## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From 1st January** 2020 **To** 31st December 2020 ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1137974 **Charity's principal address** 2 Hepshaw Farm Bedding Edge Road, Hepworth Holmfirth **Postcode HD91TP** Woodhead Mountain Rescue Team ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Brian Bailey|Chair||| ||Phil Newing|Secretary||| ||Giles Horwood|Treasurer||| ||Keith Wakeley|Team Leader||| ||Piers Aldous|||| ||Gareth Lowe|||| ||Simon Rippon|||| ||John Smith|||| ||Mark Pearce||Resigned 7thSept 2020|| ||Duncan Sissons||Appointed 7thSept 2020|| ||Michael Mellor||Appointed 7thSept 2020|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** October 2021 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |**Independent**
**Accountant**|Mulberry Accounting
Services Ltd|32 Mulberry Way, Armthorpe, Doncaster, DN3 3UE| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Articles of Association - (eg. trust deed, constitution) How the charity is constituted - (eg. trust, association, company) Company ltd by Guarantee Trustee selection methods - (eg. appointed by, elected by) Election by Members ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Structure, governance and management The charity originally registered as a charity on 25th October 1977 with charity number 506831. The company was incorporated as a private limited company on 1st July 2010. The company was registered as a charity on 13th September 2010 with charity number 1137974. On the 1 January 2011 all assets transferred to the incorporated charity number 1137974. The charity is a company limited by guarantee. The governing document for the charity is the Articles of Association which were adopted on the 1st October 2010. None of the trustees has any beneficial interest in the company. The team is managed by at least 5 trustees (typically 10) who are collectively responsible for the operational and non-operational activities of the team. Broadly the team leader is responsible for operational activities and the chairman is responsible for non-operational activities. The trustees acknowledge their responsibilities for identifying and disclosing transactions with related parties. However, no external related parties have been identified and none of the trustees receive remuneration or other benefits. The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks. ## **Section C Objectives and activities** **TAR** October 2021 2 |**Summary of the objects of the**
**charity set out in its**
**governing document**|The objectives of Woodhead Mountain Rescue Team are ‘relieve
suffering and distress amongst persons endangered by accidents or
natural hazards primarily in upland and mountainous areas’ by assisting
the police and the Peak District Mountain Rescue Organisation. The
team is one of 7 Mountain Rescue Teams based in the Peak District.
Woodhead Mountain Rescue Team (WMRT) operates within the UK's
Peak District National Park as well as the rural areas of South Yorkshire
from our headquarters based near Hepworth. The team has a secondary
location at Penistone Ambulance Station with is used to store 2 vehicles
and the teams water assets.
Whilst we primarily work for South Yorkshire Police & Yorkshire
Ambulance Service we are also called to assist Derbyshire Constabulary
and West Yorkshire Police. We also work frequently with the Yorkshire
Air Ambulance and HM Coastguard Search and Rescue Helicopter.
Many of the incidents that the team deal with have occurred whilst people
have been partaking in a variety of outdoor activities; walking, climbing,
fell running, mountain biking, horse riding. We also assist the police in
incidents where our skills can be utilised in more rural locations. These
predominantly involve searching for vulnerable people that have gone
missing for various reasons and whose disappearance has caused
concern.
WMRT members have also been involved in several flood rescue
incidents over the years, Sheffield 2007, Cumbria 2015, York 2015 and
the Todbrook Dam incident at Whaley Bridge in 2019. Additionally, we
have assisted South Yorkshire residents when the roads have been
problematic for the professional emergency services due to snow.
As with all other UK mountain rescue teams, the team is made up entirely
of volunteers who come from all walks of life and give up their time freely.
We have 52 members on the call out list. Some of our members also
work for the full-time emergency services and health authorities.
Currently within our ranks there are doctors, paramedics, nurses and fire-
fighters. About a fifth of our members are specially trained and equipped
to provide a swift water rescue section. We also have one Mountain
Rescue Search Dog England (MRSDE) handler with a graded search
dog who will be deployed to incidents with other teams anywhere in the
country if their services are required.
Team members train on a regular basis to refresh and improve on old
skills as well as learning new ones. These include advanced first
aid/casualty care, rope rescue, search techniques, radio procedure,
water safety, stretcher handling, equipment familiarisation and equipment
maintenance.
Apart from being able to reclaim VAT, WMRT receives no central funding
from government and we rely entirely on donations and grants to raise
the money we need to run the team. All funds raised are used to improve
the service we offer to the public by investing in replacement medical
consumables, equipment maintenance and renewal, training and
equipment for members, running our 3 vehicles; as well as planning for a
secure financial future for the team.
