2021-12-31-accounts - The Parochial Church Council Of The Ecclesiastical Parish Of Melksham

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Trustees’ Annual Report for the period

From 01 January 2021 To 31 December 2021

Charity name: The Parochial Church Council of the Melksham Parish of the Ecclesiastical Parish of Melksham, Salisbury

Charity registration number: 1138038

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The members of the Parish share a common objective - to make the Church a central part of the life of the community and to find new ways of making God known to this community. Sound Biblical teaching and being open to the work of the Holy Spirit are important to us. Social gatherings are organised regularly and seen as good opportunities for fellowship as well as involving non-Church members in our Christian life and witness. These are some of the key messages expressed by church members across the Team and give an idea of what is important to us in the life of the Church: • worshipping God and making Him more widely known • growing in our understanding and love of God • making effective use of the gifts that God has given us • strengthening our faith • engaging with people of all ages and backgrounds • encouraging one another through times of fellowship • looking for ways to grow God’s Kingdom • welcoming strangers • making and growing disciples • healing and prayer ministry • caring for people of all ages • mission – at home and overseas • sharing our resources • Christian unity community transformation
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	When planning our activities for the year, the Rector and the PCC have considered the guidance of the Charity Commission on public benefit and, in particular, the specific guidance on charities for the advancement of religion. We try to enable the people of our Town to live out their faith as part of our Parish community through:

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		• Worship and prayer – services in each of our three churches every Sunday and also midweek. • Learning about the Gospel, developing knowledge and trust in Jesus Christ – participating in the running of explorer and nurture courses; and developing and maintaining a network of discipleship groups. • Provision of pastoral care for people living in the Parish – Ministers, assisted by Lay Pastoral Assistants, offer pastoral care to all who seek it. • Missionary and outreach work – working with our ecumenical brothers and sisters in the Melksham Family of Churches we seek to serve the needs of the community in practical ways. To facilitate this work, it is important that we maintain the fabric of our three churches and their respective church rooms.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Charity law requires the trustees of the Association to prepare a receipts and payments account and a statement of assets and liabilities for each financial year. In addition, the trustees are responsible for keeping proper accounting records which are sufficient to show and explain the charity’s transactions and to disclose with reasonable accuracy at any time the financial position of the Association. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees have paid due regard to guidance issues by the Charity Commission on public benefit in deciding what activities the charity should undertake.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

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Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	January – September Rev Alison Sowton writes: As we stepped into the new year we were faced with familiar situations. The pandemic continued to wreak havoc across the land and we remained in an interregnum. The closures of church buildings and the subsequent continued social distancing guidelines saw the need for some tough decisions. With the support of the wardens and the P.C.C. we considered and safest and best option was to continue to worship as a team in St Michaels thereby allowing the greatest number of congregation members to gather in person. The online services provided continuity for those who still felt too vulnerable to meet in person. In addition many of those who had first accessed the church online in 2020 remained connected. We also used zoom technology to run the Puzzling Questions course. Families were supported throughout the year by Hannah Tarring as she led the Messy Church team to provide online services and messy bags. In addition Hannah provided online services for our Little Cherubs and when the weather permitted facilitated a wonderful outdoor group which saw many new members come along. June saw the first wedding in a long time and we were delighted to finally support families come together in celebration. As the year progressed we took advantage of changes in regulations for outdoor gatherings and the local community came out in force to support our plant sale and later cream teas in the beautiful sunshine. Throughout this time many members of our congregations supported their neighbours by helping in town wide organisations. We were guests at the table, working together to bring hope in difficult days. The drawing together as wardens and staff team meant we were able to continue to seek Gods call on our lives and plans for our community. It was a blessing and privilege to work closely during this time; my thanks to each of them. In June we were also able to celebrate the appointment of our new Rector Charlie Thomson and look forward to his arrival in September when he and his wife Hannah and son Fred were to join us. A new chapter begins… October – December Rev Charlie Thomson writes: Hannah, Fred and I moved into the Rectory in September, and were blown away by the warm welcome we received from the church family. Flowers, cards, cake, and offers of practical help all arrived at our door, for which we have been incredibly grateful. Our particular thanks to the churchwardens for all their

