Ribble Valley Jazz And Blues Limited Year Ended 31 August 2024 FINANCIAL STATEMENTS and TRUSTEES. ANNUAL REPORT Prepared by.. SKS DSM LTD The Station House Station Road Whalley BB7 9RT
Ribble Valley Jazz And Blues Limlted Contents of the Financial Statement5- Year ended 31 August 2024 Page . Legal and Administrative I nformation 3.to6. Trustee5' Annual Report Statement of Surplus & Deficit 8.to9. Balance Sheet 10. to 12. Notes to the Financial Statements 13. Independent Examiner'5 Report Ribble Valley Jazz And Blues Limited is a Registered Charity and a Company Limited by Guarantee
Ribble Valley Jazz And Blue5 Limited Financial Statements for the Year Ended 31 August 2024 Legal and Administrative Information Company Registration No. 07325147 and Registered Charity No. 1138083 Board of Trustees Philip Baugh John Drury Analisa smith Tom Ain5WOrth Phili p James Lee Ivana Douglas Kate Lowes David Walters Miles Alexander Peachey (Appointed 1st April 2024) (Appointed 8th September 2022) (Appointed 22nd July 2022) {Appointed 22nd July 20221 {Appointed 23th April 2020) (Appointed 25th March 2020} (Appointed 20th March 2020) (Appointed 1st October 20171 (Appointed 20th January 20161 Registered Office 9 Radeclyffe Street, Clitheroe, Lanca5hire, BB7 2HL Bankers Virgin Money Accountants 5KS DSM Ltd Station House Station Road Whalley Clitheroe Lancashire BB7 9RT
Ribble Valley Jazz And Blues Limited Financial Statements for the Year Ended 31 August 2024 Trustees, Annual Report The Trustees present their Annual Report and Financial Statements for the period ended 31 August 2024. Annual Report- Summary Objertlves The mission of Ribble Valley Jazz and Blues is to promote and develop the cultural, economic and social benefits of jazz & blues music to individuals and communities in the North West from its base in Clitheroe and the Ribble Valley. This long-term goal will be achieved by.. - creating a thriving jazz & blues community, involving both musicians and fans in planning and developing jazz & blues appreciation and participation; ensuring the future of jazz and blues by prioritising the involvement of young people in performing and appreciating jazz and blues music. facilitating the enjoyment and appreciation of jazz and blues music by providing a variety of opportunities for the performance of jazz and blues music primarily in Clitheroe & the Ribble Valley,. encouraging the sharing of knowledge. information and skills in a stimulating and entertaining environment,. and working collaboratively with voluntary, public and private sector organisations who have a mutual interest in promoting the cultural, economic and social a55ets of Clitheroe & Ribble Valley. Annual Report - Constitution and Organisational Structure Ribble Valley Jazz & Blues IRVJ&BI is a registered charity and a company limited by guarantee. with directors of the company also being trustees of the Charity. This forms the Board of Trustees. Charitable status was sought, and obtained, to help R VJ&B fulfil its broad-based mission to further widespread interest and enthusiasm for jazz & blues music. especially by young people. The affairs ofthe charity are governed by its Memorandum & Articles of Association, which specify a minimum of three operational trustee/director5. Additional directors, who must be at least 16 years old and must be members of RVJ&B, are elected by the Board ofTrustees or by a General Meeting of the charitvs members. General Meetings ofthe charit¢s members must be held annually, the first one having been held on 18th April 2012. A pre-determined number of directors are required to retire. in rotation, before each Annual General Meeting of the charity, but these directors may be immediately re-elected by the Meeting. New directors are inducted into the legal structure, and the operational and financial management of RVJ&B as soon as possible after their appointment. Other training is offered to directors as the need arises. Meetings of the Board of Directors normally take place every two months, or more frequently if required. These Board meetings maintain oversight of the charitls business and strategy. In addition, separate sub-committees handle the day to day finance. organisation of the annual Jazz Festival and the promotion of the regular gigs throughout the year.
