THORPE BAY U3A- TRusfEES ANNUAL REPORT 2023 Back round: Thorpe Bay U3A ITBU3AI 15 registered with the Charities Commission (Charity No. 11381621. TBU3A was established in 2LX)8 and has evolved to become one of the larger U3A's in the South-East Essex area. Trustees These comprise a total of thirteen committee members of which one is a seconded "Minute5 Secretary" and four are officials. Viz.. Chair Vice Chair Treasurer Business Secretary Meetin The committee meets monthly, and in addition a Monthly Meeting Is held for all members who wish to attend. Notices that may impact the mÈmbers are read out at the Monthly Meetin8 and these are followed by a presentation by a guest speaker/performer{s} on a diverse range of toplcs. Trustees Members are encoura8ed to participate Sn the organisin8 of the TBU3A either by becoming a mpmhpr nf th• rnmmirtpp, 2nd thprpfrtrp hprnmlng 2 Trijttpp, nr by arling a% a volunteer or group leader. Trustees are elected at the Annual General Meetln8 (AGM) held In October each year. Each member standing for election tothe committee must be proposed and seconded bytwo existin8 members. The existing Trustees comprise a broad level of expertise in organising the TBU3A and are always available for members to contact via electronic means or at Monthly Meetings "face to face" Grou The existin8 membership comprises over eight hundred members and over one hundred groups. Whilst some groups are at full capacty members are encouraged to add their names to the waiting listls}. New groups are created on a gUlar basis therefore keeping up to date via the TBU3A website
Financial Review. The annual accounts forthe yearended 30thJune 2023were approved bythe members atthe Annual General Meeting held on 20 October 2023. The surplus for the year was £3,618 compared to a deficit of £3.203 in the previous year wlth the main difference being due to increased subscription income after a planned reduction in the previous year. Subscriptions had been reduced in the previous year followlng the lower activity durin8 the °pandemic° restrictions. The reserves as of 30th June 2023 were £17.965 which represents 15 months of anticipated expenditure. It is considered that the reserves are too high, and the Committee Is actively dellberatin8 on actions to reduce the level of reserves. Webslte / Future Developments The Introductlon of our own webslte means that the website is used for a number of actsvitles, namely: CommunicatinR With members vla e-mall. Managing the membership details including subscrlptions. Displaying information. For use by members to join groups, book activities and keep up to date on TBU3A developments. Using technolo8y and as a result moving away from a paper-based environment and thereby reducin8 our "carbon footprint." In 2024 the Trustees wlll be focusing on: Introduclng a New Members, meetin8to tske place on a quarterlyor half-yearly basls. Hold trainin8 sessions for members on using the TBU3A website. Continue to develop our website as a means of storing and using information. Continue to be mindful of our obllgations and our carbon footprint. Improving the risk asse$4mg.nt pmr.p4s. Ensuring that the TBU3A is kept on a sound financial footin8. Summary A good year for TBU3A during which we have integrated our website to favorable effect and added further activlties for the benefit of members. There 1£ an nngrtinp nmhlpm in finAinp mpmhpr< willinty trt vrtliintppr tn nartirit)atp in thp riinnin8 of thp. TBII4A: we will be trying tn addre_ss thls as the ye.ar progre55e5.