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help with the move, and especially to Alison for her tireless leadership in the parish through an extremely challenging and lengthy interregnum. The licensing service on the 28[th] was a joyous occasion, led by Bishop Andrew with his inimitable blend of reverence and humour, accompanied by excellent singing along to the newly refurbished organ. A more ‘regular’ ministry pattern was able to resume from October; services weekly at St Andrews, and increasingly frequently at St Barnabas, thanks to Sara Banks and Rev David Flower who has recently joined the team. As we got into the busy swing of Remembrance Sunday and leading into Christmas, we received the bittersweet news that our well-loved Children’s & Families co-ordinator Hannah Tarring was moving onto greater things, with a new position at Salisbury Diocese. Despite the disappointment we all felt at the prospect of Hannah’s departure, she leaves behind a tremendous legacy to build on as we seek to reach out to the next generation with the gospel. Little Cherubs and Messy Church have been left in capable hands, whilst Sunday Club at St Michael’s was grateful for the addition of a very committed new member (namely Fred), and quickly moved to meeting every week during morning services (thanks to Hannah T mk2), attracting an average attendance of 10 children. We were grateful that despite increasing Covid case numbers and the introduction of tighter restrictions, we were able to end the year with successful Christmas services at all 3 churches, each of which were advertised on the church’s new website. As we look forward to 2022, we are holding onto the 5 priorities given to us during the appointment process - evangelism, discipleship, pastoral care, renewing worship, and reaching the next generation – and pray that God will continue to bless us as we seek to serve him in our town.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

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Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity ended the year with a deficit of £4,430.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Parish’s Diocesan share was made in full in 2021. It is the policy of the PCC that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three- and six-month’s expenditure. The Council Members consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the council’s current activities while consideration is given to ways in which additional funds may be raised.
Amount of reserves held	Para 1.22	The charities total funds as of 31 December 2021 were £102,959 (2020: £107,389), which were split between funds as follows: Unrestricted: £57,202 Restricted: £45,757
Reasons for holding zero reserves	Para 1.22	The charity does not hold zero reserves as at 31 December 2021.
Details of fund materially in deficit	Para 1.24	No funds are in deficit as of 31 December 2021.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The trustees assess whether the use of going concern is appropriate, i.e. whether there are any material uncertainties related to events or conditions that may cause significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of at least one year from the date of authorisation for issue of the accounts and have concluded that the trust has adequate resources to continue in operational existence for the foreseeable future and there are no material uncertainties about the charities ability to continue as a going concern. Thus, they continue to adopt the going concern basis of accounting in preparing the accounts.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	The Council Members have assessed the major risks to which the council is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.

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Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	The Parochial Church Council measure (1956) as amended and church representation rules.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The Parochial Church Council (PCC) is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2006) and is a registered charity.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The clergy are appointed by the Bishop of Salisbury. All other members are elected by the members of the Electoral Roll at the Annual Parochial Church Meeting.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The PCC met regularly during the year. The major risks to which the PCC is exposed have been assessed and appropriate policies and procedures have been put in place to mitigate exposure to the major risks. The PCC has also sought to underwrite some of these risks through a policy with Ecclesiastical Insurance Ltd. The Anglican Christian witness within Melksham, a small market town situated in West Wiltshire, has been organised for the past 37 years under the auspices of the Melksham Team Ministry (MTM). The Ecclesiastical Parish of Melksham consists of three churches. St. Michael and All Angels situated in the centre of the Town, St. Andrew situated in the Forest area, and St. Barnabas which is located in the small village of Beanacre, on the outskirts to the north of the Town. The Parish is part of Bradford Deanery in the Diocese of Salisbury in the Church of England. The Parochial Church Council (PCC) is the primary administrative body within the Team and the members of the PCC are the Trustees of the Ecclesiastical Parish of Melksham Charity. The Parish Electoral Roll for 2021 is 135 (2020: 133) with St. Andrews 41 (2020: 41), St. Barnabas 26 (2020: 25) and St. Michael and All Angels 68 (2020: 67). The governance of Melksham Parish consists of one