Ribble Valley Jazz And Blue5 Limlted Financial 5tatement5 for the Year Ended 31 August 2024 Trustees, Annual Report - Continued. Summary of activities for 2023124 All direttors are jointly responsible for submitting correct Company reports. There is now an independent minute taker for all Trustee Board meeting5. While all directors are joint5y responsible for the charity's finances, the task of detailed oversight is assigned to a Treasurer, who must be a director. Further professional advice on the legal or financial aspects of the charity's operations is sought where required. RVJ&B has a reserves policy that requires a f inancial reserve to be held which is sufficient to cover emergency expenditure that might arise, currently set at £3,000. This. together with typical reserve5 in the current account. would normally be at a level of approximately one third of the charitW5 annua5 financial turnover. The Directors continue to seek grant, sponsorship and earned income to build the company reserves and help ensure long-term 5UStainability. The Company has a number of formal written policies and procedures, covering such issues as Health and Safety, and Safeguarding, Conflict of Interest, and Data Protection. These policies and procedure5 are reviewed regularlv on an annual basis. Further policies and procedures are currently being written up, such as that of Financial Procedures, Recruitment and Volunteer Management, to formalize existing Company practice. A summary of the activities during the year and plans for the future are glven in Appendix A. Annual Report- Flnancial Revlew The Charity incorporated into a Company Limited by Guarantee on the 26 July 2010. The company has applied appropriate financial management coritrol over its activities throughout the period, administered through the Finance and General Purposes Committee of Trustees. Overall the Charity generated income of £61,54312023 £49,737), including £19,250 from the first 50% of the Arts Council Development Grant, and spent £59,30812023 £53,452), resulting in a surplus of £2,23512023 deficit of £3,715). This surplus result5 from a net contribution from the Arts Council Fund of £ 6,500, which will be restritted to undertake activitie5 Specified to the grant offer. The 2024 Festival, although it was a great cultural success, made a significant deficit, which legitimately utilised Arts Council funding to support band and venue costs, education workshops and marketing to move toward5 break-even. Ticket sales for the festival were down by over 40% from the previous year, which has resulted in a review for 2025 in anticipation that sales will be restored to 2023 levels. The budget has been set with this in mind. Other headline gigs at the Grand have also had to be subsidised from Arts Council funding, as we try to develop audiences towards a younger and more diverse clientele, whi15t still retaining the integrity of the artform. Nationally this is not an easy task outside of major population conurbations. At 31 August 2024 total Funds were £16,98512023 £14,750) of which £6,500 was restricted to activities Specified in the Arts Council grant offer, leaving £10.485 in unrestricted funds available to 5UPPOrt general attivities. A further 40%1£15.4001 of the grant will be received in 2025 with the final IO% in 2026 on completion of the final report, although these will a150 be restricted to activities specified in the grant offer. The Charity has sufficient funds to ensure it is a going concern able to meet its commitments for the foreseeable future.
Ribble Valley Jazz And Blues Limited Financial Statements for the Year Ended 31 August 2024 Trustees. Annual Report (continued) Political and charitable donations The Company (also the Charity) made no political donations during the period12023 - Nill. The Company made no charitable donations during the period12023 - Nil). See Note 5 - 'Notes to the financial statements,. Insurance During the year the Company la150 the Charity) made payments for insurance of trustees and directors against liabilities arising as a result of the activities and decisions carried out on behalf of the Company. Board of Trustees Philip Baugh John Drurv Analisa Smith Tom Ainsworth Philip Jame5 Lee Ivana Douglas Kate Lowes David Walters Miles Alexander Peachey IAppointed 1st April 20241 IAppointed 8th September 20221 (Appointed 22nd July 20221 (Appointed 22nd July 2022) (Appointed 23th April 2020) {Appointed 25th March 20201 (Appointed 20th March 2020) (Appointed 1st October 20171 {Appointed 20th January 20161 Each member of the Board of Trustees is person311y liable for an amount not exceeding £10 in the event of the winding up of the organisation, in accordance with the Company's Memorandum of A550ciation. Responslbilities of the Board of Trustees As Trustees and Directors, the Board of Trustees is required by charity and companylaws to prepare financial Statements for each financial period which give a true and fair view of the state of affairs for the Company (also the Charity) and of the surplus or deficit for that period. In preparing those financial statements, the Board of Trustees is required to select 5Ultable accounting policies and apply them consistently,. • make judgements and estimates that are reasonable and prudent- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going conrn basis unless it is inappropriate to presume that the company will continue in business.
