CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the period
From 18t June 2023 Period stsrt date To 31st May 2024 Period end date
Charity name: WORKINGTON PLAYGOERS CLUB
Charity registration number: 1138473
Objectives and Activities
SORP reference
Summary of the purposes of
the charity as set out in its
governing dUment
Parg 1.17
TO PROMOTE, MAINTAIN, IMPROVE AND
ADVANCE EDUCATION. PARTICULARLY BY THE
PRODUCTION OF PLAYS AND THE
ENCOURAGEMENT OF THE ARTS. INCLUDING
THE ARTS OF DRAMA, MIME, DANCE, SINGING
AND MUSIC.
PRODUCTION OF PUBLIC PLAYS BY MEMBERS.
HIRING OF THEATRE TO OTHER PERFORMERS
AND ARTISTS
Summary ofthe main
activities in relation to those
purposes for the publi
enefit, in particular, the
activities, projects or
services identrfied in the
accounts.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefrt
Para 1.17 and
1.19
Para 1.18
CONFIRMED
Additional inforniation loptlonall
You ma
choose to include further stalements where relevant about..
SORP fe[ere
Para 1 38
Policy on grant making
Para 1.38
Policy on social investmènt
including program related
inveslment
Para 1.38
Contribution made by
volunteers
Other
Achievements and Performance
SORP relenCe
THE BUILDING HOLDS A PREMISES LICENCE
FOR THEATRICAL PERFORMANCES AND THE
SALE OF ALCOHOL
PLAYS AND OTHER THEATRICAL EVENTS HAVE
BEEN STAGED DURING THE YEAR. THE
THEATRE HASALSO BEEN HIRED OVT FOR
PU8LIC EVEMfS.
MEMBERS OF THE CHARITY HAVE TAKEN PART
IN PRODUCING PLAYS BYTHE CHARITY,
BUILDING STAGE SETS AND OPERATING
LIGHTING AND SOUND EQUIPMENT.
MEMBERS HAVE STAFFED THE THEATRE
BUILDING DURING PUBLIC OPENING HOURS.
PRODUCTIONS OF PLAYS BY THE JUNIOR
SECTION HAVE ALSO TAKEN PLACE.
Summary of the main
achievements ofthe Gharity,
identifying the difference the
charity's work has made to
the circumslances of its
beneficiaries and any wider
benefits to society as a
whole.
Para 1.20
Addltlonal Information (optional
You ma
choose to include further statements where relevant about..
Achievements against
objectives set
Para 1.41
Perfonnance of fundraising
activities against objectives
set
Para 1.41
Investment performance
against objectives
Para 1.41
Other
Financial Review
Review of the charity's
financial position at the end
of the
eriod
Stalement explaining the
policy for holding reserves
statin
are held
Amount of reserves held
Reasons for holding zero
reserves
Details of fund materially in
deficit
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.21
PLEASE REFER TO ACCOUNrs
Para 1.22
PLEASE REFER TO ACCOUNTS
Para 1.22
Pala 1.22
PLEASE REFER TO Accoumrs
Para 1.24
Para 1.23
Additional information {optional)
You ma
choose to include further statements where relevant about..
SALES OF TICKETS TO PUBLIC FOR
PERFORMANCES STAGED BY THE CHARITY
MEM8ERS' SUBSCRIPTIONS
FEES PAID BY THIRD PARTIES FOR HIRE OF
THEATRE
SALES OF REFRESHMENTS
The charity's principal
sources of funds (including
any fundraising}
Para 1.47
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
A description of the principal
risks facing the charity
Para 1.46
Other
Structure, Governance and Management
Description of charity's
trusts..
Type of governing document
Para 1.25
INORPORATED (LIMITED BY GVARANTEEI
How is the charity
constitLrted?
Para 1 25
INORPORATED (LIMITED BY GUARANTEEI
.Ip.i)tinrl l .1 Ill
Trustee selection methods
including details of any
constitutional provisions e.g.
election lo post or name of
any person or body entitled
to appoint one or more
trustees
Para 1.25
APPOINTMENT BY MEMBERS AT AGM IN
ACCORDANCE WITH ARTICLES
Addltional infomiation (optional)
You ma
choose to include further statements where relevant about..
