TRUSTEES’ REPORT
The Association of Friends of the University of Bristol Botanic Garden
Hollybush Lane, Stoke Bishop, Bristol BS9 1JB Charity No. 291159
Report of The Trustees for the year ended 31[st] December 2022
Constitution
The objects of the Association are to advance public education in, and to promote research into, Botany and its related subjects and to publish useful results of such research. In pursuance of these objectives the Association supports the work and further development of the University of Bristol Botanic Garden.
The garden is unique in the West Country and the plant collections have been chosen to provide teaching and research resources for the University. Its mission to educate, communicate and conserve has also established a valuable amenity for local schools and a cultural attraction for the public.
Committee
Management of the Association is vested in a Committee (the Trustees) and its powers and duties are set out in the Constitution, including the procedures for appointment, nomination and election. Regular meetings of the Committee provide opportunity to apply risk management criteria in the assessment of the viability of potential fund-raising initiatives, whilst being dutifully aware of its charitable objectives.
The following members served the Committee during the year:
| Patricia Davie | Chair | Paul Mugford | |
|---|---|---|---|
| Treasurer | Chris Radford Secretary | ||
| Jean Martin | |||
| Susan Beech | Membership | Tony West | Vice Chair |
| Susan Redfern | Janet Hathway | ||
| Rebecca Tregarthen |
Paul Wood (Secretary) and Alice Maltby (Publicity and Marketing), both long term supporters and Committee members, have died. They will be sadly missed.
Nicholas Wray, Curator of the Garden, and other volunteers as appropriate may attend Committee meetings in an ex officio capacity.
Important aspects of the Committee’s role are to encourage new members of the Association and to stimulate interest in the Garden through a variety of events and activities. Income generated by such initiatives, and from members’ subscriptions and donations, after meeting expenses, is used to support the maintenance and development of the Garden. The Committee acknowledges the support of those members who have become involved directly in Friends activities and ‘hands-on’ work in the Garden.
Accounting system
Our accounting system is a simple cash book approach that is acceptable to the Charities Commission and reflects the straightforward financial activity of the Association. The cash book
approach simply means that we record income and expenditure when it happens whilst taking care to note any significant items due (not paid or received) for the current year.
Income
During the year membership subscriptions increased significantly £54,528 (£41,422) with a decrease in our Benefactor member subscriptions £4,500 (£5,250). Covid restrictions were eased enabling a larger annual Jazz event that generated £4,347(£1,888). We are also very grateful to Chris Purvis and Chris Radford who contributed an amazing £3,447 through plant sales and Xmas wreath workshops.
Legacies and Donations have seen a modest increase to £3,547 (£2,620)) and work done around Gift Aid generated another £11,669 (£8,602). The Education and Training Fund - set up in 2014 to enable the Garden to employ trainee horticulturalists - continues to benefit from subscriptions from our Benefactor and Corporate members along with Life Memberships.
Subscription Income (Sub + GA) accounts for 96% of the Associations total Income (89%)
Use of Funds
The excess of Income, after expenses, continues to support the work of the Garden and during 2022 including a regular maintenance and development payment amounting to £38,766 (£36,780) and Trainee support at £21,040 (£14,100) n.b. adjusted for 2021 £7,050.
Our most significant recurring operating cost, apart from the above, remains stationary, printing and postage, mainly for the newsletter and seed list – at £9,659 (£10,273).
New cost lines are BACS Bureau charges- due to enforced change and includes some ‘one off’ -and Card Charges - enabling the use of card readers. Legal fees relate to the Trust Deed changes required for the Cecily Jones Trust Fund and Miscellaneous includes a new screen for membership and Card readers – both one offs.
Reserves
Having set aside the Cecily Jones Trust Fund - £62,565 (we are custodians of the capital and can use the interest) and the Education and Training Fund (ETF) nominal £50,000 (£42,488) we currently hold £45,930 (£41,388) in the general fund. The ETF underpins our undertaking to support further rolling Trainee costs and over 2 years.
Investments
The NS&I account has been closed by transfer to a new Charity Aid Foundation (CAF) Charity Deposit Platform (CDP) managed by Flagstone. All remaining funds are still held with either Lloyds Bank or Barclays Bank. The move to the CAF/ CDP enables us to access a range of fixed term deposits with minimal administration and inbuilt safeguards.