Ribble Valley Jazz And Blues Limited Financial Statements for the Year Ended 31 August 2024 Trustees, Annual Report (continued) The Board of Trustees is responsible for keeping proper accounting records which disclose with reasonable accuracy at any time, the financial position of the Company and ensuring that the financial statements comply with the relevant Companies and Charities Acts. It is also responsible for safeguarding the assets of the Company and hence for taking reasonable step5 for the prevention and detection of fraud and other irregularities. Tax Status The Company is a Registered Charity and qualifies for corporation tax exemption. Auditors Exemption from audit for the period ended 31 August 2024 is claimed on page 9. By order of the Board of Trustees - L7Qi Mr David Walters Director/ Trustee Mr John Drury Directorl Trustee/ Treasurer Date: Date:
Ribble Valley Jazz And Blues Limited Financial Statements for the Year Ended 31 August 2024 Statement of Surplus and Deficit 2024 2023 Note Incoming Resources Event Revenue Ilncluding Grant Income) Raffles Membership Fees Donations Educational Activities Sponsorship Arts Council Grant 16,182 48 949 5,447 5,552 14,115 19,250 24,222 356 1,034 6,926 6,033 11,165 Total Incoming Resources 61,543 49,737 Resources Expended Direct Charity Expenses Management & Administration Depreciation 55,346 3,655 307 50,647 2,395 409 Total Resources Expended 59.308 53,452 Net Surplus/(Deficitl 2,235 (3.715) Total Fund Balances Brought Fonvard 14,750 18,466 Total Fund Balances Carried Forward 16,985 14,750 The notes on pages 10 to 12 form part of these accounts.
Ribble Valley Jazz And Blues Limited Financial Statements for the Year Ended 31 August 2024 Company Registration No. 07325147 Registered Charity No. 1138083 Balance Sheet at 31 August 2024 2024 2023 Note Fixed Assets 920 1,227 Current Assets Debtors Cash at bank and in hand 6,650 11,290 1,189 15,480 17,940 16,669 Current Liabilities Amounts falling due within one year 1,876 3,146 Net current assets 16,065 13,523 Total assets less current liabilities 16,985 14,750 Net Assets 16,985 14,750 Funds Reserves li 16,985 14,750 The notes on pages 10 to 12 form part of these accounts. The Balance Sheet is continued onto the next page.
Ribble Valley Jazz And Blues Limited Financial Statements for the Year Ended 31 August 2024 Balance Sheet at 31 August 2024 Continued.... For the period ended 31 August 2024 the company was entitled to exemption from audit under section 47711) of the Companies Act 2006- and no notice has been deposited under s476{1) requesting an audit. The directors acknowledge their responsibility for ensuring the company keeps accounting records which comply with section 386 of the Act and preparing accounts which give a true and fair view of the State of affairs of the company as at the end of the year and of its profit or loss for the financial year in accordance with the requirements of section 394 and which otherwise comply with the Companies Act 2006, $0 far as applicable to the companv. The accounts have been prepared in accordance with the special provisions of the Companies Act 2006 relating to companies subject to the small companies regime. Approved by the Directors (also Trustees) on . b.a d.Ik_ Mr David Walters Directorl Trustee n Drury Directorl Trustee/ Treasurer Date: n k. Date:
Ribble Valley Jazz And Blues Limited Financial Statement5 for the Year Ended 31 August 2024 Notes to the financial statements Accounting policies- basis of accounting The financial statements have been prepared under the historical cost convention and are in accordance with applicable accounting standards. 2024 2023 Direct Charity Expenditure Hire of Bands Event Costs Marketing & advertising Educational Actlvlty Costs Equipment, Repairs and Renewals Website costs 25,790 9,625 7,722 11,318 212 680 55,346 25,246 7,683 4,104 13,302 193 120 50,647 Management & Administratlon Post and Stationerv Insu rance Sundrie5 HR & Compliance Professional fees Accountancy 33 269 364 283 394 19 1,921 1,038 3,655 770 960 2,395 10
Ribble Valley Jazz And Blue5 Limited Financial Statement5 for the Year Ended 31 August 2024 Notes to the financial statements (continued) Employees There were no employees during the period12023 - nill. Taxation No taxation liability has been provided in the financial Statements as, being a Registered Charity, Ribble Valley Jazz & Blues Limited is exempt from taxation in accordance with Section 505 of the Income and Corporation Taxes Act 1988. Board of Trustees's emoluments No member of the Board of Trustees received remuneration during the year 12023 - nil }. Members were reimbursed for out of pocket expenses incurred on Company business. 2024 2023 Fixed Assets- NBV Plant & Machinery- Cost B/Fwd C/Fwd 3.324 3.324 3,324 3,324 Plant & Machinery- Dep'n Depreciation BIFwd Charge for the year Depreciation C/Fwd 2,097 307 2,404 1,688 409 2,097 Net8ook Value 920 1,227 Debtors Trade Debtor5 Prepayments 650 6,000 1,189 6,650 1,189 Current liabilities Trade Creditors Accrued Expenses and Deferred Income 838 1,038 1,751 1,396 1,876 3,146
