Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1st January 2020 To 31st December 2020
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1137974 Charity's principal address 2 Hepshaw Farm Bedding Edge Road, Hepworth Holmfirth Postcode HD91TP
Woodhead Mountain Rescue Team
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Brian Bailey | Chair | |||
| Phil Newing | Secretary | |||
| Giles Horwood | Treasurer | |||
| Keith Wakeley | Team Leader | |||
| Piers Aldous | ||||
| Gareth Lowe | ||||
| Simon Rippon | ||||
| John Smith | ||||
| Mark Pearce | Resigned 7thSept 2020 | |||
| Duncan Sissons | Appointed 7thSept 2020 | |||
| Michael Mellor | Appointed 7thSept 2020 | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Independent Accountant |
Mulberry Accounting Services Ltd |
32 Mulberry Way, Armthorpe, Doncaster, DN3 3UE |
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Articles of Association
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Company ltd by Guarantee
Trustee selection methods
- (eg. appointed by, elected by)
Election by Members
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Structure, governance and management
The charity originally registered as a charity on 25th October 1977 with charity number 506831. The company was incorporated as a private limited company on 1st July 2010. The company was registered as a charity on 13th September 2010 with charity number 1137974. On the 1 January 2011 all assets transferred to the incorporated charity number 1137974. The charity is a company limited by guarantee. The governing document for the charity is the Articles of Association which were adopted on the 1st October 2010.
None of the trustees has any beneficial interest in the company. The team is managed by at least 5 trustees (typically 10) who are collectively responsible for the operational and non-operational activities of the team. Broadly the team leader is responsible for operational activities and the chairman is responsible for non-operational activities. The trustees acknowledge their responsibilities for identifying and disclosing transactions with related parties. However, no external related parties have been identified and none of the trustees receive remuneration or other benefits. The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.
Section C Objectives and activities
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| Summary of the objects of the charity set out in its governing document |
The objectives of Woodhead Mountain Rescue Team are ‘relieve suffering and distress amongst persons endangered by accidents or natural hazards primarily in upland and mountainous areas’ by assisting the police and the Peak District Mountain Rescue Organisation. The team is one of 7 Mountain Rescue Teams based in the Peak District. Woodhead Mountain Rescue Team (WMRT) operates within the UK's Peak District National Park as well as the rural areas of South Yorkshire from our headquarters based near Hepworth. The team has a secondary location at Penistone Ambulance Station with is used to store 2 vehicles and the teams water assets. Whilst we primarily work for South Yorkshire Police & Yorkshire Ambulance Service we are also called to assist Derbyshire Constabulary and West Yorkshire Police. We also work frequently with the Yorkshire Air Ambulance and HM Coastguard Search and Rescue Helicopter. Many of the incidents that the team deal with have occurred whilst people have been partaking in a variety of outdoor activities; walking, climbing, fell running, mountain biking, horse riding. We also assist the police in incidents where our skills can be utilised in more rural locations. These predominantly involve searching for vulnerable people that have gone missing for various reasons and whose disappearance has caused concern. WMRT members have also been involved in several flood rescue incidents over the years, Sheffield 2007, Cumbria 2015, York 2015 and the Todbrook Dam incident at Whaley Bridge in 2019. Additionally, we have assisted South Yorkshire residents when the roads have been problematic for the professional emergency services due to snow. As with all other UK mountain rescue teams, the team is made up entirely of volunteers who come from all walks of life and give up their time freely. We have 52 members on the call out list. Some of our members also work for the full-time emergency services and health authorities. Currently within our ranks there are doctors, paramedics, nurses and fire- fighters. About a fifth of our members are specially trained and equipped to provide a swift water rescue section. We also have one Mountain Rescue Search Dog England (MRSDE) handler with a graded search dog who will be deployed to incidents with other teams anywhere in the country if their services are required. Team members train on a regular basis to refresh and improve on old skills as well as learning new ones. These include advanced first aid/casualty care, rope rescue, search techniques, radio procedure, water safety, stretcher handling, equipment familiarisation and equipment maintenance. Apart from being able to reclaim VAT, WMRT receives no central funding from government and we rely entirely on donations and grants to raise the money we need to run the team. All funds raised are used to improve the service we offer to the public by investing in replacement medical consumables, equipment maintenance and renewal, training and equipment for members, running our 3 vehicles; as well as planning for a secure financial future for the team. The majority of funds are raised through the hard work of team members and our valued supporters group, who have been assisting us since 2014. |
|---|---|
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The Trustees of Woodhead Mountain Rescue Team have regard to the Commission's public benefit guidance Legal requirement: ensuring they ‘have regard’ to the Commission's public benefit guidance ‘when exercising any powers or duties to which the guidance is relevant’. Trustees are aware of the guidance, they have taken it into account when making a decision to which the guidance is relevant, if they have decided to depart from the guidance they have good reasons for doing so.