The majority of funds are raised through the hard work of team members
and our valued supporters group, who have been assisting us since
2014.| |---|---| **TAR** October 2021 3 The Trustees of Woodhead Mountain Rescue Team have regard to the Commission's public benefit guidance Legal requirement: ensuring they ‘have regard’ to the Commission's public benefit guidance ‘when exercising any powers or duties to which the guidance is relevant’. Trustees are aware of the guidance, they have taken it into account when making a decision to which the guidance is relevant, if they have decided to depart from the guidance they have good reasons for doing so. 2020 Statistical analysis of activities undertaken for public benefit is shown in the tables below **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **TAR** October 2021 4 ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** October 2021 5 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** ## **Team Leaders Report** The Trustees set a number of priorities for the 2020 year relating to work streams led by the different officer of the Team . ## **Social Media** The continued importance of use of Social Media in raising awareness of the team and the activities it carried out with regards to both prevention of incidents and fundraising toward the costs of running the team was identified. The hard work of the officer involved and supporters resulted in the following improvements in use of the Teams social media platforms over the 3 year plan. . March 2018 feb2021 Facebook 4367 8527 Instagram 379 1843 Twitter 472 5543 **TAR** October 2021 6 Section D Achievements and erformance p ## **Equipment** Maintenance of both our Medical and general equipment and training in the correct use is a critical element of the teams work which is largely carried out during monthly vehicle and equipment (V& E ) sessions the successes and challenges of this in 2020 are summarised in the equipment officers report: ## **Access to land** A number of priorities were set to maintain and improve the team’s access to land for both training and rescue purposes. Whilst Covid and the increased visitor numbers in the Peak Park from Stay Cations created challenges to this, our approach of maintaining working relationships with landowners and their agents alleviated some of these difficulties. **TAR** October 2021 7 Section D Achievements and erformance p **Water Rescue** Similar challenges were presented in the operation of the Water rescue element of the teams work however these were overcome with some notable successes: **Supporters Group** The team have an active Supporters group with support of a designated Supporters Officer provide significant assistance to the team. This support has traditionally included, Fundraising Support, Assistance at checkpoints and logistical supportto events.W elfare support on callouts. Operational support with data and control systems. Because of the restrictions during this year no face to face meetings were held but as we get back to live training the supporters are there to assist on exerscises, act as bodies and with training provide assistance on equipment nights. The supporters group have been a significant benefit to our team which a number of other Mountain rescue teams have recognised and been seeking advice on setting up similar processes. **TAR** October 2021 8 Section D Achievements and erformance p ## **Medical Training and resourcing** **TAR** October 2021 9 ## **Section E Financial review** ## **Brief statement of the** We are very grateful for all the donations we receive large and small and they are all used to provide an enhanced service in the future. ## **charity’s policy on reserves** It is the policy of the charity that unrestricted funds which have not been designated for specific use should be maintained at a level equivalent to between eighteen- and twenty-four-month’s essential expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. All funds shown in the annual accounts are unrestricted funds. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Nigel Addy Giles Horwood **TAR** October 2021 10 **Position (eg Secretary, Chair,** Secretary Treasurer **etc) Date** 30/10/2021 **TAR** October 2021 11 ## Report of the Directors and Unaudited Financial Statements for the Year Ended 31 December 2020 for Woodhead Mountain Rescue Team Woodhead Mountain Rescue Team Contents of the Financial Statements for the Year Ended 31 December 2020 ||Page| |---|---| |Company Information|1| |Report of the Directors|2| |Income and Expenditure Account|3| |Balance Sheet|4| |Notes to the Financial Statements|5| |Report of the Accountants|7| |Detailed Income and Expenditure Account|8| Woodhead Mountain Rescue Team ## Company Information ## for the Year Ended 31 December 2020 ## **DIRECTORS:** ## **REGISTERED OFFICE:** ## **REGISTERED NUMBER:** ## **ACCOUNTANTS:** P Aldous B Bailey G Horwood G Lowe P Newing S Rippon J S Smith K Wakeley C D Sissons M I Mellor 2 Hepshaw Farm Bedding Edge Road Hepworth Holmfirth HD9 1TP 07301187 (England and Wales) Mulberry Accounting Services Ltd 32 Mulberry Way Armthorpe Doncaster DN3 3UE Page 1 Woodhead Mountain Rescue Team ## Report of the Directors for the Year Ended 31 December 2020 The directors present their report with the financial statements of the company for the year ended 31 December 2020. ## **DIRECTORS** The directors shown below have held office during the whole of the period from 1 January 2020 to the date of this report. P Aldous B Bailey G Horwood G Lowe P Newing S Rippon J S Smith K Wakeley Other changes in directors holding office are as follows: M A Pearce - resigned 7 September 2020 C D Sissons - appointed 7 September 2020 M I Mellor - appointed 7 September 2020 This report has been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small companies. ## **ON BEHALF OF THE BOARD:** .......................................................... G Horwood - Director Date: ............................................. Page 2 Woodhead Mountain Rescue Team Income and Expenditure Account for the Year Ended 31 December 2020 |||31.12.20|31.12.19| |---|---|---|---| ||Notes|£|£| |**TURNOVER**||47,618|61,293| |Cost of sales||33,788|15,751| |**GROSS SURPLUS**||13,830|45,542| |Administrative expenses||22,622|23,064| |||(8,792)|22,478| |Other operating income||29,192|15,000| |**OPERATING SURPLUS**|2|20,400|37,478| |(Profit)/loss on disposal of vehicle||751|-| |||19,649|37,478| |Interest receivable and similar|||| |income||43|76| |**SURPLUS ON ORDINARY**|||| |**ACTIVITIES BEFORE TAXATION**||19,692|37,554| |Tax on surplus on ordinary activities 3||-|-| |**SURPLUS FOR THE FINANCIAL**|||| |**YEAR**||19,692|37,554| The notes form part of these financial statements Page 3 ## Woodhead Mountain Rescue Team (Registered number: 07301187) ## Balance Sheet ## 31 December 2020 |Notes
**FIXED ASSETS**
Tangible assets
4
**CURRENT ASSETS**
Cash at bank and in hand
**CREDITORS**
Amounts falling due within one year
5
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**RESERVES**
Income and expenditure account
6|31.12.20
£
£
177,526
108,182
59,973
48,209
225,735
225,735
225,735|31.12.19
£
£
167,342
98,448
59,747
38,701
206,043
206,043
206,043| |---|---|---| The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020. The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for: - (a) ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company. The financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies and with the Financial Reporting Standard for Smaller Entities (effective January 2015). The financial statements were approved by the Board of Directors and authorised for issue on ............................................. and were signed on its behalf by: .......................................................... G Horwood - Director The notes form part of these financial statements Page 4 Woodhead Mountain Rescue Team Notes to the Financial Statements for the Year Ended 31 December 2020 ## 1. **ACCOUNTING POLICIES** ## **Accounting convention** The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015). ## **Turnover** Turnover represents net invoiced sales of goods, excluding value added tax. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Plant and machinery - 25% on reducing balance Motor vehicles - 25% on reducing balance ## **Deferred tax** Deferred tax is recognised in respect of all timing differences that have originated but not reversed at the balance sheet date. ## 2. **OPERATING SURPLUS** The operating surplus is stated after charging: ||31.12.20|31.12.19| |---|---|---| ||£|£| |Depreciation - owned assets|9,175|5,781| |Directors' remuneration|-|-| ## 3. **TAXATION** ## **Analysis of the tax charge** No liability to UK corporation tax arose on ordinary activities for the year ended 31 December 2020 nor for the year ended 31 December 2019. Page 5 continued... Woodhead Mountain Rescue Team ## Notes to the Financial Statements - continued for the Year Ended 31 December 2020 |4.
**TANGIBLE FIXED ASSETS**
Long
Plant and
leasehold
machinery
£
£
**COST**
At 1 January 2020
150,000
20,620
Additions
-
-
Disposals
-
-
At 31 December 2020
150,000
20,620
**DEPRECIATION**
At 1 January 2020
-
5,155
Charge for year
-
3,866
Eliminated on disposal
-
-
At 31 December 2020
-
9,021
**NET BOOK VALUE**
At 31 December 2020
150,000
11,599
At 31 December 2019
150,000
15,465
5.
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Other creditors
6.