Ribble Valley Jazz And Blues Limited Financial Statements for the Year Ended 31 August 2024 Notes to the flnanclal statements {continued) io. Liability of Members The Company is limited by guarantee and does not have 3 Share capital. Each member is personally liable for an amount not exceeding £10. ii. Restricted and Unrestricted Funds - Surplus/{Deflclts) 2024 2023 Total Brought Forward Reserves 14,750 18,466 Surplus/lDeficit) for the period 2,235 {3,7151 Tot31 Reserve5 Carried Forward 16,985 14,750 The Surplus/lDeficit) Carried Forward is split between: Restricted Reserves - Arts Council 6,500 Unrestricted Funds 10,485 14,750 16,985 14,750 12. Fund movements Opening Funds balance received Funds Closing Expensed balance Restricted fund5 19,250 12,750 6,500 Unrestricted funds 14,750 42,293 46,558 10,485 Total funds 14,750 61,543 59,308 16,985 12
Rlbble Valley Jazz And Blues Limited Financial Statements for the Year Ended 31 August 2024 Examiner's unqualified report on the accounts Independent Examiner's Report to the Trustees of Ribble Valley Jazz And Blues Llmited I report on the accounts of the Trust for the year ended 31 August 2024, which are set out on pages I to I Respective responsibilities of Trustees and Examiner The Trustees of the Charity (also Director5 of the Company) are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under section 144 of tF Charitie5 Act 2011 (the Charities Act) and that an independent examination 15 needed. It is my responsibility to examine the accounts (under section 145 of the Charities Act); to follow the procedure5 laid down in the General Directions given by the Charity Commissioners (under section 145 (5){bl of the Charities Act) and to state whether particular matters have come to my attention. Basis of Independent Examlner's report My examination was carried out in accordance with the General Dirertions given by the Charity Commissioners. An examination include5 a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you a5 trustees concerning any such matters. The procedure5 undertaken do not provide all the evidence that would be required in an audit, a consequently no opinion is given as to whetherthe accounts present a'true and fair view and the report is limited to those matters set out in the statement below: Independent Examiners statement In connection with my examination, no matter ha5 come to my attention: l) which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 130 of the Act; to prepare the accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met 2) to which, in my opinion, attention should be drawn in orderto enable a proper understanding of the accounts to be reached. TLOa Name . Miss A Watson Qualifications . ACA, ATII Addres5 . The Station House, Station Road, Whalley, BB7 9RT Date: McLfLh aol 13
APPENDIX A Ribble Valley Jazz and Blues Limited Financial Statements for the Year Ended 31 August 2024 Directors Report on Activities All of the activities of RVJ&B are only possible due to the enthusiasm and hard work by the Club Trustees and a dedicated group of volunteers. RVJ&B continues to support an ambitlous programme of charitable arts-based jazz and blues activities through the year, prioritising these areas of activity., A yearly Jazz and Blues Festival over the early May Bank Holiday weekend Events acr055 the Ribble Valley including jazz and blues performances in villages and hospitality venues around the Ribble Valley. Performance readiness by both community bands- Ribble Valley Jazz Big Band; and Elbow Room Increased participation by young people. Increased diversity among musicians and audience as well as within RVJ&B Increased education activities as we strengthen improvisation workshop5 A monthlyjazz jam welcoming new attendees. Weekly radio shows in association with RibbleFM from a broad range of Presenters. The RVJ&B Festival was again a succes5 in terms of musicality and audience numbers. However, for a number of reasons it was not a success financially and lessons have been learned in relation to realistic pricing of headline event5. The year's gigs included.. Dan Price'5 Night Owls (trad/New Orleans). Agbecko112pce Afrobeat} Elbow Room. Paulo Fusch i Trio (guitar jazz/blues) Franny Eubank Blue5 Trio John Ellis Duo Maisy Riley Qnt (Youth Jazz) IWD, Alina Bzhezhin5ka's Hip Harp Collettive RVJBC's FEST 2024 headline acts featured: Emma Johnson's Gravyboat Corto Alto/ Olivia Moore and Unfurl/ Ancient Infinity Orchestra Ed Kainyak Qrt Nikki Iles jazz Quartet The Club runs a monthly Jazz Jam and networking session for musicians once a month which is very well attended by local and so local musicians. The Low Moor Club in Clitheroe hosts these jazz jam sessions during the year with an average of about 15 musicians, the resident backing trio and a good complement of regular listeners. There are also improvisation tuition sessions at the Low Moor Club as well as the Elbow Room rehearsals both which continue to encourage improvements in the standard of playing and performance with an increasing number of players joining in on the activities. Elbow Room, the group formed from Women in Jazz