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Parish Church Council and a Local Church Committee (LCC) for each of its churches: St Andrew, Melksham Forest; St Barnabas, Beanacre and St Michael and All Angels, Melksham. Each of these is elected at Annual Parochial Church Meeting where the members vote for their individual church representatives with all members voting for the Parish Churchwardens and Deputy Churchwarden. In addition to these the members also elect their Assistant Churchwardens, PCC, LCC and representatives to serve on Bradford Deanery Synod and the Council of the Local Ecumenical Partnership (LEP), Melksham Family of Churches. The method of appointment to each of these is set out in the Church Representation Rules. All of those who attend our services and are members of our congregations are encouraged to register on the Electoral Roll and stand for election to all of the above posts. The individual Church Committees are responsible for all routine matters relating to the Christian witness and upkeep in their respective Churches, including deciding how the funds of the Church are to be spent, but refer any significant matters to the PCC for decisions. The members of the PCC, who are trustees of the Charity, are responsible for making decisions on all matters of general concern and importance to Melksham Parish, including deciding how the funds of the PCC are to be spent. The three Church Committees elect a member to act as the Church financial representative who accounts for the funds relating to the respective Church, but in addition, on a monthly basis, passes all of the accounting information to the Honorary Team Treasurer. The Honorary Team Treasurer is elected by the PCC and is responsible for accounting for funds relating to the Team finances and consolidating on an on-going basis the paperwork needed to consolidate the annual Parish accounts. Relationship with any Para 1.51 related parties Other

Reference and Administrative details

Charity name	The Parochial Church Council of the Melksham Parish of the Ecclesiastical Parish of Melksham, Salisbury
Other name the charity uses	Melksham Team Ministry
Registered charity number	1138038
Charity’s principal address	The Rectory, Canon Square, Melksham, Wiltshire, SN12 6LX

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Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Reverend Alison Sowton	Team Vicar	To September 2021
Reverend Charlie Thomson	Team Vicar	From October 2021
Mr Peter Maslen	Team & Church Warden- St M
Mrs Margaret Willis	Team & Church Warden- St A
Mr Richard Hucknall	Church Warden-St A
Mr Stanford Cole	Church Warden-St B
Mr Ian McLean	Hon. Treasurer
Mr Phil McMullen	Hon. Secretary
Mrs Hannah Tarring	Children & Family Co- Ordinator
Mrs Chris Harvey	Assistant Warden –St M
Mrs Pamela Wornham	Assistant Warden –St M
Mrs WendyCurtis	DeanerySynod Rep-St M
Mr Derek Sowton	DeanerySynod Rep-St A
Miss Annette Scott	DeanerySynod Rep-St B
Mr Alistair Banks
Mrs Jo Paterson

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

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Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser Independent David Owen & Co 17 The Market Place, Devizes, Wiltshire, SN10 1HT Examiner

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Mr Ian McLean	Reverend Charlie Thomson
	Hon. Treasurer	Team Vicar

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Independent examiner's report on the accounts Section A Independent Examiner’s Report

Charity Name The Parochial Church Council of the Melksham Parish of the Ecclesiastical Parish of Melksham, Salisbury	Charity Name The Parochial Church Council of the Melksham Parish of the Ecclesiastical Parish of Melksham, Salisbury	Charity Name The Parochial Church Council of the Melksham Parish of the Ecclesiastical Parish of Melksham, Salisbury

31 December 2021	Charity no (if any)	1138038

13 and 14(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 December 2021. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:

	Julian Pocock FCA CTA

	Institute of Chartered Accountants (England and Wales)

	17 The Market Place
	Devizes, Wiltshire,
	SN10 1HT

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Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

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	The Parochial Church Council of the Melksham Parish of the Ecclesiastical Parish of Melksham, Salisbury	The Parochial Church Council of the Melksham Parish of the Ecclesiastical Parish of Melksham, Salisbury	The Parochial Church Council of the Melksham Parish of the Ecclesiastical Parish of Melksham, Salisbury	No (if any) 1138038	CC16a
	For the period from	Period start date 01/01/2021	To	Period end date 31/12/2021