Policies and prOdureS
adopted for the induction
and training of trustees
Para 1.51
The charity's organisational
structure and any wider
network with which the
charity works
Para 1.51
Relationship with any related
parties
Pala 1.51
Other
Reference and Administrative details
Charit
name
Other name the chari
uses
Registered charity numtrEr
Charily's principal address
WORKINGTON POLATGOERS CLUB
WORKINGTON POLATGOERS CLUB LIMITED
1138473
THEATRE ROYAL
WASHINGTON STREET
WORKINGTON
CUMBRIA
CA14 4AZ
Names of the charity trustees who manage thè charlty
Dates acted if not for who
gar
Trustee name
Offle• Ilf any)
DIRECTOR
Name of person lor body) •ntitl¢d
toa
olnt trustse
Ifan
CHARLES GEOFFREY
HALL
ANNE BOWMER
DIRECTOR
JENNIFER RUSHTON
DIRECTOR
JANE DOUGLAS
DIRECTOR
EMILY ELSIE AVERY
HARDY-SIMS
DIRECTOR
SCOTh PETER
ASHTON
DIRECTOR
PETER ANTHONY
MAGORRIAN
DIRECTOR
ANN GILDA WELLS
DIRECTOR
10
Cor
orate trustees - names of the directors at the date the re
ortwasa
roved
Dirèctor name
Name of trustees holding litle to property belonging to the charity
Trustee name
Dates aeted if not for whole
ear
Funds held as custodian trustees on behalf of others
Description of the assets
NONE
held in this capacrty
Name and objects of the
harity on whose behalf the
assets are held and how this
falls within the custodian
charity's objects
Details of arrangements for
safe custody and
segregation of such assets
from the charity's own
assets
Additional inforniation loptionall
Names and addresses of advisers {Optional information
Type of
Name
Address
adviser
Name of chief executivo or names of senior staff members (Optional infomiation)
Exemptions from disclosure
Reason for non-disclosure of ke
ersonnel details
Other o
tional information
Declarations
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signaturels)
Full namels)
Position leg Secretary,
Chair, etcl
CHARLES G
OFFREY HA',LL
SECRETARY
Dats
14 AUGUST 2024
**Charity registration number 1138473**
**Company registration number 07099666 (England and Wales)**
## **WORKINGTON PLAYGOERS CLUB**
## **ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 MAY 2023**
## **WORKINGTON PLAYGOERS CLUB**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|**Trustees**|Mr C G Hall|
|---|---|
||Mrs A G Wells|
||Mr A J Parker|
||Mr S P Ashton|
||Ms A E Bowmer|
||Ms J Rushton|
|**Secretary**|Mr C G Hall|
|**Charity number**|1138473|
|**Company number**|07099666|
|**Principal address**|Theatre Royal|
||Washington Street|
||Workington|
||Cumbria|
||CA14 3AW|
|**Registered office**|Brockbank Curwen Cain & Hall Limited|
||68 Curzon Street|
||Maryport|
||Cumbria|
||CA15 6DA|
|**Independent examiner**|Mr William Moore BA, FCA|
||Unit 7B Lakeland Business Park|
||Lamplugh Road|
||Cockermouth|
||Cumbria|
||CA13 0QT|
## **WORKINGTON PLAYGOERS CLUB**
## **CONTENTS**
||**Page**|
|---|---|
|Chair's Report|1|
|Trustees' report|2 - 4|
|Independent examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7 - 8|
|Notes to the financial statements|9 - 22|
## **WORKINGTON PLAYGOERS CLUB**
## **CHAIR'S REPORT**
## **FOR THE YEAR ENDED 31 MAY 2023**
The new Season started off well, with audiences increasing to over 60% of all seats available.
We have reduced the number of days per Playgoers production this year from five nights to four to reduce our overhead and licence costs. We have secured a tenant in our back offices that support young adults and contributes much needed revenue. Despite our Gross profit looking much healthier this year, and the valiant efforts of our members to bring in donations and increase subscriptions, we have again made a loss. The loss is much less than last year and is attributed to increased maintenance costs and unprecedented inflation, in particular energy costs and insurance.
We applied for funding this year to the Community Investment Funding in Allerdale. This was unsuccessful for this year but they have agreed to fund a feasibility study. This study will help formulate our strategies going forward and provide sufficient evidence to support future funding applications.
Once again thanks to our members for keeping the theatre in good working order. Everyone is now used to the new tills, our coffee mornings are a monthly regular. Our maintenance members work tirelessly to ensure we keep up to date with the expectations of current regulations. Productions and stage management plan set building and offer technical services to our hires, giving up their time to ensure the theatre can continue to provide a home for the Workington Playgoers. The front of house crew supports all the shows and events that come our way, working shifts around their day jobs or other commitments. Publicity collaborated with Wordsworth House including photo shoots, and period costumes to widen our reach on advertising along with regular competitions to win tickets and social media posts. We often make costumes to keep the cost down and are lucky to have skilled members who can fulfil these essential roles. Just like any other business we rely on our Finance Director who, by being prudent, has ensured that the losses we have made in the last two years has not stopped us. We set up our own booking office and web pages to ensure ticket booking is available on the internet. Of course, we need actors and Directors who are willing to give up their time and put on a production so we can continue in our mission to provide a great show. As Chair I am proud to represent the theatre and am thankful for all the good people who give up their time to make this set up work.
My manifesto, as chair this year aimed to reduce costs and increase audiences. We have an opportunity to reduce our energy bills and support the carbon zero target if we are successful with a funding bid to replace all our stage lights with LEDs.
This year we are holding our AGM on the 24th August, in the auditorium.
I would like to take this opportunity to thank our president and all the members on council for their valued input
Anne Bowmer **Chairperson**
Date: 24 August 2023
- 1 -
## **WORKINGTON PLAYGOERS CLUB**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)**
## **FOR THE YEAR ENDED 31 MAY 2023**
The trustees present their annual report and financial statements for the year ended 31 May 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
## **Objectives and activities**
The Charity's objects are to promote, maintain, improve and advance education, particularly through the production of plays and the encouragement of the arts including the arts of drama, mime, dance, singing and music.
The organisation is an educational arts charity delivering benefits through theatre productions. Membership is open to all members of the general public and involves people from the community who offer their skills. These skills include the production and maintenance of the costumes, the construction of the sets, performing on stage and assisting with the operation of the bar and coffee bar. The coffee bar is open to the general public on Saturday mornings and the premises and costumes are available for hire to other organisations. There are concessionary fees available for young people and those aged over 60 for both theatre performances and membership subscriptions. Membership subscriptions for young people also include free admission to performances.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
## **Achievements and performance**
The main achievements and activities of the Charity through the year are given in full detail in the Chair's report.
## **Financial review**
During the year the Charity received total income of £48,889, all of which was unrestricted income. This is an increase of £19,431 from last year when ticket sales were lower following the Covid-19 pandemic. Income this year came from subscriptions, ticket sale, coffee/bar sales and hire of the auditorium and adjoining rooms. Expenditure has also increased significantly from £60,570 to £72,936, largely due to higher maintenance costs including roof repairs. This has led to a loss of £23,547, which includes £18,429 for annual depreciation of fixed assets.
Cash reserves are held in low risk bank accounts. The Directors aim to generate a surplus each year that can be used to further develop the organisation.
The Directors have a reserves policy to maintain 12 months' general day-to-day running and maintenance costs which in a normal year is estimated to be around £30,000. This was met at the year end.
- 2 -
## **WORKINGTON PLAYGOERS CLUB**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **Structure, governance and management**
Workington Playgoers Club is a company limited by guarantee and is regulated by the Memorandum and Articles of Association dated 9 October 2009 as amended by a Special Resolution dated 14 September 2010.