2020 Statistical analysis of activities undertaken for public benefit is shown in the tables below
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
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Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
-
policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Team Leaders Report
The Trustees set a number of priorities for the 2020 year relating to work streams led by the different officer of the Team .
Social Media
The continued importance of use of Social Media in raising awareness of the team and the activities it carried out with regards to both prevention of incidents and fundraising toward the costs of running the team was identified. The hard work of the officer involved and supporters resulted in the following improvements in use of the Teams social media platforms over the 3 year plan.
. March 2018 feb2021 Facebook 4367 8527 Instagram 379 1843 Twitter 472 5543
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Section D Achievements and erformance p
Equipment
Maintenance of both our Medical and general equipment and training in the correct use is a critical element of the teams work which is largely carried out during monthly vehicle and equipment (V& E ) sessions the successes and challenges of this in 2020 are summarised in the equipment officers report:
Access to land
A number of priorities were set to maintain and improve the team’s access to land for both training and rescue purposes.
Whilst Covid and the increased visitor numbers in the Peak Park from Stay Cations created challenges to this, our approach of maintaining working relationships with landowners and their agents alleviated some of these difficulties.
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Section D Achievements and erformance p
Water Rescue Similar challenges were presented in the operation of the Water rescue element of the teams work however these were overcome with some notable successes:
Supporters Group The team have an active Supporters group with support of a designated Supporters Officer provide significant assistance to the team. This support has traditionally included, Fundraising Support, Assistance at checkpoints and logistical supportto events.W elfare support on callouts. Operational support with data and control systems. Because of the restrictions during this year no face to face meetings were held but as we get back to live training the supporters are there to assist on exerscises, act as bodies and with training provide assistance on equipment nights. The supporters group have been a significant benefit to our team which a number of other Mountain rescue teams have recognised and been seeking advice on setting up similar processes.
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Section D Achievements and erformance p
Medical Training and resourcing
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Section E Financial review
Brief statement of the
We are very grateful for all the donations we receive large and small and they are all used to provide an enhanced service in the future.
charity’s policy on reserves
It is the policy of the charity that unrestricted funds which have not been designated for specific use should be maintained at a level equivalent to between eighteen- and twenty-four-month’s essential expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
All funds shown in the annual accounts are unrestricted funds.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Nigel Addy
Giles Horwood
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Position (eg Secretary, Chair, Secretary Treasurer etc) Date 30/10/2021
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Report of the Directors and
Unaudited Financial Statements for the Year Ended 31 December 2020
for
Woodhead Mountain Rescue Team
Woodhead Mountain Rescue Team
Contents of the Financial Statements for the Year Ended 31 December 2020
| Page | |
|---|---|
| Company Information | 1 |
| Report of the Directors | 2 |
| Income and Expenditure Account | 3 |
| Balance Sheet | 4 |
| Notes to the Financial Statements | 5 |
| Report of the Accountants | 7 |
| Detailed Income and Expenditure Account | 8 |
Woodhead Mountain Rescue Team
Company Information
for the Year Ended 31 December 2020
DIRECTORS:
REGISTERED OFFICE:
REGISTERED NUMBER:
ACCOUNTANTS:
P Aldous B Bailey G Horwood G Lowe P Newing S Rippon J S Smith K Wakeley C D Sissons M I Mellor
2 Hepshaw Farm Bedding Edge Road Hepworth Holmfirth HD9 1TP
07301187 (England and Wales)
Mulberry Accounting Services Ltd 32 Mulberry Way Armthorpe Doncaster DN3 3UE
Page 1
Woodhead Mountain Rescue Team
Report of the Directors
for the Year Ended 31 December 2020
The directors present their report with the financial statements of the company for the year ended 31 December 2020.
DIRECTORS
The directors shown below have held office during the whole of the period from 1 January 2020 to the date of this report.
