |
| Donations and gifts | 1,020 | 25 |
| Subscriptions | 2,115 | 2,265 |
- 12 -
WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
4 Charitable activities
| Performances Coffee Bar and Bar Theatre and Room Hire 2023 2023 2023 £ £ £ Sales - tickets, programmes and bar 12,220 6,561 11,620 Charitable rental income - - 9,086 12,220 6,561 20,706 |
Total 2023 Performances Theatre Royal Youth Coffee Bar and Bar Theatre and Room Hire 2022 2022 2022 2022 £ £ £ £ £ 30,401 9,281 1,920 2,981 3,832 9,086 - - - 5,269 39,487 9,281 1,920 2,981 9,101 |
Total 2022 £ 18,014 5,269 |
|---|---|---|
| 23,283 |
- 13 -
WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
| 5 6 7 8 |
Other trading activities Unrestricted Unrestricted funds funds 2023 2022 £ £ Golden Jubilee Club 3,719 3,876 Investments Unrestricted Unrestricted funds funds 2023 2022 £ £ Interest receivable 306 9 Other income Unrestricted Total funds 2023 2022 £ £ Feed in tariff 2,242 - Raising funds Unrestricted Unrestricted funds funds 2023 2022 £ £ Fundraising and publicity Golden Jubilee Club 2,230 2,230 |
|---|---|
- 14 -
WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
| 8 | Raising funds | (Continued) | |
|---|---|---|---|
| 2,230 | 2,230 |
- 15 -
WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
9 Charitable activities
| Performanc es Coffee Bar and Bar Theatre and Room Hire 2023 2023 2023 £ £ £ Production costs 5,509 - - Royalties - - - Sundry costs 247 59 246 Visiting performers - - 10,843 Purchases - 2,450 - 5,756 2,509 11,089 Share of support costs (see note 10) 26,996 2,008 21,028 Share of governance costs (see note 10) 782 136 402 33,534 4,653 32,519 Analysis by fund Unrestricted funds 24,511 4,603 27,844 Restricted funds 9,023 50 4,675 33,534 4,653 32,519 |
Total 2023 Performanc es Theatre Royal youth Coffee Bar and Bar Theatre and Room Hire 2022 2022 2022 2022 £ £ £ £ £ 5,509 9,074 1,721 - - - 900 - - - 552 287 901 - - 10,843 - - - 3,491 2,450 - - 1,061 - 19,354 10,261 2,622 1,061 3,491 50,032 26,690 3,623 450 8,058 1,320 1,633 258 - 193 70,706 38,584 6,503 1,511 11,742 56,958 27,879 3,961 1,461 10,433 13,748 10,705 2,542 50 1,309 70,706 38,584 6,503 1,511 11,742 |
Total 2022 £ 10,795 900 1,188 3,491 1,061 |
|---|---|---|
| 17,435 38,821 2,084 |
||
| 58,340 | ||
| 43,734 14,606 |
||
| 58,340 |
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WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
9 Charitable activities
(Continued)
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WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
10 Support costs
| Support costs Governance costs 2023 Support costs Governance costs £ £ £ £ £ Depreciation 18,429 - 18,429 19,296 - Rates and water 1,069 - 1,069 991 - Light and heat 6,915 - 6,915 5,472 - Repairs and maintenance 11,933 - 11,933 3,431 - Insurance 6,982 - 6,982 4,789 - Telephone 929 - 929 528 - Printing, postage and stationery 306 - 306 277 - Bank charges 142 - 142 59 - Sundry expenses 1,296 - 1,296 1,843 - Cleaning 2,031 - 2,031 2,135 - Independent examination fees - 500 500 - 500 Accountancy - 820 820 - 768 Legal and professional - - - - 816 50,032 1,320 51,352 38,821 2,084 Analysed between Charitable activities 50,032 1,320 51,352 38,821 2,084 11 Net movement in funds 2023 £ Net movement in funds is stated after charging/(crediting) Depreciation of owned tangible fixed assets 18,429 |
2022 £ 19,296 991 5,472 3,431 4,789 528 277 59 1,843 2,135 500 768 816 |
|---|---|
| 40,905 | |
| 40,905 | |
| 2022 £ 19,296 |
Depreciation of owned tangible fixed assets
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WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
12 Independent examiner's fees
| Fees payable to the charity's independent examiner: Independent examination of the charity's annual accounts Non-independent examination services Other financial services |
2023 £ 500 820 |
2022 £ 500 |
|---|---|---|
| 768 |
13 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
During the year 4 council members (2022: 8) were reimbursed expenses totalling £3,130 (2022: £5,773) in respect of stationery, materials for performances, admin, utilities and maintenance costs. No trustee received any payment for professional or other services supplied to the charity (2022: Nil).