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Mr C G Hall
Mrs A G Wells Mr A J Parker Mrs G E Walker (Resigned 6 September 2022) Mr S P Ashton Mr J L H Last (Resigned 6 September 2022) Ms G R Douglas-Brown (Resigned 6 September 2022) Ms A E Bowmer Ms J Rushton
The council members are elected by the membership at the Annual General Meeting for the following year. There is a Theatre Management Group which looks after the theatre day to day running, and a Playgoers Production Committee to exclusively look after all of the activities of Workington Playgoers. These are both chaired by members of the Council and are made up from council members and other members who are coopted as required for specific tasks. All major policy items are referred back to Council. Council meets quarterly to concentrate on overall strategy and forward planning. The Theatre Management Group, Production Team and Publicity and Marketing Team meet monthly.
## **Small company provisions**
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
- 3 -
## **WORKINGTON PLAYGOERS CLUB**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **Statement of Trustees' Responsibilites**
The trustees, who are also the directors of Workington Playgoers Club for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees' report was approved by the Board of Trustees.
Ms A E Bowmer
## **Trustee**
24 August 2023
- 4 -
## **WORKINGTON PLAYGOERS CLUB**
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF WORKINGTON PLAYGOERS CLUB**
I report to the trustees on my examination of the financial statements of Workington Playgoers Club (the charity) for the year ended 31 May 2023.
## **Responsibilities and basis of report**
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
- 4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## **Mr William Moore BA, FCA**
Unit 7B Lakeland Business Park Lamplugh Road Cockermouth Cumbria CA13 0QT
Dated: 24 August 2023
- 5 -
## **WORKINGTON PLAYGOERS CLUB**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 31 MAY 2023**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2023**
**Notes**
**£**
**£**
**Income and endowments from:**
Donations and
legacies
**3**
3,135
-
Charitable activities
**4**
39,487
-
Other trading
activities
**5**
3,719
-
Investments
**6**
306
-
Other income
**7**
2,242
-
**Total income**
48,889
-
**Expenditure on:**
Raising funds
**8**
2,230
-
Charitable activities
**9**
56,958
13,748
**Total expenditure**
59,188
13,748
**Net expenditure for the**
**year/**
**Net movement in funds**
(10,299)
(13,748)
Fund balances at 1 June
2022
168,840
470,451
**Fund balances at 31 May**
**2023**
158,541
456,703|**Total**
**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2022**
**2022**
**£**
**£**
**£**
3,135
2,290
-
39,487
23,283
-
3,719
3,876
-
306
9
-
2,242
-
-
48,889
29,458
-
2,230
2,230
-
70,706
43,734
14,606
72,936
45,964
14,606
(24,047)
(16,506)
(14,606)
639,291
185,346
485,057
615,244
168,840
470,451|**Total**
**2022**
**£**
2,290
23,283
3,876
9
-
29,458
2,230
58,340
60,570
(31,112)
670,403
639,291|
|---|---|---|
|Donations and
legacies
**3**
Charitable activities
**4**
Other trading
activities
**5**
Investments
**6**
Other income
**7**
**Total income**
**Expenditure on:**
Raising funds
**8**
Charitable activities
**9**
**Total expenditure**
**Net expenditure for the**
**year/**
**Net movement in funds**
Fund balances at 1 June
2022
**Fund balances at 31 May**
**2023**|||
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
- 6 -
## **WORKINGTON PLAYGOERS CLUB**
## **BALANCE SHEET**
## **AS AT 31 MAY 2023**
|**Notes**
**Fixed assets**
Tangible assets
**15**
**Current assets**
Stocks
**16**
Debtors
**17**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**18**
Net current assets
**Total assets less current liabilities**
**Income funds**
Restricted funds
**19**
Unrestricted funds
Designated funds
**20**
General unrestricted funds|**2023**
**£**
841
3,114
48,052
52,007
(6,848)
18,941
139,600|**£**
570,085
45,159
615,244
456,703
158,541
615,244|**2022**
**£**
631
696
54,756
56,083
(5,306)
20,253
148,587|**£**
588,514
50,777|
|---|---|---|---|---|
|||||639,291|
|||||470,451
168,840|
|||||639,291|
The notes on pages 9 to 22 form part of these financial statements.
- 7 -
## **WORKINGTON PLAYGOERS CLUB**
## **BALANCE SHEET (CONTINUED)**
## **AS AT 31 MAY 2023**
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 May 2023.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Trustees on 24 August 2023
Mrs A G Wells
**Trustee**
## **Company registration number 07099666**
- 8 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **1 Accounting policies**
## **Charity information**
Workington Playgoers Club is a private company limited by guarantee incorporated in England and Wales. The registered office is Brockbank Curwen Cain & Hall Limited, 68 Curzon Street, Maryport, Cumbria, CA15 6DA.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
## **1.4 Income**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. All income is net of VAT where applicable.
- 9 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **1 Accounting policies**
**(Continued)**
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
## **1.5 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
## **1.6 Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Freehold land and buildings 2% straight line Fixtures and fittings 4-33% straight line
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
## **1.7 Impairment of fixed assets**
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
- 10 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **1 Accounting policies**
## **(Continued)**
## **1.8 Stocks**
Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.
Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.
