## **TRUSTEES’ REPORT** ## **The Association of Friends of the University of Bristol Botanic Garden** Hollybush Lane, Stoke Bishop, Bristol BS9 1JB Charity No. 291159 ## **Report of The Trustees for the year ended 31[st] December 2022** ## **Constitution** The objects of the Association are to advance public education in, and to promote research into, Botany and its related subjects and to publish useful results of such research. In pursuance of these objectives the Association supports the work and further development of the University of Bristol Botanic Garden. The garden is unique in the West Country and the plant collections have been chosen to provide teaching and research resources for the University. Its mission to educate, communicate and conserve has also established a valuable amenity for local schools and a cultural attraction for the public. ## **Committee** Management of the Association is vested in a Committee (the Trustees) and its powers and duties are set out in the Constitution, including the procedures for appointment, nomination and election. Regular meetings of the Committee provide opportunity to apply risk management criteria in the assessment of the viability of potential fund-raising initiatives, whilst being dutifully aware of its charitable objectives. The following members served the Committee during the year: |Patricia Davie|Chair|Paul Mugford|| |---|---|---|---| |Treasurer|Chris Radford Secretary||| |Jean Martin|||| |Susan Beech|Membership|Tony West|Vice Chair| |Susan Redfern||Janet Hathway|| |Rebecca Tregarthen|||| Paul Wood (Secretary) and Alice Maltby (Publicity and Marketing), both long term supporters and Committee members, have died. They will be sadly missed. Nicholas Wray, Curator of the Garden, and other volunteers as appropriate may attend Committee meetings in an _ex officio_ capacity. Important aspects of the Committee’s role are to encourage new members of the Association and to stimulate interest in the Garden through a variety of events and activities. Income generated by such initiatives, and from members’ subscriptions and donations, after meeting expenses, is used to support the maintenance and development of the Garden. The Committee acknowledges the support of those members who have become involved directly in Friends activities and ‘hands-on’ work in the Garden. ## **Accounting system** Our accounting system is a simple cash book approach that is acceptable to the Charities Commission and reflects the straightforward financial activity of the Association. The cash book approach simply means that we record income and expenditure when it happens whilst taking care to note any significant items due (not paid or received) for the current year. ## **Income** During the year membership subscriptions increased significantly £54,528 (£41,422) with a decrease in our Benefactor member subscriptions £4,500 (£5,250). Covid restrictions were eased enabling a larger annual Jazz event that generated £4,347(£1,888). We are also very grateful to Chris Purvis and Chris Radford who contributed an amazing £3,447 through plant sales and Xmas wreath workshops. Legacies and Donations have seen a modest increase to £3,547 (£2,620)) and work done around Gift Aid generated another £11,669 (£8,602). The Education and Training Fund - set up in 2014 to enable the Garden to employ trainee horticulturalists - continues to benefit from subscriptions from our Benefactor and Corporate members along with Life Memberships. Subscription Income (Sub + GA) accounts for 96% of the Associations total Income (89%) ## **Use of Funds** The excess of Income, after expenses, continues to support the work of the Garden and during 2022 including a regular maintenance and development payment amounting to £38,766 (£36,780) and Trainee support at £21,040 (£14,100) n.b. adjusted for 2021 £7,050. Our most significant recurring operating cost, apart from the above, remains stationary, printing and postage, mainly for the newsletter and seed list – at £9,659 (£10,273). New cost lines are BACS Bureau charges- due to enforced change and includes some ‘one off’ -and Card Charges - enabling the use of card readers. Legal fees relate to the Trust Deed changes required for the Cecily Jones Trust Fund and Miscellaneous includes a new screen for membership and Card readers – both one offs. ## **Reserves** Having set aside the Cecily Jones Trust Fund - £62,565 (we are custodians of the capital and can use the interest) and the Education and Training Fund (ETF) nominal £50,000 (£42,488) we currently hold £45,930 (£41,388) in the general fund. The ETF underpins our undertaking to support further rolling Trainee costs and over 2 years. ## **Investments** The NS&I account has been closed by transfer to a new Charity Aid Foundation (CAF) Charity Deposit Platform (CDP) managed by Flagstone. All remaining funds are still held with either Lloyds Bank or Barclays Bank. The move to the CAF/ CDP enables us to access a range of fixed term deposits with minimal administration and inbuilt safeguards. **Insurance -** The Association’s activities are covered by a Public / Employers’ Liability Insurance Policy under the Affiliated Societies Insurance Scheme operated by the Royal Horticultural Society. **Auditor** - **Independent examiner** Ed Holcombe A.C.A **By order of the Trustees March 2023.** Yo￿0￿d￿l. 31 Docomb•r2022 Thfr Parkh ofst Bam•bw Church Chrf•f• CIW DulvA p¥ge•2to 8. Th* PCC lh￿an notmpknl ftylhts >w 144(2) dth• Ch8n*¥Ad 2011 (Its 2011 whjthat an 11 ts Jrry rogPty7gbOlylo . the •c¢(#wts 143d•* 2011 Ad C￿l￿￿￿)r*r$ se£tkn 1451SXbl ofth?*rt •KI h•tM ncl b••n n*¢ ¢ Londur4 SE22 WiA Th• dst Chw¢h *llh Clul•¢• Clwwl Dumldb Incorne Funth48lng Hlr• ofvwe8 110.