THORPE BAY U3A REGISTERED CHARITY NUMBER: 1138162 Statement of Flnanclal Artivity forthe year ended 30 June 2023 2021122 Est8 2022123 £518 7,541 409 906 32,140 79 Membership Subscriptions Door Takings Gift Aid income tax repayments Educational Events Income Interest Other Income 13,070 1,778 33,346 244 200 41,075 TOTAL INCOME 48.638 2,938 3,719 32,140 1,079 1.747 2,085 38 532 Licences, affiliations & insurances Hall Hire and meeting refreshments Educational events costs Administration costs Magazlne costs Cost of speakers Support for groups Other costs 3,739 3,683 (See Note l) 32.457 1,306 Isee Note 21 1,586 1,736 285 228 44,278 TOTAL EXPENDITURE 45,020 13,2031 SURPLUS/IDEFICITI TO RESERVES 3.618
THORPE BAY U3A REGISTERED CHARITY NUMBER: 1138162 Balance Sheet as at 30th June 2023 2021122 £Stg ZOZ2123 £Stg nk nd Cash 9.794 6,239 Bank- Current Account Bank- Desi8nated Artivities Deposit Account- Instsnt Aco55 Dep)sit Accounts- Fixed Teryn 6,749 15,017 lo,() 10,000 83 Cash Sn Hand 760 Debtors and Pre Other Debtors Prepayments ments 177 2,955 242 2.797 (See Note 31 29,248 35,565 Membership Fees in Advance Monles held for Futu Events Other Creditors 8.493 7,989 1,118 (See Note 41 4,516 10,385 14,901 17,6C 14,347 NET ASSETS 17.965 Represented by.. Reserves 17,550 13.2031 Balance brought forward Surplus/lDeficitl for year 14.347 3,618 14,347 RESERVES 17.965
THORPE BAY U3A REGISTERED CHARITY NUMBER: 1138162 NOTES TO THE FINANCIAL sfATEMENTS FOR THE YEAR ENDED 30Th JUNE 2023 ACCOUNTING POLICIES The financial statements of the charity have been ppared on an accruals basis in accordance with the current Charities SORP IFRS1021 and under the historic cost convention. They include all traraCtIOns. assets. and liabilitbes for which the trustees are responsible in law. GOING CONCERN The flnancial Statements have been prepared on the assumption that the charity is a 801ng concern and will continue to operate in the foreseeable future. FUNDS All funds are unrestrlcted INCOMING RESOURCES All income is recognised when received. Allowance has been made for unexpired portSon of annual subscriptlons. RE All expenditure is accounted for when due. NOTES TO TH EXPENDITURE Note l - Hall Hire and Refreshments General Meetlngs Committee Meetlngs New Members & Groups 3,160 473 50 3,683 Note 2 - Admlnlstratlon software Licences Printin& Postage and Ststlonery 444 862 1.306 BALANCE SHEET Note 3- Prepayments Head Office Software LiceDce5 2.649 148 2.797 Note 4- Other Creditors Unexpired Gift Aid Accrued Expenses 1.026 92 1.118
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THORPE BAY U3A (CHARITY NUMBER 113281621 FOR ThE YEAR ENDED 30TH JUNE 2023 RESPONSIBILITIES AND BASIS OF REPORT As the charlty trustees you are responslble for tho preparallon of the aCcnts in accordance wlth the roqulr•m•nt8 of the Charltio• Act 2011 (th• Act I report In respect of my examinalion of the Charitys account8 carried out under sectlon 146 of th• 2011 AG¢ and In Garylng out ry examlnation I havo followod all tho aWkaNe Dlre¢tlon8 o4v•n by the Charlty Commlsslon under 8e¢tion 145 (Sl Ib) of the ACL Indepèndent oxthn•rfs slatoment I hav8 completed my examlnatlon. I conflmi that no matsrfal matter4 hav6 Come to my attentlon In ¢onnectlon with the examination glvlng me ¢au80 to bollevè that in any materfal rospoct: l ac¢ourrtlng rocord• w•r• not k•pt In fA th• TfU•t •• r•qulrod by Mcllon 130 of tho Act; or 2 lh• acGount• do not accord wlth thos• r•¢ord8', or 3 tha accounts do not conyiy wlth the applicable r•quir•m•nts ¢¢)n¢omlng tho forn) and contont of account• •Ot out In th• Charttle8 {Accouftts and Roportsl Regulatlons 2008 other than any requlremonls that the accounts glve a and falr vithv whlch Is not a Matter con8ldor•d a• part of an Ind•pond•nt oxamlnatlon. I have no conc•m8 and have wne acros• no oth•r mattorn In connocllon wlth th• •xamlnatlon to whlch atterttlon should b• dra In th1• r•port In order to •nable a proper underntandlng of the accounts to be roached. 1•1 Septomber 2023 MR COUN RUSSELL 166. MAPLIN WAY. SOUTHENDQN4EA SS13ND