Section A Receipts and payments
Unrestricted funds to the nearest £ A1 Receipts Donations and Legacies 96,563		Restricted funds to the nearest £ 3,042	Endowment funds to the nearest £ -	Total funds to the nearest £ 99,605 16,707 2,773 11,687	Last year to the nearest £
Donations and Legacies	96,563	3,042	-	99,605	145,144
Income from Charitable Activities	16,707		-	16,707	12,606
Other TradingActivites	2,773	-	-	2,773	3,345
Investments	11,687	-	-	11,687	11,433
*Sub total*(Gross income for AR)	127,730	3,042	-	130,772	172,528
				- -
A2 Asset and investment sales, (see table).
Proceeds from Sales of Investments	-	-	-	-	-
Proceeds from Sales of Fixed Assets	-	-	-	-	-
*Sub total*	-	-	-	-	-
*Total receipts* 127,730 A3 Payments
	127,730	3,042	-	130,772	172,528
				438 1,182 75,887 7,253 5,970 23,764 20,020
FundraisingCosts	438	-	-	438	44
Grants	1,182	-	-	1,182	2,241
DeanaryShare	75,887	-	-	75,887	75,112
Fees	7,253		-	7,253	7,933
Wages	5,970		-	5,970	5,781
PropertyCosts	20,801	2,963	-	23,764	23,868
Other Expenditure	20,020		-	20,020	18,310
*Sub total*	131,551	2,963	-	134,514	133,289
A4 Asset and investment purchases, (see table) Investments Purchased - Fixed Assets Purchased -		- 688	- -	- 688
A4 Asset and investment purchases, (see table)
Investments Purchased	-	-	-	-	-
Fixed Assets Purchased	-	688	-	688	-
*Sub total*	-	688	-	688	-
*Total payments* 131,551 Net of receipts/(payments) - 3,821 A5 Transfers between funds - 952 A6 Cash funds last year end 61,975 *Cash funds this year end* 57,202
	131,551	3,651	-	135,202	133,289
	- 3,821 - 952	- 609 952	- -	- 4,430 - 107,389
	- 3,821	- 609	-	- 4,430	39,239
	- 952	952	-	-	-
	61,975	45,414	-	107,389	68,150
	57,202	45,757	-	102,959	107,389

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Section B Statement of assets and liabilities at the end of the period

Unrestricted funds to nearest £ 57,202	Restricted funds to nearest £ 45,757	Endowment funds to nearest £
57,202	45,757	-
57,202	45,757	-
OK Unrestricted funds to nearest £ - Fund to which asset belongs Restricted Fund to which asset belongs Restricted Unrestricted Unrestricted Fund to which liability relates	OK Restricted funds to nearest £ - Cost (optional) - Cost (optional) 39,500 25,935 57,710 Amount due (optional) -	OK
		Endowment funds to nearest £
		-
		Current value (optional)
		560,434
		Current value (optional)
		39,500
		-
		33,857
		When due (optional)
	-

Related party transactions and council members' expenses and remuneration

None of the Council Members received any remuneration for serving as a Trustee. During the year 2021, 1 (2020: 1) minister(s) received £2,774 (2019: £2,016) for reimbursement of Ministerial fees, travel and other expenses. Statutory fees were paid to the following Council Members:-

A Banks £1,165 (2020: £508) for Verger's fees and other expenses reimbursed. S Cole £545 (2020: £0) for Verger's fees and other expenses reimbursed.

C Harvey £0 (2020: £133) for other expenses reimbursed.

R Hucknall £60 (2020: £0) for Verger's fees and other expenses reimbursed. P Maslen £58 for Verger's fees.

I McLean £417 (2020: £259) for other expenses reimbursed.

D Sowton £135 (2020: £235) for Verger's fees and other expenses reimbursed. H Tarring £1,693 (2020: £1,917) for travel expenses and other expenses reimbursed. M Willis £279 (2020: £24) for other expenses reimbursed.

P Wornham £0 (2020: £63) for Verger's fees and other expenses reimbursed.

Mrs A Hucknall, the wife of a council member, received £5,970 (2020: £5,781) for her role as the Parish Clerk, £125 (2020: £50) for Verger's fees and £50 (2020: £615) for other expenses reimbursed.

Mrs G McLean, the wife of a council member, received £151 (2020: £0) for reimbursement of other expenses.

Signed by one or two trustees on behalf of all the trustees

Signature	Print Name Mr Ian McLean Reverend Charlie Thomson	Date of approval
	Mr Ian McLean
	Reverend Charlie Thomson

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