￿6 1.Tl8 1&295 110.W5 1.778 10295 4.412 14.298 174.7rxi 174,700 14&1iXI Tot81 Inc4xnfr Expendltsw• 67.$ 6T.514 410 27￿￿ 171199 410 141W9 Ilet Inconwllexp•th> Tol41 broughtfornwvd 124,C8S 1.162 125357 169.882 Tol•l fundj ¢•ffled forwud The Parl•h of 8t Chur¢h T￿ Chrf•f• CIW [w￿¢h F￿d￿ Totsl Flxfjd A•F•ts T￿￿tIO Flxd ASÈ 441 145.￿8 441 155.1 On•y￿r S3,537 1.169 Fund• F￿0 PropBIty FWKI St Bwrob8s InBOI LegK40s Fw*J Ch4)ellfjgtors 10 10 10 10 11 16,929 7.322 14.878 111. 2.120 14.878 111.Pa9 441 105318 1.162 441 Tot41 FUMIB Totsl 13 14. 167.C07) Ir*est 16,296 14298 ca6h •Klcath the yw. C•Jh arKI (xoh eiJdv4lwrt Ixouthlf(Thvrd 14Q>J7 1￿018 C•%h •rrtl c•sh •qthryl•)tunknJ fmrd PA•*￿4)p1k#tskn In thg Rw*ofkBl#¥J (FRS 11)2) (Chth•SCXIP IFIIEA02)) 16 JLrfy 2014 and ts Chprllm *AX111. (b} Int•n• i•eoqnS I c l Exp•ndlhn M¢ognlllon Ipgkl or ¢￿￿1￿￿￿￿0b1mknl ¢J)1ityt0th￿ I d } Tary1￿ Ilx•d and A•wt• ¢c•tlno more Ihgn £1,IXQ and dw*knlNl¢hw3>w9 ¢n• Ilrp b••kn. l • l Fund aeewnlln9 O•ialkn dlhe •rnJ pury#)*ofg•th w• •* r•Atr 1010 11. {11 Soutlwark 8owd alFthm hrld en Path bthlltP• th• Cknh { g l Th• Vkw. ChwdwNhnB IT￿ Cound Srn. forts be*, Irus1*01th• Nots• ft￿m￿ry ofth• flmrthl T4*al Fund• Furtd• 2711 3 Funthtslno Salarles $1.157 T￿ averag& n￿be1 cl•nwIo￿ duthgth•yw*e8 1.8 ￿E(20212.8 FfE). TNSt•es f•caNod no rgmurwallcffi12021'. £ ￿1) arKJ *•re not reImtrAmB￿ forwd expense8 ye8r12021'. £nlll. FuThJ Propety FuThJ 719 Tctsl Ollk• Parf•h Hal •wpmirt Al 1 J•nuwy 2022 17.121 31 08￿mber2022 17.121 C￿6 fort￿ year Notljook vak At 31 Dec*nbw2022 At 31 0￿¢MbIr2CrIl Ger￿1 FuKI: GfftAkl dLn frcffl HAIiC ProFerty Fw 5.452 e Cll•h At bmk4nd In hond G￿¥1 F￿1 Lwes Fw*J 171 120.341 171 120,512 CuTrnnla¢cwth In IWMI G8neral Furmj 11.993 13.8WI 20.1 441 Ch8pel I￿8[1￿8 Furnl 18,5n Totsl 175. 9 Crndltorn: am¢)thts f•lltrffj on• y Gwwal FUNI 14.1r2 Propety FuThJ 1129 Tclal 17.r12 11184 L¢g&Ll￿ Fu￿$ IB ¥1 a11h•tr￿l¢￿. 12 R•lat•d pwty tr•n88¢Uo 25,193 (44.4051 {18295) (142981 DocJea￿ fw•aso) in s Deuoa8e Iwe8s•) In deiknr¥ &287 (13,￿1) 1851 N•t (xh flxfrom cpothg adivk*8 Vokntsry Glvkng Stsndi)g ordernand regulororlh O¥uig 171056 2.741 181.929 1324 54, W8dthng Fo88 glc 4.412 TOTAL NCCA PAYVENTS Sef+A 6,515 2.6TI MlrN8ty FWKI Chwch MLtsiC ABB18t￿rt wieBI Y￿rnJ PeoFl• & Hcffje Mkns 279.QJO 375 19.￿7 37.8Y7 49.707 TOTAL PAYMEIU8 410 376 11&CMY) 10.0 10.oc 130,C((I 5,107 165, Sub4dy from Propty 14. (18. browJht torv•vd at 1$t￿L 1120 fOiBed lo Supp￿1•xl￿￿￿ tsukraknljn Refugee8 st 8•rn•lw Dul*lch Pl￿h1￿ Churth Cwncll G•ftaMI Fund 10,5 CaDh 171 171 CURRENT LL4BIUTIES Loan to Prryty Fund 14.171 TOYALMSET8 LESS UABIUThS 16,929 120 13erml Fw 16.V2 10 Pl¢i•• to the G•MrnI Fund*Loort forth• ￿￿•￿1•￿ 31 D•wnbw >)22 Nokn 14•aymon* 224 Z453 4075 Eynses Removal &yn808, bookl •mdry 135 Church MUBI Fe w 144(2) dth• Ch8n*¥Ad 2011 (Its 2011 whjthat an 11 ts Jrry rogPty7gbOlylo . the •c¢(#wts 143d•* 2011 Ad C￿l￿￿￿)r*r$ se£tkn 1451SXbl ofth?