P Aldous B Bailey G Horwood G Lowe P Newing S Rippon J S Smith K Wakeley
Other changes in directors holding office are as follows:
M A Pearce - resigned 7 September 2020 C D Sissons - appointed 7 September 2020 M I Mellor - appointed 7 September 2020
This report has been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small companies.
ON BEHALF OF THE BOARD:
.......................................................... G Horwood - Director
Date: .............................................
Page 2
Woodhead Mountain Rescue Team
Income and Expenditure Account for the Year Ended 31 December 2020
| 31.12.20 | 31.12.19 | ||
|---|---|---|---|
| Notes | £ | £ | |
| TURNOVER | 47,618 | 61,293 | |
| Cost of sales | 33,788 | 15,751 | |
| GROSS SURPLUS | 13,830 | 45,542 | |
| Administrative expenses | 22,622 | 23,064 | |
| (8,792) | 22,478 | ||
| Other operating income | 29,192 | 15,000 | |
| OPERATING SURPLUS | 2 | 20,400 | 37,478 |
| (Profit)/loss on disposal of vehicle | 751 | - | |
| 19,649 | 37,478 | ||
| Interest receivable and similar | |||
| income | 43 | 76 | |
| SURPLUS ON ORDINARY | |||
| ACTIVITIES BEFORE TAXATION | 19,692 | 37,554 | |
| Tax on surplus on ordinary activities 3 | - | - | |
| SURPLUS FOR THE FINANCIAL | |||
| YEAR | 19,692 | 37,554 |
The notes form part of these financial statements
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Woodhead Mountain Rescue Team (Registered number: 07301187)
Balance Sheet
31 December 2020
| Notes FIXED ASSETS Tangible assets 4 CURRENT ASSETS Cash at bank and in hand CREDITORS Amounts falling due within one year 5 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES RESERVES Income and expenditure account 6 |
31.12.20 £ £ 177,526 108,182 59,973 48,209 225,735 225,735 225,735 |
31.12.19 £ £ 167,342 98,448 59,747 38,701 206,043 206,043 206,043 |
|---|---|---|
The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for:
-
(a) ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
The financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies and with the Financial Reporting Standard for Smaller Entities (effective January 2015).
The financial statements were approved by the Board of Directors and authorised for issue on ............................................. and were signed on its behalf by:
.......................................................... G Horwood - Director
The notes form part of these financial statements
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Woodhead Mountain Rescue Team
Notes to the Financial Statements for the Year Ended 31 December 2020
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015).
Turnover
Turnover represents net invoiced sales of goods, excluding value added tax.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 25% on reducing balance Motor vehicles - 25% on reducing balance
Deferred tax
Deferred tax is recognised in respect of all timing differences that have originated but not reversed at the balance sheet date.
2. OPERATING SURPLUS
The operating surplus is stated after charging:
| 31.12.20 | 31.12.19 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 9,175 | 5,781 |
| Directors' remuneration | - | - |
3. TAXATION
Analysis of the tax charge
No liability to UK corporation tax arose on ordinary activities for the year ended 31 December 2020 nor for the year ended 31 December 2019.
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continued...
Woodhead Mountain Rescue Team
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
| 4. TANGIBLE FIXED ASSETS Long Plant and leasehold machinery £ £ COST At 1 January 2020 150,000 20,620 Additions - - Disposals - - At 31 December 2020 150,000 20,620 DEPRECIATION At 1 January 2020 - 5,155 Charge for year - 3,866 Eliminated on disposal - - At 31 December 2020 - 9,021 NET BOOK VALUE At 31 December 2020 150,000 11,599 At 31 December 2019 150,000 15,465 5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Other creditors 6. RESERVES At 1 January 2020 Surplus for the year At 31 December 2020 |
Motor vehicles Totals £ £ 25,000 195,620 20,110 20,110 (10,000) (10,000) 35,110 205,730 23,123 28,278 5,309 9,175 (9,249) (9,249) 19,183 28,204 15,927 177,526 1,877 167,342 31.12.20 31.12.19 £ £ 226 - 59,747 59,747 59,973 59,747 Income and expenditure account £ 206,043 19,692 225,735 |
|---|---|
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Woodhead Mountain Rescue Team
Report of the Accountants to the Directors of Woodhead Mountain Rescue Team
As described on the Balance Sheet you are responsible for the preparation of the financial statements for the year ended 31 December 2020 set out on pages three to six and you consider that the company is exempt from an audit.