Insurance - The Association’s activities are covered by a Public / Employers’ Liability Insurance Policy under the Affiliated Societies Insurance Scheme operated by the Royal Horticultural Society.
Auditor - Independent examiner Ed Holcombe A.C.A
By order of the Trustees March 2023.
Yo0dl. 31 Docomb•r2022
Thfr Parkh ofst Bam•bw Church Chrf•f• CIW DulvA p¥ge•2to 8. Th PCC lhan notmpknl ftylhts >w 144(2) dth• Ch8n¥Ad 2011 (Its 2011 whjthat an 11 ts Jrry rogPty7gbOlylo . the •c¢(#wts 143d• 2011 Ad Cl)rr$ se£tkn 1451SXbl ofth?rt •KI h•tM ncl b••n n¢ ¢ Londur4 SE22 WiA
Th• dst Chw¢h *llh Clul•¢• Clwwl Dumldb Incorne Funth48lng Hlr• ofvwe8 110.6 1.Tl8 1&295 110.W5 1.778 10295 4.412 14.298 174.7rxi 174,700 14&1iXI Tot81 Inc4xnfr Expendltsw• 67.$ 6T.514 410 27 171199 410 141W9 Ilet Inconwllexp•th> Tol41 broughtfornwvd 124,C8S 1.162 125357 169.882 Tol•l fundj ¢•ffled forwud
The Parl•h of 8t Chur¢h T Chrf•f• CIW [w¢h Fd Totsl Flxfjd A•F•ts TtIO Flxd ASÈ 441 145.8 441 155.1 On•yr S3,537 1.169 Fund• F0 PropBIty FWKI St Bwrob8s InBOI LegK40s Fw*J Ch4)ellfjgtors 10 10 10 10 11 16,929 7.322 14.878 111. 2.120 14.878 111.Pa9 441 105318 1.162 441 Tot41 FUMIB
Totsl 13 14. 167.C07) Ir*est 16,296 14298 ca6h •Klcath the yw. C•Jh arKI (xoh eiJdv4lwrt Ixouthlf(Thvrd 14Q>J7 1018 C•%h •rrtl c•sh •qthryl•)tunknJ fmrd
PA•4)p1k#tskn In thg RwofkBl#¥J (FRS 11)2) (Chth•SCXIP IFIIEA02)) 16 JLrfy 2014 and ts Chprllm AX111. (b} Int•n• i•eoqnS I c l Exp•ndlhn M¢ognlllon Ipgkl or ¢10b1mknl ¢J)1ityt0th I d } Tary1 Ilx•d and A•wt• ¢c•tlno more Ihgn £1,IXQ and dwknlNl¢hw3>w9 ¢n• Ilrp b••kn. l • l Fund aeewnlln9 O•ialkn dlhe •rnJ pury#)ofg•th w• • r•Atr 1010 11. {11 Soutlwark 8owd alFthm hrld en Path bthlltP• th• Cknh { g l Th• Vkw. ChwdwNhnB IT Cound Srn. forts be, Irus101th•
Nots• ftmry ofth• flmrthl T4al Fund• Furtd• 2711 3 Funthtslno Salarles $1.157 T averag& nbe1 cl•nwIo duthgth•ywe8 1.8 E(20212.8 FfE). TNSt•es f•caNod no rgmurwallcffi12021'. £ 1) arKJ *•re not reImtrAmB forwd expense8 ye8r12021'. £nlll. FuThJ Propety FuThJ 719 Tctsl
Ollk• Parf•h Hal •wpmirt Al 1 J•nuwy 2022 17.121 31 08mber2022 17.121 C6 fort year Notljook vak At 31 Decnbw2022 At 31 0¢MbIr2CrIl Ger1 FuKI: GfftAkl dLn frcffl HAIiC ProFerty Fw 5.452 e Cll•h At bmk4nd In hond G¥1 F1 Lwes FwJ 171 120.341 171 120,512 CuTrnnla¢cwth In IWMI G8neral Furmj 11.993 13.8WI 20.1 441 Ch8pel I8[18 Furnl 18,5n Totsl 175.