## **1.9 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.10 Financial instruments**
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
## **Basic financial assets**
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## **Basic financial liabilities**
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
- 11 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **2 Critical accounting estimates and judgements**
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
## **3 Donations and legacies**
||**Unrestricted**|**Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2023**|**2022**|
||**£**|**£**|
|Donations and gifts|1,020|25|
|Subscriptions|2,115|2,265|
- 12 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **4 Charitable activities**
|**Performances**
**Coffee Bar and**
**Bar**
**Theatre and**
**Room Hire**
**2023**
**2023**
**2023**
**£**
**£**
**£**
Sales - tickets, programmes and bar
12,220
6,561
11,620
Charitable rental income
-
-
9,086
12,220
6,561
20,706|**Total**
**2023**
**Performances**
**Theatre Royal**
**Youth**
**Coffee Bar and**
**Bar**
**Theatre and**
**Room Hire**
**2022**
**2022**
**2022**
**2022**
**£**
**£**
**£**
**£**
**£**
30,401
9,281
1,920
2,981
3,832
9,086
-
-
-
5,269
39,487
9,281
1,920
2,981
9,101|**Total**
**2022**
**£**
18,014
5,269|
|---|---|---|
|||23,283|
- 13 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
|**5**
**6**
**7**
**8**|**Other trading activities**
**Unrestricted Unrestricted**
**funds**
**funds**
**2023**
**2022**
**£**
**£**
Golden Jubilee Club
3,719
3,876
**Investments**
**Unrestricted Unrestricted**
**funds**
**funds**
**2023**
**2022**
**£**
**£**
Interest receivable
306
9
**Other income**
**Unrestricted**
**Total**
**funds**
**2023**
**2022**
**£**
**£**
Feed in tariff
2,242
-
**Raising funds**
**Unrestricted Unrestricted**
**funds**
**funds**
**2023**
**2022**
**£**
**£**
Fundraising and publicity
Golden Jubilee Club
2,230
2,230|
|---|---|
- 14 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
|**8**|**Raising funds**||**(Continued)**|
|---|---|---|---|
|||2,230|2,230|
- 15 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **9 Charitable activities**
|**Performanc**
**es**
**Coffee Bar**
**and Bar**
**Theatre and**
**Room Hire**
**2023**
**2023**
**2023**
**£**
**£**
**£**
Production costs
5,509
-
-
Royalties
-
-
-
Sundry costs
247
59
246
Visiting performers
-
-
10,843
Purchases
-
2,450
-
5,756
2,509
11,089
Share of support costs (see note 10)
26,996
2,008
21,028
Share of governance costs (see note
10)
782
136
402
33,534
4,653
32,519
**Analysis by fund**
Unrestricted funds
24,511
4,603
27,844
Restricted funds
9,023
50
4,675
33,534
4,653
32,519|**Total**
**2023**
**Performanc**
**es**
**Theatre**
**Royal youth**
**Coffee Bar**
**and Bar**
**Theatre and**
**Room Hire**
**2022**
**2022**
**2022**
**2022**
**£**
**£**
**£**
**£**
**£**
5,509
9,074
1,721
-
-
-
900
-
-
-
552
287
901
-
-
10,843
-
-
-
3,491
2,450
-
-
1,061
-
19,354
10,261
2,622
1,061
3,491
50,032
26,690
3,623
450
8,058
1,320
1,633
258
-
193
70,706
38,584
6,503
1,511
11,742
56,958
27,879
3,961
1,461
10,433
13,748
10,705
2,542
50
1,309
70,706
38,584
6,503
1,511
11,742|**Total**
**2022**
**£**
10,795
900
1,188
3,491
1,061|
|---|---|---|
|||17,435
38,821
2,084|
|||58,340|
|||43,734
14,606|
|||58,340|
- 16 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **9 Charitable activities**
**(Continued)**
- 17 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **10 Support costs**
|**Support**
**costs**
**Governance**
**costs**
**2023**
**Support**
**costs**
**Governance**
**costs**
**£**
**£**
**£**
**£**
**£**
Depreciation
18,429
-
18,429
19,296
-
Rates and water
1,069
-
1,069
991
-
Light and heat
6,915
-
6,915
5,472
-
Repairs and
maintenance
11,933
-
11,933
3,431
-
Insurance
6,982
-
6,982
4,789
-
Telephone
929
-
929
528
-
Printing, postage and
stationery
306
-
306
277
-
Bank charges
142
-
142
59
-
Sundry expenses
1,296
-
1,296
1,843
-
Cleaning
2,031
-
2,031
2,135
-
Independent
examination fees
-
500
500
-
500
Accountancy
-
820
820
-
768
Legal and professional
-
-
-
-
816
50,032
1,320
51,352
38,821
2,084
Analysed between
Charitable activities
50,032
1,320
51,352
38,821
2,084
**11**
**Net movement in funds**
**2023**
**£**
Net movement in funds is stated after charging/(crediting)
Depreciation of owned tangible fixed assets
18,429|**2022**
**£**
19,296
991
5,472
3,431
4,789
528
277
59
1,843
2,135
500
768
816|
|---|---|
||40,905|
||40,905|
||**2022**
**£**
19,296|
Depreciation of owned tangible fixed assets
- 18 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **12 Independent examiner's fees**
|**Fees payable to the charity's independent examiner:**
Independent examination of the charity's annual accounts
**Non-independent examination services**
Other financial services|**2023**
**£**
500
820|**2022**
**£**
500|
|---|---|---|
|||768|
## **13 Trustees**
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
During the year 4 council members (2022: 8) were reimbursed expenses totalling £3,130 (2022: £5,773) in respect of stationery, materials for performances, admin, utilities and maintenance costs. No trustee received any payment for professional or other services supplied to the charity (2022: Nil).
Number of employees this year: 0 Last year: 0
## **14 Employees**
The average monthly number of employees during the year was:
||**2023**|**2022**|
|---|---|---|
||**Number**|**Number**|
|Total|-|-|
There were no employees whose annual remuneration was more than £60,000.