*rt •KI h•tM ncl b••n n*¢ ¢ Londur4 SE22 WiA Th• dst Chw¢h *llh Clul•¢• Clwwl Dumldb Incorne Funth48lng Hlr• ofvwe8 110.￿6 1.Tl8 1&295 110.W5 1.778 10295 4.412 14.298 174.7rxi 174,700 14&1iXI Tot81 Inc4xnfr Expendltsw• 67.$ 6T.514 410 27￿￿ 171199 410 141W9 Ilet Inconwllexp•th> Tol41 broughtfornwvd 124,C8S 1.162 125357 169.882 Tol•l fundj ¢•ffled forwud The Parl•h of 8t Chur¢h T￿ Chrf•f• CIW [w￿¢h F￿d￿ Totsl Flxfjd A•F•ts T￿￿tIO Flxd ASÈ 441 145.￿8 441 155.1 On•y￿r S3,537 1.169 Fund• F￿0 PropBIty FWKI St Bwrob8s InBOI LegK40s Fw*J Ch4)ellfjgtors 10 10 10 10 11 16,929 7.322 14.878 111. 2.120 14.878 111.Pa9 441 105318 1.162 441 Tot41 FUMIB Totsl 13 14. 167.C07) Ir*est 16,296 14298 ca6h •Klcath the yw. C•Jh arKI (xoh eiJdv4lwrt Ixouthlf(Thvrd 14Q>J7 1￿018 C•%h •rrtl c•sh •qthryl•)tunknJ fmrd PA•*￿4)p1k#tskn In thg Rw*ofkBl#¥J (FRS 11)2) (Chth•SCXIP IFIIEA02)) 16 JLrfy 2014 and ts Chprllm *AX111. (b} Int•n• i•eoqnS I c l Exp•ndlhn M¢ognlllon Ipgkl or ¢￿￿1￿￿￿￿0b1mknl ¢J)1ityt0th￿ I d } Tary1￿ Ilx•d and A•wt• ¢c•tlno more Ihgn £1,IXQ and dw*knlNl¢hw3>w9 ¢n• Ilrp b••kn. l • l Fund aeewnlln9 O•ialkn dlhe •rnJ pury#)*ofg•th w• •* r•Atr 1010 11. {11 Soutlwark 8owd alFthm hrld en Path bthlltP• th• Cknh { g l Th• Vkw. ChwdwNhnB IT￿ Cound Srn. forts be*, Irus1*01th• Nots• ft￿m￿ry ofth• flmrthl T4*al Fund• Furtd• 2711 3 Funthtslno Salarles $1.157 T￿ averag& n￿be1 cl•nwIo￿ duthgth•yw*e8 1.8 ￿E(20212.8 FfE). TNSt•es f•caNod no rgmurwallcffi12021'. £ ￿1) arKJ *•re not reImtrAmB￿ forwd expense8 ye8r12021'. £nlll. FuThJ Propety FuThJ 719 Tctsl Ollk• Parf•h Hal •wpmirt Al 1 J•nuwy 2022 17.121 31 08￿mber2022 17.121 C￿6 fort￿ year Notljook vak At 31 Dec*nbw2022 At 31 0￿¢MbIr2CrIl Ger￿1 FuKI: GfftAkl dLn frcffl HAIiC ProFerty Fw 5.452 e Cll•h At bmk4nd In hond G￿¥1 F￿1 Lwes Fw*J 171 120.341 171 120,512 CuTrnnla¢cwth In IWMI G8neral Furmj 11.993 13.8WI 20.1 441 Ch8pel I￿8[1￿8 Furnl 18,5n Totsl 175. 9 Crndltorn: am¢)thts f•lltrffj on• y Gwwal FUNI 14.1r2 Propety FuThJ 1129 Tclal 17.r12 11184 L¢g&Ll￿ Fu￿$ IB ¥1 a11h•tr￿l¢￿. 12 R•lat•d pwty tr•n88¢Uo 25,193 (44.4051 {18295) (142981 DocJea￿ fw•aso) in s Deuoa8e Iwe8s•) In deiknr¥ &287 (13,￿1) 1851 N•t (xh flxfrom cpothg adivk*8 Vokntsry Glvkng Stsndi)g ordernand regulororlh O¥uig 171056 2.741 181.929 1324 54, W8dthng Fo88 glc 4.412 TOTAL NCCA PAYVENTS Sef+A 6,515 2.6TI MlrN8ty FWKI Chwch MLtsiC ABB18t￿rt wieBI Y￿rnJ PeoFl• & Hcffje Mkns 279.QJO 375 19.￿7 37.8Y7 49.707 TOTAL PAYMEIU8 410 376 11&CMY) 10.0 10.oc 130,C((I 5,107 165, Sub4dy from Propty 14. (18. browJht torv•vd at 1$t￿L 1120 fOiBed lo Supp￿1•xl￿￿￿ tsukraknljn Refugee8 st 8•rn•lw Dul*lch Pl￿h1￿ Churth Cwncll G•ftaMI Fund 10,5 CaDh 171 171 CURRENT LL4BIUTIES Loan to Prryty Fund 14.171 TOYALMSET8 LESS UABIUThS 16,929 120 13erml Fw 16.V2 10 Pl¢i•• to the G•MrnI Fund*Loort forth• ￿￿•￿1•￿ 31 D•wnbw >)22 Nokn 14•aymon* 224 Z453 4075 Eynses Removal &yn808, bookl •mdry 135 Church MUBI Fe