THORPE BAY U3A- TRusfEES ANNUAL REPORT 2023
Back
round:
Thorpe Bay U3A ITBU3AI 15 registered with the Charities Commission (Charity No. 11381621.
TBU3A was established in 2LX)8 and has evolved to become one of the larger U3A's in the
South-East Essex area.
Trustees
These comprise a total of thirteen committee members of which one is a seconded "Minute5
Secretary" and four are officials. Viz..
Chair
Vice Chair
Treasurer
Business Secretary
Meetin
The committee meets monthly, and in addition a Monthly Meeting Is held for all members
who wish to attend.
Notices that may impact the mÈmbers are read out at the Monthly Meetin8 and these are
followed by a presentation by a guest speaker/performer{s} on a diverse range of toplcs.
Trustees
Members are encoura8ed to participate Sn the organisin8 of the TBU3A either by becoming a
mpmhpr nf th• rnmmirtpp, 2nd thprpfrtrp hprnmlng 2 Trijttpp, nr by arling a% a volunteer or
group leader.
Trustees are elected at the Annual General Meetln8 (AGM) held In October each year.
Each member standing for election tothe committee must be proposed and seconded bytwo
existin8 members.
The existing Trustees comprise a broad level of expertise in organising the TBU3A and are
always available for members to contact via electronic means or at Monthly Meetings "face
to face"
Grou
The existin8 membership comprises over eight hundred members and over one hundred
groups.
Whilst some groups are at full capacty members are encouraged to add their names to the
waiting listls}.
New groups are created on a ￿gUlar basis therefore keeping up to date via the TBU3A website

Financial Review.
The annual accounts forthe yearended 30thJune 2023were approved bythe members atthe
Annual General Meeting held on 20 October 2023.
The surplus for the year was £3,618 compared to a deficit of £3.203 in the previous year wlth
the main difference being due to increased subscription income after a planned reduction in
the previous year. Subscriptions had been reduced in the previous year followlng the lower
activity durin8 the °pandemic° restrictions.
The reserves as of 30th June 2023 were £17.965 which represents 15 months of anticipated
expenditure. It is considered that the reserves are too high, and the Committee Is actively
dellberatin8 on actions to reduce the level of reserves.
Webslte / Future Developments
The Introductlon of our own webslte means that the website is used for a number of actsvitles,
namely:
CommunicatinR With members vla e-mall.
Managing the membership details including subscrlptions.
Displaying information.
For use by members to join groups, book activities and keep up to date on TBU3A
developments.
Using technolo8y and as a result moving away from a paper-based environment and
thereby reducin8 our "carbon footprint."
In 2024 the Trustees wlll be focusing on:
Introduclng a New Members, meetin8to tske place on a quarterlyor half-yearly basls.
Hold trainin8 sessions for members on using the TBU3A website.
Continue to develop our website as a means of storing and using information.
Continue to be mindful of our obllgations and our carbon footprint.
Improving the risk asse$4mg.nt pmr.p4s.
Ensuring that the TBU3A is kept on a sound financial footin8.
Summary
A good year for TBU3A during which we have integrated our website to favorable effect and
added further activlties for the benefit of members.
There 1£ an nngrtinp nmhlpm in finAinp mpmhpr< willinty trt vrtliintppr tn nartirit)atp in thp
riinnin8 of thp. TBII4A: we will be trying tn addre_ss thls as the ye.ar progre55e5.

THORPE BAY U3A
REGISTERED CHARITY NUMBER: 1138162
Statement of Flnanclal Artivity forthe year ended 30 June 2023
2021122
Est8
2022123
£518
7,541
409
906
32,140
79
Membership Subscriptions
Door Takings
Gift Aid income tax repayments
Educational Events Income
Interest
Other Income
13,070
1,778
33,346
244
200
41,075
TOTAL INCOME
48.638
2,938
3,719
32,140
1,079
1.747
2,085
38
532
Licences, affiliations & insurances
Hall Hire and meeting refreshments
Educational events costs
Administration costs
Magazlne costs
Cost of speakers
Support for groups
Other costs
3,739
3,683 (See Note l)
32.457
1,306 Isee Note 21
1,586
1,736
285
228
44,278
TOTAL EXPENDITURE
45,020
13,2031
SURPLUS/IDEFICITI TO RESERVES
3.618