- 19 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **15 Tangible fixed assets**
|**Freehold land**
**and buildings**
**Fixtures and**
**fittings**
**£**
**£**
**Cost**
At 1 June 2022
609,684
141,432
Disposals
-
(1,312)
At 31 May 2023
609,684
140,120
**Depreciation and impairment**
At 1 June 2022
85,187
77,415
Depreciation charged in the year
12,190
6,239
Eliminated in respect of disposals
-
(1,312)
At 31 May 2023
97,377
82,342
**Carrying amount**
At 31 May 2023
512,307
57,778
At 31 May 2022
524,497
64,017
**16**
**Stocks**
**2023**
**£**
Finished goods and goods for resale
841
**17**
**Debtors**
**2023**
**Amounts falling due within one year:**
**£**
Trade debtors
1,282
Prepayments and accrued income
1,832
3,114|**Total**
**£**
751,116
(1,312)
749,804
162,602
18,429
(1,312)
179,719
570,085
588,514
**2022**
**£**
631
**2022**
**£**
604
92
696|
|---|---|
- 20 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **18 Creditors: amounts falling due within one year**
|**Creditors: amounts falling due within one year**|||
|---|---|---|
|Other taxation and social security
Accruals and deferred income|**2023**
**£**
751
6,097
6,848|**2022**
**£**
372
4,934|
|||5,306|
## **19 Restricted funds**
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
|**Balance at**
**1 June 2021**
**£**
Property redevelopment
482,045
Theatre Royal Youth
3,012
485,057|**Resources**
**expended**
**Balance at**
**1 June 2022**
**£**
**£**
(13,751)
468,294
(855)
2,157
(14,606)
470,451|**Resources**
**expended**
**Balance at**
**31 May 2023**
**£**
**£**
(13,748)
454,546
-
2,157
(13,748)
456,703|**Resources**
**expended**
**Balance at**
**31 May 2023**
**£**
**£**
(13,748)
454,546
-
2,157
(13,748)
456,703|
|---|---|---|---|
||||456,703|
Restricted funds comprise of the property redevelopment fund, which is held for the refurbishment and redevelopment of the Wilson Street and Washington Street properties, and the Theatre Royal Youth fund.
- 21 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **20 Designated funds**
The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:
|**Balance at**
**1 June 2021**
**£**
Heating system/photovoltaic cells
22,353
22,353|**Resources**
**expended**
**Balance at**
**1 June 2022**
**£**
**£**
(2,100)
20,253
(2,100)
20,253|**Resources**
**expended**
**Balance at**
**31 May 2023**
**£**
**£**
(1,312)
18,941
(1,312)
18,941|**Resources**
**expended**
**Balance at**
**31 May 2023**
**£**
**£**
(1,312)
18,941
(1,312)
18,941|
|---|---|---|---|
||||18,941|
The heating system/photovoltaic cells fund relates to the replacement of the heating system and installation of photovoltaic cells on the roof. As the grant conditions have been met, the balance has been transferred to a designated fund and the annual depreciation charge is put through this fund.
## **21 Analysis of net assets between funds**
|**Analysis of net assets between funds**|||
|---|---|---|
|**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**2023**
**£**
**£**
Fund balances at 31
May 2023 are
represented by:
Tangible assets
115,539
454,546
Current
assets/(liabilities)
43,002
2,157
158,541
456,703|**Total Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**2022**
**2022**
**£**
**£**
**£**
570,085
120,220
468,294
45,159
48,620
2,157
615,244
168,840
470,451|**Total**
**2022**
**£**
588,514
50,777|
|||639,291|
## **22 Related party transactions**
There were no disclosable related party transactions during the year (2022 - none), other than expenses reimbursed to council members detailed in note 12.
- 22 -
**Charity registration number 1138473**
**Company registration number 07099666 (England and Wales)**
## **WORKINGTON PLAYGOERS CLUB**
## **ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 MAY 2023**
## **WORKINGTON PLAYGOERS CLUB**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|**Trustees**|Mr C G Hall|
|---|---|
||Mrs A G Wells|
||Mr A J Parker|
||Mr S P Ashton|
||Ms A E Bowmer|
||Ms J Rushton|
|**Secretary**|Mr C G Hall|
|**Charity number**|1138473|
|**Company number**|07099666|
|**Principal address**|Theatre Royal|
||Washington Street|
||Workington|
||Cumbria|
||CA14 3AW|
|**Registered office**|Brockbank Curwen Cain & Hall Limited|
||68 Curzon Street|
||Maryport|
||Cumbria|
||CA15 6DA|
|**Independent examiner**|Mr William Moore BA, FCA|
||Unit 7B Lakeland Business Park|
||Lamplugh Road|
||Cockermouth|
||Cumbria|
||CA13 0QT|
## **WORKINGTON PLAYGOERS CLUB**
## **CONTENTS**
||**Page**|
|---|---|
|Chair's Report|1|
|Trustees' report|2 - 4|
|Independent examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7 - 8|
|Notes to the financial statements|9 - 22|
## **WORKINGTON PLAYGOERS CLUB**
## **CHAIR'S REPORT**
## **FOR THE YEAR ENDED 31 MAY 2023**
The new Season started off well, with audiences increasing to over 60% of all seats available.
We have reduced the number of days per Playgoers production this year from five nights to four to reduce our overhead and licence costs. We have secured a tenant in our back offices that support young adults and contributes much needed revenue. Despite our Gross profit looking much healthier this year, and the valiant efforts of our members to bring in donations and increase subscriptions, we have again made a loss. The loss is much less than last year and is attributed to increased maintenance costs and unprecedented inflation, in particular energy costs and insurance.
We applied for funding this year to the Community Investment Funding in Allerdale. This was unsuccessful for this year but they have agreed to fund a feasibility study. This study will help formulate our strategies going forward and provide sufficient evidence to support future funding applications.
Once again thanks to our members for keeping the theatre in good working order. Everyone is now used to the new tills, our coffee mornings are a monthly regular. Our maintenance members work tirelessly to ensure we keep up to date with the expectations of current regulations. Productions and stage management plan set building and offer technical services to our hires, giving up their time to ensure the theatre can continue to provide a home for the Workington Playgoers. The front of house crew supports all the shows and events that come our way, working shifts around their day jobs or other commitments. Publicity collaborated with Wordsworth House including photo shoots, and period costumes to widen our reach on advertising along with regular competitions to win tickets and social media posts. We often make costumes to keep the cost down and are lucky to have skilled members who can fulfil these essential roles. Just like any other business we rely on our Finance Director who, by being prudent, has ensured that the losses we have made in the last two years has not stopped us. We set up our own booking office and web pages to ensure ticket booking is available on the internet. Of course, we need actors and Directors who are willing to give up their time and put on a production so we can continue in our mission to provide a great show. As Chair I am proud to represent the theatre and am thankful for all the good people who give up their time to make this set up work.