9 Crndltorn: am¢)thts f•lltrffj on• y Gwwal FUNI 14.1r2 Propety FuThJ 1129 Tclal 17.r12 11184 L¢g&Ll Fu$ IB ¥1 a11h•trl¢. 12 R•lat•d pwty tr•n88¢Uo 25,193 (44.4051 {18295) (142981 DocJea fw•aso) in s Deuoa8e Iwe8s•) In deiknr¥ &287 (13,1) 1851 N•t (xh flxfrom cpothg adivk*8
Vokntsry Glvkng Stsndi)g ordernand regulororlh O¥uig 171056 2.741 181.929 1324 54, W8dthng Fo88 glc 4.412 TOTAL NCCA PAYVENTS Sef+A 6,515 2.6TI MlrN8ty FWKI Chwch MLtsiC ABB18trt wieBI YrnJ PeoFl• & Hcffje Mkns 279.QJO 375 19.7 37.8Y7 49.707 TOTAL PAYMEIU8 410 376 11&CMY) 10.0 10.oc 130,C((I 5,107 165, Sub4dy from Propty 14. (18. browJht torv•vd at 1$tL 1120 fOiBed lo Supp1•xl tsukraknljn Refugee8
st 8•rn•lw Dul*lch Plh1 Churth Cwncll G•ftaMI Fund 10,5 CaDh 171 171 CURRENT LL4BIUTIES Loan to Prryty Fund 14.171 TOYALMSET8 LESS UABIUThS 16,929 120 13erml Fw 16.V2 10
Pl¢i•• to the G•MrnI FundLoort forth• •1• 31 D•wnbw >)22 Nokn 14•aymon 224 Z453 4075 Eynses Removal &yn808, bookl •mdry 135 Church MUBI Fe <XJw fflu$kcc*ts 5Q228 41,155 Parish adftiiristratcf knd8pendenl exam8 fe• IT, Web? arwj Chur¢P 1(840 sLYry 20.018 11
IPXOME PwiBh Hall 78,751 3S.105 Road rnrtst TOTAL KOIIE Parhh H•U LWL andwJtw R•w'r8 4nd M&ntenbJ4 2.841 13.448 15.120 14.799 7.457 8,151 IMLyance arwj TelB&thry LW hgat and er &79T 11570 11398 oth 719 Vlc•rnp4nd Cw•t• Hou .131 Chrfth ¢P•1 4.1JX32 Cleanlng 1158 Jo 19.77 21.e99 Z517 RlI¥j N•1 Int•rfund 8ubsldl•• TOTAL EXPEixirruRE 88271 12
St B•m•b•• l¥op•rty Fund InrAm8 I¥9 SurF4J8 forY•w 421 F1 aBset8 Coit SuThJry dqt C•sh * b** and In TOTAL ASSETS Crodlor8 1129 NET TOTAL ASSETS 13
st Barnth• Inth Fund IIKOME 11&4X+ Intere6t E8med. C8F Depoiil Fur¥J to Prwy FLW lo G•Mr•l F] Fwty FuThl Lwi Fw 11&0CKI 1,275 th Bwc8 Bk 189 (lo.) 11.325 11517 {10.&7)) Loan due frtyn L•gy FurKI T(tsl n•tu80ty Th• IrK¥J)Wto Ihls furd iqfrom a knye rfthe prniM$ on ts a¥nw LrfT¢ythY6y Rr4dl Lano SE22 Commw* Flaath NHS Tfttfr 15 year8 frorn 25th Derwnber 14
1rffj218 1( 23.97a931Tr4trrFUnd 18289 14292 14 (Nèt recpt8 •m81 P•lth) Ilal irKaJr fw yfjar 78 17 14 &Jb•b1913wwal Fur#J 107 Deioslt frJnd at bllnk ArIrt(Ad to Inslbjb Fth 12Q341 (11.325) 11 Dcfigllon rncdv•J thKlrvJ thgye Capltsl Val ofL•pclw¥ 4t31•t D•wnb•r X22 st BarrAbw LwJa&e8 Fuixl mad? a TntOoed d&t4d 51h Do¢¥nber Cwrtcai for Ilm• bekng. Th6 fiuM15ncwth The NL¥on TiueL Thè Eert ¥J CMsf8 CIW. Tho mwke¢ Vfjl of in¥e8trnpnts at 3181 Dec•Thb2022AB U94,901.42 021: £56W1) . vath the addth (* b8nk (tysti• gf13,28189. a tclal Low Fund valwof £.184 * 31BI Delxnbar 2022 15