THORPE BAY U3A
REGISTERED CHARITY NUMBER: 1138162
Balance Sheet as at 30th June 2023
2021122
£Stg
ZOZ2123
£Stg
nk nd Cash
9.794
6,239
Bank- Current Account
Bank- Desi8nated Artivities
Deposit Account- Instsnt Aco55
Dep)sit Accounts- Fixed Teryn
6,749
15,017
lo,(￿)
10,000
83
Cash Sn Hand
760
Debtors and Pre
Other Debtors
Prepayments
ments
177
2,955
242
2.797 (See Note 31
29,248
35,565
Membership Fees in Advance
Monles held for Futu￿ Events
Other Creditors
8.493
7,989
1,118 (See Note 41
4,516
10,385
14,901
17,6C
14,347
NET ASSETS
17.965
Represented by..
Reserves
17,550
13.2031
Balance brought forward
Surplus/lDeficitl for year
14.347
3,618
14,347
RESERVES
17.965

THORPE BAY U3A
REGISTERED CHARITY NUMBER: 1138162
NOTES TO THE FINANCIAL sfATEMENTS
FOR THE YEAR ENDED 30Th JUNE 2023
ACCOUNTING POLICIES
The financial statements of the charity have been p￿pared on an accruals basis in
accordance with the current Charities SORP IFRS1021 and under the historic cost
convention. They include all trar￿aCtIOns. assets. and liabilitbes for which the
trustees are responsible in law.
GOING CONCERN
The flnancial Statements have been prepared on the assumption that the charity is a
801ng concern and will continue to operate in the foreseeable future.
FUNDS
All funds are unrestrlcted
INCOMING RESOURCES
All income is recognised when received. Allowance has been made for unexpired
portSon of annual subscriptlons.
RE
All expenditure is accounted for when due.
NOTES TO TH
EXPENDITURE
Note l - Hall Hire and Refreshments
General Meetlngs
Committee Meetlngs
New Members & Groups
3,160
473
50
3,683
Note 2 - Admlnlstratlon
software Licences
Printin& Postage and Ststlonery
444
862
1.306
BALANCE SHEET
Note 3- Prepayments
Head Office
Software LiceDce5
2.649
148
2.797
Note 4- Other Creditors
Unexpired Gift Aid
Accrued Expenses
1.026
92
1.118

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THORPE BAY U3A (CHARITY NUMBER
113281621 FOR ThE YEAR ENDED 30TH JUNE 2023
RESPONSIBILITIES AND BASIS OF REPORT
As the charlty trustees you are responslble for tho preparallon of the aCc￿nts in accordance wlth the
roqulr•m•nt8 of the Charltio• Act 2011 (th• Act
I report In respect of my examinalion of the Charitys account8 carried out under sectlon 146 of th•
2011 AG¢ and In Garylng out ry examlnation I havo followod all tho aWkaNe Dlre¢tlon8 o4v•n by the
Charlty Commlsslon under 8e¢tion 145 (Sl Ib) of the ACL
Indepèndent oxthn•rfs slatoment
I hav8 completed my examlnatlon. I conflmi that no matsrfal matter4 hav6 Come to my attentlon In
¢onnectlon with the examination glvlng me ¢au80 to bollevè that in any materfal rospoct:
l ac¢ourrtlng rocord• w•r• not k•pt In fA th• TfU•t •• r•qulrod by Mcllon 130 of tho Act; or
2 lh• acGount• do not accord wlth thos• r•¢ord8', or
3 tha accounts do not conyiy wlth the applicable r•quir•m•nts ¢¢)n¢omlng tho forn) and contont of
account• •Ot out In th• Charttle8 {Accouftts and Roportsl Regulatlons 2008 other than any
requlremonls that the accounts glve a and falr vithv whlch Is not a Matter con8ldor•d a• part of
an Ind•pond•nt oxamlnatlon.
I have no conc•m8 and have wne acros• no oth•r mattorn In connocllon wlth th• •xamlnatlon to
whlch atterttlon should b• dra￿￿ In th1• r•port In order to •nable a proper underntandlng of the
accounts to be roached.
1•1 Septomber 2023
MR COUN RUSSELL
166. MAPLIN WAY.
SOUTHENDQN4EA SS13ND