My manifesto, as chair this year aimed to reduce costs and increase audiences. We have an opportunity to reduce our energy bills and support the carbon zero target if we are successful with a funding bid to replace all our stage lights with LEDs.
This year we are holding our AGM on the 24th August, in the auditorium.
I would like to take this opportunity to thank our president and all the members on council for their valued input
Anne Bowmer **Chairperson**
Date: 24 August 2023
- 1 -
## **WORKINGTON PLAYGOERS CLUB**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)**
## **FOR THE YEAR ENDED 31 MAY 2023**
The trustees present their annual report and financial statements for the year ended 31 May 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
## **Objectives and activities**
The Charity's objects are to promote, maintain, improve and advance education, particularly through the production of plays and the encouragement of the arts including the arts of drama, mime, dance, singing and music.
The organisation is an educational arts charity delivering benefits through theatre productions. Membership is open to all members of the general public and involves people from the community who offer their skills. These skills include the production and maintenance of the costumes, the construction of the sets, performing on stage and assisting with the operation of the bar and coffee bar. The coffee bar is open to the general public on Saturday mornings and the premises and costumes are available for hire to other organisations. There are concessionary fees available for young people and those aged over 60 for both theatre performances and membership subscriptions. Membership subscriptions for young people also include free admission to performances.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
## **Achievements and performance**
The main achievements and activities of the Charity through the year are given in full detail in the Chair's report.
## **Financial review**
During the year the Charity received total income of £48,889, all of which was unrestricted income. This is an increase of £19,431 from last year when ticket sales were lower following the Covid-19 pandemic. Income this year came from subscriptions, ticket sale, coffee/bar sales and hire of the auditorium and adjoining rooms. Expenditure has also increased significantly from £60,570 to £72,936, largely due to higher maintenance costs including roof repairs. This has led to a loss of £23,547, which includes £18,429 for annual depreciation of fixed assets.
Cash reserves are held in low risk bank accounts. The Directors aim to generate a surplus each year that can be used to further develop the organisation.
The Directors have a reserves policy to maintain 12 months' general day-to-day running and maintenance costs which in a normal year is estimated to be around £30,000. This was met at the year end.
- 2 -
## **WORKINGTON PLAYGOERS CLUB**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **Structure, governance and management**
Workington Playgoers Club is a company limited by guarantee and is regulated by the Memorandum and Articles of Association dated 9 October 2009 as amended by a Special Resolution dated 14 September 2010.
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Mr C G Hall
Mrs A G Wells Mr A J Parker Mrs G E Walker (Resigned 6 September 2022) Mr S P Ashton Mr J L H Last (Resigned 6 September 2022) Ms G R Douglas-Brown (Resigned 6 September 2022) Ms A E Bowmer Ms J Rushton
The council members are elected by the membership at the Annual General Meeting for the following year. There is a Theatre Management Group which looks after the theatre day to day running, and a Playgoers Production Committee to exclusively look after all of the activities of Workington Playgoers. These are both chaired by members of the Council and are made up from council members and other members who are coopted as required for specific tasks. All major policy items are referred back to Council. Council meets quarterly to concentrate on overall strategy and forward planning. The Theatre Management Group, Production Team and Publicity and Marketing Team meet monthly.
## **Small company provisions**
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
- 3 -
## **WORKINGTON PLAYGOERS CLUB**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **Statement of Trustees' Responsibilites**
The trustees, who are also the directors of Workington Playgoers Club for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees' report was approved by the Board of Trustees.
Ms A E Bowmer
## **Trustee**
24 August 2023
- 4 -
## **WORKINGTON PLAYGOERS CLUB**
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF WORKINGTON PLAYGOERS CLUB**
I report to the trustees on my examination of the financial statements of Workington Playgoers Club (the charity) for the year ended 31 May 2023.
## **Responsibilities and basis of report**
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
- 4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## **Mr William Moore BA, FCA**
Unit 7B Lakeland Business Park Lamplugh Road Cockermouth Cumbria CA13 0QT
Dated: 24 August 2023
- 5 -
## **WORKINGTON PLAYGOERS CLUB**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 31 MAY 2023**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2023**
**Notes**
**£**
**£**
**Income and endowments from:**
Donations and
legacies
**3**
3,135
-
Charitable activities
**4**
39,487
-
Other trading
activities
**5**
3,719
-
Investments
**6**
306
-
Other income
**7**
2,242
-
**Total income**
48,889
-
**Expenditure on:**
Raising funds
**8**
2,230
-
Charitable activities
**9**
56,958
13,748
**Total expenditure**
59,188
13,748
**Net expenditure for the**
**year/**
**Net movement in funds**
(10,299)
(13,748)
Fund balances at 1 June
2022
168,840
470,451
**Fund balances at 31 May**
**2023**
158,541
456,703|**Total**
**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2022**
**2022**
**£**
**£**
**£**
3,135
2,290
-
39,487
23,283
-
3,719
3,876
-
306
9
-
2,242
-
-
48,889
29,458
-
2,230
2,230
-
70,706
43,734
14,606
72,936
45,964
14,606
(24,047)
(16,506)
(14,606)
639,291
185,346
485,057
615,244
168,840
470,451|**Total**
**2022**
**£**
2,290
23,283
3,876
9
-
29,458
2,230
58,340
60,570
(31,112)
670,403
639,291|
|---|---|---|
|Donations and
legacies
**3**
Charitable activities
**4**
Other trading
activities
**5**
Investments
**6**
Other income
**7**
**Total income**
**Expenditure on:**
Raising funds
**8**
Charitable activities
**9**
**Total expenditure**
**Net expenditure for the**
**year/**
**Net movement in funds**
Fund balances at 1 June
2022
**Fund balances at 31 May**
**2023**|||
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
- 6 -
## **WORKINGTON PLAYGOERS CLUB**
## **BALANCE SHEET**
## **AS AT 31 MAY 2023**
|**Notes**
**Fixed assets**
Tangible assets
**15**
**Current assets**
Stocks
**16**
Debtors
**17**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**18**
Net current assets
**Total assets less current liabilities**
**Income funds**
Restricted funds
**19**
Unrestricted funds
Designated funds
**20**
General unrestricted funds|**2023**
**£**
841
3,114
48,052
52,007
(6,848)
18,941
139,600|**£**
570,085
45,159
615,244
456,703
158,541
615,244|**2022**
**£**
631
696
54,756
56,083
(5,306)
20,253
148,587|**£**
588,514
50,777|
|---|---|---|---|---|
|||||639,291|
|||||470,451
168,840|
|||||639,291|
The notes on pages 9 to 22 form part of these financial statements.