**RESERVES**
At 1 January 2020
Surplus for the year
At 31 December 2020|Motor
vehicles
Totals
£
£
25,000
195,620
20,110
20,110
(10,000)
(10,000)
35,110
205,730
23,123
28,278
5,309
9,175
(9,249)
(9,249)
19,183
28,204
15,927
177,526
1,877
167,342
31.12.20
31.12.19
£
£
226
-
59,747
59,747
59,973
59,747
Income
and
expenditure
account
£
206,043
19,692
225,735| |---|---| Page 6 Woodhead Mountain Rescue Team ## Report of the Accountants to the Directors of Woodhead Mountain Rescue Team As described on the Balance Sheet you are responsible for the preparation of the financial statements for the year ended 31 December 2020 set out on pages three to six and you consider that the company is exempt from an audit. In accordance with your instructions, we have compiled these unaudited financial statements in order to assist you to fulfil your statutory responsibilities, from the accounting records and information and explanations supplied to us. Mulberry Accounting Services Ltd 32 Mulberry Way Armthorpe Doncaster DN3 3UE Date: ............................................. This page does not form part of the statutory financial statements Page 7 ## Woodhead Mountain Rescue Team ## Detailed Income and Expenditure Account for the Year Ended 31 December 2020 |**Turnover**
Woodhead barn
Collection boxes
Donations
Just giving
Events - Trigger
**Cost of sales**
Equipment
Communications
Medical
Training courses
**GROSS SURPLUS**
**Other income**
VAT reclaim
Vehicle donated
Government grants
Deposit account interest
**Expenditure**
Headquarters
Light and heat
Post and stationery
Motor expenses
Computer costs
Sundry expenses
Accountancy
Legal fees
**Finance costs**
Bank charges
Carried forward|31.12.20
£
240
-
43,187
3,836
355
21,783
8,401
1,662
1,942|
£
47,618|31.12.19
£
3,700
359
46,058
6,097
5,079
10,071
2,077
2,926
677
-
-
15,000
76
12,592
1,140
1,166
1,628
281
216
225
35|
£
61,293
15,751
45,542
15,076
60,618
17,283
43,335
-
43,335| |---|---|---|---|---| ||15,192
14,000
-
43
8,483
1,271
132
2,141
850
306
225
35|33,788
13,830
29,235
43,065||| |||13,443
29,622
4
29,618||| This page does not form part of the statutory financial statements Page 8 Woodhead Mountain Rescue Team ## Detailed Income and Expenditure Account for the Year Ended 31 December 2020 |Brought forward
**Depreciation**
Plant and machinery
Motor vehicles
**Exceptional items**
(Profit)/loss on disposal of vehicle
**NET SURPLUS**|31.12.20
£
3,866
5,309|
£
29,618
9,175
20,443
751
19,692|31.12.19
£
5,155
626|
£
43,335
5,781
37,554
-
37,554| |---|---|---|---|---| This page does not form part of the statutory financial statements Page 9 Mulberry Accounting Services Ltd 32 Mulberry Way Artnthorpe Doncaster DN3 3UE Tel". 01302 835456 Independent Examinerfs Report to the Trustees of Woodhead Mountain Rescue Team I report on the accounts for the year ended 31 December 2020. Respective responsibillties of tnistees and examiner The charivs trustees Iwho are also the dirertor5 for the purposes of company lawl are responsible for the preparation of the accounts. The chariws trustee5 consider that an audit is not required for this year (under Section 144121 o* the Charities Att 2011lthe 2011 Artll and that an independent examination 15 required. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examin3tion. it is my responsibilityto.- Examine the accounts under Sertion 145 of the 2011 Act To follow procedu￿$ laid down in the General Direttions given by the Charity Commission (under Section 14515llbl of the 2011 Actl- and To State whether particular matters have come to my attention. Basls of the independent examinerfs report My examination was carried OLrt in accordan￿ with the General D1￿ctionS gtven by the Charity Commission. An examinBtion includes a review of the accounting record5 kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual iterns or disclosures in the accounts. and seeking explanation5 trom you as trustees concerning any such matters. The procedure5 undertaken do not provide all the evidente that would be required in an audit, and consequerhtly no opinion 15 given as to whether the accounts present a "true and fair Vie￿ and the re￿rt is limited to those matters set out in the statements overleaf. CompanyRetthtioTr no.04535348 Rewred ol￿-32 Mulberryway. Armttw. t￿tK￿er, DN3 3LIE Independent examinerfs statement In connection with rny examination. no matter has come to my attentLOn- 111 Which gives me reasonable cause to believe that, in any material respect. the requirements To keep accounting records in accordance with Sertion 386 and 387 of the Companies Att 2006; arsd To prepare accounts which accord wtth the accounting records. comply with the accounting requirements of Sertion 394 and 395 of the Companies Act 2006 and with the methods and prirhciples of the Statement of Recommended Praciice- Accounting and Reporting by Charities have not been met- or 121 To which. in my opinion should be drawn in order to enable a proper understanding of the account5 to be reached. Glyn Booth Mulberry Accounting Services Ltd 32 Mulberry Way Armthorpe Doncaster DN3 3UE Td 01302 8354&8 26 February 2021