In accordance with your instructions, we have compiled these unaudited financial statements in order to assist you to fulfil your statutory responsibilities, from the accounting records and information and explanations supplied to us.
Mulberry Accounting Services Ltd 32 Mulberry Way Armthorpe Doncaster DN3 3UE
Date: .............................................
This page does not form part of the statutory financial statements
Page 7
Woodhead Mountain Rescue Team
Detailed Income and Expenditure Account for the Year Ended 31 December 2020
| Turnover Woodhead barn Collection boxes Donations Just giving Events - Trigger Cost of sales Equipment Communications Medical Training courses GROSS SURPLUS Other income VAT reclaim Vehicle donated Government grants Deposit account interest Expenditure Headquarters Light and heat Post and stationery Motor expenses Computer costs Sundry expenses Accountancy Legal fees Finance costs Bank charges Carried forward |
31.12.20 £ 240 - 43,187 3,836 355 21,783 8,401 1,662 1,942 |
£ 47,618 |
31.12.19 £ 3,700 359 46,058 6,097 5,079 10,071 2,077 2,926 677 - - 15,000 76 12,592 1,140 1,166 1,628 281 216 225 35 |
£ 61,293 15,751 45,542 15,076 60,618 17,283 43,335 - 43,335 |
|---|---|---|---|---|
| 15,192 14,000 - 43 8,483 1,271 132 2,141 850 306 225 35 |
33,788 13,830 29,235 43,065 |
|||
| 13,443 29,622 4 29,618 |
This page does not form part of the statutory financial statements
Page 8
Woodhead Mountain Rescue Team
Detailed Income and Expenditure Account for the Year Ended 31 December 2020
| Brought forward Depreciation Plant and machinery Motor vehicles Exceptional items (Profit)/loss on disposal of vehicle NET SURPLUS |
31.12.20 £ 3,866 5,309 |
£ 29,618 9,175 20,443 751 19,692 |
31.12.19 £ 5,155 626 |
£ 43,335 5,781 37,554 - 37,554 |
|---|---|---|---|---|
This page does not form part of the statutory financial statements
Page 9
Mulberry Accounting Services Ltd 32 Mulberry Way Artnthorpe Doncaster DN3 3UE Tel". 01302 835456 Independent Examinerfs Report to the Trustees of Woodhead Mountain Rescue Team I report on the accounts for the year ended 31 December 2020. Respective responsibillties of tnistees and examiner The charivs trustees Iwho are also the dirertor5 for the purposes of company lawl are responsible for the preparation of the accounts. The chariws trustee5 consider that an audit is not required for this year (under Section 144121 o* the Charities Att 2011lthe 2011 Artll and that an independent examination 15 required. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examin3tion. it is my responsibilityto.- Examine the accounts under Sertion 145 of the 2011 Act To follow procedu$ laid down in the General Direttions given by the Charity Commission (under Section 14515llbl of the 2011 Actl- and To State whether particular matters have come to my attention. Basls of the independent examinerfs report My examination was carried OLrt in accordan with the General D1ctionS gtven by the Charity Commission. An examinBtion includes a review of the accounting record5 kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual iterns or disclosures in the accounts. and seeking explanation5 trom you as trustees concerning any such matters. The procedure5 undertaken do not provide all the evidente that would be required in an audit, and consequerhtly no opinion 15 given as to whether the accounts present a "true and fair Vie and the rert is limited to those matters set out in the statements overleaf. CompanyRetthtioTr no.04535348 Rewred ol-32 Mulberryway. Armttw. ttKer, DN3 3LIE
Independent examinerfs statement In connection with rny examination. no matter has come to my attentLOn- 111 Which gives me reasonable cause to believe that, in any material respect. the requirements To keep accounting records in accordance with Sertion 386 and 387 of the Companies Att 2006; arsd To prepare accounts which accord wtth the accounting records. comply with the accounting requirements of Sertion 394 and 395 of the Companies Act 2006 and with the methods and prirhciples of the Statement of Recommended Praciice- Accounting and Reporting by Charities have not been met- or 121 To which. in my opinion should be drawn in order to enable a proper understanding of the account5 to be reached. Glyn Booth Mulberry Accounting Services Ltd 32 Mulberry Way Armthorpe Doncaster DN3 3UE Td 01302 8354&8 26 February 2021