- 7 -
## **WORKINGTON PLAYGOERS CLUB**
## **BALANCE SHEET (CONTINUED)**
## **AS AT 31 MAY 2023**
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 May 2023.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Trustees on 24 August 2023
Mrs A G Wells
**Trustee**
## **Company registration number 07099666**
- 8 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **1 Accounting policies**
## **Charity information**
Workington Playgoers Club is a private company limited by guarantee incorporated in England and Wales. The registered office is Brockbank Curwen Cain & Hall Limited, 68 Curzon Street, Maryport, Cumbria, CA15 6DA.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
## **1.4 Income**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. All income is net of VAT where applicable.
- 9 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **1 Accounting policies**
**(Continued)**
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
## **1.5 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
## **1.6 Tangible fixed assets**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Freehold land and buildings 2% straight line Fixtures and fittings 4-33% straight line
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
## **1.7 Impairment of fixed assets**
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
- 10 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **1 Accounting policies**
## **(Continued)**
## **1.8 Stocks**
Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.
Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.
## **1.9 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## **1.10 Financial instruments**
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
## **Basic financial assets**
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## **Basic financial liabilities**
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
- 11 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **2 Critical accounting estimates and judgements**
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
## **3 Donations and legacies**
||**Unrestricted**|**Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2023**|**2022**|
||**£**|**£**|
|Donations and gifts|1,020|25|
|Subscriptions|2,115|2,265|
- 12 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **4 Charitable activities**
|**Performances**
**Coffee Bar and**
**Bar**
**Theatre and**
**Room Hire**
**2023**
**2023**
**2023**
**£**
**£**
**£**
Sales - tickets, programmes and bar
12,220
6,561
11,620
Charitable rental income
-
-
9,086
12,220
6,561
20,706|**Total**
**2023**
**Performances**
**Theatre Royal**
**Youth**
**Coffee Bar and**
**Bar**
**Theatre and**
**Room Hire**
**2022**
**2022**
**2022**
**2022**
**£**
**£**
**£**
**£**
**£**
30,401
9,281
1,920
2,981
3,832
9,086
-
-
-
5,269
39,487
9,281
1,920
2,981
9,101|**Total**
**2022**
**£**
18,014
5,269|
|---|---|---|
|||23,283|
- 13 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
|**5**
**6**
**7**
**8**|**Other trading activities**
**Unrestricted Unrestricted**
**funds**
**funds**
**2023**
**2022**
**£**
**£**
Golden Jubilee Club
3,719
3,876
**Investments**
**Unrestricted Unrestricted**
**funds**
**funds**
**2023**
**2022**
**£**
**£**
Interest receivable
306
9
**Other income**
**Unrestricted**
**Total**
**funds**
**2023**
**2022**
**£**
**£**
Feed in tariff
2,242
-
**Raising funds**
**Unrestricted Unrestricted**
**funds**
**funds**
**2023**
**2022**
**£**
**£**
Fundraising and publicity
Golden Jubilee Club
2,230
2,230|
|---|---|
- 14 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
|**8**|**Raising funds**||**(Continued)**|
|---|---|---|---|
|||2,230|2,230|
- 15 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **9 Charitable activities**
|**Performanc**
**es**
**Coffee Bar**
**and Bar**
**Theatre and**
**Room Hire**
**2023**
**2023**
**2023**
**£**
**£**
**£**
Production costs
5,509
-
-
Royalties
-
-
-
Sundry costs
247
59
246
Visiting performers
-
-
10,843
Purchases
-
2,450
-
5,756
2,509
11,089
Share of support costs (see note 10)
26,996
2,008
21,028
Share of governance costs (see note
10)
782
136
402
33,534
4,653
32,519
**Analysis by fund**
Unrestricted funds
24,511
4,603
27,844
Restricted funds
9,023
50
4,675
33,534
4,653
32,519|**Total**
**2023**
**Performanc**
**es**
**Theatre**
**Royal youth**
**Coffee Bar**
**and Bar**
**Theatre and**
**Room Hire**
**2022**
**2022**
**2022**
**2022**
**£**
**£**
**£**
**£**
**£**
5,509
9,074
1,721
-
-
-
900
-
-
-
552
287
901
-
-
10,843
-
-
-
3,491
2,450
-
-
1,061
-
19,354
10,261
2,622
1,061
3,491
50,032
26,690
3,623
450
8,058
1,320
1,633
258
-
193
70,706
38,584
6,503
1,511
11,742
56,958
27,879
3,961
1,461
10,433
13,748
10,705
2,542
50
1,309
70,706
38,584
6,503
1,511
11,742|**Total**
**2022**
**£**
10,795
900
1,188
3,491
1,061|
|---|---|---|
|||17,435
38,821
2,084|
|||58,340|
|||43,734
14,606|
|||58,340|
- 16 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **9 Charitable activities**
**(Continued)**
- 17 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **10 Support costs**
|**Support**
**costs**
**Governance**
**costs**
**2023**
**Support**
**costs**
**Governance**
**costs**
**£**
**£**
**£**
**£**
**£**
Depreciation
18,429
-
18,429
19,296
-
Rates and water
1,069
-
1,069
991
-
Light and heat
6,915
-
6,915
5,472
-
Repairs and
maintenance
11,933
-
11,933