Yo0dl. 31 Docomb•r2022
Thfr Parkh ofst Bam•bw Church Chrf•f• CIW DulvA p¥ge•2to 8. Th PCC lhan notmpknl ftylhts >w 144(2) dth• Ch8n¥Ad 2011 (Its 2011 whjthat an 11 ts Jrry rogPty7gbOlylo . the •c¢(#wts 143d• 2011 Ad Cl)rr$ se£tkn 1451SXbl ofth?rt •KI h•tM ncl b••n n¢ ¢ Londur4 SE22 WiA
Th• dst Chw¢h *llh Clul•¢• Clwwl Dumldb Incorne Funth48lng Hlr• ofvwe8 110.6 1.Tl8 1&295 110.W5 1.778 10295 4.412 14.298 174.7rxi 174,700 14&1iXI Tot81 Inc4xnfr Expendltsw• 67.$ 6T.514 410 27 171199 410 141W9 Ilet Inconwllexp•th> Tol41 broughtfornwvd 124,C8S 1.162 125357 169.882 Tol•l fundj ¢•ffled forwud
The Parl•h of 8t Chur¢h T Chrf•f• CIW [w¢h Fd Totsl Flxfjd A•F•ts TtIO Flxd ASÈ 441 145.8 441 155.1 On•yr S3,537 1.169 Fund• F0 PropBIty FWKI St Bwrob8s InBOI LegK40s Fw*J Ch4)ellfjgtors 10 10 10 10 11 16,929 7.322 14.878 111. 2.120 14.878 111.Pa9 441 105318 1.162 441 Tot41 FUMIB
Totsl 13 14. 167.C07) Ir*est 16,296 14298 ca6h •Klcath the yw. C•Jh arKI (xoh eiJdv4lwrt Ixouthlf(Thvrd 14Q>J7 1018 C•%h •rrtl c•sh •qthryl•)tunknJ fmrd
PA•4)p1k#tskn In thg RwofkBl#¥J (FRS 11)2) (Chth•SCXIP IFIIEA02)) 16 JLrfy 2014 and ts Chprllm AX111. (b} Int•n• i•eoqnS I c l Exp•ndlhn M¢ognlllon Ipgkl or ¢10b1mknl ¢J)1ityt0th I d } Tary1 Ilx•d and A•wt• ¢c•tlno more Ihgn £1,IXQ and dwknlNl¢hw3>w9 ¢n• Ilrp b••kn. l • l Fund aeewnlln9 O•ialkn dlhe •rnJ pury#)ofg•th w• • r•Atr 1010 11. {11 Soutlwark 8owd alFthm hrld en Path bthlltP• th• Cknh { g l Th• Vkw. ChwdwNhnB IT Cound Srn. forts be, Irus101th•
Nots• ftmry ofth• flmrthl T4al Fund• Furtd• 2711 3 Funthtslno Salarles $1.157 T averag& nbe1 cl•nwIo duthgth•ywe8 1.8 E(20212.8 FfE). TNSt•es f•caNod no rgmurwallcffi12021'. £ 1) arKJ *•re not reImtrAmB forwd expense8 ye8r12021'. £nlll. FuThJ Propety FuThJ 719 Tctsl
Ollk• Parf•h Hal •wpmirt Al 1 J•nuwy 2022 17.121 31 08mber2022 17.121 C6 fort year Notljook vak At 31 Decnbw2022 At 31 0¢MbIr2CrIl Ger1 FuKI: GfftAkl dLn frcffl HAIiC ProFerty Fw 5.452 e Cll•h At bmk4nd In hond G¥1 F1 Lwes FwJ 171 120.341 171 120,512 CuTrnnla¢cwth In IWMI G8neral Furmj 11.993 13.8WI 20.1 441 Ch8pel I8[18 Furnl 18,5n Totsl 175.