APPENDIX A have performed a number of times during the year. Both of these groups continue to be led by Trish Ferrarin who does an amazing job supporting local music and musicians. The Spread Eagle in Sawley has a bi-monthly Dinner Jazz event put on by RVJBC. These are very much 'Straight Ahead Jazz, and are always well attended. Many thanks to Geoff Jackson and now Ed Lomax for organising these events. Ribble Valley Jazz Big Band have had a very successful year. They now have a full complement of musicians and have made a number of live performances during the year. This year, the band is stepping up a gear by participating in a competition at the Great North Big Band Festival in Chester-le Street, County Durham. The Club has a weekly 5POt on Ribble FM where two hours of music every Wednesday evening is hosted by a member of RVJ&B. Thanks to the hosts of these shows- Sue Bradley, Ivana Douglas, Phil Lee and Alan Bramwell, Paul Rigby, Miles Peachey and David Walters. The Club has established a Youth Group which regularly meet5 to discuss ways to encourage jazz and blues music amongst the younger population of the Ribble Valley. RVJ&B continues to support an ambitious programme of charitable arts-based jazz and blues activities through the next year, prioritising these areas of activity: The Club was successful in its bid to the Arts Council for £40k development funding to enhance the Club's activitie5 and widening participation, This bid is for a period of two years and many thanks to Kate Lowes and Emily Lord of the Grand for undertaking the majority of the work in submitting this bid. Funding will support audience development and strengthen our network with input from Black Live5 in Music, Attitude 15 Everything, Brighter Sounds and Julie's Bicycle. RVJ&B Annual Report of Community Activities The Ribble Valley Jazz Big Band had a successful year participating for the first time, in a big band competition in Chester-le Street in the North East. With stiff competition from University Big Bands from places like Edinburgh, Newcastle, Durham and Leeds, the band managed to acquit itself well although it did not win a prize. Each band was allowed a 20 minute programme; in our case we played quite a complex set of 5 pieces beginning with Charles Mingus, Pedal Point Blues and finishing with the Maynard Ferguson version of Coconut Champagne. The feedback from the judges was positive emphasi5ing our goods points rather than dwelling on the things which were not quite right. Having performed to the expected standard, the band have been invited back this year. The band also played at the Jazz Festival with a large audience turnout at the United Reform Church, The following day, the band played a joint gig with the Bay Band from Morecambe at the quarterly big band event at the Continental in Preston run by our band leader, Paul Rigby. The Jazz Jam once a month at the Low Moor Club continues to go from strength to strength. On most occasions at least 15 players turn up and are supported with a back line of keys, bass and drums led by Trish Ferrarin. The back line always do a fantastic job having to play at sight anything that is thrown at them during the evening without any previou5 knowledge of what tune might turn up. Besides numerous tenor saxophones, alto sax, clarinet, flute, trumpet and trombone regularly feature in the line-up a5 well as occasionally cello, violin and ukelele. Audience size has continued to grow over the past year with over 50 people attending apart from the players. We are very fortunate to have a
APPENDIX A venue like the Low Moor Club which is just fine for this type of event. Thanks must go as well to Wayne and Sue who put in a lot of effort to set things up for the players as well as playing during the evening themselves. Jazz Improvisation Workshop once a month, Trish Ferrarin leads a jazz improvisation workshop at the Club. Currently, there are around 12 participants in the group who attempt to get their heads around the finer points of jazz theory. This enables players to develop their improvisation skills enabling them to create and sustain more complex and more interesting solos not only for their own benefit but also for the audiences who will subsequently hear them. The organisation of the workshops is such that they take place normally a few days before the Jazz Jam. This gives the players a great opportunity to analyse their 501os and experiment, building confidence in a way that allow them to perform at a higher standard when the Jazz Jam takes place. Elbow Room is a project which provides a regular rehearsal space and a supportive atmosphere where women can make progress in playing jazz music. It's musical director is Trish Ferrarin. Whether it'5 playing in an ensemble, improvising or taking a solo, Elbow Room's objective is to build the confidence of women playing jazz wherever they want- whether in big bands or in the local jazzjam. Elbow Room loves to develop new projects in collaboration with others, learning new music and approache5 to exploring jazz. The group has developed a varied repertoire, this year enjoying working with a vocalist and finalist in last yearfs Jackson J&B Awards, as well as holding joint rehearsals with the Lancaster based world music big band Off the Rails. Elbow Room have worked with and supporter headliners in the club's annual gig for International Women's Day for the last three years.