3,431
-
Insurance
6,982
-
6,982
4,789
-
Telephone
929
-
929
528
-
Printing, postage and
stationery
306
-
306
277
-
Bank charges
142
-
142
59
-
Sundry expenses
1,296
-
1,296
1,843
-
Cleaning
2,031
-
2,031
2,135
-
Independent
examination fees
-
500
500
-
500
Accountancy
-
820
820
-
768
Legal and professional
-
-
-
-
816
50,032
1,320
51,352
38,821
2,084
Analysed between
Charitable activities
50,032
1,320
51,352
38,821
2,084
**11**
**Net movement in funds**
**2023**
**£**
Net movement in funds is stated after charging/(crediting)
Depreciation of owned tangible fixed assets
18,429|**2022**
**£**
19,296
991
5,472
3,431
4,789
528
277
59
1,843
2,135
500
768
816|
|---|---|
||40,905|
||40,905|
||**2022**
**£**
19,296|
Depreciation of owned tangible fixed assets
- 18 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **12 Independent examiner's fees**
|**Fees payable to the charity's independent examiner:**
Independent examination of the charity's annual accounts
**Non-independent examination services**
Other financial services|**2023**
**£**
500
820|**2022**
**£**
500|
|---|---|---|
|||768|
## **13 Trustees**
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
During the year 4 council members (2022: 8) were reimbursed expenses totalling £3,130 (2022: £5,773) in respect of stationery, materials for performances, admin, utilities and maintenance costs. No trustee received any payment for professional or other services supplied to the charity (2022: Nil).
Number of employees this year: 0 Last year: 0
## **14 Employees**
The average monthly number of employees during the year was:
||**2023**|**2022**|
|---|---|---|
||**Number**|**Number**|
|Total|-|-|
There were no employees whose annual remuneration was more than £60,000.
- 19 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **15 Tangible fixed assets**
|**Freehold land**
**and buildings**
**Fixtures and**
**fittings**
**£**
**£**
**Cost**
At 1 June 2022
609,684
141,432
Disposals
-
(1,312)
At 31 May 2023
609,684
140,120
**Depreciation and impairment**
At 1 June 2022
85,187
77,415
Depreciation charged in the year
12,190
6,239
Eliminated in respect of disposals
-
(1,312)
At 31 May 2023
97,377
82,342
**Carrying amount**
At 31 May 2023
512,307
57,778
At 31 May 2022
524,497
64,017
**16**
**Stocks**
**2023**
**£**
Finished goods and goods for resale
841
**17**
**Debtors**
**2023**
**Amounts falling due within one year:**
**£**
Trade debtors
1,282
Prepayments and accrued income
1,832
3,114|**Total**
**£**
751,116
(1,312)
749,804
162,602
18,429
(1,312)
179,719
570,085
588,514
**2022**
**£**
631
**2022**
**£**
604
92
696|
|---|---|
- 20 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **18 Creditors: amounts falling due within one year**
|**Creditors: amounts falling due within one year**|||
|---|---|---|
|Other taxation and social security
Accruals and deferred income|**2023**
**£**
751
6,097
6,848|**2022**
**£**
372
4,934|
|||5,306|
## **19 Restricted funds**
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
|**Balance at**
**1 June 2021**
**£**
Property redevelopment
482,045
Theatre Royal Youth
3,012
485,057|**Resources**
**expended**
**Balance at**
**1 June 2022**
**£**
**£**
(13,751)
468,294
(855)
2,157
(14,606)
470,451|**Resources**
**expended**
**Balance at**
**31 May 2023**
**£**
**£**
(13,748)
454,546
-
2,157
(13,748)
456,703|**Resources**
**expended**
**Balance at**
**31 May 2023**
**£**
**£**
(13,748)
454,546
-
2,157
(13,748)
456,703|
|---|---|---|---|
||||456,703|
Restricted funds comprise of the property redevelopment fund, which is held for the refurbishment and redevelopment of the Wilson Street and Washington Street properties, and the Theatre Royal Youth fund.
- 21 -
## **WORKINGTON PLAYGOERS CLUB**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 MAY 2023**
## **20 Designated funds**
The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:
|**Balance at**
**1 June 2021**
**£**
Heating system/photovoltaic cells
22,353
22,353|**Resources**
**expended**
**Balance at**
**1 June 2022**
**£**
**£**
(2,100)
20,253
(2,100)
20,253|**Resources**
**expended**
**Balance at**
**31 May 2023**
**£**
**£**
(1,312)
18,941
(1,312)
18,941|**Resources**
**expended**
**Balance at**
**31 May 2023**
**£**
**£**
(1,312)
18,941
(1,312)
18,941|
|---|---|---|---|
||||18,941|
The heating system/photovoltaic cells fund relates to the replacement of the heating system and installation of photovoltaic cells on the roof. As the grant conditions have been met, the balance has been transferred to a designated fund and the annual depreciation charge is put through this fund.
## **21 Analysis of net assets between funds**
|**Analysis of net assets between funds**|||
|---|---|---|
|**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**2023**
**£**
**£**
Fund balances at 31
May 2023 are
represented by:
Tangible assets
115,539
454,546
Current
assets/(liabilities)
43,002
2,157
158,541
456,703|**Total Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**2022**
**2022**
**£**
**£**
**£**
570,085
120,220
468,294
45,159
48,620
2,157
615,244
168,840
470,451|**Total**
**2022**
**£**
588,514
50,777|
|||639,291|
## **22 Related party transactions**
There were no disclosable related party transactions during the year (2022 - none), other than expenses reimbursed to council members detailed in note 12.
- 22 -