Number of employees this year: 0 Last year: 0
14 Employees
The average monthly number of employees during the year was:
| 2023 | 2022 | |
|---|---|---|
| Number | Number | |
| Total | - | - |
There were no employees whose annual remuneration was more than £60,000.
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WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
15 Tangible fixed assets
| Freehold land and buildings Fixtures and fittings £ £ Cost At 1 June 2022 609,684 141,432 Disposals - (1,312) At 31 May 2023 609,684 140,120 Depreciation and impairment At 1 June 2022 85,187 77,415 Depreciation charged in the year 12,190 6,239 Eliminated in respect of disposals - (1,312) At 31 May 2023 97,377 82,342 Carrying amount At 31 May 2023 512,307 57,778 At 31 May 2022 524,497 64,017 16 Stocks 2023 £ Finished goods and goods for resale 841 17 Debtors 2023 Amounts falling due within one year: £ Trade debtors 1,282 Prepayments and accrued income 1,832 3,114 |
Total £ 751,116 (1,312) 749,804 162,602 18,429 (1,312) 179,719 570,085 588,514 2022 £ 631 2022 £ 604 92 696 |
|---|---|
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WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
18 Creditors: amounts falling due within one year
| Creditors: amounts falling due within one year | ||
|---|---|---|
| Other taxation and social security Accruals and deferred income |
2023 £ 751 6,097 6,848 |
2022 £ 372 4,934 |
| 5,306 |
19 Restricted funds
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
| Balance at 1 June 2021 £ Property redevelopment 482,045 Theatre Royal Youth 3,012 485,057 |
Resources expended Balance at 1 June 2022 £ £ (13,751) 468,294 (855) 2,157 (14,606) 470,451 |
Resources expended Balance at 31 May 2023 £ £ (13,748) 454,546 - 2,157 (13,748) 456,703 |
Resources expended Balance at 31 May 2023 £ £ (13,748) 454,546 - 2,157 (13,748) 456,703 |
|---|---|---|---|
| 456,703 |
Restricted funds comprise of the property redevelopment fund, which is held for the refurbishment and redevelopment of the Wilson Street and Washington Street properties, and the Theatre Royal Youth fund.
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WORKINGTON PLAYGOERS CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MAY 2023
20 Designated funds
The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:
| Balance at 1 June 2021 £ Heating system/photovoltaic cells 22,353 22,353 |
Resources expended Balance at 1 June 2022 £ £ (2,100) 20,253 (2,100) 20,253 |
Resources expended Balance at 31 May 2023 £ £ (1,312) 18,941 (1,312) 18,941 |
Resources expended Balance at 31 May 2023 £ £ (1,312) 18,941 (1,312) 18,941 |
|---|---|---|---|
| 18,941 |
The heating system/photovoltaic cells fund relates to the replacement of the heating system and installation of photovoltaic cells on the roof. As the grant conditions have been met, the balance has been transferred to a designated fund and the annual depreciation charge is put through this fund.
21 Analysis of net assets between funds
| Analysis of net assets between funds | ||
|---|---|---|
| Unrestricted funds Restricted funds 2023 2023 £ £ Fund balances at 31 May 2023 are represented by: Tangible assets 115,539 454,546 Current assets/(liabilities) 43,002 2,157 158,541 456,703 |
Total Unrestricted funds Restricted funds 2023 2022 2022 £ £ £ 570,085 120,220 468,294 45,159 48,620 2,157 615,244 168,840 470,451 |
Total 2022 £ 588,514 50,777 |
| 639,291 |
22 Related party transactions
There were no disclosable related party transactions during the year (2022 - none), other than expenses reimbursed to council members detailed in note 12.
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