9 Crndltorn: am¢)thts f•lltrffj on• y Gwwal FUNI 14.1r2 Propety FuThJ 1129 Tclal 17.r12 11184 L¢g&Ll Fu$ IB ¥1 a11h•trl¢. 12 R•lat•d pwty tr•n88¢Uo 25,193 (44.4051 {18295) (142981 DocJea fw•aso) in s Deuoa8e Iwe8s•) In deiknr¥ &287 (13,1) 1851 N•t (xh flxfrom cpothg adivk*8
Vokntsry Glvkng Stsndi)g ordernand regulororlh O¥uig 171056 2.741 181.929 1324 54, W8dthng Fo88 glc 4.412 TOTAL NCCA PAYVENTS Sef+A 6,515 2.6TI MlrN8ty FWKI Chwch MLtsiC ABB18trt wieBI YrnJ PeoFl• & Hcffje Mkns 279.QJO 375 19.7 37.8Y7 49.707 TOTAL PAYMEIU8 410 376 11&CMY) 10.0 10.oc 130,C((I 5,107 165, Sub4dy from Propty 14. (18. browJht torv•vd at 1$tL 1120 fOiBed lo Supp1•xl tsukraknljn Refugee8
st 8•rn•lw Dul*lch Plh1 Churth Cwncll G•ftaMI Fund 10,5 CaDh 171 171 CURRENT LL4BIUTIES Loan to Prryty Fund 14.171 TOYALMSET8 LESS UABIUThS 16,929 120 13erml Fw 16.V2 10
Pl¢i•• to the G•MrnI FundLoort forth• •1• 31 D•wnbw >)22 Nokn 14•aymon 224 Z453 4075 Eynses Removal &yn808, bookl •mdry 135 Church MUBI Fe <XJw fflu$kcc*ts 5Q228 41,155 Parish adftiiristratcf knd8pendenl exam8 fe• IT, Web? arwj Chur¢P 1(840 sLYry 20.018 11
IPXOME PwiBh Hall 78,751 3S.105 Road rnrtst TOTAL KOIIE Parhh H•U LWL andwJtw R•w'r8 4nd M&ntenbJ4 2.841 13.448 15.120 14.799 7.457 8,151 IMLyance arwj TelB&thry LW hgat and er &79T 11570 11398 oth 719 Vlc•rnp4nd Cw•t• Hou .131 Chrfth ¢P•1 4.1JX32 Cleanlng 1158 Jo 19.77 21.e99 Z517 RlI¥j N•1 Int•rfund 8ubsldl•• TOTAL EXPEixirruRE 88271 12
St B•m•b•• l¥op•rty Fund InrAm8 I¥9 SurF4J8 forY•w 421 F1 aBset8 Coit SuThJry dqt C•sh * b** and In TOTAL ASSETS Crodlor8 1129 NET TOTAL ASSETS 13
st Barnth• Inth Fund IIKOME 11&4X+ Intere6t E8med. C8F Depoiil Fur¥J to Prwy FLW lo G•Mr•l F] Fwty FuThl Lwi Fw 11&0CKI 1,275 th Bwc8 Bk 189 (lo.) 11.325 11517 {10.&7)) Loan due frtyn L•gy FurKI T(tsl n•tu80ty Th• IrK¥J)Wto Ihls furd iqfrom a knye rfthe prniM$ on ts a¥nw LrfT¢ythY6y Rr4dl Lano SE22 Commw* Flaath NHS Tfttfr 15 year8 frorn 25th Derwnber 14
1rffj218 1( 23.97a931Tr4trrFUnd 18289 14292 14 (Nèt recpt8 •m81 P•lth) Ilal irKaJr fw yfjar 78 17 14 &Jb•b1913wwal Fur#J 107 Deioslt frJnd at bllnk ArIrt(Ad to Inslbjb Fth 12Q341 (11.325) 11 Dcfigllon rncdv•J thKlrvJ thgye Capltsl Val ofL•pclw¥ 4t31•t D•wnb•r X22 st BarrAbw LwJa&e8 Fuixl mad? a TntOoed d&t4d 51h Do¢¥nber Cwrtcai for Ilm• bekng. Th6 fiuM15ncwth The NL¥on TiueL Thè Eert ¥J CMsf8 CIW. Tho mwke¢ Vfjl of in¥e8trnpnts at 3181 Dec•Thb2022AB U94,901.42 021: £56W1) . vath the addth (* b8nk (tysti• gf13,28189. a tclal Low Fund valwof £.184 * 31BI Delxnbar 2022 15